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U.S. Department of Energy NOTICE
Washington, D.C. DOE N 481.1A

Approved: 4-21-03
Expires: 4-21-04

SUBJECT: REIMBURSABLE WORK FOR DEPARTMENT OF HOMELAND SECURITY

1. OBJECTIVE. To authorize a modified process for the acceptance, performance, and
administration of work from the Department of Homeland Security (DHS) by Department
of Energy (DOE) contractor and federally operated laboratories, sites, and other facilities.

2. CANCELLATIONS. DOE N 481.1, Reimbursable Work for Department of Homeland
Security, dated 2-28-03 is cancelled. Cancellation of the above directive does not, by
itself, modify or otherwise affect any contractual obligation to comply with the directive.
Cancelled directives that are incorporated by reference in a contract remain in effect until
the contract is modified to delete the reference to the requirements of the cancelled
directives.

3. APPLICABILITY.

a. DOE Elements. This Notice applies to all DOE elements listed in Attachment 1,
including the National Nuclear Security Administration.

b. Site/Facility Management Contracts.

(1) The Contractor Requirements Document (CRD), Attachment 2, sets forth
requirements of this Notice that, on an interim basis, will apply to
site/facility management contracts that include the CRD.

(2) This Notice does not automatically apply to other than site/facility
management contracts. Any application of any requirements of this Notice
to other than site/facility management contracts will be communicated
separately from this Notice.

(3) Contracting officers are responsible for incorporating the CRD into
site/facility management contracts via the Laws, Regulations, and DOE
Directives clause of the contracts.

(4) As the Laws, Regulations, and DOE Directives clause of site/facility
management contracts states, regardless of the performer of the work, a
site/facility management contractor with the CRD incorporated into its
contract is responsible for compliance with the requirements of the CRD.

c. Exclusions. None.

4. BACKGROUND. DOE O 481.1B, Work for Others (Non-Department of Energy Funded
Work), dated 9-28-01, sets forth the objectives, applicability, requirements, and
responsibilities for DOE Federal employees and DOE contractor personnel performing
work and/or using DOE facilities to perform work that has not been directly funded by
DOE appropriations for non-DOE entities. Among other things, the Order requires
certain determinations be made consistent with the requirements of the Economy Act of
1932, as amended (31 U.S.C. 1535), and the Atomic Energy Act of 1954, as amended (42
U.S.C. 2011 et seq.), and their implementing regulations. The Order also provides
requirements for the reimbursement of costs and payment of other charges.

The Homeland Security Act of 2002 (Act) authorizes DHS to access the capabilities of
DOE's laboratories and other sites to further DHS mission objectives. In order to ensure
the availability of DOE capabilities under the existing site contracts on March 1, 2003,
the Secretary of Energy and the Secretary of Homeland Security entered into a
Memorandum of Agreement (MOA), dated February 28, 2003. This MOA, among other
things, implements provisions of the Act specifying that, notwithstanding any other law
governing the administration, mission, use or operation of any DOE national laboratories
or sites, DOE may accept and perform work for DHS at those laboratories and sites,
consistent with the resources provided, and perform the work on an equal basis with other
missions at the site and not on a non-interference basis with other missions of the site.
The Act further provides that DHS will reimburse DOE for the work performed through a
method under which DOE waives any requirement for DHS to pay administrative charges
or personnel costs of DOE or its contractors in excess of the amount that DOE pays for
work performed by its contractors. Lastly, under the Act, DHS funds are not to be
expended for laboratory directed research and development unless such activities support
the missions of DHS.

5. REQUIREMENTS. Work directly funded by DHS shall be accepted, performed, and
administered in accordance with the terms of the MOA (Attachment 3) and document
entitled "Department of Energy Reimbursable Work Procedures for the Department of
Homeland Security" (Attachment 4). DOE O 481.1B does not apply to such work.

6. CONTACT. For additional information, contact Mary H. Egger, Office of General
Counsel, at 202-586-5246 or A. Scott Geary, Office of Procurement and Assistance
Management, at 202-586-3299.

BY ORDER OF THE SECRETARY OF ENERGY:

KYLE E. McSLARROW
Deputy Secretary

DOE ORGANIZATIONS TO WHICH DOE N 481.1A IS APPLICABLE

Office of the Secretary
Chief Information Officer
Office of Civilian Radioactive Waste Management
Office of Congressional and Intergovernmental Affairs
Office of Counterintelligence
Departmental Representative to the Defense Nuclear Facilities Safety Board
Office of Economic Impact and Diversity
Office of Energy Efficiency and Renewable Energy
Energy Information Administration
Office of Environment, Safety and Health
Office of Environmental Management
Office of Fossil Energy
Office of General Counsel
Office of Hearings and Appeals
Office of Independent Oversight and Performance Assurance
Office of the Inspector General
Office of Intelligence
Office of Management, Budget and Evaluation and Chief Financial Officer
National Nuclear Security Administration
Office of Nuclear Energy, Science and Technology
Office of Policy and International Affairs
Office of Public Affairs
Office of Science
Secretary of Energy Advisory Board
Office of Security
Office of Worker and Community Transition
Office of Energy Assurance
Bonneville Power Administration
Southeastern Power Administration
Southwestern Power Administration
Western Area Power Administration

CONTRACTOR REQUIREMENTS DOCUMENT

DOE N 481.1A, Reimbursable Work for Department of Homeland Security

This Contractor Requirements Document (CRD) establishes the requirements for Department of
Energy (DOE) contractors, including National Nuclear Security Administration contractors,
performing work and/or using DOE facilities to perform work directly funded by the Department
of Homeland Security (DHS). Such work shall be accepted, performed, and administered by the
contractor in accordance with the attached MOA and document entitled "Department of Energy
Reimbursable Work Procedures for the Department of Homeland Security." DOE O 481.1B
does not apply to such work.

Note: Memorandum of Agreement Between Department of Energy and Department of Homeland Security is
not part of this file

ATTACHMENT 4. DEPARTMENT OF ENERGY REIMBURSABLE WORK
PROCEDURES FOR THE DEPARTMENT OF HOMELAND SECURITY

CONTENTS

1. Introduction. . . . . . . . . . . . . . . . . . . . . . . .1
2. Department of Homeland Security Reimbursable Work Process Description1

Appendix A. DOE-DHS Memorandum of Agreement . . . . . . . . .A-1
Appendix B. Department of Energy Federal and Contractor Points of ContactB-1
Appendix C. Laboratory-Directed Research and Development Cost InstructionsC-1

DEPARTMENT OF ENERGY REIMBURSABLE WORK PROCEDURES
FOR THE
DEPARTMENT OF HOMELAND SECURITY

1. INTRODUCTION.

The Homeland Security Act of 2002 (Act) authorizes the Department of Energy (DOE) network
of laboratories and sites, including production plants, to be made available to assist the
Department of Homeland Security (DHS) in accomplishing its mission objectives. Specifically,
Section 309 of the Act provides express authority for DHS to utilize DOE capabilities on terms
mutually agreeable to both Departments. On February 28, 2003, the Secretary of Energy and
Secretary of Homeland Security executed a Memorandum of Agreement (MOA) that provides a
framework by which this may occur on an interim basis starting March 1, 2003. On that same
date, Deputy Secretary of Energy McSlarrow issued DOE Notice 481.1, Reimbursable Work for
Department of Homeland Security, and called for the incorporation into site/facility management
contracts of a modified process for the acceptance, performance, and administration of work
from DHS at those facilities (Appendix A).

The purpose of this document is to provide guidance on the modified process established by the
Notice and delineate for DHS and DOE the process by which DHS may place orders for
reimbursable work activities to be performed at DOE laboratories and sites in accordance with
the MOA. This document applies only to work that is directly initiated and funded by DHS, and
programs transferred from DOE to DHS by the Act. This document does not apply to projects
conducted for the private sector or other agencies, whether or not funded by DHS. The work
performed for DHS at DOE laboratories and sites will be conducted at the request of DHS and
performed consistent with the terms and conditions set forth in applicable DOE facility/site
contracts.

This document is not intended to address intelligence and intelligence-related work activities for
DHS. Section V of the MOA provides that DHS projects and programs that utilize DOE
laboratory or site intelligence personnel, information, technology, or systems will be conducted
through and administered by the DOE Office of Intelligence. While many of the features,
including the same cost reimbursement principles, that are described in this document apply to
intelligence-related work for DHS, the special nature of these activities and associated
information and technologies require a slightly modified handling. For further information
regarding DOE performance of intelligence work, please contact Mr. Michael C. Mazaleski at
202-586-8718.

2. DEPARTMENT OF HOMELAND SECURITY REIMBURSABLE WORK PROCESS
DESCRIPTION.

The process for the submission and acceptance of a Department of Homeland Security- (DHS-)
initiated nonintelligence-related reimbursable work requirements and the performance and
administration of such work under a DOE laboratory or other site/facility management contract is
described below and is segmented into three steps. (See Figure 1.) The process for
nonintelligence-related reimbursable work requirements at a federally operated laboratory or site
(e.g., National Energy Technology Laboratory) is essentially similar. Work directly funded by
DHS will be accepted, performed, and administered in accordance with this document and the
MOA executed by the Secretary of Energy and the Secretary of Homeland Security, dated
February 28, 2003. DOE O 481.1B, does not apply to work directly funded by DHS. DOE and
DOE contractor points of contact have extensive experience in preparing documentation and
obtaining approvals required to place work at DOE sites. A list of these contact points is
contained in Appendix B. DHS managers will be supported throughout the process by cognizant
DOE staff.

Step 1 Proposal Development, Review, and Approval

Step 2 Inter-Agency Agreement Incorporating Funding Terms

Step 3 Performance of Work and Project Closeout

Step 1 Proposal Development, Review, and Approval

a. Proposal Development.

It is anticipated that prior to the initiation of Step 1, DHS, working with DOE and its contractors,
will identify the DOE laboratory/site appropriate for the conduct of the work. The DOE points of
contact are available to provide assistance, as necessary. Preliminary informal contacts with
contractor personnel are encouraged to facilitate the process. It should be noted, however, that if
DHS decides to pursue a competitive procurement for a requirement, the restriction against
competing with the private sector as prescribed by the Federal Acquisition Regulation, and as
otherwise stated in paragraph 4a of DOE O 481.1B, remain applicable: DOE laboratory or site
contractors are prohibited from responding to a DHS Request for Proposals as offerors, team
members, or subcontractors to offerors. However, DOE laboratory or site contractors are
permitted to respond to a DHS general research or technical assistance request, such as a Broad
Agency Announcement, or similar solicitation.

Step 1 begins with discussions between DHS and the identified DOE laboratory site, during
which DHS representatives present their work requirements, and continues as the DOE facility
management contractor prepares a proposal describing the agreed-to statement of work, work
methodology, resources, and schedule. DHS may engage in discussions with contractor
personnel directly or may enlist the direct participation of the DOE business contact identified in
Appendix B and/or other DOE personnel, such as the contracting officer or technical program
staff. As a result of these discussions, the DOE contractor prepares a proposal package for
review by DHS and the DOE contracting officer. The proposal package serves two purposes.
First, it provides DHS a formal response to its requirement that reflects the DOE contractor's
understanding of the work and how it will be accomplished and the estimated resources
(including cost) needed to accomplish it. Second, the proposal package provides information to
the DOE contracting officer necessary to ensure that the work is within the contract scope; that
the work is consistent with contract terms and conditions, as well as applicable laws and
regulations; and that any special circumstances [such as non-intelligence-related special access
programs (SAPs)] are coordinated with cognizant DOE personnel. DOE laboratory or site
contractors are knowledgeable about the information required to develop a complete proposal
package. Unless otherwise noted in this document, contract requirements and applicable DOE
approvals consistent with DOE work must be satisfied. The proposal package will typically
include

name of sponsoring organization;

points of contact at DHS and the laboratory or site contractor;

detailed technical description of the work (including schedules, milestones, and
deliverables) and reporting requirements;

total estimated costs developed to ensure full cost recovery, including additional cost
details if requested by DHS and/or DOE ( costs for the Federal administrative charge will
not be assessed for directly funded DHS work and should not be included);

special security requirements other than those provided under the standard terms of the
DOE contract such as classification guidance for classified activities;

identification of any required National Environmental Policy Act analysis and
documentation;

analysis of Environment, Safety and Health (ES&H) and Quality Assurance program
requirements as appropriate;

provision for reimbursement to DOE of termination and closeout costs including, if
appropriate, removal/disposition of any project-related equipment and waste;

need to involve other DOE facilities or sites;

DHS reporting and records management requirements;

work involving human and/or animal research subjects involved;

description of any work to be subcontracted;

identification of any major construction or facility modification associated with the work
to be performed;

need for domestic/foreign travel or interaction with nondomestic entities; and

any other special circumstances.

b. Proposal Review and Approval.

The contractor submits its draft proposal package for DHS and DOE review. The reviews will be
conducted concurrently. DHS reviews the proposal to ensure that it is consistent with its
requirements and that the work methodology and estimated costs are acceptable. The DOE
contracting officer reviews the package to ensure that the proposed work to be performed is
within contract scope, is otherwise consistent with applicable contract terms and conditions, and
will not create unfunded burdens on DOE facilities and resources. A limited number of
proposals may present circumstances that require coordination with other DOE elements. In that
event, the contracting officer will ensure notification is provided to DHS and the appropriate
DOE elements. The DOE contracting officer will also ensure the necessary documentation is
provided to the appropriate DOE office as early in this stage as possible to maintain an expedited
and concurrent review of the proposal. Examples of circumstances that may require such
coordination include, but may not be limited to, a non-intelligence-related SAP, which requires
approval by the Executive Secretary of DOE's Special Access Program Oversight Committee,
and construction projects, which require coordination with the cognizant DOE Secretarial Officer
for laboratory or site management. As provided for in the MOA between DOE and DHS,
intelligence work is to be conducted through the Office of Intelligence utilizing procedures
approved by the Director, Office of Intelligence.

DOE also reviews the proposal package to ensure that the estimated total cost of the proposed
work is priced in accordance with DOE pricing policies and the pricing provisions applicable to
DHS work. The costs charged to DHS will be consistent with the cost of similar work performed
for DOE at the laboratory/site. DHS will not be required to pay administrative costs, including
the DOE Federal Administrative Charge, general site safeguard and security costs, or personnel
costs, in excess of the amount that DOE programs incur for their own work requirements.
However, if a DHS proposal calls for safeguards and security requirements beyond that normally
provided by DOE for the conduct of its own activities, DHS will be charged an amount equal
those special requirements which can be directly attributable to the project. Such costs will be
identified in the proposal. Any Laboratory-Directed Research and Development costs to be
charged will be identified to DHS by DOE as part of the cost proposal, will be consistent with
costs charged to DOE for similar activities, and will support DHS missions. An appropriate
acknowledgment by DHS will be included in the proposal for DHS approval (see Appendix C).

In the event that the proposal raises issues between DOE and DHS on the prioritization of work,
the DOE contracting officer, supported by DOE program personnel, will resolve such issues with
the designated DHS representative. If an issue is not resolved at this level, the issue will be
referred to the cognizant DOE Secretarial Officer for resolution with designated DHS
representatives. We do not expect referrals of this nature to be necessary. As provided for in the
DOE-DHS MOA, the resolution of any work prioritization issues under the contract will be
communicated to the contractor exclusively through the DOE contracting officer.

Upon review and approval by DOE, a copy of the approved proposal or letter of approval will be
provided by DOE to the DHS. DHS funding need not be transferred until after DOE approves
the proposal, and the contractor shall not initiate work until the actions in step 2 have been
completed. When DOE or the DOE contractor sends the approved proposal to DHS, DHS will
have the opportunity to complete its review of the proposal package and resolve any outstanding
issues.

Step 2 Inter-Agency Agreement Incorporating Funding Terms

Once DHS approves the proposal, a signed DHS inter-Agency agreement incorporating funding
terms (DHS may use its form) will be sent to DOE for contracting officer approval. The inter-
Agency agreement must include the following and any other information deemed necessary.

A written statement (example below) contained on or attached to the funding document
stating "This agreement is entered into pursuant to the authority of Section 309 of the
Homeland Security Act of 2002, Public Law 107-296 (6 U.S.C. 189)." (Note: The
determinations, certification, and statement normally required by subparagraphs 4c and
4d, of DOE O 481.1B, which implement the Economy Act of 1932 and other
requirements, are neither applicable to nor required for inclusion in the inter-Agency
agreement).

The name of the DHS technical program manager responsible for technical program
direction.

The signature of a DHS official authorized to approve inter-Agency agreements. (At
most agencies, these documents are typically signed by a contracting officer or other
official with delegated authority.)

Billing data, such as the names and mailing addresses of the performing and the DHS
accounting offices and the Agency Location Code.

A fund citation (DHS appropriation account used to fund the work).

Description of any statutory or other limits on the use of funds (e.g., expiration of funds).

Full funding for work to be completed within the current fiscal year or current fiscal year
funding plus first 3 months of following fiscal year if work extends over to the next fiscal
year.

Identification of any changes from the DOE approved proposal prepared in Step 1 such
as

reporting requirements and release of information requirements, including
records/reports distribution;
disposition of property and equipment at completion of work; or
security classification requirements.

When DOE completes its review and is satisfied as to the adequacy of the information provided
by DHS, the DOE contracting officer will sign the inter-Agency agreement.

The signing of the inter-Agency agreement obligates DOE to perform the work described in the
proposal package. At this time, DOE notifies the DOE contractor of the acceptance of the
inter-Agency funding agreement and authorizes the contractor to begin work.

Step 3 Performance of Work and Project Closeout

Step 3 begins after DOE authorizes the contractor to start work. DOE and its contractor are
responsible for performing the work described in the statement of work contained in the proposal
package. The contractor is also responsible for ensuring milestones and deliverables are met,
reporting progress to DHS, and ensuring compliance with all DOE ES&H, financial, and other
contract requirements. At DHS's election, a qualified DHS official may be designated as a
contracting officer's representative (COR) in relation to the approved DHS work, recognizing
that activities and direction to DOE contractors must be consistent with the COR's authority and
kept within the approved proposal package statement of work and the terms and conditions of
DOE's contract. Issues raised during the performance and closeout stages will be addressed by
the DOE contracting officer, supported by DOE program personnel, and the DHS representative.
Any unresolved issues will be referred to the cognizant DOE Secretarial Officer for resolution
with designated DHS representatives.

DHS will be responsible for paying monthly invoices and assessing technical work progress,
including contractor compliance with schedule and cost requirements. DOE involvement at this
stage is to provide general management oversight of the activities at its facilities; ensure
compliance with DOE contract, policies, and procedures; perform contract administration duties;
transmit monthly invoices (whether physical or electronic) to the DHS; and resolve issues
between DHS and the contractor. A project will be considered completed once the contractor
provides DHS with the final agreed deliverables. When the final costs, excluding audit and
related adjustments, are known, DOE or its contractor bills the DHS for the final costs. DHS
will be informed if the project involves subcontract costs that will be audited and might result in
later adjustments to those costs.

After the DOE contractor or DHS notifies DOE that the final deliverables have been completed
and accepted, project closeout may begin. Unless DHS has a special interest in an expedited
closeout process, the contractor will begin these procedures as soon as practical. After project
completion, additional costs are not to be incurred by the DOE contractor for additional work,
and only costs incurred to close out the project are allowable. In order to complete the project
closeout, the contractor will identify any remaining unexpended funds. DOE will then provide
DHS the necessary documentation to deobligate the remaining funds. The project will be
officially closed out only after DHS accepts the final DOE-proposed deobligation of funds, if
any. DOE funding will not be used to perform closeout activities.

Note: Department of Homeland Security Process Flow chart is not part of this file

Note: Memorandum of Agreement Between Department of Energy and Department of Homeland Security is
not part of this file

APPENDIX B. DEPARTMENT OF ENERGY
FEDERAL AND CONTRACTOR POINTS OF CONTACT

The following is a list of contacts provided for use by the Department of Homeland Security
(DHS) managers responsible for placing work at Department of Energy (DOE) laboratories and
production facilities. The list includes individuals responsible for various program, policy and
procedural functions. DOE Headquarters program contacts generally provide assistance with
policy and program guidance and are responsible for oversight of DOE facilities. Normally,
these individuals will not be involved in the negotiation, review, and approval of individual DHS
reimbursable agreements. DOE business contacts are local Federal employees who manage
work conducted under management and operating (M&O) contracts. These contacts also
coordinate DOE review and approval of project proposal packages to ensure agreements are fully
compliant with applicable laws, regulations and M&O contracts. Laboratory business contacts
are site contractor personnel who oversee the development of project proposal packages and
other documentation required to meet applicable laws, regulations and DOE polices and
procedures. Additionally, they will coordinate the project proposal packages with DHS and
DOE for review and approval. Laboratory technical contacts are contractor staff involved in
specific research and science and best positioned to discuss technical capabilities available to
DHS.

To ensure DOE and its facilities are efficient and responsive to DHS needs, it is strongly
suggested that DHS managers initially contact the laboratory business or technical office points
of contact when requesting DOE assistance.

Note: For an updated listing of this information please contact
A. Scott Geary at andrew.geary@hq.doe.gov or (202) 586-3299.

DOE/NNSA
HEADQUARTERS
PROGRAM OFFICE
CONTACT

NAME OF
CONTACT

TELEPHONE

EMAIL ADDRESS

NATIONAL NUCLEAR SECURITY
ADMINISTRATION (NNSA)
Michael E. Long
202-586-4595 or
301-903-4284
Michael.Long@nnsa.doe.gov

OFFICE OF SCIENCE (SC)
John M. LaBarge, Jr.
202-586-9747
John.labarge@science.doe.gov

OFFICE OF FOSSIL ENERGY (FE)
William E. Fernald
301-903-9448
William.Fernald@hq.doe.gov

OFFICE OF ENVIRONMENTAL
MANAGEMENT (EM)
Claire H. Sink
301-903-7928
claire.sink@em.doe.gov

OFFICE OF INTELLIGENCE (IN)
Michael C. Mazaleski
202-586-8718
mike.mazaleski@hq.doe.gov

ALBANY RESEARCH CENTER (ARC) Program Office: (SC)
Lab Technical Contact
Richard P. Walters
541-967-5873
walters@alrc.doe.gov
Lab Business Contact
Max C. Lewis
541-967-5901
lewis@alrc.doe.gov
DOE/NNSA Business Contact
George J. Dooley
541-967-5893
dooley@alrc.doe.gov

AMES (SC) Program Office: (SC)
Lab Technical Contact
David P. Baldwin
515-294-2069
dbaldwin@ameslab.gov
Lab Business Contact
Debra Covey
515-294-1048
covey@ameslab.gov
DOE/NNSA Business Contact
Jean Black
630-252-9015
Jean.Black@ch.doe.gov

ARGONNE NATIONAL LABORATORY (ANL) Program Office: (SC)
Lab Technical Contact
Harvey Drucker
630-252-3804
drucker@anl.gov
Lab Business Contact
Richard Combs
630-252-6797
Rcombs@anl.gov
DOE/NNSA Business Contact
Roberta Dalton
630-252-2229
roberta.dallton@ch.doe.gov

BROOKHAVEN NATIONAL LABORATORY (BNL) Program Office: (SC)
Lab Technical Contact
Paul D. Moskowitz
631-344-5062
moskowit@bnl.gov
Lab Business Contact
Michael Sebastino
631-344-3312
Sebastino@bnl.gov
DOE/NNSA Business Contact
Robert Gordon
631-344-3346
rgordon@bnl.gov

FERMI NATIONAL ACCELERATOR LABORATORY (FNL) Program Office: (SC)
Lab Technical Contact
Bruce L. Chrisman
630-840-2359
chrisman@fnal.gov
Lab Business Contact
Bruce L. Chrisman
630-840-2359
chrisman@fnal.gov
DOE/NNSA Business Contact
John Chapman
630-840-4122
john.chapman@ch.doe.gov

IDAHO NATIONAL ENGINEERING & ENVIRONMENTAL LABORATORY (INEEL) Program Office: (EM)
Lab Technical Contact
Rebecca Winston
208-526-1165
RZW@inel.gov
Lab Business Contact
Chuck Briggs
208-526-0441
cwb@inel.gov
DOE/NNSA Business Contact
Donald McDonald
208-526-6520
macdondw@id.doe.gov

KANSAS CITY PLANT (KCP) Program Office: (NNSA)
Lab Technical/Bus Contact
Alan Updike
816-997-2605
aupdike@kcp.com
Lab Technical/Bus Contact
Paul Bartak
816-997-2457
pbartak@kcp.com
DOE/NNSA Business Contact
Ken Bauer
816-997-3917
kbauer@kcp.com

LAWRENCE BERKELEY (LBNL) Program Office: (SC)
Lab Technical Contact
William A. Barletta
510-486-5408
wabarletta@lbl.gov
Lab Business Contact
Jeffrey Weiner
510-486-7143
Jeff_Weiner@lbl.gov
DOE/NNSA Business Contact
Sandie Silva
510-486-4346
sandie.silva@oak.doe.gov

LAWRENCE LIVERMORE NATIONAL LABORATORY (LLNL) Program Office: (NNSA)
Lab Technical Contact
Donald Prosnitz
925-422-7504
Prosnitz1@llnl.gov
Lab Business Contact
Kathy Baker
925-424-5171
Baker51@llnl.gov
DOE/NNSA Business Contact
Carol Morreira
925-422-2265
carol.morreira@oak.doe.gov

LOS ALAMOS TECHNICAL NATIONAL LABORATORY (LANL) Program Office: (NNSA)
Lab Technical Contact
Tom W. Meyer
505-665-8031
tmeyer@lanl.gov
Lab Business Contact
Erika M. Sanchez
505-667-9822
emsanchez@lanl.gov
DOE/NNSA Business Contact
Dennis Olona
505-845-4296
dolona@doeal.gov

NATIONAL ENERGY TECHNOLOGY LABORATORY (NETL) Program Office: (FE)
Lab Technical Contact
Leonard Graham
304-285-4714
Leonard.graham@netl.doe.gov
Lab Business Contact
Dale Siciliano
412-386-6073
Dale.siciliano@netl.doe.gov
DOE/NNSA Business Contact
Dale Siciliano
412-386-6073
Dale.siciliano@netl.doe.gov

NATIONAL RENEWABLE ENERGY LABORATORY Program Office: (FE)
Lab Technical Contact
John Thornton
303-384-6469
john_thornton@nrel.gov
Lab Business Contact
Jennifer Schofield
303-384-7424
Jennifer_schofield@nrel.gov
DOE/NNSA Business Contact
Steven L. Scott
303-275-4724
Steve_scott@nrel.gov

NEVADA TEST SITE (NTS) Program Office: (NNSA)
Lab Technical Contact
Mike Canavan
702-295-5442
canavama@nv.doe.gov
Lab Business Contact
Mike Canavan
702-295-5442
canavama@nv.doe.gov
DOE/NNSA Business Contact
Cynthia Miyashiro
702-295-1497
Miyashiro@nv.doe.gov

OAK RIDGE INSTITUTE OF SCIENCE AND EDUCATION (ORISE) Program Office: (SC)
Lab Technical Contact
Rebecca Kennard
865-576-8533
kennardb@orau.gov
Lab Business Contact
Rebecca Kennard
865-576-8533
kennardb@orau.gov
DOE/NNSA Business Contact
James A. Reafsnyder
865-241-4670
reafsnyderja@oro.doe.gov

OAK RIDGE NATIONAL LABORATORY (ORNL) Program Office: (SC)
Lab Technical Contact
Michael Kuliasha
865-574-4169
kuliashama@ornl.gov
Lab Business Contact
Ed Harris
865-574-9931
harriseb@ornl.gov
DOE/NNSA Business Contact
James A. Reafsnyder
865-241-4670
reafsnyderja@oro.doe.gov

PACIFIC NORTHWEST NATIONAL LABORATORY Program Office: (SC)
Lab Technical Contact
Ned A. Wogman
509-372-6833
Ned.wogman@pnl.gov
Lab Business Contact
Bruce K. Simanton
509-376-0161
bruce.simanton@pnl.gov
DOE/NNSA Business Contact
Lynnette Downing
509-372-4010
Lynette_r_downing@rl.doe.gov

PANTEX PLANT (PP) Program Office: (NNSA)
Lab Technical Contact
Michelle Sumner
806-477-5255
msumner@pantex.com
Lab Business Contact
Larry Supina
806-477-4806
lsupina@pantex.com
DOE/NNSA Business Contact
Gary Wisdom
806-477-3104
gwisdom@doe.pantex.gov

PRINCETON PLASMA PHYSICS LABORATORY (PPPL) Program Office: (SC)
Lab Technical Contact
Lewis D. Meixler
609-243-3009
lmeixler@pppl.gov
Lab Business Contact
Ed Winkler
609-243-2218
EWinkler@pppl.gov
DOE/NNSA Business Contact
Greg Pitonak
630-243-3713
gpitonak@pppl.gov

SANDIA NATIONAL LABORATORY (SNL) Program Office: (NNSA)
Lab Technical Contact
T.J. Allard
505-844-5581
tjallard@sandia.gov
Lab Business Contact
Deborah Payne
505-845-8449
dnpayne@sandia.gov
DOE/NNSA Business Contact
Dennis Olona
505-845-4296
dolona@doeal.gov

SANVANNAH RIVER SITE (SRS) Program Office:(EM)
Lab Technical Contact
Tony Woltermann
803-725-3533
tony.woltermann@srs.gov
Lab Business Contact
Ron Schroder
803-725-8348
ronald.schroder@srs.gov
DOE/NNSA Business Contact
N/A
N/A
N/A

STANFORD LINEAR ACCELERATOR CENTER (SLAC) Program Office: (SC)
Lab Technical Contact
Dr. Fred V. Murphy
650-926-
4175/2993
fvm@slac.stanford.edu
Lab Business Contact
Dr. Fred V. Murphy
650-926-
4175/2993
fvm@slac.stanford.edu
DOE/NNSA Business Contact
Katherine Woo
650-926-2370
Katherine.woo@oak.doe.gov

THOMAS JEFFERSON NATIONAL ACCELERATOR FACILITY (TJNAF) Program Office: (SC)
Lab Technical Contact
Fred Dylla
757-269-7450
dylla@jlab.org
Lab Business Contact
Fred Dylla
757-269-7450
dylla@jlab.org
DOE/NNSA Business Contact
Wayne Skinner
757-269-7143
skinner@jlab.org

Y-12 NATIONAL SECURITY COMPLEX (Y-12) Program Office: (NNSA)
Lab Technical Contact
Tom Berg
865-574-0907
bergta@y12.doe.gov
Lab Business Contact
Tom Berg
865-574-0907
bergta@y12.doe.gov
DOE/NNSA Business Contact
Robin Spradlen
865-576-9662
spradlenrq@y12.doe.gov

LABORATORY-DIRECTED RESEARCH AND DEVELOPMENT
COST INSTRUCTIONS

Estimated Laboratory-Directed Research and Development (LDRD) costs (dollar amount
rounded to nearest thousand) must be separately identified in Department of Homeland Security
(DHS) project cost proposals. Additionally, the following language must be included in the
cover letter accompanying a new and/or revised DHS proposal:

"Consistent with the Department of Energy's (DOE's) full cost recovery policy, DOE collects, as
part of its standard indirect cost rate, a Laboratory-Directed Research and Development (LDRD)
cost levied on all monies received at the laboratory. The estimated amount of LDRD costs is
identified in the Department of Homeland Security (DHS) proposal cost estimate section. DOE
believes that LDRD efforts provide opportunities in research that are instrumental in maintaining
cutting-edge science capabilities that benefit all of the customers at the laboratory. The
Department will conclude that by approving and providing funds to DOE to perform work under
this proposal you acknowledge that such activities support the missions of DHS and are
consistent with appropriations acts that provide funds to you."

The following language must be included in each DHS funding acceptance document.

"Consistent with the Department of Energy's (DOE's) full cost recovery policy, DOE collects, as
part of its standard indirect cost rate, a Laboratory-Directed Research and Development (LDRD)
cost. Based on the amount of funds accepted for this project, $ __________ represents an
estimated amount that will be used for LDRD efforts. DOE believes that LDRD efforts provide
opportunities in research that are instrumental in maintaining cutting-edge science capabilities
that benefit all of the customers at the laboratory. The Department will conclude that by
providing funds to DOE to perform work, you acknowledge that such activities support the
missions of the Department of Homeland Security and are consistent with appropriations acts
that provide funds to you."