Circular Letter No. 380

April 13, 1994

TO: Printing and Publishing Officials of the Federal Government

SUBJECT: Fiscal Year 1995 Open Requisitions

This is to request early submission of your open requisitions. Your prompt action will help us give you timely feedback of necessary information.

Each year, we must expend much time and effort to ensure completeness and accuracy of the orders received. Principal among items of information which we find incorrect or missing are:

• Discrepancies between quantities ordered and quantity totals shown on distribution lists, which may result in over- or underproduction.
• Incomplete or erroneous addresses on distribution lists, which may cause loss or misdelivery of publications.

Additionally, the following information must appear on your requisition:

• Citation of the previous year's requisition number, and jacket number, which we use to cross-check that all your requirements are in. If your requisition is for a new requirement, please indicate so on your requisition.
• Entry of your Billing Address Code (BAC), which is necessary to properly identify each order.

Open requisitions for Fiscal Year 1995 should be submitted (through each agency's Washington, DC headquarters office) to this Office no later than June 15, 1994. Open requisitions and riders for Regional programs should be sent directly to the appropriate Region, not to the Central Office. In addition, consolidation to one distribution location per agency address in lieu of multiple room addresses would be greatly appreciated. It should be noted that open requisition numbers for Fiscal Year 1995 should begin with the prefix 5; i.e., 5-00001.

You should submit requirements for items such as continuance of commercial term contracts, current work programs, dated periodicals, Operating Manuals maintenance material (formerly FPM maintenance material), Congressional material, mailing by the Superintendent of Documents (SuDocs), subscriptions from SuDocs, orders from Paper and Materials Control Section, and standing riders (not one-time riders) for material ordered by other agencies on a continuing basis. (See the following listing of material for which this Office accepts open requisitions.)

Inquiries concerning this letter may be directed to:

Ms. Dynisha Gray,
Departmental Account Representative Division
at (202) 512-2115.

Sincerely,

ROBERT G. COX
Superintendent,
Departmental Account Representative Division

Listing of Material Ordered by Other Agencies for Which GPO Will Accept Open Requisitions

1. Federal Staffing Digest -- OPM
2. Operating Manuals Maintenance Material (Formerly FPM Maintenance Material, Separate reqs. for each of 8 pubs.-- see next page) -- OPM
3. Handbook of Occupational Groups and Series -- OPM
4. Qualification Standards Handbook for General Schedule Positions -- OPM
5. Job Grading System for Trades and Labor Occupations -- OPM
6. Personnel Literature -- OPM
7. Position Classification Standards -- OPM
8. The Fed. Labor-Mgmt. & Employee Relations Consultant -- OPM
9. Salary Table No. 95, Executive Branch of the Government -- OPM
10. Fed. Civilian Workforce Statistics-- Employment & Trends -- OPM
11. Workforce Performance -- OPM
12. Digest of Significant Classification Decisions & Opinions -- OPM
13. OPM Telephone Directory -- OPM
14. OPM Organizational Directory of Key Officials -- OPM
15. Focus -- OPM
16. Personnel Research Highlights -- OPM
17. Federal Quality News -- OPM
18. SES Vacancy Announcements -- OPM
19. Working Years and Personnel Costs, Fiscal Year 1995 -- OPM
20. Biannual Report of Employment by Geographic Area -- OPM
21. Pay Structure of the Federal Civil Service -- OPM
22. The Fact Book Reprint for 1995 -- OPM
23. U.S. Statutes at Large -- GPO
24. DOD Telephone Directory -- Army
25. Economic Report of the President -- Council of Economic Advisors
26. Directory of DCAA Offices -- DLA
27. Monthly Decisions of the Comptroller General -- GAO
28. List of Parties Excluded from Federal Procurement or Nonprocurement Programs -- Nonprocurement List -- GSA
29. Federal Energy Guidelines (FERC Reports and/or FERC Statutes and Regulations) Specify quantity of each title. -- FERC
30. Federal Travel Directory -- GSA
31. Federal Travel Regulations and Subsequent Changes -- GSA
32. Commuted Rate Schedule -- GSA
33. Occupational Outlook Handbook -- Labor
34. Maximum Travel Per Diem Allowance for Foreign Areas -- State
35. Standardized Regulations (Government, Civilian, Foreign Areas) -- State
36. Fed. Information Resources Management Regulations (FIRMR) -- GSA
37. Fed. Acquisition Circulars (Changes to Federal Acquisition Regulations) -- GSA
38. General Wage Determinations Issued Under the Davis-Bacon and Related Acts (Specify: Vol. 1, 2, 3 East, Vol. 4, 5 Central, Vol. 6 West, or all 6 Vols.) -- Labor
39. Congressional Record (Daily)
40. Requisition to cover cost of material published in the Federal Register and a separate requisition to cover cost of material published in the Code of Federal Regulations. NOTE: If only one requisition is received, both products will be charged to that requisition.

Operating Manuals Maintenance Material

• OPERATING MANUAL--The Guide to Personnel Data Standards (replaces old FPM SUPP. 292-1)
• OPERATING MANUAL--The Guide to Personnel Recordkeeping (replaces old FPM SUPP. 293-31)
• OPERATING MANUAL--The Guide to Processing Personnel Actions (replaces old FPM SUPP. 296-33)
• OPERATING MANUAL--The Guide to the Central Personnel Data File (replaces old FPM SUPP. 298-1)
• OPERATING MANUAL--The 113 Summary Data Reporting System (replaces old FPM SUPP. 298-2)
• OPERATING MANUAL--The CSRS and FERS Handbook for Personnel and Payroll Offices (replaces old FPM SUPP. 830-1)
• OPERATING MANUAL- The Federal Employees Group Life Insurance Handbook for Personnel and Payroll Offices (replaces old FPM SUPP. 870-1)
• OPERATING MANUAL--The Federal Employees Health Benefits Handbook for Personnel and Payroll Offices (replaces old FPM SUPP. 890-1)

FPM Sunset Document available on electronic bulletin board by calling (202) 606-4800.

Note: Please specify on each SF-1 submitted to GPO for Operating Manuals Maintenance Material the method of distribution your agency requires from three distinct choices available to you.

1. Bulk: Ordering agencies can specify a single address and request that all copies be shipped in bulk to that address. It is then the agencies responsibility to redistribute the issuances to individual offices.
2. Direct Delivery/Small Package Carrier: Ordering agencies can have issuances sent directly by the printer to the final destination by furnishing a distribution list. The printer will use a small package carrier for distribution.
3. Direct Delivery/US Postal Service: The printer will use 4th Class Mail to make distribution.

Method 2 (which is generally more expensive, but results in quicker delivery) is automatically used unless otherwise specified on the requisition. Methods should not be mixed (some small package carrier and some 4th class mail) because of the complexity of the distribution. Agencies should contact Fred Whitney (202) 512-0213 for further information. Because of the magnitude of the distribution (approximately 3,000 requisitions) we bill rider agencies only once, at the end of the fiscal year. While we encourage agencies to give us address changes and corrections throughout the year, any change in quantity or distribution method is discouraged.

Congressional Materials Order Form

Questions or comments regarding this service? Contact wwwadmin@gpo.gov.

Page #CIR380 DECEMBER 22, 1995