This acquisition is set aside for Emerging Small Business and is restricted to firms located within a 200 mile radius of the Indianapolis, Indiana VA Medical Center, located at 1481 West 10th St., Indianapolis, Indiana 46202. Seeking the services of a qualified Architectural Engineering (A/E) firm to provide all labor, material, equipment, and expert supervision necessary to design for the following at the Richard L. Roudebush, VA Medical Center Indianapolis, Indiana: Replace or renovate D-Wing vestibule entrance slider doors with alternate plans, replace smoke shelter with new (located outside D-Wing entrance), and replace or repair snow/ice melting system (located outside D-Wing entrance). Work for Part One involves three (3) alternates: (1) Keep existing Slider Doors and build an exterior canopy and wind breaker wall to keep cold winds from penetrating the building; (2) Keep existing Slider Doors and build an exterior enclosure to keep cold winds from penetrating the building. This would require a third Slider Door; (3) Remove both sets of Slider Doors and build a new 12' round, three chamber Revolving door (or what is considered standard size, not custom made) on top of existing patio. This would require concrete foundation and sidewalk work. Work for Design work Part 2 includes a new smoke shelter 50' away from hospital building. This would require a new 12'x15' enclosed smoke shelter (similar to existing), landscaping, around the old and new areas, heating and cooling, lights, vents, phone, benches and must comply with ADA regulations. Design work for Part 3 includes replacing electrical snow/Ice melting system with mechanical steam system. This would require removal of entire electrical system and concrete ramp work. Repair electrical snow/ice melting system. A/E shall utilize latest VA design manuals and standards to provide additional layout for optimal and functional egress, environmental and safety systems. A/E shall provide construction cost estimates, submittal tracking log, drawings and specifications at each of the two (2) design reviews (50% and 95%). Project shall be edited for bid alternates. Design firm to provide a discussion of pro's and con's for each alternate at the 50% submission. Submittals shall be in triplicate along with an electronic version at each review stage allowing sufficient time for VA personal to review and provide comments. At the final submission A/E shall provide reproducible vellums and a CD-ROM copy of the plans in the latest Auto Cad version VA has available (currently A-CAD 2006). The A/E shall also provide three (8) sets of final documents (specifications and drawings) for the prospective bidders. In addition A/E shall provide construction period services and at the completion of construction, A/E shall provide as-built drawings via Auto Cad. Provide final working drawings and specifications to comply with applicable VA Construction Standards, Master Specifications, and other appropriate codes (NEC, Life Safety and NFPA) and VA directions. Provide complete drawings and technical specifications to meet VA standards as directed. Provide all working plans in 1" = 20'-0" scale or larger where needed for clarification. Edit specifications from VA Master Specifications. Prepare and coordinate all architectural, engineering, calculations, and specifications. Provide final construction documents at 100% review, complete and ready for construction. Work shall include planning, phasing, testing, repairing, removal and landscaping to current VAMC site. Work will affect all other disciplines associated with architectural and MEP for a complete and functional facility. Design firm shall be capable of providing environment testing for the Smoke Shelter. Existing Smoke Shelter design coordination study information will be made available by VA. This information will be required to be reviewed by A/E firm as part of each project. Design firm shall conduct site visits for the purpose of data gathering, investigation and documentation of all existing conditions. A/E shall perform such investigations as required to accurately verify all existing conditions. Do not rely solely upon "as built" drawings. VA personnel will provide assistance with investigating the project site where prior experience with equipment and utilities will produce an appreciable advantage. Any modifications that are required to be made as a result of the site review shall be communicated to VA and corrected by the A/E firm. Design firm shall provide detailed phased design for minimal interference with VA operations. In addition, provide a preliminary construction schedule which shall include a timeline for projected outages highlighting the facility interruption time frame of each area. This information shall be communicated to all bidders for their review and inclusion within their bids. It shall be communicated within the bid documents that the contractor will be required to review and provide any concerns regarding the projected construction timeline in order to minimize any/all disruptions to the facility. Design firm shall provide for the safety of all employees, contractors, visitors and others involved with the project site. For all disciplines, provide complete specifications, edited from VA Master Specifications. Ensure that all specifications are edited and tailored for the specific work required and that they are fully coordinated with the contract drawings. Where the VA Master Specifications do not apply, develop and provide custom specifications as appropriate. Design firm shall provide complete details necessary to show all work required. Show extent of any demolition, cutting, etc., required along with all necessary details for repair/restoration. Include all modifications, rerouting etc., of existing services or construction serving other areas. Design firm shall provide diskettes of all drawings in AutoCAD 2006 format and specifications in Microsoft Word format. Provide as-built drawings of completed project work on diskettes as well as reproducible vellums (one set). In addition, provide as-built drawings on half size reproducible vellums (one set). Reproduce specifications and drawings required for design reviews. Each review submission will include three (3) printed sets of drawings, specifications, and calculations, analysis when appropriate, and one (1) set of diskettes for specifications and drawings. After final submission review, make any changes as noted by VA. Deliver the original construction documents to the VA Chief Engineer, after the final review comments are incorporated. The construction document drawings shall bear the seal of the Registered Architect/Professional Engineer licensed in the State of Indiana responsible for the design. Project will not be advertised for Construction until final specifications and drawings are approved by the VA. Perform and follow up on final inspection. Develop punch list for corrective action. Conduct a detailed inspection including mechanical/electrical spaces and all support areas covered by the contract. Develop punch lists and monitor corrective actions. Design Completion: 60 days. Interested firms are required to submit: 2 copies of Standard Form (SF) 330 (available at http://www.gsa.gov/forms), Part 1 and Part 2 to Richard L. Roudebush VA Medical Center, Attn: Aaron Lacy (90CSC), 1481 W. 10th Street, Indianapolis, IN 46202, no later than 4:00 p.m. (Local Time), May 28, 2008. Information can also be hand carried or submitted via overnight express service (NON US Postal mail) to VA Contract Service Center Building 7, ATTN: Aaron Lacy, 2669 Cold Springs Road, Indianapolis, IN 46222. Selection criteria (not necessary listed in order of importance) includes: (1) Team proposed for this project, (2) Proposed management plan (team organization), (3) Previous experience of proposed team, (4) Location and facilities of working offices, (5) Proposed design approach (design philosophy/anticipated problems and solutions), (6) Project control (techniques planned to control the schedule & costs and responsible personnel), (7) Estimating effectiveness (10 most recently bid projects), (8) Sustainable design (team design philosophy and method of implementing), (9) Miscellaneous experience and capabilities (interior design, CADD, value engineering and life cycle cost analyses, environmental considerations, energy conservations and new energy resources, and fast track construction), (10) Awards received for design excellence, (11) Type and amount of liability insurance carried and litigation involvement over the last 5 years and its outcome. Provide evidence of prior experience as well as provide reference projects of similar size, scope and design regarding the type of work mentioned above. This acquisition is set aside for Emerging Small Business. The estimated construction range is between $250,000 and $500,000. NAICS Code 541330, Engineering Services, is applicable to this acquisition, the size standard for a firm to be considered as an Emerging Small Business is no greater than 50 percent of $4.5 million. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Central Contractor Registration (CCR) database prior to award of a contract. THIS IS NOT A REQUEST FOR PROPOSAL AND A SOLICITATION DOCUMENT DOES NOT EXIST. Faxed or emailed documents will NOT be accepted. All information must be in original/hard form.