Administrative Assistant

ANNOUNCEMENT NUMBER: V-09-008
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DATE:   March 1, 2009

OPEN TO: All Interested Candidates

POSITION:  Administrative Assistant, FSN-07, FP-07 (Full Performance Level)
   Position No. DOT02

OPENING DATE: March 1, 2009

CLOSING DATE: March 15, 2009

WORK HOURS: Full-Time, 40 hours per week

SALARY:  Ordinarily Resident: Dhs.79,737 per annum (FSN-07)
   Benefits are paid in addition to salary

Not-Ordinarily Resident: US$33,817 per annum (FP-07, to be confirmed by Washington)

NOTE: All applicants who are not the Family Members of USG employees officially assigned to post and under Chief of Mission Authority must have the ability to obtain requisite UAE residency and work permits to be eligible for consideration.  Applicants should indicate in their CVs if any family members and/or relatives are employed in the U.S. Government as well as type of or relationship.

The U.S. Embassy in Abu Dhabi is seeking an individual for the position of Administrative Assistant in the Treasury Office.

BASIC FUNCTION OF POSITION

• Under the supervision of the Treasury Attaché and the Attaché for the Treasury Office of Foreign Assets Control (OFAC), provides administrative and related support services to the Treasury and OFAC Attaché offices, which support U.S. macroeconomic, financial and regulatory policy.
• Responsible for budget management, procurement, and reimbursement processing for Treasury and OFAC offices.
• Assists in the organization of high- and mid-level officials' visits from Treasury and other economic and financial policy-related agencies.  Makes travel arrangements and meeting appointments.  Ensures that administrative details, such as arranging airport access and local transportation, are completed.  Maintains good contacts in the UAE government in order to secure appointments and facilitate meeting arrangements.  Handles translation of official correspondence.

QUALIFICATIONS REQUIRED

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education:
• Two years of full time post secondary study is required.

2.  Experience: 
• From three to five years of progressively responsible administrative experience is required.

3. Language: (this will be tested)
• Level III (Good working knowledge) Speaking/Reading/Writing English.
• Level IV (Fluent) Speaking/Reading/Writing Arabic.

4. Knowledge:
• A good working knowledge of administrative and office procedures.

5. Skills & Abilities: 
• Typing speed (minimum of 40 wpm) and demonstrated computer skills (MS Office).
• Ability to deal with high-ranking government and business representatives and their staffs from UAE and the U.S. with tact and efficiency.

SELECTION CRITERIA:
When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA:
• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
• Current employees serving a probationary period are not eligible to apply.
• Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.  Currently employed ORs within the mission are ineligible to apply for advertised positions within the first 6 months of their current positions.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
• Hiring of all positions is subject to funds availability.
• Not Ordinarily Resident employees who are hired with a When Actually Employed (WAE) work schedule are eligible to apply for advertised positions within the first 90 calendar days of their employment.

TO APPLY:
Interested applicants for this position should submit the following:
1. Application for Federal Employment (SF-171 or OF-612); or
2. A current resume or curriculum vitae that provides the same information as an OF-612 (http://www.opm.gov/forms/pdf_fill/of612.pdf) and/or
3. Any other documentation (e.g. essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO:

AbuDhabiRecruitments@state.gov
(Please note V-09-008 Administrative Assistant in the subject line of the email)

DEFINITIONS
1. AEFM: A type of EFM that is eligible for direct hire employment on either a Family Member Appointment (FMA) or Temporary Appointment (TEMP) provided s/he meets all of the following criteria:
o US citizen;
o Spouse or dependent who is at least age 18;
o Listed on the travel orders of a Foreign or Civil Service or uniformed service member permanently assigned to or stationed at a US Foreign Service post or establishment abroad with a USG agency that is under COM authority;
o Is resident at the sponsoring employee’s or uniform service member’s post of assignment abroad, approved safehaven abroad, or alternate safehaven abroad; and
o Does not receive a USG annuity or pension based on a career in the US Civil, Foreign, or uniform services.
2.  EFM: Family Members at least age 18 listed on the travel orders of a Foreign of Civil Service or uniformed service member permanently assigned to or stationed to a US Foreign Service post or establishment abroad with a USG agency that is under COM authority who do not meet the definition of AEFM above.
3.  Member of Household: A MOH is a person who: 1) Has accompanied, but is not/not on the travel orders of a U.S. citizen Foreign or Civil Service employee or uniform service member permanently assigned to or stationed at a U.S. Foreign service post or establishment abroad; 2) Has been declared by the sponsoring employee to the Chief of Mission as part of his/her household; and 3) Resides at post with the sponsoring employee.
4.  Ordinarily Resident (OR): A citizen of the host country or a citizen of another country who has shifted the main residency focus to the host country and has the required work and/or residency permits for employment in country.
5.  Not-Ordinarily Resident (NOR): Typically NORs are US Citizen EFMs and EFMs of FS, GS, and uniform service members who are on the travel orders and under Chief of Mission authority, or other personnel having diplomatic privileges and immunities.   NORs must be eligible for compensation from an American pay plan.

Closing Date for this Position:  March 15, 2009

The US Mission in U.A.E. provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.