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Part 7. Rulings and Agreements

Chapter 22. Exempt Organizations EDS User Manual

Section 5. Letter Generation

7.22.5  Letter Generation

7.22.5.1  (01-01-2003)
Overview

  1. The letter generation process allows the specialists, reviewers, managers and other authorized users to create and update letters by selecting certain paragraphs and adding customized paragraphs.

  2. Specifically, the user of the Letter Generation Subsystem (LGS) may:

    1. Create an entity if the letter being created is not in case inventory.

    2. Update entity information which was previously entered on the system.

    3. Generate development and closing letters.

    4. Update previously created development and closing letters.

    5. Reprint the last letter created for a particular case.

7.22.5.1.1  (01-01-2003)
Letter Generation Screens

  1. Inventory Control System (ICS) Main Menu, Exhibit 7.22.5-1. This Screen may be accessed from any of the following screens.

    • Letter Generation Menu — Exhibit 7.22.5–2

    • Create or Update Entity Information — Exhibit 7.22.5–3

    • Create or Update Letter, Exhibit 7.22.5–4

    • Letter Format, Exhibit 7.22.5–5

  2. All characters entered on any of the letter generation screens are converted to upper case letters when they are saved in the system. When creating letter text, such as customizing paragraphs or completing variable information in existing paragraphs, the characters will print in upper case or lower case.

7.22.5.2  (01-01-2003)
Selecting the Letter Generation System (LGS) Menu

  1. The LGS Menu is a submenu of the Inventory Control System (ICS) Main Menu. Once the ICS Main Menu is displayed, select option 4 to display the LGS Menu.

7.22.5.2.1  (01-01-2003)
Screen Operation

  1. In a typical session, the System displays a screen.

  2. The user enters the responses to the screen prompts in the input fields:

    1. The arrow and other keys can be used to skip over fields.

    2. Use the same keys when an input field is not completely filled, so that the cursor is positioned in the next input field.

    3. The F1 key (or other key if so indicated) is depressed when all desired fields have been entered.

    4. The system will display "WAIT" at the bottom right corner of the screen to indicate that it is processing the data entered and that no key should be hit until the "WAIT" sign is turned off.

  3. The system performs edit and consistency checks to ensure that the data entered is correct.

  4. If an error is detected, the terminal will beep, a blinking error message is displayed on the last line of the screen, and the cursor is positioned at the field in error. Enter the correct data and depress the F1 key to accept.

  5. Repeat the above error correction procedure until all errors have been corrected. The next screen, if any, is then displayed.

7.22.5.3  (01-01-2003)
Creating or Updating Entity Information

  1. To create a letter in LGS, the entity must exist on the system. The entity information entered in DTS is automatically transferred to the LGS system and is accessed by the Document Locator Number (DLN) or Case Number.

  2. An entity may be entered or updated without creating a letter. To do this, select Option 3 (Create or Update Entity) on the Letter Generation Menu.

  3. To create a letter for an entity being entered or updated, select Option 1 (Create or Update Letter) which will display the Create or Update Entity Information Screen.

  4. After an Entity is entered for the first time, whether it is through option 1 or 3, a message is displayed to "Note Case Number assigned" in the Case No item field on the screen. This number should be written down for future reference when creating or updating the letter in LGS.

7.22.5.4  (01-01-2003)
Creating Letters

  1. The Create Letter Screen is displayed after the Create or Update Entity Information Screen (Option 1) is selected from the Letter Generation Menu. Specific instructions for creating letters are contained in Exhibit 7.22.5–4, Create or Update Letter screen.

  2. The two major parts of the letter creation process are the selection of the addressees and letter text:

  3. The selection of the addressees is easily accomplished by placing an "X" before the Taxpayer, POA 1 and/or POA 2 boxes. The POA names(s) must be displayed on the screen for the system to allow an "X" by the POA 1 or POA 2.

7.22.5.4.1  (01-01-2003)
Letter Text

  1. The letter text has four types of paragraphs: automatic, required, selective, and customized.

    1. The automatic paragraphs will be displayed at the bottom of the screen and require no extra input. They will be printed in the body of the letter.

    2. The required paragraphs will be displayed at the bottom of the screen also and require that "variable" information be entered. These paragraphs will be printed in the body of the letter.

    3. The selective paragraphs are not displayed on the screen. They may or may not be selected. Some may need variable information entered. Some may print in the body of the letter or on an enclosure. The Exempt Organizations Automated Processing Procedures in IRM 7.21.5 should be used when a selective paragraph is needed in a letter. Guidance is provided on whether a variable is needed and where the paragraph will print in the letter.

    4. The customized paragraphs are paragraphs entered (typed in) by the user. These paragraphs will always print on the enclosure of the letter.

  2. Required paragraph codes must be entered in the Para/Variable part of the screen. A variable must be entered in the field next to the paragraph code. The variable may be from 1 to 20 characters (using upper and lower case letters). The literal [nnV] may be found in the exhibits of the letters in IRM 7.21.5 to indicate the number of characters allowed in each required paragraph.

  3. Selective paragraph codes must be entered in the field next to the paragraph code to be included in the body of the letter.

  4. Customized paragraphs are included in the letter by entering paragraph codes 9000–9999. For each 9000 paragraph entered, a separate screen (Create Letter Screen) is displayed. The text must be entered using upper and lower case letters and punctuation where appropriate. A blank line should be left at the top for a paragraph break. A paragraph longer than ten lines may be continued using a second paragraph number.

    Example:

    If Paragraph Number 9000 is used and additional space is needed to complete the paragraph, you may continue by using paragraph number 9001).

    Note:

    To prevent a space in the continuation of the paragraph do not leave the top line blank.

  5. All paragraph codes may be entered in any sequence on the screen. If paragraphs are a part of the body of the letter, the system will rearrange them in the correct order for printing. Any paragraph that is to be printed on the enclosure will be left in the same order as entered on the screen (paragraph codes 100–2999, 7000–7999, and all 9000’s).

  6. After the Create/Update Letter Screen is completed and the F5 key is depressed, the Letter Format Screen will display the Employee Number, the left margin, the print mode (See Exhibit 7.22.5–5)) and the printer number. The letter may be printed immediately or set to run in overnight batch.

7.22.5.5  (01-01-2003)
Output of the Letter Generation System

  1. EDS Letter Generation System generates two types of output:

    • Development/Inquiry letters

    • Determination letters

  2. Letter request records are generated after the completion of the Create Letter screen described above. If a paragraph needs to be added or deleted, the letter records may be updated. The letters may be printed immediately on "text" or "slaved" printers or in a batch file (at the end of the day). See the specific instructions for the limitations on the option.

7.22.5.5.1  (01-01-2003)
Archiving Letter Records

  1. Letter records are stored on EDS until an archiving program is run by the system administrator. The purpose of removing these records are:

    1. To free space on the system for new letter requests.

    2. Once the EDS Letter Text file is updated with new language, the stored letter paragraph may be different.

    3. Caveat paragraph numbers could change language from one update to another.

  2. The program only archives Development Letters if a closing letter has been created for the same case number.

Exhibit 7.22.5-1  (01-01-2003)
Letter Generation System (LGS)—Inventory Control System Main Menu (ICS)

(1) The following menu is displayed when the users select option 3 on the EDS Main Menu. Select option 4 for the Letter Generation System (LGS).
EDS-ICS-40 EO DETERMINATION SYSTEM (EDS)
INVENTORY CONTROL SYSTEM MENU (ICS)
  (01) Query/Update Master Record and Status
  (02) Query Incomplete Applications
  (03) Multiple Case Assignment
  (04) Letter Generation System
  (05) Reprint Transmittal Sheets
  (06) Print Labels
  (07) Print Closing Forms
  (08) Approval of Closed Cases
  (09) Query/Generate File Folder Numbers
  (10) Multiple Status 51/58/60/75 Updates
  (11) Re-Open To Review
  (12) Multiple Merit Closure Assignment
   
  (00) EXIT
   
    ***Select one of the above:____
Hit F1:Execute F10:Exit
(2) Depress the F1 key.
Validity Checks
ITEM PROMPT DESCRIPTION
1 Select one of the above Must be one of the valid option numbers(00, 01–12).

Exhibit 7.22.5-2  (01-01-2003)
Letter Generation Menu

(1) The following screen will be displayed when Option 4 is selected on the Inventory Control System (ICS) Main Menu.
EDS-LGS-3  LETTER GENERATION MENU
LETTERS ENTITIES
(01) Create/Update Letter (03) Create/Update Entity
(02) Reprint a Letter  
MISCELLANEOUS
(00) Exit
   
***SELECT ONE OF THE ABOVE: __
Case Number: ______ Letter Number:____
Hit F1:Execute F10:Exit
(2) Enter the option number desired and the Case Number or Letter Number if appropriate. See (4), below.
(3) Depress the Fl key.
(4) If Option 1 is selected, the Letter Number must be entered. If the Document Locator Number (DLN) is left blank the system will display a blank entity screen. The entity information may be entered on this screen. If the DLN is entered, the system will display the entity found. Verify that the correct entity is displayed. If a typographical error is found, it may be updated.
  a. If there are no input errors, the Create/Update Entity Information—Exempt Organization screen (Exhibit 7.22.5–3) will be displayed.
  b. If there is an input error, the error message will be displayed and the cursor positioned on the field in error. Correct the input error. Continue at (3), above.
(5) If Option 2 is selected, you must enter the DLN and letter number. They system will print the letter previously created.
  a. If there are not input errors, the Print Format/Selection screen (Exhibit 7.22.5–5) is displayed.
  b. If there is an input error, the error message will be displayed and the cursor positioned on the field in error. Correct the input error. Depress the F1 Key.
(6) If Option 3 is selected and the DLN is blank, the system will display a blank entity screen to enter entity information. If the DLN is entered, the system will display the entity information found. Verify that the correct entity is displayed. If a typographical error occurs, it may be updated.
  a. If there are no input errors, the Create/Update Entity Information—Exempt Organizations screen (Exhibit 7.22.5–3) will be displayed.
  b. If there is an input error, the error message will be displayed and the cursor positioned on the field. Correct the input error and continue at 3 above.
Validity Checks
ITEM PROMPT DESCRIPTION
1 Select one of the above Must be one of the valid option numbers (00, 01, 02, or 03)
2 Document Locator Must be entered for Options 01 or 02. May be entered for Option 03. When entered, must be numeric.
3 Letter Number The Number of letter being created or reprinted. Must be entered for Options 01 and 02 and must be numeric. The letter number must exist in the EDS letter text. See IRM 7.21.5 for the letters available.

Exhibit 7.22.5-3  (01-01-2003)
Create or Update Entity Information—EO

(1) The following screen is displayed when Option 1 or 3 is selected on the letter Generation Menu. This screen is used to verify the entity information or accuracy before creating letters, to add a new entity or update the entity information when it has changed or needs to be corrected.
EDS-LGS-2  CREATE OR UPDATE ENTITY INFORMATION—EO
EIN:________-________  FFN:________  CASE NUMBER:________
Organization Name:________
   ________
   ________
   ________
  Address:________
   City:________State:________Zip:________-________
Power of Attorney (1) Name:________
   ________
  Address:________
   City:________State:________Zip:________-________
Power of Attorney (2) Name:________
   ________
  Address:________
   City:________State:________Zip:________-________
Hit F1:Execute  F10:Exit
(2) Entity information will be displayed if the Case Number exists on EDS. If the Case Number was not entered in the Letter Generation Menu screen or the entity record does not exist, a blank screen will be displayed to allow entry of the entity. Review the entity information for accuracy.
(3) Enter a new entity or update one displayed according to the validity checks below.
(4) Depress the Fl key.
(5) When there are no input errors and Option 2 was selected in the previous screen;
  a. and a new entity has been entered, the message "Note Case Number Assigned" will be displayed at the bottom of the screen. The Case Number field will contain the case number assigned. This number should be written down for future reference when creating or updating letters in LGS for this case. Depress the F1. The Letter Generation Menu screen (Exhibit 7.22.5–2) is displayed.
  b. and the entity information was accurate or it has been updated, the Letter Generation Menu screen (Exhibit 7.22.5.2) will be displayed.
(6) When there are no input errors and Option 1 was selected in the previous screen;
  a. and a new entity has been entered, the message "Note Case Number Assigned" will be displayed at the bottom of the screen. The Case Number field will contain the case number assigned. This number should be written down for future reference when creating or updating letters in LGS for this case. Depress the F1 key. The Create/Update Letter (Exhibit 7.22.5–4) will be displayed.
  b. and the entity information is accurate or has been updated, the Create/Update Letter (Exhibit 7.22.5–4) will be displayed.
(7) When there is an input error, the error message will be displayed and the cursor positioned on the field in error.
  a. Correct the input error.
  b. Continue at (4), above.
Validity Checks
ITEM PROMPT DESCRIPTION
1 EIN Employer Identification Number. Must be a valid EIN. The first two digits must be in the valid range as follows

00–06, 11, 13–16, 21–25, 31, 33–39, 41–48, 51–59, 61–64, 66-68, 71–77, 81–88, 91–99.
2 FFN File Folder Number. If entered, must be numeric. First two digits must match the first two digits of the Case Number.
3 Case Number Display only. If adding this entity, the first two digits of the FFN will determine the Case Number to generate. If adding this entity and the FFN is blank, the Case Number will be generated with the Area Office code.
4 Organization
Name (Line 1) 		Must be entered. If the Organization Name is more than 35 characters long, continue on line 2. Do not break a word after exactly 35 characters, carry the full word or grouping to line 2. All 35 positions of line 1 do not have to be filled to continue on line 2. Valid characters are any key on the keyboard, however the first position must be alphabetic or numeric. No characters may follow two consecutive blanks, except blanks.
5 Organization
Name (Line 2) 		If entered, Organization Name (Line 1 must be entered. See Organization Name (Line 1 on the previous page.
6 Organization Name
(Line 3) 		If entered, Organization Name (Line 2) must be entered. See Name of Organization (Line 1) description on the previous page.
7 Organization Name If entered, Name of Organization (Lines 2 and 3) must be entered. See Organization Name (Line 1) description on the previous page. Note: If State is (. ), this line should contain the foreign street address. Lines 2 and 3 may then be left blank.
8 Address If entered, the valid characters are any key on the keyboard, however if any data is entered, the first position must be alphabetic or numeric. Note: If this is a foreign address, enter the street address on the Sponsor Name Line (Line 4). Enter the foreign City on this line.
9 City Must be entered. The valid characters are any key on the keyboard, however the first character must be alphabetic or numeric. No characters may follow two consecutive blanks except blanks.

Note: If this is a foreign address, enter the City on the Address Line. Enter the foreign Country on this line. If this is a MILITARY address, FPO or APO must be entered on this line if State is "AA" , "AE" or "AP" .
10 State Must be entered. Must be a valid state abbreviation or, for foreign addresses, a period followed by a blank (.). If this is a MILITARY address, enter the following:

State Code Geographic Region
AA No & So America
AE Europe
AP Pacific
11 Zip Must be entered and all numeric. The number making up the first 5 positions must be greater than 00600. If this is a MILITARY address, the zip code must be in the following ranges:

State Code Zip Code Range
AA 34001–34099
AE 09001–09899
AP  96201–96699

A validity check is executed on EDS to verify the state and zip code. If an invalid zip code is entered, the system message will ask you to verify the current zip code or correct.
12 Power of Attorney(1) May be entered. If POA Name is more than 35 characters long, continue on line 2. Do not break a word after exactly 35 characters, carry the full word or grouping to Line 2. All 35 positions of Line 1 do not have to be filled to continue on Line 2. Valid characters are any key on the keyboard, however the first position must be alphabetic or numeric.
13 POA (1) (Line 2) If entered, "POA (1) (Line 1)" must be entered. Valid characters are any key on the keyboard, however if any data is entered, the first position must be alphabetic or numeric. No characters may follow two consecutive blanks except blanks.
14 Address If entered, the first position must be alphabetic or numeric. The valid characters are any key on the keyboard.
15 City Must be entered if "POA (1) (Line 1)" is entered. The valid characters are any key on the keyboard, however the first position must not be blank. No consecutive characters may follow two blanks except blanks. If this is a MILITARY address, FPO or APO must be entered on this line if State is "AA" , "AE" or "AP" .
16 State Must be entered if "POA(1)(Line 1)" is entered. Must be a valid state abbreviation or, for foreign addresses, a period followed by a blank (.). If this is a MILITARY address, enter the following:

State Code Geographic Region
AA No & So America
AE Europe
AP Pacific
17 Zip Must be entered if "POA (1) (Line 1)" is entered. Must be all numeric. The number making up the first 5 positions must be greater than 00600. If this is a MILITARY address, the zip code must be in the following ranges:

State Code Zip Code Range
AA 34001–34099
AE 09001–09899
AP 96201–96699

A validity check is executed on EDS to verify the state and zip code. If an invalid zip code is entered, the system message will ask you to verify the current zip code or correct.
18 Power of Attorney (2) See Power of Attorney (1), item 12, above.
19 Power of Attorney (2)
(Line 2) 		See Power of Attorney (1), item 13, above.
20 Address See Address, item 14, above.
21 City See City, item 15, above.
22 State See State, item 16, above.
23 Zip Code See Zip Code, item 16, above.

Exhibit 7.22.5-4  (01-01-2003)
Creating and Updating Letters

(1) The following screen will be displayed when Option 1 is selected on the Letter Generation Menu and Fl was depressed in the Create or Update Entity Information screen. This screen allows you to create, update and review a letter.
 
EDS-LGS-5  CREATE/UPDATE LETTER
EIN: ______FORM/PLAN: __FFN: ______LETTER CODE: __Addressee (Place x before) _ TAXPAYER:
____
     _POA 1 :______________________
     _POA 2 :______________________
Para  Variable  Para  Variable  Para  Variable
__ _________ __ _________ __ _________
__ _________ __ _________ __ _________
__ _________ __ _________ __ _________
__ _________ __ _________ __ _________
__ _________ __ _________ __ _________
__ _________ __ _________ __ _________
__ _________ __ _________    
Required Paragraph w/ Variable—Enter Paragraph Number
—– —– —– —– —– —– —– —– —– —– —– —– —– —– —–
Automatic Paragraph w/o Variable—Do Not Enter Paragraph Number
—– —– —– —– —– —– —– —– —– —– —– —– —– —– —–
(Use 9000 and above for Custom Paragraphs) Hit F1—Execute, F4—Delete, F10—Exit
(2) Letter information will be displayed if a letter was previously created for the Case Number. Otherwise the screen will be blank except information entered on the previous screen.
(3) Enter the fields according to the validity checks below. Use the letter exhibits in IRM 7.21.5 to create or update the letters with the paragraphs available on EDS. Use 9000–9999 to add customized paragraphs to the letter.
(4) Depress the Fl key.
(5) When there are no input errors and;
  a. customized paragraph numbers were entered, the Create/Update Letter (Continued) screen will be displayed.
  b. no customized paragraph numbers were entered, a message to depress the F5 key will be displayed. If any changes are made to the data on the screen and the F5 key is displayed, the Fl key should be depressed again for the new data to be added to the letter. Once the letter is complete, depress the F5 key to store the letter for printing. The Print Format/Selection screen (Exhibit 7.22.5–5) will be displayed.
(6) When there is an input error, the error message will be displayed and the cursor will be positioned on the field in error.
  a. Correct the input error.
  b. Continue at (4), above.
(7) To delete a letter from the system, depress the F4 key.
(8) To exit the screen, depress the F10 key. If you exit while creating a new letter, the information entered will be lost and will need to be re-entered. If you exit while updating or reviewing a letter already created, the information on the screen will be retained.
Validity Checks
ITEM PROMPT DESCRIPTION
1 EIN Display only. Employer Identification Number.
2 FORM/PLAN Display only. Form number for EO. Plan
3 FFN Display only. File folder number. Will be blank if one was not entered in the Create/Update Entity screen.
4 LETTER CODE Display only. Letter number entered in the Letter Generation Menu screen.
5 Taxpayer Enter an "X" if a copy of the letter is to be sent to the Plan Sponsor or Organization.
6 POA 1 Enter an "X" if a copy of the letter is to be sent to the POA. If the POA Name is not displayed, an "X" may not be entered.
7 POA 2 Enter an "X" if a copy of the letter is to be sent to the second POA. If the POA Name is not displayed, an "X" may not be entered.
8 Para Paragraph codes. Enter all 8000 series paragraphs displayed, any selective or customized paragraphs described.
9 Variable Variable text consisting of 1 to 20 characters that will be inserted in the paragraph number entered. Enter the text that should be inserted into the variable. Text is printed exactly as entered. Upper and lower case characters must be entered where desired.
10 Required
Paragraph Codes 		Display only. Paragraph codes that must be entered in item 8 above. All "Required" paragraphs must have variable text entered.
11 Automatic
Paragraph Codes 		Display only. Paragraph codes which are automatically printed in the letter.
(9) The following screen is displayed for each customized paragraph code entered on the Create/Update Letter screen (9000–9999).
 EDS-LGS-6  CREATE/UPDATE LETTER (CONTINUED)
 EIN:______FORM/PLAN:__ FFN:______ LETTER CODE:__
 PLAN SPONSOR NAME:____________________
 Customized Paragraph Code:__
 Enter Text Below:
______________________________________
______________________________________
______________________________________
______________________________________
______________________________________
______________________________________
______________________________________
______________________________________
______________________________________
______________________________________
Hit F1—Execute, F4—Delete, F10—Exit
(10) Customized paragraphs will be displayed if a letter was previously created with them. Otherwise the paragraph part of the screen will be blank.
(11) Use upper and lower case and punctuation where appropriate. Use the validity checks below before typing text for special instructions.
(12) Depress the F1 key. One of the following will be displayed:
  a. Another customized paragraph if more than one 9000 series paragraph number was previously entered.
  b. Another blank paragraph screen if more than one 9000 series paragraph number was entered on the Create/Update Letter screen.
  c. The Create/Update Letter screen if no other 9000 series paragraph numbers were entered. The message to depress the F5 key will be displayed.
(13) To delete a 9000 paragraph from a letter, depress the F4 key while in this screen.
(14) To exit this screen, depress the F10 key. If you exit before depressing the F1 key, the paragraph typed will be LOST. You must re-enter the text again. If you exit while updating or reviewing a paragraph already created, the paragraph without any changes will be retained.
(15) Once the Create/Update Letter screen is displayed, changes may be made to the data entered before depressing the F5 key. If changes are made, the F1 key must be depressed for the changes to be added to the letter. The message to depress the F5 key will reappear each time the F1 key is depressed.
(16) If no changes are made, depress the F5 key. The Printer Format/Selection screen (Exhibit 7.22.5–5) will be displayed.
Validity Checks
ITEM PROMPT DESCRIPTION
1 EIN Display only. Employer Identification Number.
2 FORM/PLAN Display only. Form number for EO.
3 FFN Display only. File folder number. Will be blank if one was not entered in the Create/Update Entity screen.
4 LETTER CODE Display only. Letter number entered in the Letter Generation Menu screen.
5 ORG NAME Display only. Plan Sponsor or Organization name.
6 Customized Paragraph
Code 		Display only. 9000 series paragraph number entered in the previous screen.
7 Enter Text Below Enter the text of the paragraph in exactly the format in which it is to be printed. The text can be up to ten* (10) lines of 79 characters each.
    *NOTE: When beginning a paragraph, always leave the first line blank. Begin text on the second line. If the paragraph is long enough to require two screens (two 9000 series paragraph numbers), text on the second screen may begin on the first line.

Exhibit 7.22.5-5  (01-01-2003)
Printing Letters

(1)The following screen is displayed after depressing the F5 key in the Create/Update Letter screens. This screen uses the margin and employee/specialist number to format the letter and then uses the print routine entered in Print Mode to send the generated letter to a printer.
EDS-LGS-10  LETTER FORMAT SCREEN
 
  * Employee Number____
  * Left Margin__
  * Print Mode_
  * Device Number__
 
 
Hit F1 :Execute
(2) A letter print request must be made for all letters created or updated. See your system administrator for the print mode and left margin used in your Area Office.
(3) Enter the fields according to the validity checks below.
(4) Depress the F1 key. You can not exit from this screen by using F10.
(5) When there are no input errors the Letter Generation Menu (Exhibit 7.22.5–2) will be displayed. Another letter may be created or you may exit at this point.
(6) When there is an input error, the error message will be displayed and the cursor positioned on the field in error.
  a. Correct the input error.
  b. Continue at (5), above.
Validity Checks
ITEM PROMPT DESCRIPTION
1 Employee Number Must be numeric. Enter the five digit EDS Employee/Specialist number.
2 Left Margin Must be numeric. Enter the left margin. Margin should be set based on printer used. Maximum margin is 19 spaces.
3 Print Mode Valid entries are B, N, 5, T, V, 1–9 or blank. Blank will default to "B" . See your system administrator for the mode to use in your Area Office.

T — send to a text or lpr printer
S — sent to a slaved printer
B — set up letter for batch print
N — save letter but not print it
V — view a letter just created
1 – 9 — locally defined print modes
4 Device Number If "T" entered in the print mode, must be a printer number. Must be numeric.

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