Section 5. Other Reports and Information

16-5-1. COMPLETION OF MONTHLY ACTIVITY RECORD

a. This form is to be completed by all AFSSs/FSSs. All computerized, or automated versions of FAA Form 7230-13 must be pre-approved by the Office of Aviation Policy and Plans, Planning Analysis Division, Statistics and Forecast Branch, APO-110, prior to use.

b. Enter daily totals for each applicable category on the daily activity record. Leave sections that do not apply to an individual facility blank. Any time there is an equipment failure, and actual figures are unavailable, provide estimated figures where appropriate. Annotate such estimates in the "Reserved" column on side 2 of the form.

c. To facilitate automatic data processing, complete the header and the monthly total rows on both sides of the form. Follow the instructions below to complete the form:

1. Facility Name: Enter the facility name as specified in FAAO JO 7350.8, Location Identifiers.

2. Location: Enter city and state.

3. Communications Equipment: Check as appropriate.

4. Facility Type: Check as appropriate.

5.  Month: Enter the month using two digits (e.g., 01 - for month of January).

6. Year: Enter the year using the last two numerals of the calendar year (CY).

7. Location Identifiers: Enter the three-letter identifier specified in FAAO JO 7350.8.

8. Aircraft Contacted: Enter the number of aircraft contacted in accordance with para 16-2-1, Aircraft Contacted.

9. Flight Plans Originated: Enter the number of flight plans in accordance with para 16-3-1, Flight Plan Count.

10. Pilots Briefs: Enter the number of pilot briefings in accordance with para 16-4-1, Pilot Briefing Count.

11. TIBS Calls Received: Enter the total number of calls to the TIBS.

12. NOTAMs issued: Enter the total number of NOTAMs issued. Count all NOTAM D, and NOTAM L. Do not count NOTAM cancellations.

13. Calls to Briefers: Calls to Briefers and TIBS Calls Received are separate categories and are not to be combined. Do not use decimals. Indicate the number of call as follows:

(a) Litton facilities enter the number of "calls offered" from the Gate 1 Report.

(b) Denro facilities enter the number of calls received ("#RCVD") from the Automatic Call Director (ACD) Call History -- Briefer Calls.

14. Calls Lost: All calls lost after zero (0) seconds delay shall be counted.

(a) Litton facilities enter the "average speed answered" in whole seconds for calls to briefers from the Gate 1 Report.

(b) Denro facilities enter the average delay ("AVDLY") History--Briefer Calls.

15. Airport Advisories: Enter the number of airport advisories in accordance with para 16-2-2, Local Airport Advisory (LAA)/Remote Airport Advisory (RAA)/Remote Airport Information Service (RAIS).

16. Radio Contacts: Enter the number of radio contacts in accordance with para 16-2-3, Radio Contacts.

16-5-2. EFAS MONTHLY REPORT

Facilities which provide EFAS should record and submit this monthly activity on FAA Form 7230-13, plainly marked "EFAS."

16-5-3. DISTRIBUTION AND AMENDMENT

a. Distribute FAA Form 7230-13 (FSS Activity) and FAA Form 7230-13 (En Route Flight Advisory System only) as follows:

1. Forward the original form to the Flight Services Operations Area Office not later than the 2nd workday (Monday-Friday) of the following month.

2. Retain a copy of the form in the facility's files.

b. Correct any errors in the forms sent in prior months by completing a new form, circling the revised fields, and marking the form "AMENDED COPY." Amended copies of the forms more than one month old will not be accepted unless approval has been obtained from the Statistics and Forecast Branch, APO-110, by the Flight Services Operations Area Office. Send amended copies, along with the current reporting month's forms, to the Flight Services Operations Area Office.

16-5-4. MESSAGE TRAFFIC NUMBER RECORD

Use FAA Form 7233-6 or local substitute to record message traffic.

16-5-5. UNANNOUNCED MILITARY AIRCRAFT ARRIVALS

The destination and departure tie-in stations shall record on or attach to unannounced arrival messages all available related information and shall coordinate with the local military bases for corrective action when necessary. These messages shall be filed with the military daily traffic and unless a part of an incident, alleged violation, or accident, be retained for 15 days before disposal.