COMMANDANT  United States Coast Guard

4200 Wilson Blvd, .  Arlington, VA 22203-18041  Staff Symbol: (NMC 4B)  Phone: (703) 235-0014Fax:    (703) 235-1062

Subj: GUIDANCE ON COAST GUARD ACCEPTED TRAINING RECORD BOOKS

Ref: (a) International Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978, as amended
       (b) Federal Register Vol. 62, No. 123, pg. 34505, dated June 26, 1997
       (c) Navigation and Vessel Inspection Circular (NVIC) 6-97, "Policy on Qualified Instructors and Designated Examiners
            Who Train or Assess the Competence of Merchant Mariners"

1. PURPOSE.

a.  This Circular establishes guidance on the use of Coast Guard-accepted training record books for meeting the requirements of Title 46, Code of Federal Regulations (CFR), section 10.304 ("Substitution of training for required service, and use of training record books").

b.  Specifically, this Circular provides: (1) model training record books, which may be used without further application for approval or acceptance by the Coast Guard; and (2) procedures for submitting record books, which are different from the basic model, for Coast Guard acceptance.

2.  DIRECTIVES AFFECTED.  None

3. BACKGROUND.

a.  In 1993, the International Maritime Organization (IMO) embarked on a comprehensive revision of the Standards for Training Certification and Watchkeeping - 1978 (STCW) to establish the highest practical standards of competence for mariners and to reduce human error as a major cause of marine casualties.  On July 7, 1995, a conference of Parties to the STCW adopted a package of amendments to the Convention which establishes requirements for qualification of masters, officers, watchkeeping and other crew personnel on seagoing merchant vessels operating outside the boundary line and the responsibilities of companies that operate such vessels.  The STCW Amendments entered into force on February 1, 1997 (see reference (a)).

DISTRIBUTION - SDL No.134

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b.  STCW Regulation II/1 (officer of the navigational watch) requires candidates for certification to have "approved seagoing service of not less than one year as part of an approved training program which includes on-board training which meets the requirements of Section A-II/1 of the STCW Code and is documented in an approved training record book, or, otherwise, have approved seagoing service of not less than three years" (emphasis added).
 
c.  STCW Regulation III/1 (officer in charge of an engineering watch or designated duty engineer) requires that candidates for certification have "completed not less than six months seagoing service in the engine department" and have "completed approved education and training of at least 30 months.  This is to include on-board training and documented in an approved training record book, meeting the standards of competence specified in Section A-III/1 of the STCW Code" (emphasis added).
 
d.  Section A-I/6 of the STCW Code ("Training and Assessment") provides for on-board, in-service assessment of competence by qualified instructors, supervisors, or assessors.

e.  The Coast Guard published an Interim Final Rule on June 26, 1997, in the Federal Register (reference (b)) which revised the regulations in Title 46, CFR Parts 10 and 12 to implement the requirements of the 1995 STCW Amendments to ensure that U.S. merchant mariners and vessel owners/operators conform to the new provisions.  Title 46 CFR, Section 10.304(e) and (f) require the use of a Coast Guard-accepted training record book for candidates for STCW certificates or endorsements as deck officers or engineer officers who commence their training or sea service on or after August 1, 1998.
 
 
4.  DISCUSSION.
 
a.  The Coast Guard will be requiring formal record keeping of demonstrated competencies and formalized training as part of an approved program of training, in addition to approved sea service and examinations, as criteria for issuing STCW certificates and endorsements.  The following question-and-answer format is intended to provide guidance to:

(1)  assist individuals and/or training programs in determining whether they have compiled an appropriate document for the purpose of verifying the performance of training and assessment functions;

(2)  enable those who offer training to merchant mariners an appropriate record keeping system to ensure that qualified individuals can verify that all skill demonstrations and knowledge have been provided; and

(3)  assist those who conduct monitoring of training programs under a quality standards system in evaluating whether the program is achieving its stated objectives and meeting regulatory requirements.

b.  The following questions and answers provide information on "Training Record Books."

(1)  What is a "Training Record Book?"

A "Training Record Book" (TRB) is required by 46 CFR 10.404 (e) for certification as officer in charge of a  navigational watch on ships of 500 gross tonnage or more, and 46 CFR 10.304 (f) certification of officers in charge of an engineering watch in a manned engine room or as a designated duty engineer in a periodically unmanned engine room, to adequately document systematic practical training and experience in the tasks, duties, and responsibilities of an officer in charge of a watch.

(2) What must be provided in a TRB?
 
 All TRBs, at a minimum, must contain the following items listed in 46 CFR 10.304 (g):

(a) The identity of the candidate.

(b) The tasks to be performed or the skills to be demonstrated, with reference to the standards of competence set forth in the tables of the appropriate sections in part A of the STCW code.

(c) The criteria to be used in determining that the tasks or skills have been performed properly, again with reference to the standards of competence set forth in the tables of the appropriate sections in part A of the STCW code.

(d) A place for a qualified instructor to indicate by his or her initials that the candidate has received training in the proper performance of the task or skill.

(e) A place for the a designated examiner to indicate by his or her initials that the candidate has successfully completed a practical demonstration and has proved competent in the task or skill under the criteria, when assessment of competence is to be documented in the record books.

(f) The identity of each qualified instructor, including any Coast Guard license or document held, and the instructor’s signature.

(g) The identity of each designated examiner, when any assessment of competence is recorded, including any Coast Guard license or document held, and the examiner’s signature confirming that his or her initials certify that he or she has witnessed the practical demonstration of a particular task or skill by the candidate.
 
In general, the following items will be needed to supplement the items listed above and include the tasks and corresponding criteria for satisfactory performance as a watchstander for either a navigational watch or an engine room watch.  In addition each TRB is to include the candidate’s personal history page with photo ID, ship service record, ship data sheet, shipboard training officer’s review of training progress, an inspection of record book form for the company’s training and senior officers, an introduction (describing guidance in the use, scope, and objectives of the TRB and the training program) and guidance for those directly involved with the candidate’s training and evaluation (see enclosures 1 and 2).

(3) Has a format been developed for the layout and presentation of the TRBs?
 
 Enclosure (1) is a model training record book for certification as officer in charge of a navigational watch for use onboard vessels where a complete training program has been approved and established.  Enclosure (2) is a model training record book for certification as officer in charge of an engineering watch or designated duty engineer for use onboard vessels where a complete training program has been approved and established.

These enclosures are based on the respective models developed by the International Maritime Organization.  They are provided with supplemental guidance on instructional and assessment techniques and arrangements to be taken into account when using the training record book for on-board instruction and assessment.
 
(4) Will every training organization be required to submit the exact same contents?
 
Any training record book which follows the model is Coast Guard-accepted for purposes of meeting the requirements of 46 CFR 10.304(e), provided the training program in which it is used and is approved under 46 CFR 10.302 (Coast Guard course approval) or 10.309 (Coast Guard accepted training other than Coast Guard approved courses).  In addition, any training record book which conforms with the model TRB is Coast Guard-accepted for purposes of meeting the requirements of 46 CFR 10.304(f), provided the training program in which it is used and is approved under 46 CFR 10.302 (Coast Guard course approval) or 10.309 (Coast Guard accepted training other than Coast Guard approved courses).

However, this should not be interpreted as every training organization being required to conduct its training program in exactly the same manner as another.

(5) Can a Training Record Book be developed to meet the needs of a specific training program and used in place of the IMO models?
 
 Yes, all training record books need not conform in every respect with the models in either enclosure (1) or (2).  Variations from these models may be accepted by the Coast Guard to suit the circumstances of training programs which are adapted to special classes of vessel or limited areas of training and assessment, or are otherwise justified by the nature and purpose of the training objectives.
 

 (6) What are the required qualifications for the on board instructor/assessor referred to in  the training record book?

The requirements and qualifications for instructors and assessors are discussed in NVIC  6-97, (reference (c)).

(7) Will the use of the TRBs in existing training programs, such as the maritime academies, require significant changes?
 
Existing academy training programs are not considered to be significantly affected by the use of the TRBs.  Primarily, the TRB will be a document, when properly completed, that will be used to indicate that all training and the competent demonstration of appropriate skills has been accomplished.
 
(8)  The use of the TRB appears to be fairly simple, in which case, something that simple must have some requirement that will end in producing a problem?
 
When the TRBs are used in a training program, each instructor and/or assessor will need to develop the specific criteria for the conduct of instruction and/or assessment reflected by the guidelines presented in the model TRBs.  One perceived problem may be related to the specific criteria that will need to be developed by each instructor and/or assessor.  There is concern that the same level of assessment may not be uniformly applied and as a result consistency of assessment may be diminished.  This concern can be minimized by each training organization developing specific criteria by which students will be assessed, rather than relying upon each individual assessor having to develop their own standards.
 
(9) Can the task of developing assessment criteria be that difficult?
 
Enclosure (3) is an example of how the base criteria for determining competency (as provided in the IMO model Training Record Book) has been expanded into a specific criteria of assessment for determining the competent conduct to be demonstrated by the student.  Although the development of the criteria is not necessarily difficult, it is the extent of detail that will become the focus of  a lack of agreement.  Once enclosure (3) has been reviewed, some will argue that the criteria is too detailed, while others will argue that there is insufficient detail provided by the criteria.  With that set of arguments being anticipated, each program should establish a uniform set of criteria for all who will be required to conduct assessment of their trainees.
 
(10) Can the specific criteria of assessment be considered as a Training Record Book?
 
Again, it should be reiterated that a specimen for an alternative training record book may be submitted, along with an explanation of how and why the alternative training record book is different from the models provided in enclosure (1) or (2). When a training organization submits a complete set of specific criteria for assessment and, corresponding to all demonstrable skills as laid out in the respective IMO model TRB, it will be given significant consideration for acceptance.  The included explanation will also need to address how the remaining criteria, listed in the IMO models, is to be acknowledged.
 

(11) Where should the Training Record Books be submitted for acceptance?

All Training Record Books, adopted directly from the IMO models are Coast Guard - accepted and need not be submitted for further consideration.  Where an organization may prefer to submit an alternative training record book, the specimens are to be submitted, along with an appropriate letter explaining how and why the training record book differs from the models provided in enclosure (1) or (2) to the:
 
                 National Maritime Center, Director, NMC-4B,
                 4200 Wilson Boulevard, Suite 510,
                 Arlington, VA 22203-1804,
 
                 or for additional information call (703) 235-0014.
 
(a) Evaluation.  The National Maritime Center will:
 
(1) evaluate the alternative record book submitted;
(2) consult with the applicant, when necessary, to clarify any details; and
(3) issue a letter to the applicant with a determination of whether or not the proposed alternative record book can be "Coast Guard accepted."

(b) Recognition.
 
(1) Once the determination is issued that a particular alternative record book is in fact "Coast Guard approved", it may be used in the context of an approved training program to meet the requirements of 46 CFR 10.304(e) or (f), as appropriate.

(2) The Coast Guard OCMI will accept valid, properly-completed training and assessment record books which conform with the models in enclosures (1) or (2) as evidence that the candidate named in the book has met the requirement of 46 CFR 10.302(e) or (f), as appropriate.

5.   ACTION.
 
a.  The guidelines contained in this circular apply to training record books which are to be Coast Guard-accepted for purposes of complying with the requirements of 46 CFR 10.304(e) and (f).
 
b.  Entities and organizations offering training to candidates for U.S. licenses, documents, and STCW endorsements should be aware that a Coast Guard-accepted training record book is required under some circumstances for individuals pursuing certification as deck or engineer officers under the STCW Convention and implementing regulations in 46 CFR 10.304.

c.  Entities and organizations offering maritime training should follow the guidance in this NVIC to ensure the appropriate training record book is employed during training and is properly completed by qualified instructors and assessors.
 

d.  OCMI’s should use this circular as guidance for maintaining oversight of maritime training programs in their area of responsibility.

Encl:         (1) Model training record book for candidates for certification as an officer in
                     charge of a navigational watch
                (2)  Model training record book for candidates for certification as an engineer  officer in charge of an engineering watch
                      or designated duty engineer
                (3)  Specific Criteria for Assessment
 

Non-Standard Distribution:

B:a G-MSO(4); G-MOC(4); G-MOA(2); G-MSE(1); G-MSR(1); G-M(1); G-MS(1)

C:e New Orleans (90); Hampton Roads (50); Baltimore (45); San Francisco (40); Philadelphia, Port Arthur, Honolulu, Puget Sound (35); Miami, Houston, Mobile, Morgan City, Los Angeles/Long Beach (25); Jacksonville, Portland OR, Boston, Portland ME, Charleston, Galveston, Anchorage, Cleveland, Louisville, Memphis, Paducah, Pittsburgh, St. Louis, San Juan, Savannah, Tampa, Chicago, Buffalo, Detroit, Duluth, Milwaukee, San Diego, Juneau, Valdez, Providence, Huntington, Wilmington, Corpus Christi, Toledo, Guam (20).

C:m  New York (70); Sturgeon Bay (4).

D:l  CG Liaison Officer MILSEALIFTCOMD (Code N-7CG) (1).

RSPA (DHM-22), CG Liaison Officer MARAD (MAR-720.2) (1).

NOAA Fleet Inspection Officer (1).
 
d.  OCMI’s should use this circular as guidance for maintaining oversight of maritime training programs in their area of responsibility.
 
 

Encl:        (1)  Model training record book for candidates for certification as an officer in
                     charge of a navigational watch
               (2)  Model training record book for candidates for certification as an engineer
                     officer in charge of an engineering watch or designated duty engineer
               (3)  Specific Criteria for Assessment
 

Non-Standard Distribution:

B:a G-MSO(4); G-MOC(4); G-MOA(2); G-MSE(1); G-MSR(1); G-M(1); G-MS(1)

C:e New Orleans (90); Hampton Roads (50); Baltimore (45); San Francisco (40); Philadelphia, Port Arthur, Honolulu, Puget Sound (35); Miami, Houston, Mobile, Morgan City,
Los Angeles/Long Beach (25); Jacksonville, Portland OR, Boston, Portland ME, Charleston, Galveston, Anchorage, Cleveland, Louisville, Memphis, Paducah, Pittsburgh, St. Louis, San Juan, Savannah, Tampa, Chicago, Buffalo, Detroit, Duluth, Milwaukee, San Diego, Juneau, Valdez, Providence, Huntington, Wilmington, Corpus Christi, Toledo, Guam (20).

C:m  New York (70); Sturgeon Bay (4).

D:l  CG Liaison Officer MILSEALIFTCOMD (Code N-7CG) (1).

RSPA (DHM-22), CG Liaison Officer MARAD (MAR-720.2) (1).

NOAA Fleet Inspection Officer (1).

MEW   15 JUL 97    BAILEY/PUBLIC/NVIC NO. 5-97
 

OFFICE/DIVISION	MSO-1	G-MSO	G-MS	G-M	.	.	.	.	.	.
INITIALS OF  RESP. OFFICERS	.	.	.	.	.	.	.	.	.	.
INTRA-OFFICE OR  DIVISION INITIALS	.	.	.	.	.	.	.	.	.	.
DATE OUT	.	.	.	.	.	.	.	.	.	.

 

1.  The Sub-Committee on Standards of Training and Watchkeeping (STW), at its twenty-eighth session, prepared the draft IMO Model training record book for candidates for certification as an officer in charge of a navigational watch given at annex.

2.  The STW Sub-Committee noted the draft text of the model training record book must be seen as a model only which has been developed as guidance to assist Parties in preparing their own training record book for use as part of an approved training programme. The content of the model training record book follows the structure of the STCW Convention and the STCW Code. However, nothing prevents a Party from adopting its own format or specifying assignments in less or greater detail.

3.  Assessment of the competence of the seafarers concerned is included in the model training record book. However, as the STW Sub-Committee could not reach consensus, the on-board assessment in relation to the training record books will be further considered at the twenty-ninth session of the STW Sub-Committee (January 1998).

4.  Parties should be aware that it is their responsibility to ensure that instructors, supervisors and assessors are appropriately qualified as required by section A-l/6, paragraph 3 of the STCW Code and that they comply with the quality standards in section A-1/8 of the STCW Code.
 

INTRODUCTION

1.  This model Training Record Book is developed as guidance to assist Parties in developing their own Training Record Book which may be used as part of an approved training programme. Further, the Training Record Book allows for the recording of assessment by qualified assessors of satisfactorily demonstrated competencies. The content of this book follows the structure given in section A-Il/1 of the STCW Code. Nothing should prevent a Party from adopting its own format or specifying the assignments presented in section A-Il/1 of the STCW Code in greater detail. Each company has to satisfy requirements relevant to training, as outlined in regulation I/III of the STCW Convention and Section A-l/14 of the STCW Code.

2.  This model Training Record Book details the practical training which should be completed prior to certification as Officer in Charge of a Navigational Watch. It will serve both as a guide to the practical training which should be undertaken during the mandatory period of seagoing service and as a record of the satisfactory completion of that training on board.

3.  Each trainee will require his/her own training record book and should be responsible for its safe keeping. Masters and shipboard training officers will also need to consult it to facilitate planning and organization of the training.

4.  Those carrying out instruction or assessment' activities as part of an approved in-service training programme, either on board or ashore, should appreciate how and where the particular skill or ability being taught or assessed might best be conducted and related to all other skills or abilities required to achieve competency at the operational level. Where assessment is used in this document, it refers solely to the assessment of the trainee's practical ability to carry out the tasks given in the Training Record Book as demonstrated. Types of assessment include:

            .1 Approved in-service experience;

            .2 Approved training ship experience;

---------------------------
Instructors and assessors shall be qualified in accordance with regulation 1/6 of the STCW Convention and the corresponding parts of the STCW Code.
            .3 Approved simulator training, where appropriate;

            .4 Approved laboratory equipment training;

            .5 Approved fire-fighting training and experience as set out in
             section A-Vl/3 of the STCW Code;

            .6  Approved training and experience as set out in section A-Vl/2,
             paragraphs 1 to 4 of the STCW Code; and

            .7 Approved training as set out in section A-VI/4, paragraphs 1  to 3 of  the STCW Code.

5.  No on-board training or assessment should take place unless such activities can be carried out without interfering with the normal operation of the ship, jeopardizing safety of life at sea, or posing a risk of marine pollution. Instructors and assessors should be able to devote their time and attention exclusively to the instruction and assessment activity at hand, or if unable to do so, should defer the activity until a more suitable time.
 

SCOPE

6.  The aim of the practical training is for trainees to:
 

• gain experience in relevant aspects of shipboard activities as they occur on board the ship or ships on which the trainee is sailing;

• test and compare the knowledge acquired at school with the daily practice on board;

• consolidate and expand theoretical knowledge;

• build a practical basis to achieve the standards of competence in accordance with table A-lI/1 of the STCW Code;

• build a practical basis to achieve the standards of competence in accordance with regulation VIII/2 and the corresponding parts of the STCW Code relating to principles to be observed in keeping a navigational watch; and

• prepare for a future position on board.

OBJECTIVE

7.1   The trainees will acquire basic seamanship skills and a practical awareness of the need to follow safe working practices. They will also -be able to keep a navigational watch safely, in accordance with the relevant regulations and recommendations.

7.2   The aim of the Training Record Book is three fold, namely:
 

•  directing the practical training, so the trainee is guided as to the objectives of the practical training period;

•  giving guidance to the shipboard training officers regarding the development of the practical training to enable them to judge the progress and, if necessary, to make adjustments; and

•  directing the assessment so that the required training outcome can be proved and documented.

APPROVED PROGRAMME OF ON-BOARD TRAINING

8.1  Candidates for certification under regulation II/1, other than those who have approved seagoing service of not less than three years, are required to have completed an "approved program of on board training".  This program of onboard training is to form part of an overall program of education and training approved by the Party under whose authority the certificate or endorsement is to be issued.  The programme of on-board training is required to ensure that the candidate receives systematic practical training and experience which is closely supervised and monitored by qualified officers and adequately documented in an approved Training Record Book.  The regulation requires that officers supervising and monitoring and assessing the on board training are appropriately qualified.

8.2  Each general training activity specified in the approved training record book is required to have been completed by the candidate and supervised, monitored, assessed and documented as being satisfactorily completed in accordance with the requirements and recommendations of the STCW Code.
 

See regulations I/6, I/8 and II/1 of the STCW Convention and the corresponding parts of the STCW Code. 

Guidance for on-board instructors.

1.  Before giving instruction in a particular skill or ability for the purpose of initialing this training record book (TRB), the instructor should (a) be qualified under the relevant regulations to give such instruction, and (b) determine that the candidate is qualified on the basis of prior experience and/or training, to receive such instruction.  The instructor should also review the TRB to identify what training the candidate has already completed, and what training remains to be conducted.

2.  In designing an on-board training activity, the instructor should have clear, measurable, training objectives.  These should be organized by reference to other related skills and abilities needed by the student to achieve the level of competence being pursued.  The training objectives should be approved by the responsible person supervising the training and assessment program.

3.  The instructor should conduct training only when the necessary equipment is operational and will be available throughout the training exercise.

4.  The instructor should follow an outline, checklist, or training plan which organizes information and instructional activities in a logical and progressive manner.

5.  Instructional activities should make effective use of available teaching media such as
videotape, personal computers, and models.

6.  The instructor should ensure the candidate has sufficient opportunities to observe the skill or ability being properly performed.  When the skill or ability requires the use of certain shipboard equipment, the instructor should ensure that the candidate is given adequate opportunities for hands-on use of that equipment along with constructive comments directing the candidate to preferred or proper ways of using the equipment.

7.  Instruction should include explanations of misuse or improper procedure; problems that may be encountered and proper corrective actions to take; and descriptions of important differences which may exist from ship to ship.

8.  The instructor should periodically use a reliable means of assessment to determine that candidate is in fact making progress toward the objectives stated for the instructional activity.

9.  When the instructor is inexperienced, arrangements should be made for his or her early training activities to be monitored by the person responsible for supervising the training and assessment program, with the aim of ensuring that training activities are conducted in the most effective manner possible.Guidance for on-board assessors/designated examiners

10.  Before assessing the performance of a particular skill or ability for the purpose of initialing this TRB, the assessor should (a) be qualified under the relevant regulations to perform the assessment; and (b) determine that the candidate is qualified on the basis of prior experience and/or training, to be assessed.  The assessor should also review the TRB to identify what training and assessment the candidate has already completed, and what training or assessment remains to be conducted.

11.  In designing an on-board assessment activity, the assessor should have clear, measurable, assessment objectives.  These should be organized by reference to other related skills and abilities needed by the student to achieve the level of competence being pursued.  The training objectives should be approved by the person responsible for supervising the training and assessment program.

12.  The following  guidelines are taken from section B-II/1 of the STCW Code for the conduct of assessment and should be taken into account:

.1      The scope of knowledge is implicit in the concept of competence.  Assessment of competence should, therefore, encompass more than the immediate technical requirements of the job, the skills and tasks to be performed, and should reflect the broader aspects needed to meet the full expectations of competent performance as a ship’s officer.  This includes relevant knowledge, theory principles, and cognitive skills which, to varying degrees, underpin all levels of competence.  It also encompasses proficiency in what to do, how and when to do it, and why it should be done.  Properly applied, this will help to ensure that a candidate can:
 

.1.1    work competently in different ships and across a range of circumstances;  .1.2    anticipate, prepare for, and deal with contingencies; and  .1.3    adapt to new and changing requirements.

 

.2      The criteria for evaluating competence (column 4 of table A-II/1 of the STCW Code) identify primarily in outcome terms the essential aspects of competent performance.  They are expressed so that assessment of a candidate’s performance can be made against them and should be adequately documented in the training record book.

.3      Evaluation of competence is the process of:
 

.3.1  collecting sufficient valid and reliable evidence about the candidate’s knowledge, understanding and proficiency to          accomplish the tasks, duties and responsibilities listed in column 1 of table A-II/1; and  .3.2    judging that evidence against the criteria specified in the standard.

 

.4      The arrangements for evaluating competence should be designed to take account of different methods of assessment which can provide different types of evidence about the candidate’s competence, e.g.:
 

.4.1   direct observation of work activities (including seagoing service);  .4.2   skills/proficiency/competency tests;  .4.3   projects and assignments;  .4.4   evidence from previous experience; and  .4.5   written, oral and computer-based questioning techniques.

 
 

One or more of the first four methods listed should be used to provide evidence of ability, in addition to appropriate questioning techniques to provide evidence of supporting knowledge and understanding.

13.  Before conducting the assessment, the assessor should:
 

.1 familiarize him or herself with the assessment criteria [in column 4 of the relevant tables in section A-II/1 of the STCW Code] to ensure that the assessment activities will be effective and comprehensive;  .2  develop scenarios which involve a sequence of events that require the candidate to exercise good judgment in a realistic amount of time; that include distracters (such as equipment malfunctions) which test the candidate's ability to react  properly to abnormal or emergency circumstances; and that require the candidate to make effective use of all relevant and available human resources, hardware and information.  .3  ensure the necessary equipment is operational and will be available throughout the assessment activity;  .4  be able to articulate the parameters or thresholds which will, under the circumstances, represent an acceptable level of  performance;  .5  clearly explain to the candidate the purpose of the activity and the steps he or she is to take during the demonstration of the skill or ability;  .6   ensure that the candidate (a) can concentrate on the task(s) at hand; (b) will not receive unauthorized assistance during the  assessment process; and (c) is not in a position to "learn the test" by watching the performance of other candidates;  .7  inform the candidate as to the scope and depth of knowledge to be assessed, the length of time allowed for the demonstration, and the effect of failing to perform part of the demonstration properly; and establish the candidate's willingness to be assessed under the circumstances presented.

 
 

14.   The assessor should continuously observe the candidate during performance of the skill or ability and should only note in the training record book when the performance is acceptable.  In the event the candidate does not perform a critical phase of the assessment exercise at an acceptable level of proficiency, assessment should be suspended and should not be conducted until further instruction is provided.

15.   Successful or acceptable performance should be based on the candidate's proved ability to safely perform:
 

.1 the assigned tasks in accordance with competency criteria identified in the training record book;  .2 such tasks in a manner which demonstrates that the required level of skill, knowledge and ability was never in serious doubt; and  .3 such tasks in a manner which demonstrates sound and professional judgment.

 
16.   Unsuccessful or unacceptable performance may be based on the candidate's failure to prove his or her ability in accordance with paragraph 14, or because the candidate otherwise performs improperly in the judgment of the assessor, based on events such as the following:
 

.1   an action, or lack of action, by the candidate which required corrective action or intervention by the assessor to prevent injury, damage, or the development of a hazardous condition;   .2  the candidate failed to use proper procedures (including appropriate communication   procedures);   .3  the candidate failed to take prompt corrective action when required.

17.  Normally, a single demonstration of skill immediately following instruction should   not be relied upon as the sole basis for judging competence.

18.  When the assessor is inexperienced, arrangements should be made for his or her early assessment activities to be monitored by the person responsible for the training and assessment program, with the aim of ensuring that assessment activities are conducted in the most effective manner possible. 

Full Name
____________________________________________________
Permanent Address
____________________________________________________
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Training Record Book

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Insert Boat and Fire Muster Stations and other details in the appropriate space. have the Shipboard Training Officer sign in the space provided
 
 

Ship's Ref. No.	.	.	.	.	.
Boat Muster Station	.	.	.	.	.
Fire Muster Station	.	.	.	.	.
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 ANav2
Function:                 Navigation at the operational level
Competence:          Plan and conduct a passage and determine position (STCW Code, Table A-Il/1)
                                                                                                        -----------------Assignment completed----------------------------

No.	TASKS   Plan a passage	CRITERIA FOR SATISFACTORY PERFORMANCE	Ship   Ref.No.	Date	Confirmed by qualified instructor	Date	Confirmed by qualified assessor	*Type of    Assessment	Remarks
1.1	Consult nautical publications.	The information obtained from navigational charts and publications is relevant, interpreted correctly and properly applied. All potential navigational hazards are accurately identified.	.	.	.	.	.	.	.
1.2	Select charts of adequate scale.	The charts selected are the largest scale suitable for the area of navigation and charts are corrected in accordance with the latest information available.	.	.	.	.	.	.	.
1.3	Set courses.	The courses are suitably set in respect of the ship’s size, draft and rnaneuverability, and set with sufficient distance off shallow waters, banks and other dangers to navigation. Due consideration is given to current, ice, prevailing meteorological conditions and routing and traffic separation schemes.	.	.	.	.	.	.	.
1.4	Calculate EstimatedTime of Arrival(ETA).	The total distance is correctly calculated and ETA given within acceptable time limits	.	.	.	.	.	.	.
No.	TASKS:  Conduct a passage and determine position	CRITERIA FOR SATISFACTORY PERFORMANCE	Ship   Ref.  No.	Date	Confirmed by qualified instructor	Date	Confirmed by qualified assessor	*Type of    Assessment	Remarks
2.1	Determine and apply compass error for courses and compass bearings.	Errors in magnetic and gyro compasses are determined and correctly applied to courses and bearings.	.	.	.	.	.	.	.
2.2	Recognize conspicuous objects and other terrestrial aids to navigation in daylight and at night.	The information obtained from navigational charts and publications is relevant, interpreted correctly and properly applied. All potential navigational hazards are accurately identified.	.	.	.	.	.	.	.
2.3	Establish position by terrestrial observations i.e. lighthouses, buoys and beacons.	The position is determined within the limits of acceptable instruments stem errors	.	.	.	.	.	.	.
2.4	Establish position by use of electronic navigational equipment.	The position is determined within the limits of acceptable instrument/system errors	.	.	.	.	.	.	.
2.5	Determine ship's position by dead reckoning.	The position is determined within acceptable limits.	.	.	.	.	.	.	.
2.6	Operate electronic position fixing and navigational equipment.	Performance checks and tests to navigation systems comply with manufacturer's recommendations and good navigational practice.	.	.	.	.	.	.	.
2.7	Use celestial bodies to determine the ship's position.	The fix is within acceptable accuracy, due regard taken to possible errors of the position lines and the meteorological conditions.	.	.	.	.	.	.	.
2.8	Steer the ship and comply with helm orders in the English language.	A steady course is steered within acceptable limits having regard to the area of navigation and prevailing sea state. Alteration of course are smooth and controlled. Communications are clear and concise at all times and orders are acknowledged in a seaman-like manner.	.	.	.	.	.	.	.
2.9	Operate the steering control systems. Know the operational procedures and change-over from manual to automatic control and vice-versa. Adjust the controls for optimum performance.	The selection of mode of steering is the most suitable for the prevailing weather, sea and traffic conditions and intended maneuvers.	.	.	.	.	.	.	.
2.10	Able to use and interpret information obtained from shipborne meteorological instruments.	Measurements and observations of weather conditions are accurate.	.	.	.	.	.	.	.
2.11	Able to apply the meteorological information available.	Meteorological information is correctly interpreted and applied.	.	.	.	.	.	.	.
No.	TASKS  Maintain a safe navigational watch	CRITERIA FOR SATISFACTORY PERFORMANCE	Ship  Ref.  No.	Date	Confirmed by qualified instructor	Date	Confirmed by qualified  assessor	Type of Assessment	Remarks
3.1	On preparing for sea' check ship's draught, and check that the necessary equipment on the bridge is operational and proper sailing information is available.	All navigational and communication equipment is operational and all appropriate charts, tidal and weather information is available.
3.2	On leaving or entering port notify the master/engine control room as appropriate.	The master/engine control room is notified as appropriate.
3.3	Assist in carrying out the master's/pilot's order/directions.	Master's/pilot's instructions are verified and essential information recorded and relevant information given to those concerned.
3.4	Monitor the course, speed and position.	Ship's safety is constantly monitored and the candidate shows to be particularly vigilant and on the alert in confined waters.
3.5	Display/sound correct lights, flags, shapes and sound signals.	Correct lights, flags, shapes and sound signals are displayed/sounded.
3.6	Properly monitor the pilot's safety when boarding and disembarking.	The pilot's safety is ensured when boarding and disembarking.
3.7	On leaving or entering port notify the crew as appropriate.	The crew is available for handling moorings/anchors when needed.
3.8	At the commencement of the watch ascertain ship's position, course and speed and appraise the traffic situation and any danger to the ship.	All checks are promptly and correctly carried out. A clear statement is given that the situation is under full control when the watch is formally taken over.
3.9	Keep a proper lookout by sight and hearing.	Sound signals, lights and other objects are properly detected and their appropriate bearing in degrees or points is reported to the officer of the watch.
3.10	Fix the ship's position regularly, assess risks of collision and/or grounding and take appropriate actions.	Apply properly the International Regulations for Preventing Collisions at Sea.
3.11	Check the reliability of theinformation obtained from the primary method of position fixing at appropriate intervals.	The reliability of the information obtainedfrom the primary method of position fixing is checked at appropriate intervals.
3.12	Adjust the ship's course and speed to the traffic, the waters and the meteorological condition.	The speed and mode of steering is suitable for the prevailing conditions.
3.13	Monitor and control navigational instruments and record relevant activities and incidents.	Compasses are regularly checked and errors are correctly applied. All movements and activities related to the navigation of the ship are properly recorded.

 
 
 
 Function:             Navigation at the operational level
Competence:       Use radar and ARPA to maintain safety of navigation (STCW Code, Table A-II/1)
                                                                                                                                          -------------------------Assignment completed--------------------------------

No.	TASKS  Use radar and ARPA.	CRITERIA FOR  SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified  instructor	Date	Confirmed by qualified  assessor	Type of  Assessment	Remarks
4.1	Carry out operational checks and adjust the equipment to proper performance.	The equipment is functioning properly and in accordance with the manufacturers specifications.
4.2	Able to operate and to interpret and analyze information obtained from radar and ARPA, as applicable.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.3	Interpret and analyze factors affecting performance and accuracy.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.4	Set up and maintain displays.	The displays are properly set up and maintained.
4.5	Detect and be aware of the possibility of misinterpretation of information, false echoes, sea returns, etc.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.6	Interpret and analyze information obtained from racons and SARTs.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.7	Detect and calculate range and bearing, course and speed of other ships, lime and distance of closest approach of crossing, meeting and overtaking ships.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions. The course and speed of other ships, as well as time and distance of assumed closest approach to other ships, are ascertained with sufficient accuracy to take appropriate actions.
4.8	Identity critical echoes, detect course and speed changes of other ships, take into account the effect of changes in own ship's course or speed or both.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.9	Apply the InternationalRegulations for PreventingCollisions at Sea.	Action taken to avoid close encounter or collision with other vessels is in accordance with the International Regulations for Preventing Collisions at SCL
4.10	Use plotting techniques and relative and true motion concepts.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.11	Use parallel indexing techniques.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.12	Interpret and analyze information related to system performance and accuracy, tracking capabilities and limitations, and processing delays.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions. The course and speed of other ships as well as time and distance of assumed closest approach to other snips are ascertained with sufficient accuracy to take appropriate actions.
4.13	Use operational warnings and Systems tests.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.14	Use of the target acquisition and its limitations.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions.
4.15	Use  true and relative vectors, graphic representation of target information and danger areas.	The information obtained from the equipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions. The course and speed of other ships as well as time and distance of assumed closest approach to other ships are ascertained with sufficient accuracy to take appropriate actions.
4.16	Derive and analyze information, critical echoes, exclusion areas and trial maneuvers.	The information obtained from theequipment is correctly interpreted and applied with due regards to the limitations of the equipment and prevailing circumstances and conditions. The course and speed of other ships as well as time and distance of closest approach to other ships are ascertained with sufficient accuracy 10 take appropriate actions.
4.17	Take appropriate actions to avoid accidents.	Action taken to avoid a close encounter or collision with other vessels is in accordance with the International Regulations for Preventing Collisions at Sea. Decisions to amend course and/or speed are both timely and in accordance with accepted navigation practice. Adjustments made to the ship's course and speed maintain safety of navigation. Maneuvering signals are made at the appropriate time and are in accordance with the International Regulations for Preventing Collisions at Sea.

 
Function:             Navigation at the operational level
Competence:       Respond to emergencies (STCW Code, Table A-Il/1)
                                                                                                                                       ----------------------Assignment completed------------------------------------

No.	TASKS  Respond to emergencies	CRITERIA FOR  SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed   by qualified  instructor	Date	Confirmed  by qualified   assessor	Type of Assessment	Remarks
5.1	During relevant drills demonstrate ability to take precautions for the protection and safety of passengers and crew in emergency situations.	The type and scale of the emergency is promptly identified. Initial actions are in accordance with contingency plans and are appropriate to the urgency of the situation and nature of the emergency.
5.2	During relevant drills demonstrate ability to take initial actions following a collision or grounding, initial damage assessment and control.	The type and scale of the emergency is promptly identified. Initial actions and, if appropriate, manoeuvring of the ship are in accordance with contingency plans and are appropriate to the urgency of the situation and nature of the emergency.
5.3	During relevant drills demonstrate ability to act correctly when rescuing persons from the sea, assisting a ship in distress, responding to emergencies which arise in port	The type and scale of the emergency is promptly identified. Initial actions and, if appropriate, manoeuvring of the ship are in accordance with contingency plans and are appropriate to the urgency of the situation and nature of the emergency.

   
Function:             Navigation at the operational level
Competence:      Respond to a distress signal at sea (STCW Code, Table A-Il/1)
                                                                                                                                           -------------------------Assignment completed-----------------------------

No.	TASKS  Respond to a   distress signal   at sea	CRITERIA FOR  SATISFACTORY  PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified  instructor	Date	Confirmed  by qualified   assessor	Type of   Assessment	Remarks
6.1	During relevant drills establish the position of a unit in distress in relation to own position.	The distress or emergency signal is immediately recognized. The positions are correctly plotted in suitable charts.
6.2	During relevant drills make a preliminary assessment of the situation and inform the master.	Contingency plans and instructions in standing orders are implemented and complied with.

 
Function:                  Navigation at the operational level
Competence:           Use the IMO Standard Marine Navigational Vocabulary as replaced by the IMO Standard Marine
                                 Communication Phrases and use English in written and oral form (STCW Code, Table A-II/1)
                                                                                                                                                                  Assignment completed

No.	TASKS  Use the IMO Standard   Marine Communication   Phrases and write and   speak English	CRITERIA FOR  SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified   instructor	Date	Confirmed   by qualified   assessor	Type of   Assessment	Remarks
7.1	Use IMO Standard Marine   Communication Phrases.	Navigation and Safety communication is satisfactorily conducted with persons unable to understand the officer’s national language.
7.2	Understand Meteorological and Marine Safety messages	The messages relevant to the safety of the ship are correctly interpreted or drafted
7.3	Fill in standard English nautical reports and forms.	All reports and forms relevant to the duties of an officer in charge of a navigational watch are correctly fulfilled.
7.4	Communicate with other ships and coast stations.	Communications are clear and understood.
7.5	Perform the officer’s duties also with multi-lingual crew.	Communications are clear and understood.

 
Function:             Navigation at the operational level
Competence:      Transmit and receive information by visual signaling (STCW Code, Table A-II/1)
                                                                                                                                                         Assignment Completed

No.	TASKS  Transmit and receive  visual signals	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed   by qualified   instructor	Date	Confirmed   by qualified   assessor	Type of   Assessment	Remarks
8.1	Transmit and receive   Morse signals by light.	Communication within the   operator's area of responsibility   are consistently successful.
8.2	Use the International Code of Signals to interpret messages given by flags and pendants.	Communication within the operator's area of responsibility are consistently successful.

 
Function:             Navigation at the operational level
Competence:      Maneuver the ship (STCW Code, Table A-II/1)
                                                                                                                                            Assignment completed

No.	TASKS  Maneuver the ship	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified   instructor	Date	Confirmed   by qualified   assessor	Type of  Assessment	Remarks
9.1	Use available information as to the ship's turning circles and stopping distances when maneuvering taking into account the effects of deadweight, draught, trim, speed and under-keel clearance on turning circles and stopping distances.	The information is adequately used during normal situations while taking note of draught and trim. Safe operating limits of ship propulsion, steering and power systems are not exceeded in normal maneuvers. Adjustments made to the ship's course and speed maintain safety of navigation.
9.2	Use available information as to the ship's turning circles and stopping distances when maneuvering taking into account the effects of wind and current on ship handling.	The information is adequately used during normal situations while taking due regards to wind and current. Safe operating limits of ship propulsion, steering and power systems are not exceeded in normal maneuvers. Adjustments made to the ship's course and speed maintain safety of navigation.
9.3	Use available information as to the ship's turning circles and stopping distances when maneuvering taking into account the effects of squat, shallow water and similar effects.	The information is adequately used during normal situations while taking due regards to squat, shallow water and similar effects. Safe operating limits of ship propulsion, steering and power systems are not exceeded in normal maneuvers.Adjustments made to the ship's course and speed maintain safety of navigation.
9.4	Demonstrate proper mooring procedures	Moorings are made fast or taken onboard as ordered. Ship is safely moored without undue delay.
9.5	Demonstrate proper anchoring procedures.	Anchors are lowered/heaved and secured as ordered. Ship is safely anchored without undue delay.
9.6	Maneuver to rescue a man overboard.	The actions taken are as generally recommended and the turning maneuver brings the ship into its wake.

Acargo2
Function:            Cargo handling and stowage at the operational level
Competence:     Monitor loading, stowage, securing and unloading of cargoes
                           and their care during the voyage (STCW Code, Table A-II/1)
                                                                                                                                                                 Assignment completed

No.	TASKS  Monitor loading of cargoes	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified   instructor	Date	Confirmed   by qualified   assessor	Type of Assessment	Remarks
1.1	Supervise the preparation of holds and deep tanks for loading.	Precautions are taken before entering holds or confined spaces to ensure safe atmosphere. The holds and deep tanks are in good order and condition, sufficiently cleaned and adequately dunned for the new cargo. Any heating arrangement is functioning. The bilge’s are dry and there is free drainage to the suctions.
1.2	Supervise the operation of the ship's cargo gear.	The gear is safely operated and the safe working load never exceeded. Damaged or worn out ropes, wires or parts of the gear are detected and replaced.
1.3	Supervise the loading. Take into account the effect of cargo including heavy lifts on the seaworthiness and stability of the ship.	The cargo is loaded in accordance with the cargo plan while maintaining proper trim and stability at all times. Dangerous goods are detected and handled in accordance with international regulations and recognized standards and codes of safe practice. Any incidents or accidents during loading are reported immediately and proper actions taken.

 
Function:             Cargo handling and stowage at the operational level
Competence:       Monitor loading, stowage, securing and unloading of cargoes and their care during the voyage (STCW Code, Table A-II/1)
                                                                                                                                                                    assignment completed

No.	TASKS  Monitor loading of cargoes	CRITERIA FOR  SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified  instructor	Date	Confirmed   by qualified  assessor	Type of   Assessment	Remarks
2.1	Ensure a solid stow and securing of all cargoes in packaged form.	Cargoes liable to slide during rolling or pitching are adequately stowed and secured to avoid damage to ship and cargo. Special attention is paid to dangerous goods, heavy loads and vehicles.
2.2	Ensure separation between bull cargoes or packaged goods if required.	The cargoes are not mixed or contaminated and all cargoes are delivered at the due port.
2.3	Supervise that adequate precautions are taken to ensure ventilation and facilitate inspections during the voyage.	The ventilation is sufficient to avoid sweat from cargo and ship and harmful gases are let out.
2.4	Stowage and securing ofdangerous, hazardous and harmful cargoes and their effect on the safety of life and of the ship.	The handling of dangerous, hazardous andharmful cargoes complies with international regulations and recognized standards and codes of safe practice.

 

Function:             Cargo handling and stowage at the operational level
Competence:      Monitor loading, stowage, securing and unloading of cargoes and their care during the voyage (STCW Code, Table A-II/1)

                                                                                                                                                                        Assignment completed

No.	TASKS  Taking care of   cargoes during voyage	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified  instructor	Date	Confirmed   by qualified   assessor	Type of   Assessment	Remarks
3.1	Inspect the cargo at regular intervals.	Routine inspections are carried Out, taking into account the condition of the cargo and the weather.
3.2	Record all inspections and the conditions found.	The results of the inspections are properly recorded and any need for actions reported immediately.
3.3	Take actions to avoid damage to the ship or cargo.	Correct actions are taken to adjust ventilation, temperature or to carry out any other operation to avoid damage to ship or cargo.

 
 
Function:            Cargo Handling and stowage at the operational level
Competence:      Monitor loading, stowage, securing and unloading of cargoes and their care during the voyage (STCW Code, Table A-II/1)
 Assignment completed

No.	TASKS  Taking care of cargoes  during voyage	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed   by qualified   instructor	Date	Confirmed   by qualified   assessor	Type of   Assessment	Remarks
4.1	Inspect hatch covers, gear and cargoes before and during discharging.	Any damage is immediately reported and properly recorded.  Appropriate action are taken to avoid accidents or further damage.
4.2	Ensure that all cargoes are discharged in good condition..	Cargo operations are carried out in accordance with the cargo plan or other documents and established safety rules/regulations, equipment operating instructions and shipboard limitations.  Improper handling of gear or cargo is immediately stopped or reported.
4.3	Ensure satisfactory trim, stability, hogging and sagging at all times.	Factors influencing the safety of the ship are constantly monitored and kept within stated acceptable limits.
4.4	Identify and damage to ship or cargo after discharging and establish possible causes.	Any damage is detected, immediately reported and causes established or suggested depending on the circumstances.

 

Function:             Controlling the operation of the ship and care for persons on board it the operational level
Competence:      Ensure compliance with pollution prevention requirements (STCW Code, Table A-II/1)
Assignment completed

No.	TASKS  Take actions to prevent pollution	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed   by qualified  instructor	Date	Confirmed   by qualified  assessor	Type of   Assessment	Remarks
1.1	Ensure that procedures are agreed and observed and all scuppers are blocked before bunkering.	The operations are fully observed, all scuppers are blocked and pipes and hoses inspected before bunkering takes place.
1.2	During relevant drills initiate immediate investigation to detect the source of pollution.	All available resources are utilized to detect the source and the master or appropriate authorities are informed.
1.3	During relevant drills stop or prevent leakage’s and spills of harmful liquids and solid substances.	The situation is thoroughly assessed and the actions taken are effectively organized and exercised with due consideration for the extent of the pollution.
1.4	Have all tanks and compartments sounded if any damage is suspected.	The soundings are readily available and the results immediately reported to the master.
1.5	Carry out bilge, ballast and bunkering operations.	All operations are carried out in accordancewith MARPOL and due regard paid toShipboard Oil Pollution Emergency Plan(SOPEP).

 
Function:             Controlling the operation of the ship and care for persons on board at the operational level
Competence:      Maintain seaworthiness of the ship (STCW Code, Table A-II/1)
Assignment completed

No.	TASKS  Monitor stowage and   securing of cargoes	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed   by qualified   instructor	Date	Confirmed   by qualified   assessor	Type of   Assessment	Remarks
2.1	Inspect hull and hull openings, compartments, hatch covers, equipment and complement and take action if any defects are detected.	The inspection is properly carried out, due regards paid to the prevailing circumstances and areas where defects are most likely to occur. Any defect is immediately reported and recorded and the suggested or executed action adequate for the situation.
2.2	Ensure that all loose objects are securely fastened to avoid damage.	Inspection is carried out at regular intervals and more frequently in heavy weather or if other incidents occur. Heavy or otherwise dangerous objects are given the highest priority and good seamanship exercised.
2.3	Arrange for regular control measures to ensure watertight integrity.	Peaks, bilge’s, tanks and other compartments are sounded regularly, the results recorded and any irregularities reported and examined further
2.4	Calculate stability, trim and stresses using stability trim, and Stress tables, diagrams and stress calculating equipment.	Ensure that stability conditions comply with the IMO intact stability criteria under all conditions of loading.
2.5	During relevant drills take actions to ensure and maintain the watertight integrity of the ship.	Actions to ensure and maintain the watertight integrity of the ship are in accordance with accepted practice.

  
Function:            Controlling the operation of the ship and care for persons on board at the operational level
Competence:     Prevent, control and fight fires on board (STCW code, Table A-II/1I)
Assignment completed

No.	TASKS  Prevent fires on board	CRITERIA FOR  SATISFACTORY  PERFORMANCE	Ship  Ref.  No.	Date	Confirmed   by qualified   instructor	Date	Confirmed   by qualified   assessor	Type of   Assessment	Remarks
3.1	Operate fire and smoke detecting equipment	The equipment is tested and operated in accordance with manufacturer’s manuals and ship-specific instructions.
3.2	Ensure that  all persons on watch are able to detect and correct hazardous situations and actions and keep the ship clean and tidy.	Watch personnel make regular inspections in areas exposed to ignition.  Easily inflammable material is put in safe places and the watch demonstrate an attitude of alertness and readiness to respond to fires.
3.3	Make the watch locate and use fire-fighting appliances and emergency escape routes and sound alarm.	Every person on watch can use portable or otherwise adequate fire-extinguishers for small fires, demonstrate ability to find emergency escape routes and raise the alarm

   
        
Function:           Controlling the operation of the ship and care for persons on board at the operational level
Competence:     Prevent, control and fight fires on board (STCW Code, Table  A-II/1)
assignment completed

No.	TASKS   Fight fires on board	CRITERIA FOR  SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed   by qualified   instructor	Date	Confirmed  by qualified   assessor	Type of   Assessment	Remarks
4.1	Locate fire-stations and demonstrate proper use of fixed installations and other fire-fighting appliances and agents.	All stations are located and the most suitable one selected in the event of a fire. Proper equipment and extinguishing agents selected for the various materials on fire.
4.2	Locate and use fire-protective equipment (fireman's outfit, including breathing apparatus).	The equipment is quickly donned and used in a way that no accidents are likely to occur.
4.3	Demonstrate ability to act in accordance with the fire-fighting plan during fire-drills.	During debriefing after an exercise or a real fire extinguishing action the reasons for each action taken, including the priority in which they were taken, are explained and accepted as the most appropriate.
4.4	During relevant drills carry out rescue operations wearing breathing apparatus.	The breathing apparatus is tested and used in accordance with manufacturers manual and the rescue operation is successful.

 
Function: Controlling the operation of the ship and care for persons on board at the operational level
Competence: Operate life saving appliances (STCW Code, Table A-Il/1)
assignment completed

No.	TASKS  Operate life   saving appliances	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed   by qualified   instructor	Date	Confirmed  by qualified  assessor	Type of   Assessment	Remarks
5.1	Organize abandon ship drills.	On sounding the alarm all persons meet at the designated life-boat station wearing life jackets or immersion suits and carry out their duties on request.
5.2	Demonstrate the ability to organize and supervise the launching, handling and recovery of life boat.	Correct orders for embarkation, launching, immediately clearing the ship's side, safely handling the boat under motor, oars or sail as appropriate, and safe boat recovery.
5.3	Demonstrate the ability to organize and supervise the launching or throwing overboard a liferaft, and manoeuvre it clear of ship's side.	The duties for the persons designated for the raft are clearly allocated and orders efficiently executed.
5.4	Demonstrate proper use of radio life-saving appliances, satellite, EPIRBs and SARTs.	Equipment is operated in accordance with manufacturer's instruction.
5.5	Ensure that all survival craft launching equipment on board is functioning.	Equipment is maintained in accordance with manufacturer’s instructions and regulatory requirements.
5.6	Ensure rations on board survival craft are adequate.	Food and water are sufficient for the survival craft designated complement.
5.7	Ensure that equipment on board survival craft is adequate.	Equipment such as pyrotechnics, signaling equipment, all meet regulatory requirements.

 
Function:             Controlling the operation of the ship and care for persons on board at the operational level
Competence:      Apply medical first aid on board (STCW Code, Table A-Il/I)
assignment completed

No.	TASKS  Apply medical   first aid on board	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified   instructor	Date	Confirmed  by qualified   assessor	Type of   Assessment	Remarks
6.1	During relevant drills stop excessive bleeding, ensure breathing and put injured persons in proper position.	The actions demonstrated are in compliance with accepted recommendations given in international medical first aid guidance.
6.2	During relevant drills detect signs of shock and heat stroke and act accordingly.	The treatment recommended or given is adequate. Ability to request Radio Medico for advice is demonstrated.
6.3	During relevant drills treat burns, scalds, fractures and hypothermia.	Recommended guidelines for proper actions are explained and the basic principles for avoiding hypothermia are demonstrated.
6.4	During relevant drills, locate and access shipboard medicine and equipment.	Ability to access the medical cabinet in a timely way.

 
 

Function:             Controlling the operation of the ship and care for persons on board at the operational level
Competence:      Monitor compliance with legislation requirements (STCW Code, Table A-II/1)
 
assignment completed

No.	TASKS  Monitor compliance  with legislation	CRITERIA FOR   SATISFACTORY   PERFORMANCE	Ship  Ref.  No.	Date	Confirmed  by qualified   instructor	Date	Confirmed  by qualified   assessor	Type of  Assessment	Remarks
7.1	State where laws, rules and regulations concerning ship operation and pollution prevention arc available.	The statement given is correct and includes relevant bodies or organizations which may be contacted to attain special information or guidance which is not easily accessible.
7.2	Use legislation to ascertain due approach to solve questions encountered during onboard operations.	Legislative requirements relating to safety of life at sea and protection of the marine environment are correctly identified.

 
  

1. The Sub-Committee on Standards of Training and Watchkeeping (STW), at its twenty-eighth session, prepared the draft IMO Model training record book for candidates for certification as an officer in charge of an engineering watch or designated duty officer given at annex.

2 The STW Sub-Committee noted the draft text of the model training record book must be seen as a model only which has been developed as guidance to assist Parties in preparing their own training record book for use as part of an approved training programmer. The content of the model training record book follows the structure of the STCW Convention and the STCW Code. However, nothing prevents a Party from adopting its own format or specifying assignments in less or greater detail.

3.  Assessment of the competence of the seafarers concerned is included in the model training record book. However, as the STW Sub-Committee could not reach consensus, the on-board assessment in relation to the training record books will be further considered at the twenty-ninth session of the STW Sub-Committee (January 1998).

4.  Parties should be aware that it is their responsibility to ensure that instructors, supervisors and assessors are appropriately qualified as required by section A-I/6, paragraph 3 of the STCW Code and that they comply with the quality standards in section A-I/8 of the STCW Code.
 
 
 
 
 
 

INTRODUCTION
 

1. This model Training Record Book is developed as guidance to assist Parties in developing their own training record book which may be used as part of an approved training programmer. The content of this book follows the structure of the STCW Convention given in section A-III/1 of the STCW Code. Nothing should prevent a Party from adopting its own format or spec specifying the assignments presented in section A-III/1 of the STCW Code in greater detail. Each company has responsibilities as outlined in regulation I/14 of the STCW Convention and section A-l/14 of the STCW Code.

2. This model Training Record Book details the practical training whether obtained onboard or ashore which should be completed during the sea-going phase leading to certification as Officer in Charge of an Engineering Watch or Designated Duty Engineer. It will serve both as a guide to the practical training which should be undertaken during the mandatory period of seagoing service and as a record of the satisfactory completion of that training.

3. Each trainee will require his/her own training record book and should be responsible for its safe keeping. Ship engineer officers and supervising engineer officers will also need to consult it to facilitate planning and organization of the training.

4.  Those carrying out instruction or assessment activities9 as part of an approved training programmer either on board or ashore should appreciate how and where the particular skill or ability being taught or assessed might best be conducted and how it relates to all other skills or abilities required to achieve competency at the operational level. Where assessment is used in this document, it refers solely to the assessment of the trainee's practical ability to carry out the tasks given in the Training Record Book as demonstrated. Types of assessment include:
 

__________
 

·Instructors and assessors shall be qualified in accordance with regulation '/6 of the STCW Convention and corresponding parts of the STCW Code 

.2 Approved training ship experience;

.3 Approved simulator training, where appropriate

.4 Approved laboratory equipment training;

.5 Approved fire-fighting training and experience as set out in STCW-Code
             section A-VI/3 of the STCW Code;

.6 Approved training and experience as set out in section A-VI/2, paragraphs 1
            to 4 of the STCW Code

.7 Approved training as set out in section A-VI/4, paragraphs 1 to 3 of the
            STCW Code;

.8 Approved workshop skills training; and

.9 Approved practical experience and tests.

5. No on-board training or assessment should take place unless such activities can be carried out without interfering with the normal operation of the ship, jeopardizing safety of life at sea, or posing a risk of marine pollution. Instructors and/or assessors' should be able to devote their time and attention exclusively to the instruction and assessment activity at hand, or if unable to do so, should defer the activity until a more suitable time.
 

SCOPE

6. The aim of the practical training is for trainees to:

· gain experience in relevant aspects of shipboard activities as they occur on board the ship or ships on which the trainee is sailing;
 
· test and compare the knowledge acquired at school with the daily practice on board;
 
· consolidate and expand theoretical knowledge;
 
· build a practical basis to achieve the standards of competence in accordance with table A-III/1 of the STCW Code;
 
· build a practical basis to achieve the standards of competence in accordance with regulation VIII/2 and the corresponding sections of Parts A and B of the STCW Code relating to Basic principles to be observed in keeping an engineering watch;
 
· prepare for a future position on board.
 

OBJECTIVE

7.1 The trainees will acquire basic engineering skills and a practical awareness of the need to follow safe working practices. They will also be able to keep an engineering watch safely, in accordance with the relevant regulations and recommendations.

7.2 The aim of the Training Record Book is three fold, namely:

· directing the practical training, so the trainee is guided as to the objectives of the practical training period;

· giving guidance to the engineer officers regarding the development of the practical training to enable them to judge the progress and, if necessary, to make adjustments; and

· directing the training assessment so that the required training outcome can be proved and documented.
 

APPROVED PROGRAM OF ON-BOARD TRAINING

8.1 Candidates for certification under regulation III/1, are required to follow an approved program of on-board training. This programmer of onboard training is to form part of an overall programmer of education and training approved by the Party under whose authority the certificate or endorsement is to be issued. The programmer of on-board training is required to ensure that the candidate receives systematic practical training and experience which is closely supervised and monitored by qualified engineer officers and adequately documented in an approved training record book. The regulation requires that engineer officers supervising and monitoring and assessing the onboard training are appropriate qualified.*

8.2 Each general training activity specified in the approved training record book is required to have been completed by the candidate and supervised, monitored, assessed and documented as being satisfactory completed in accordance with the requirements and recommendations of the STCW Code.

* See regulations 116, 1/8, and Ill/1 of the STCW Convention and the corresponding sections of parts A and B of the STCW Code. 

Guidance for on-board instructors.

1.    Before giving instruction in a particular skill or ability for the purpose of initialing this training record book (TRB), the instructor should (a) be qualified under the relevant regulations to give such instruction, and (b) determine that the candidate is qualified on the basis of prior experience and/or training, to receive such instruction.  The instructor should also review the TRB to identify what training the candidate has already completed, and what training remains to be conducted.

2.    In designing an on-board training activity, the instructor should have clear, measurable, training objectives.  These should be organized by reference to other related skills and abilities needed by the student to achieve the level of competence being pursued.  The training objectives should be approved by the responsible person supervising the training and assessment program.

3.    The instructor should conduct training only when the necessary equipment is operational and will be available throughout the training exercise.

4.    The instructor should follow an outline, checklist, or training plan which organizes information and instructional activities in a logical and progressive manner.

5.    Instructional activities should make effective use of available teaching media such as videotape, personal computers, and models.

6.    The instructor should ensure the candidate has sufficient opportunities to observe the skill or ability being properly performed.  When the skill or ability requires the use of certain shipboard equipment, the instructor should ensure that the candidate is given adequate opportunities for hands-on use of that equipment along with constructive comments directing the candidate to preferred or proper ways of using the equipment.

7.    Instruction should include explanations of misuse or improper procedure; problems that may be encountered and proper corrective actions to take; and descriptions of important differences which may exist from ship to ship.

8.    The instructor should periodically use a reliable means of assessment to determine that candidate is in fact making progress toward the objectives stated for the instructional activity.

9.    When the instructor is inexperienced, arrangements should be made for his or her early training activities to be monitored by the person responsible for supervising the training and assessment program, with the aim of ensuring that training activities are conducted in the most effective manner possible.

10.   Before assessing the performance of a particular skill or ability for the purpose of initialing this TRB, the assessor should (a) be qualified under the relevant regulations to perform the assessment; and (b) determine that the candidate is qualified on the basis of prior experience and/or training, to be assessed.  The assessor should also review the TRB to identify what training and assessment the candidate has already completed, and what training or  assessment remains to be conducted.

11.   In designing an on-board assessment activity, the assessor should have clear, measurable, assessment objectives.  These should be organized by reference to other related skills and  abilities needed by the student to achieve the level of competence being pursued.  The training objectives should be approved by the person responsible for supervising the training and assessment program.

12.  The following  guidelines are taken from section B-II/1 of the STCW Code for the conduct of assessment and should be taken into account:
 

.1   The scope of knowledge is implicit in the concept of competence.  Assessment of competence should, therefore, encompass more than the immediate technical requirements of the job, the skills and tasks to be performed, and should reflect the broader aspects needed to meet the full expectations of competent performance as a ship’s officer.  This includes relevant knowledge, theory principles, and cognitive skills which, to varying degrees, underpin all levels of competence.  It also encompasses proficiency in what to do, how and when to do it, and why it should be done.  Properly applied, this will help to ensure that a candidate can:

.1.1   work competently in different ships and across a range of circumstances;

.1.2   anticipate, prepare for, and deal with contingencies; and

.1.3   adapt to new and changing requirements.

.2   The criteria for evaluating competence (column 4 of table A-III/1 of the STCW Code) identify primarily in outcome terms the essential aspects of competent performance.  They are expressed so that assessment of a candidate’s performance can be made against them and should be adequately documented in the training record book.

.3   Evaluation of competence is the process of:

.3.1   collecting sufficient valid and reliable evidence about the candidate’s knowledge, understanding and proficiency to accomplish the tasks, duties and responsibilities listed in column 1 of table A-III/1; and

.3.2   judging that evidence against the criteria specified in the standard.

.4   The arrangements for evaluating competence should be designed to take account of different methods of assessment which can provide different types of evidence about the candidate’s competence, e.g.:

.4.1   direct observation of work activities (including seagoing service);

.4.2   skills/proficiency/competency tests;

.4.3   projects and assignments;

.4.4   evidence from previous experience; and

.4.5   written, oral and computer-based questioning techniques.

One or more of the first four methods listed should be used to provide evidence of ability, in addition to appropriate questioning techniques to provide evidence of supporting knowledge and understanding.

13.   Before conducting the assessment, the assessor should --

.1  familiarize him or herself with the assessment criteria [in column 4 of the relevant tables in section A-III/1 of the STCW Code] to ensure that the assessment activities will be effective and comprehensive;

.2  develop scenarios which involve a sequence of events that require the candidate to exercise good judgment in a realistic amount of time; that include distracters (such as equipment malfunctions) which test the candidate's ability to react properly to abnormal or emergency circumstances; and that require the candidate to make effective use of all relevant  and available human resources, hardware and information.
 
.3  ensure the necessary equipment is operational and will be available throughout the assessment activity;

.4  be able to articulate the parameters or thresholds which will, under the circumstances, represent an acceptable level of performance;

.5  clearly explain to the candidate the purpose of the activity and the steps he or she is to take during the demonstration of the skill or ability;

.6  ensure that the candidate (a) can concentrate on the task(s) at hand; (b) will not receive unauthorized assistance during the assessment process; and (c) is not in a position to "learn the test" by watching the performance of other candidates;

.7  inform the candidate as to the scope and depth of knowledge to be assessed, the length of time allowed for the demonstration, and the effect of failing to perform part of the demonstration properly; and establish the candidate's willingness to be assessed under the circumstances presented.

14.   The assessor should continuously observe the candidate during performance of the skill or ability and should only note in the training record book when the performance is acceptable.  In the event the candidate does not perform a critical phase of the assessment exercise at an acceptable level of proficiency, assessment should be suspended and should not be conducted until further instruction is provided.

15.   Successful or acceptable performance should be based on the candidate's proved ability to safely perform:
 
.1 the assigned tasks in accordance with competency criteria identified in the training record book;
 
.2 such tasks in a manner which demonstrates that the required level of skill, knowledge and ability was never in serious doubt; and

.3 such tasks in a manner which demonstrates sound and professional judgment.

16.   Unsuccessful or unacceptable performance may be based on the candidate's failure to prove his or her ability in accordance with paragraph 14, or because the candidate otherwise performs improperly in the judgment of the assessor, based on events such as the following:

.1  an action, or lack of action, by the candidate which required corrective action or intervention by the assessor to prevent injury, damage, or the development of a hazardous condition;

.2  the candidate failed to use proper procedures (including appropriate communication procedures);

.3  the candidate failed to take prompt corrective action when required.

17.  Normally, a single demonstration of skill immediately following instruction should not be relied upon as the sole basis for judging competence.

18.  When the assessor is inexperienced, arrangements should be made for his or her early assessment activities to be monitored by the person responsible for the training and assessment program, with the aim of ensuring that assessment activities are conducted in the most effective manner possible.
________

1 Marine engineering

2 Electrical, electronic and control engineering

3 Maintenance and repair

4 Controlling the operation of the ship and care for persons on board
 Personal History

Full Name
____________________________________________________
Permanent Address
____________________________________________________
                        ____________________________________________________
                        ____________________________________________________
                        ____________________________________________________
                        ____________________________________________________
Date of Birth                           ____________________________________________________
Seaman’s Registration            ____________________________________________________
Number                                   ____________________________________________________
Training College  ____________________________________________________
                             ____________________________________________________
 

Shipping Companies               ____________________________________________________
undertaking training                ____________________________________________________
and their addresses                 ____________________________________________________
                                               ____________________________________________________
 

Government                           ____________________________________________________
Administration                      ____________________________________________________
Department issuing the          ____________________________________________________
Training Record Book

Date of issue                                                       ____________________________________________________

ENGINEER OFFICER IN CHARGE OF A WATCH: 

a-1 Technical details - diesel propulsion plant
 

Main engine   - make, type and building year   - principal dimensions:  cylinder bore        piston stroke   - ratio crank length/connecting rod length   - construction   - output   - number of cylinders   - reversible or non-reversible   - 2 or 4-stroke process   -  scavenging system   -  supercharging system   - trunkpiston or crosshead construction   - direct or indirect injection   - number of inlet and outlet valves   - highest and lowest number of revolutions   - kind of fuel   - compression pressure   - maximum combustion pressure   - lube oil pressure behind last bearing   - specific fuel consumption   - method of starting   Coupling/reduction gearing   - make, type and building year of coupling or reduction gearing   - type of coupling (plate/hydraulic, reversible, etc.)   -  type of reduction gearing   - reduction rate   - type of toothing   - operation of coupling

Remarks

Review by supervising engineer      _____     _____         (Initials)      (Date)

a-2   Technical details - steam propulsion plant
 

Main turbine    - manufacture, type year built    - type of turbine, drive system    - type and number of stages HP turbine    - type and number of stages LP turbine    - number of RPM (HP and LP)    - power out put    - inlet steam pressure    - inlet steam temperature    - extractions steam pressure    - reheat steam pressure and temperature    - exhaust steam pressure    - exhaust steam temperature    - type of governor and trip mechanisms   Reduction gear assembly   - manufacture, type, year built   - reduction ratio   -  type of teeth   - name each type of gear of assembly   Main boiler   - Manufacture, type, year built   - steam generating capacity   - steam pressure/temperature   - combustion control system/burner management system   - feed water control system   - superheat steam temperature control   - type of desuperheater   - type of economizer/airheater   - soot blower arrangement   - safety value arrangement   - list of boiler mounting and internals   - fuel system (number of pumps and heaters)   - air register   - fuel atomizer system

Remarks:

Review by supervising engineer     ____    ____    (Initials)    (Date)

 
 

a -3 Technical details - general
 

Thrust block   - type   - separate or built-in   Shafting   - components    - maximum revolution/minute    - type of stem tube and gland    - type and number of bearings   Propeller    - make, type    - fixed/controllable pitch/contra rotation    - number of blades    - right/left handed    - pitch   Thrusters (Bow and/or Stern)    - number    - location    - make, type, year of construction    - type of drive    - maximum electrical power consumption    - maximum output power    - steering gear    - manufacture, type, year built    - pump, ram arrangements    - follow up arrangements    - emergency arrangements

Remarks:    supervising engineer

Reviewed                                                                                                           ________               _______                (Initials)                   (Date)

 
 

b-1 Assignment Diesel propulsion plant
 
 

Describe, based on a short outline of the main engine and associated auxiliary systems, as an operational entity, the possibility for control from control room and bridge console.   Also mention possible emergency devices and their control.   Describe the actions to be taken to maintain the main engine in good operational condition.      Please include:    - the cylinder pressures    - power output    - exhaust gas temperatures of each cylinder as well as temperatures before and after supercharger exhaust and   air cooler temperatures and pressure    - cooling and lubricating system details    - type of fuel injection    - fuel temperature and viscosity                                                                                                                                                                                                                       Review by supervising engineer            Number of pages of assignment……                                                                                                                                             (Initials)        (Date)

 
 

b-2 Assignment steam plant
 

Describe, based on a short outline, the main steam and water cycle and associated auxiliary system found on board your vessel as an operational entity for the possibility of control from a control room and bridge console.   Also include emergency devices and their control.   Describe the actions to be taken to maintain the main boiler and turbine in good operational condition.      Please include operating parameters for:   - condensate system (i.e. condenser, pump, heater)   - air ejector/pump   - feedwater system (i.e. deaerator, feed pump)   - combustion air heaters   - main and auxiliary piping system   - combustion control system    fuel oil system    lube oil system    sea water cooling system   - evaporator/condenser system                                                                                                                                                                                           Review by supervising engineer                                                                                                                                                                                                          ______     ______   Number of pages of assignment:                                                                                                                                           (Initials) (Date)

 

 
 Continuation technical details

B Fuel system   Fuel transfer pumps                                                                                        - number on board                                                                                                                            - type                                                                                                                            - capacity      Fuels                                                                                                               - available types   Tanks -                                                                                                           - capacity fuel storage tank(s)                                                                                                                          - capacity settling tank(s)                                                                                                                          - capacity day tank(s)                                                                                                                           - capacity sludge tank(s)   Fuel cleaning system                                                                                    - make and year of manufacture                                                                                                                          - number of purifiers                                                                                                                         - type of purifiers                                                                                                                          - capacity of purifiers                                                                                                                          - number of clarifiers                                                                                                                         - type of clarifiers                                                                                                                         - capacity of clarifiers   Fuel heater                                                                                                   - type   Viscosity controller                                                                                      - type   Fuel blending system                                                                                   - type                                                                                                                         - capacity   C Lubricating oil system   Main lub-oil pumps                                                                                      - number on board                                                                                                                          - type                                                                                                                         - capacity   Lub oil purifiers                                                                                           - number on board                                                                                                                         - type

 
 Continuation technical details

D Fresh-water system   Fresh water evaporator                                                                               - number on board                                                                                                                         - type                                                                                                                        - heating medium   E Refrigerating plant for cargo and refrigerated spaces   Cargo   Refrigerated holds                                                                                      - number on board                                                                                                                       - volume of each hold                                                                                                                        - working principle   Compressors                                                                                              - number on board                                                                                                                        - working principle                                                                                                                       - make, type and year of construction                                                                                                                      - power consumption                                                                                                                      - refrigerant (primary and/or secondary)                                                                                                                      - cooling agent                                                                                                                          - cooling capacity                                                                                                                           - capacity control       Provision   Chill box                                                                                                    - number on board     - working principle       - temperature       - way of cooling   Freeze box   - number on board       - working principle       - temperature

 

 Continuation technical details
 

Compressors - number on board    - working principle    - manufacturer, type and year of construction    - power consumption    - refrigerant (primary and\or secondary)    - cooling agent    - cooling capacity   F Starting, control and general air systems   Starting air compressors - number on board     - working principle     - manufacturer, type and year of construction     - capacity     - working pressure     - stage cooling temperatures   General air compressors - number on board     - working principle     - manufacturer, type indication, year of construction     - capacity     - working pressure   Control air compressors - number on board     - working principle     - manufacturer, type indication , year of construction     - capacity     -  working pressure     - type of cooling   Associated air system equipment - filters     - dryers     - reducers     - gauging     - pressure vessels     - relieving devices    - starting air valves     - starting air motor   G Auxiliary boilers   Oil-fired steam boilers - number on board   and system - working principle     - manufacturer, type, year of construction     - working pressure     - safety devices, alarms and controls     - capacity     - burner management     - combustion control   Oil-fired thermal - number on board   Oil heater - working principle     - manufacturer, year of construction     - type     - working pressure     - capacity     - control systems      Exhaust gas steam boilers - number on board   Oil heater     - working principle     - manufacturer, year of construction     - capacity     - control systems      Hydraulic systems - pumps    - pipe and hoses    - filters    - Strainers    - high pressure vessels    - reducers     - valves     - relieving devices     - control systems   Cooling water system - fresh water cooling system    - sea water cooling system

Remarks:                                                                                                                                                              Review by supervising engineer                                                                                                                                                                                           …………………                                                                                                                                                                                        (Initials)   (Date)

 

IV - AUXILIARY SYSTEMS FOR DIESEL PROPELLED SHIPS
b Assignment

Almost all ships are equipped with a heat generating plant.  This plant may consist of:    .1 an oil-fired steam boiler    .2 an oil-fired thermal oil heater    .3 an exhaust gas boiler combined with the boiler sub 1    .4 an exhaust gas boiler combined with the heater sub 2    .5 an exhaust gas heater combined with heater sub 2   The steam as produced by a plant sub 1 or 3 may- except for heating purposes - may also be used for driving pumps and generators.   Give a description based on a diagram of the design, operation and control of plants mentioned above sub 1 through 5.  The following items should be dealt with:   a)  the circuit of the generated steam or heated oil       b)  preparation to be made before the plant is put into operation.  For the plants sub 3 and 4 right order to be kept: first the oil-fired boiler, next the exhaust gas boiler       c)  putting it into operation and the required checks during firing-up for both oil-fired and exhaust gas boilers       d)  checks and boiler control during operation       e)  automatic control for starting up and shutting down the exhaust gas boiler and oil-fired boiler       f)  safety-devices of the plant; mandatory safety requirements       g)  starting up, running and shutting down an existing turbo-generator       h)  the testing and treatment of boiler and feed water       i)  the specific checks and safety measures in case of thermal oil being used       j)  condensate system       k)  evaporation system                                                                                                                                                                                          Review by supervising engineer       Number of pages of assignment:…………………                                                                                                      …………      ………                                                                                                                                                                                            (Initials)         (Date)

 
 V - ELECTRICAL PLANT
a Technical details-main, Auxiliary, Emergency, Distribution Panels, Switch Gear

Generators   voltage   - number on board   - manufacturers and years of construction   - voltage   - frequency   - apparent power   - power and service factor   - method of cooling generator   Shaft generators   - number on board   - manufacturer, year of construction   - voltage   - frequency   - apparent power   - power and service factor   - method of drive   - maximum and minimum permissible revolutions of the driving engine   - method of frequency and voltage control   Emergency generator   - …..on board   - manufacturer, type, year of construction   - apparent power   - power and service factor   - method of drive   Converters and rectifiers   - number on board   - working principle   - incoming and outgoing voltage   - incoming and outgoing current   - consumed and produced power   Transformers   - number on board   - working principle   - purpose   - primary and secondary voltage and current   - apparent power   Battery sets   - number on board   - working principle (primary and secondary)   - voltage   - maintenance procedures   - ventilation requirements   - battery charger   Remarks:                                                                                                                                                                             Review by supervising    persons                                                                                                                                                                                                           ______   _______                                                                                                                                                                                                         (Initials)  (Date)

 

The assignment for this subject is to be carried out in a very detailed manner.  Knowledge is basically obtained from instruction manuals.  However, the necessary skills often underdeveloped.  I t is desirable that the ship’s management is able to find opportunities to involve trainees, as much as possible, in solving problems in this field.

b Assignment

The electrical supply to the main switch board is accomplished by generators.  The ship’s supply is distributed from the main switch board.   1 Describe, on the basis of a diagram, how two generators are switched on to the ship’s mains.  Indicate how these generators work in parallel mode.   2 In a case where the ship is equipped with a shaft generator, the parallel operation of the shaft generator and a diesel generator is to be described.   Indicate in both cases how the generators are protected and how load-sharing is accomplished.  Some safety devices have a time-delay.  Mention these and explain why a time-delay is needed.  How are these safety devices tested?   In case two generators are running in parallel and the total load than the maximum permissible load of one generator, then indicate in what way a total power supply shutdown is prevented, if one of the generators shuts down due to a prime mover failure.  In case of a main generator failure the electrical supply is partly taken over by the emergency generator or a battery set via switchboard.  Describe:   a how the emergency generator is started; and’   b how the battery set switched on.   Which machinery and devices are required to be connected to both the main and the emergency switchboard and why?  Indicate how the emergency generator is prevented from overloading due to too much equipment being connected to the emergency switchboard.  Which safety devices are fitted at the emergency switchboard and why?   Is there a switch connection between the emergency and main switchboard?   Describe how the electrical supply is started up again after (whether or not fictitious) a power failure has occurred.                                                                                                                                                                                                        Review by supervising    engineers                                                                                                                                                                                                               ……..     …….                                                                                                                                                                                                              (Initials)  (Date)   Number of pages of assignment:…………

 
VI-CARGO HANDLING AND STOWAGE

a Technical details

Cargo pumps (where appropriate)   - number on board   - manufacturer, year of construction   - working principle   - capacity   - maximum working pressure   - method of drive   - method and location of control and monitors   Ballast pumps   - number on board   - manufacturer, year of construction   - working principle   - capacity   - maximum working pressure   - method of drive   - method and location of control and monitors   Stripping pumps   - number on board   - manufacturer, year of construction   - working principle   - capacity   - maximum working pressure   - method of drive   - method and location of control and monitors   Insert gas plant   - working principle   - capacity   - method and location of controls and monitors   Tank wash installation   - working principle   - capacity   - cleaning solvent   Remarks:                                                                                                                                                                         Review by supervising engineer                                                                                                                                                                                                            ………   ……..                                                                                                                                                                                                         (Initials)  (Date)

 
 
 VI- CARGO HANDLING AND STOWAGE

b Assignment

Make a report about cargo handling and stowage, concerning a part of the voyage in which there is a port of loading, a section of the voyage and a port of unloading.  In the report the following subjects should be dealt with:   - information-exchange between shore and ship concerning the cargo, such as booking, shore preparation, stevedoring, special requirements   - preparing the ship for cargo carriage   - considerations leading to the chosen way of stowage, taking into account stability, trim, the occurrence of longitudinal stresses and potential for damage control   - loading the ship or part of it together with its interesting aspects; the stowage plan and possible annexes, including stability and trim calculations   - the use of cargo handling equipment   - the care of the cargo during the voyage   - making preparation for and the actual unloading of the cargo   - measures to be taken in connection with safety of crew, cargo and environment   - possible financial and legal aspects such as ship’s involvement in settlement of claims. Notice of readiness, time sheet.                                                                                                                                                                                                Review by supervising engineer         Number of pages of assignment:……………                                                                                                                               ……….  ……….                                                                                                                                                                                                             (Initials)  (Date)

 
VII-AUTOMATIC TECHNOLOGY

a Technical details

General   Answering the following questions depends a great deal on how the machinery inside and outside the engine room is automatied:  centralized by means of one or more computers, or decentralized with separate controllers, or a combination of both.   For all the parameters to be controlled which are listed separately below, the following characteristics should be mentioned (the entire control system need not to be described):   General - whether it concerns a control, adjustment or alarm system    - its location and from where it is operated    - how is the measured signal fed to the computer   Centrally controlled - how does the computer interfere in the process and with what means - sort and type of sensors, A/D and D/A conversion    - the measuring principle   Decentrally controlled - make and type of measuring transduce or sensor    - make and type of controller used    - make and type of correcting unit (e.g. control valves)     - make and type of positioners     - medium used for transmitting the measuring and control signals   Centralized automation   - make and type of computer(s)   - part of the system controlled by the computer   - size and division of computer memory   - way of input and output of signals (D/A and D/A conversion)   - possibility for emergency operation   - emergency voltage control   Controlled parameters   number of revolutions   - main engine(s)   - auxiliary engine   - auxiliary turbine   - bow/stern thruster(s)   Angle   - automatic pilot   - heel/automatic trim system   - heel/stabilizers   Temperatures   - cylinder cooling-water/hot cooling-water circuit   - piston cooling-water/cooling oil   - lubricating oil   - secondary cooling-water circuit   - seawater circulating system   - incinerator   - cargo refrigerating plant   - provisions refrigerating plant   - air treatment system   - oil-fired thermal oil boiler   - exhaust gas thermal oil boiler   Pressures   - starting air   - control air   - general air   - whistle air   - lub oil main engine   - control oil main engine   - lub oil pressure auxiliary engines   - hydraulic oil for hull gates and valves   - steering engine oil   - oil-fired boiler   - exhaust gas boiler   Physical properties   - viscosity of fuel main engine   - quality of condensate   - oxygen content in inert spaces   - tank atmosphere   - exhaust gases of oil-fired boiler   Levels   - bilge water   - ballast tanks   - fuel tanks   - boiler water   - lub oil main engine   - steering engine oil   Remote control   - hatches   - side parts   - fuel tank valves   - watertight doors   - rudder

 
 VII-AUTOMATION TECHNOLOGY