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Active proposal/project - Proposals or projects that are in the system and have not been archived. SOURCE: Functional Requirements
Activity - A named process, function, or task that occurs over time and
has recognizable results. Activities use up resources to produce products
and services. Activities combine to form business processes.
SOURCE: GAO Glossary of IT Investment Terms
Activity-Based Costing - A set of accounting methods used to identify and
describe costs and required resources for activities within processes.
SOURCE: GAO Glossary of IT Investment Terms
Activity data sheet (ADS) - Summary technical, cost, and schedule information
at a specified level of the programmatic Work Breakdown Structure. As a planning
document, ADSs reflect program planning (cost, schedule, and technical performance).
As a budgeting document, ADSs reflect the funding requirements for the program.
Expended funds, prior year funds, current year funds, and budget year plus
one through five funds, and the remaining year funds are shown. As a baseline
document, ADSs reflect program baseline in terms of cost, schedule, and technical
performance for the approved program.
SOURCE: http://www.em.doe.gov/
Actor - Someone or something, outside the system that interacts with the
system.
SOURCE: Rational
Administrative data - One of three categories of information on a proposal in ePMA. This category comprises proposal title, proposal terms, person, and organization contact information and signatures. SOURCE: Functional Requirements
Agency Capital Plan - A document that identifies existing and proposed capital
assets and that provides justification for new capital funding. Included
in the capital plan should be a statement of the agency's strategic plan,
a description of assets already owned by the agency or in procurement, an
analysis detailing the performance gap between existing capabilities and
the goals and objectives highlighted in the strategic plan, justification
for new capital acquisitions proposed for funding, and other related information.
SOURCE: GAO Glossary of IT Investment Terms
Alignment - The degree of agreement, conformance, and consistency among
organizational purpose, vision and values; structures, systems, and processes;
and individual skills and behaviors.
SOURCE: GAO Glossary of IT Investment Terms
Allocated Baseline - The baseline comprising that portion of the system
requirements that during the software requirements analysis phase, are allocated
to software and documented in the System Design Document (SDD).
SOURCE: Configuration Management Plan
Alternate - A person who is delegated to perform a specific role for another
user.
SOURCE: Functional Requirements
Alternative flows of events - The alternative flows of events cover behavior
of optional or exceptional character in relation to the normal behavior,
and also variations of the normal behavior.
SOURCE: Rational
Analyst - Member of the project team who is responsible for eliciting and
interpreting the stakeholder needs, and communicating those needs to the
entire team.
SOURCE: Rational
Annual Performance Plan - A document, covering each program activity identified
in an agency's budget, that describes the actions and goals that the organization
will undertake during the year to work towards the long-term goals established
in the organization's strategic plan. Specifically, the annual performance
plan establishes the agency's performance goals for the year, describes strategies
the agency will use to meet these goals, and identifies performance measures
to measure or assess the relevant service levels, outcomes, or outputs that
are to be achieved and to compare actual program results with the established
performance goals.
SOURCE: GAO Glossary of IT Investment Terms
Annual Performance Plan Report - A report submitted with an agency's budget
submission that compares actual agency performance to the annual goals established
in the agency's annual performance plan.
SOURCE: GAO Glossary of IT Investment Terms
Applied research - The systematic study to gain knowledge or understanding
necessary to determine the means by which a recognized and specific need
may be met.
SOURCE: Functional Requirements
Approval - A status attained when a proposal submission has been approved
for funding.
SOURCE: ePMA Team
Archive - Proposals or projects that are considered completed by their owner(s).
This data will be retained for historical and analytical purposes. The length
of retention is still to be determined by Department of Energy records management
personnel.
SOURCE: Functional Requirements
Artifact - A piece of information that is used or produced by a software
development process. An artifact can be a model, a description, or software.
(i.e.; product)
SOURCE: Rational
Associated data - Data that is logically linked within the system for explanatory
or business reasons. For example, the contact information (organization,
telephone number and email) of a system user or the address of a laboratory.
SOURCE: Functional Requirements
Assurance of compliance number - A signifier that the institution has current
assurance appropriate for research on file with the Office for Protection
from Research Risks, Health and Human Services (HHS). This data only applies
to proposals involving human research.
SOURCE: SC Lab Program Announcement
Attachment - A document that is included in the proposal package to enhance
understanding of the proposed work.
SOURCE: Functional Requirements
Audit trail - An electronic log or database table that tracks transactions
on a proposal and proposal ownership.
SOURCE: Functional Requirements
Authorized user - User access to view the system data and attachments is
determined by a combination of who the user is, the organization(s) the user
is associated with, and the process role(s) assigned to the user for that
organization.
SOURCE: Functional Requirements
B&R codes - Budget & Reporting Codes - An alphanumeric code that
represents a Budget and Reporting (B&R) classification and fund type.
A Budget & Reporting Classification is a coding structure that parallels
DOE's activities and programs. This structure is used for the formulation
of the budget; the reporting of obligations, costs, and revenues; and the
controlling and measuring of actual versus budgeted performance.
SOURCE: Functional Requirements, http://www.em.doe.gov/
Backup - Copying items stored within the primary or secondary memory of
a server or other computer to media suitable for storage independently of
the computer. The purpose of backing up soft copy information is to mitigate
risk of data loss due to equipment failure.
SOURCE: Configuration Management Plan
BARC - Budget & Reporting Code System - BARC is the application that
serves as the repository for the Department of Energy's Budget and Reporting
(B&R) Classification Codes. B&R codes are used by all the Department's
financial systems. The codes correlate Departmental activities and are used
to formulate budgets; report obligations, costs, and revenues; and control
and measure budget variances. B&R codes are the vehicle used by the Department
to tracks costs and exercise funds control. BARC provides valid B&R codes
and the B&R crosswalk files to core financial systems.
SOURCE: Functional Requirements, BARC User Guide
Baseline (n) - (1) An agreed-to description of the attributes of a product,
at a point in time, which serves as a basis for defining change. (2) An approved
and released document, or a set of documents, each of a specific revision;
the purpose of which is to provide a defined basis for managing change. (3)
The currently approved and released configuration documentation. (4) A released
set of files comprising a software version and associated configuration documentation.
(See functional baseline, allocated baseline, development baseline, and product
baseline.)
SOURCE: Configuration Management Plan
Baselining (v) - Obtaining data on the current process that provide the
metrics against which to compare improvements and to use in benchmarking.
SOURCE: GAO Glossary of IT Investment Terms
Basic flow of events - The basic flow of events should cover what "normally" happens
when the use case is performed.
SOURCE: Rational
Basic research - The systematic study directed toward fuller knowledge or
understanding of the fundamental aspects of phenomena and of observable facts
without specific applications towards processes or products in mind.
SOURCE: Functional Requirements
Benchmark - A measurement or standard that serves as a point of reference
by which process performance is measured.
SOURCE: GAO Glossary of IT Investment Terms
Benchmarking - A structured approach for identifying the best practices
from industry and government, and comparing and adapting them to the organization's
operations. Such an approach is aimed at identifying more efficient and effective
processes for achieving intended results, and suggesting ambitious goals
for program output, product/service quality, and process improvement.
SOURCE: GAO Glossary of IT Investment Terms
Benefit - A term used to indicate an advantage, profit, or gain attained
by an individual or organization.
SOURCE: GAO Glossary of IT Investment Terms
Best Practices - The processes, practices, or systems identified in public
and private organizations that performed exceptionally well and are widely
recognized as improving an organization's performance and efficiency in specific
areas. Successfully identifying and applying best practices can reduce business
expenses and improve organizational efficiency.
SOURCE: GAO Glossary of IT Investment Terms
BPR - Business Process Reengineering - A methodology used to redesign a
way an enterprise does business to achieve improvements in performance.
SOURCE: http://www.directives.doe.gov/
Budget data - One of three categories of information on a proposal in ePMA.
This category comprises B&R codes, and financial and staffing information
for previous, current and future fiscal years.
SOURCE: Functional Requirements
Budget Year - The main fiscal year for which a budget is formulated. It
precedes the planning year and outyears.
SOURCE: http://www.em.doe.gov/
Business Case - A structured proposal for business improvement that functions
as a decision package for organizational decision-makers. A business case
includes an analysis of business process performance and associated needs
or problems, proposed alternative solutions, assumptions, constraints, and
a risk-adjusted cost-benefit analysis.
SOURCE: GAO Glossary of IT Investment Terms
Business Process - A collection of related, structured activities--a chain
of events--that produce a specific service or product for a particular customer
or customers.
SOURCE: GAO Glossary of IT Investment Terms
Business process reengineering (BPR) - A methodology used to redesign a
way an enterprise does business to achieve improvements in performance.
SOURCE: http://www.directives.doe.gov/
Business Vision - A description of what senior management wants to achieve
with the organization in the future. Business vision usually refers to the
medium to long term and is often expressed in terms of a series of objectives.
SOURCE: GAO Glossary of IT Investment Terms
Capital Asset - Tangible property, including durable goods, equipment, buildings,
installations, and land.
SOURCE: GAO Glossary of IT Investment Terms
Category of research - The type of research encompassed by the proposal.
SOURCE: Functional Requirements
Category of work - The type of work encompassed by the proposal.
SOURCE: Functional Requirements
CBT - Computer Based Training
SOURCE: ePMA Team
Central repository - An electronic storage area for attachments that relate
to a proposal.
SOURCE: ePMA Team
CFO - Chief Financial Officer
CIO - Chief Information Officer
Citizenship - The country where a person is currently a registered citizen.
SOURCE: Functional Requirements
Classified - The designation assigned to specific elements of information
based on the potential damage to national security if disclosed to unauthorized
persons.
SOURCE: http://www.directives.doe.gov/
CME - Collaborative Management Environment - A DOE-funded pilot project,
initiated in 1996, that successfully demonstrated the use of advanced web-based
technologies to automate R&D project proposal submission and to integrate
project data from a multitude of sources. The CME pilot project was used
as the foundation for the 1999 SIM study.
SOURCE: Functional Requirements
CMP - Configuration Management Plan
SOURCE: ePMA Team
Collaborating Organization - An organization that will participate in the
work encompassed by a proposal. This would include universities.
SOURCE: Functional Requirements
Collaborative Management Environment (CME) - A DOE-funded pilot project,
initiated in 1996, that successfully demonstrated the use of advanced web-based
technologies to automate R&D project proposal submission and to integrate
project data from a multitude of sources. The CME pilot project was used
as the foundation for the 1999 SIM study.
SOURCE: Functional Requirements
Commercial Off-The-Shelf (COTS) - A product that one can buy or lease, ready-made,
from a vendor (e.g., through a catalogue or from a price list). Access to
source code and specifications may be unavailable, thereby limiting the ability
to have modifications made to address a specific purpose.
SOURCE: Functional Requirements
Concurrence chain - A user- or business-specified list of people, who must
review a proposal or project and indicate their agreement/disagreement before
it can progress to the next step in the process.
SOURCE: Functional Requirements
Configuration Control - (1) A systematic process that ensures that changes
to released configuration documentation are properly identified, documented,
evaluated for impact, approved by an appropriate level of authority, incorporated,
and verified. (2) The configuration management activity concerning: the systematic
proposal, justification, evaluation, coordination, and disposition of proposed
changes; and the implementation.
SOURCE: Configuration Management Plan
Configuration Control Board (CBB) - A board comprising technical and administrative
representatives who recommend approval or disapproval of proposed engineering
changes to, and proposed deviations from, a CI's current approved configuration
documentation. The CCB for CSC support of the ePMA project is internal to
CSC. See also Joint Configuration Control Board (JCCB).
SOURCE: Configuration Management Plan
Configuration Identification - (1) Unique identifiers for a product and
its configuration documents. (2) The configuration management activity that
encompasses the selection of Configuration Items (CIs); the determination
of the types of configuration documentation required for each CI; the issuance
of numbers and other identifiers affixed to the CIs and to the technical
documentation that defines the CI's configuration; the release of CIs and
their associated configuration documentation; and the establishment of configuration
baselines for CIs.
SOURCE: Configuration Management Plan
Configuration Item (CI) - An aggregation of hardware, software, models,
database designs, manual procedures and/or documentation that satisfies an
end item use function that is designated for configuration management. CIs
are referred to by an alphanumeric identifier.
SOURCE: Configuration Management Plan
Configuration Management (CM) - (1) A function that establishes and maintains
consistency of a product with its requirements and configuration information
throughout its life cycle. The CM function is implemented by the processes
described in this plan. CM refers to a function; the primary responsibility
for implementing this function is the project configuration manager (PCM).
(2) The individuals or organization with primary responsibility for implementing
the CM function.
SOURCE: Configuration Management Plan
Configuration Status Accounting (CSA) - Providing traceability of changes
to controlled hardware and software products, databases and database designs,
models, manual procedures, and summary information regarding the identification
and status of the CSC ePMA items under configuration control. Configuration
status reports are used internally by management and technical personnel.
For example, changes are classified and tracked as either being a problem
or an enhancement.
SOURCE: Configuration Management Plan
Contractor - Any organizational entity or individual bound by a contract
with the Department of Energy (DOE).
SOURCE: http://www.em.doe.gov/
Corporate review budget (CRB) - The phase of the annual budget formulation
process that is the principal mechanism for developing and submitting information
required by DOE. The CRB is presented to the Chief Financial Officer (CFO)
and the Secretary of Energy for preparing the annual budget submission to
the Office of Management and Budget (OMB).
SOURCE: http://www.em.doe.gov/
Cost-Benefit Analysis - A technique used to compare the various costs associated
with an investment with the benefits that it proposes to return. Both tangible
and intangible factors should be addressed and accounted for.
SOURCE: GAO Glossary of IT Investment Terms
COTR - Contracting Officer’s Technical Representative
CSC - Computer Sciences Corporation
Cross-Cut - A compilation of data based on a defined query.
Crosswalk - A relationship created between business objects.
SOURCE: ePMA Team
Current year - The fiscal year during which the obligating and costing of
funds is currently taking place.
SOURCE: http://www.em.doe.gov/
Customer - Groups or individuals who have a business relationship with the
organization--those who receive and use or are directly affected by the products
and services of the organization. Customers include direct recipients of
products and services, internal customers who produce services and products
for final recipients, and other organizations and entities that interact
with an organization to produce products and services.
SOURCE: GAO Glossary of IT Investment Terms
Cycle Time - The time that elapses from the beginning to the end of a process
or sub-process.
SOURCE: GAO Glossary of IT Investment Terms
Date Prepared - The date on which a proposal submission was prepared.
SOURCE: DOE 412.1
Decision Criteria - A documented set of factors that are used to examine
and compare the costs, risks, and benefits of various IT projects and systems.
These decision criteria consist of (1) screening criteria, which are used
to identify whether new projects meet initial acceptance requirements and
ensure that the project is reviewed at the most appropriate organizational
level, and (2) criteria for assessing and ranking all projects. These ranking
criteria weigh and compare the relative costs, risks, and benefits of each
project against all other projects.
SOURCE: GAO Glossary of IT Investment Terms
Declination letter - A letter drafted by the DOE that informs the proposal submitter that their proposal has been declined.
Development Baseline - The baseline comprising the software and associated technical documentation that define the evolving configuration of the ePMA system during development. This baseline includes the software design, and implemented code, database schema, and COTS/GOTS products, and evolves into the product baseline.
Developmental research - The systematic application of knowledge or understanding,
directed toward the production of useful materials, devices, and systems
or methods, including design, development and improvement of prototypes and
new processes to meet specific requirements.
SOURCE: Functional Requirements
Development Team Lead (DTL) - The individual responsible for CSC development
efforts to support the ePMA project.
SOURCE: Configuration Management Plan
DOE - Department of Energy
DTD - Document Type Definition
EE - [DOE] Office of Energy Efficiency and Renewable Energy (also EERE)
EERE - [DOE] Office of Energy Efficiency and Renewable Energy (also EE)
eIDK - Electronic Interface Developer's Kit
Electronic meeting system - A collaborative meeting tool that provides a
platform for teams to reliably and effectively develop a shared understanding
of a problem or task and reach consensus on strategies and actions.
SOURCE: http://www.GroupSystems.com
Electronic signature - A digital signature that can be used to authenticate
the identity of a sender of an electronic message or the signer of an electronic
document, and ensure that the original content of the message or document
that is sent is unchanged.
SOURCE: Functional Requirements
EM - [DOE] Office of Environmental Management
Engineering Change - (1) A change to the current approved configuration
documentation of a configuration item. (2) Any alteration to a product or
its released configuration documentation. Effecting an engineering change
may involve modification of the product, product information and associated
interfacing products.
SOURCE: Configuration Management Plan
ePMA - Electronic Portfolio Management Application
ePME - E-government Corporate R&D Portfolio Management Environment
ESC - Executive Steering Committee - Make major policy decisions, approve major changes to project budget or schedule, authorize project resources.
eWAS - Electronic Work Authorization System
External attachment - A document that is completed and submitted as part
of a proposal. Detailed attachments are to be completed when necessary to
clarify or enhance a proposal. These documents can be viewed across organizations
by those who have been authorized to view a proposal.
SOURCE: Functional Requirements
External instructions and comments - Information or notes that are completed
and sent to a person in the workflow. This information may be sent with or
without a proposal and is used for either informational purposes or to request
that some action be performed regarding the proposal.
SOURCE: Functional Requirements
Facility - A building with its functional systems, equipment, process systems
and associated piping, landfills, and impoundments. A facility is usually
associated with a unique process or operation at a given location.
SOURCE: http://www.em.doe.gov/
FE - [DOE] Office of Fossil Energy
Field work proposal (FWP) - This is a standard format used to request funding
from the Department of Energy by laboratory programs during the annual field
budget process. This is a standard format used to secure information for
program planning or budget formulation.
SOURCE: http://www.lbl.gov/
Financial System - An information system, comprised of one or more applications,
that is used for any of the following: collecting, processing, maintaining,
transmitting, and reporting data about financial events; supporting financial
planning or budgeting activities; accumulating and reporting cost information;
or supporting the preparation of financial statements.
SOURCE: GAO Glossary of IT Investment Terms
Firewall - A computer, or programmable device, with associated software
which can be used to restrict traffic passing through it according to defined
rules. Controls would typically be applied based on the origin or destination
address and the TCP/IP port number.
SOURCE: Rational
Fiscal year - The yearly accounting period for the Federal Government. It
begins on October 1 and ends on September 30 and is designated by the calendar
year in which it ends.
SOURCE: http://www.em.doe.gov/
Foreign Collaborator - An individual identified as a collaborator on the
work encompassed by a proposal and physically located in a country outside
the United States.
SOURCE: Functional Requirements
Functional Baseline - The baseline comprising documentation and possibly
models that specify system functional, data, and technical requirements.
SOURCE: Configuration Management Plan
FWP - Field Work Proposal
This is a standard format used to request funding from the Department of
Energy by laboratory programs during the annual field budget process. This
is a standard format used to secure information for program planning or
budget formulation.
SOURCE: http://www.lbl.gov/
GOTS - Government [-Developed], Off-The-Shelf Software
GOCO - Government Owned, Contractor Operated
Graduate student - A graduate student is an individual who has received
a degree and is working toward a Master's or doctorate degree.
SOURCE: ePMA Team, Grant Submissions
GUI - Graphical User Interface
Guidance - A document that outlines the manner in which a proposal will
be approved for funding by the Department of Energy.
SOURCE: ePMA Team
HQ - Headquarters
IDEA - Innovative Department of Energy E-Government Applications
I-MANAGE - Integrated Management Navigation System - This program is the
cornerstone of the Department's efforts to achieve improved financial performance,
integrated budget and performance, and expanded electronic government in
support of the President's Management Agenda. I-MANAGE will integrate the
Department's business management systems for financial and cost accounting,
travel, payroll, budget formulation and execution, procurement and contracts
management, facilities management and human resources.
SOURCE: http://www.energy.gov
IACUC approval date - The date on which research was approved by the Institutional
Animal Care and Use Committee (IACUC). This data only applies to proposals
involving animal research.
SOURCE: SC Lab Program Announcement
Information Engineering - An approach to planning, analyzing, designing,
and developing an information system with an enterprise-wide perspective
and an emphasis on data and architectures.
SOURCE: GAO Glossary of IT Investment Terms
Information Management - The planning, budgeting, manipulating, and controlling
of information throughout its life cycle.
SOURCE: GAO Glossary of IT Investment Terms
Information Resource Management - The process of managing information resources
to accomplish agency missions. This term encompasses information itself,
as well as related resources, such as personnel, equipment, funds, and information
technology.
SOURCE: GAO Glossary of IT Investment Terms
Information System - The organized collection, processing, transmission,
and dissemination of information in accordance with defined procedures, whether
automated or manual. Information systems include non-financial, financial,
and mixed systems.
SOURCE: GAO Glossary of IT Investment Terms
Information Technology (IT)- The hardware and software operated by an organization
to accomplish a Federal function, regardless of the technology involved,
whether computers, telecommunications, or other.
SOURCE: GAO Glossary of IT Investment Terms
Information Technology Architecture - An integrated framework for evolving
or maintaining existing IT and acquiring new IT to achieve the agency's strategic
and IRM goals. A complete IT architecture should consist of both logical
and technical components. The logical architecture provides the high-level
description of the agency's mission, functional requirements, information
requirements, system components, and information flows among the components.
The technical architecture defines the specific IT standards and rules that
will be used to implement the logical architecture.
SOURCE: GAO Glossary of IT Investment Terms
Item - A non-specific term used to denote any product, including systems,
materiel, parts, subassemblies, sets, accessories, etc.
SOURCE: Configuration Management Plan
IM - [DOE] Office of the Chief Information Officer (OCIO)
Intangible Benefits - Benefits produced by an investment that are not immediately
obvious and/or measurable.
SOURCE: GAO Glossary of IT Investment Terms
Internal attachment - A document attached to a proposal used within an organization
to enhance the understanding of a proposal and facilitate the concurrence
process within the organization. Only others within the organization see
these documents.
SOURCE: Functional Requirements
Internal instructions and comments - Additional information and directions
used within an organization to enhance the understanding of a proposal and
facilitate the concurrence process within the organization.
SOURCE: Functional Requirements
Internal Lab Number - A unique identifier for a proposal that has been generated
by the organization that will be performing the work encompassed by the proposal.
This is primarily used for cross-referencing with laboratory systems.
SOURCE: Functional Requirements
Investment Review Board (IRB) - A decision-making body, made up of senior
program, financial, and information managers, that is responsible for making
decisions about IT projects and systems, based on comparisons and trade-offs
between competing projects and an emphasis on meeting mission needs and improving
organizational performance.
SOURCE: GAO Glossary of IT Investment Terms
IT Investment Management Approach - An analytical framework for linking
IT investment decisions to an organization's strategic objectives and business
plans. The investment management approach consists of three phases--select,
control and evaluate. Among other things, this management approach requires
discipline, executive management involvement, accountability, and a focus
on risks and returns using quantifiable measures.
SOURCE: GAO Glossary of IT Investment Terms
IRB approval date - The date on which the Institutional Review Board (IRB)
approved the research. This data only applies to proposals involving human
research.
SOURCE: SC Lab Program Announcement
IOC - Initial Operating Capability
ISD - Instructional Systems Design
ISO - International Standards Organization
Iteration - A distinct sequence of activities with a baselined plan and
valuation criteria resulting in a release.
SOURCE: Rational
ITOP - Information Technology Omnibus Procurement (Department of Transportation)
Joint Change Control Board (JCCB) - The JCCB oversees the software change
request (SCR) process and is responsible for evaluating change requests,
verifying that changes adhere to established standards, and approving or
denying SCRs. The Board is comprised of individuals from the ePMA project
team and has representation from the user community.
SOURCE: ePMA Team
Joint funding - A program by which a research and development activity is
funded by one or more departments.
SOURCE: ePMA Team, http://www.em.doe.gov/
LCCA - Life Cycle Cost Analysis
LDRD - Lab Directed Research and Development
Life-Cycle Cost - The overall estimated cost for a particular program alternative
over the time period corresponding to the life of the program, including
direct and indirect initial costs plus any periodic or continuing costs for
operation and maintenance.
SOURCE: GAO Glossary of IT Investment Terms
Linked proposal - A proposal that is related to another proposal for some
business purpose.
SOURCE: ePMA Team
Manual Procedure - A procedure followed by users of the ePMA system. Manual
procedures are typically actions that can only be taken by humans, and can
be necessary to ensure that the system works properly. As an example, the
peer review process is a manual procedure that is essential to ensuring the
quality of software delivered by CSC.
SOURCE: Configuration Management Plan
ME - [DOE] Office of Management, Budget and Evaluation
Merit Review - A thorough, consistent and objective examination of applications
based on pre-established criteria by persons who are independent of those
submitting the application and who are knowledgeable in the field of endeavor
for which support is requested.
SOURCE: Merit Review Guide
Merit Review types - There are different kinds of merit review that are
performed on a proposal prior to making a funding decision. Merit reviews
generally fall into two categories: 1) panel reviews where reviewers meet
face-to-face or through electronic conferencing to discuss the applications/proposals
and 2) mail reviews done by mail or electronic transmission. If needed, both
types of merit reviews can be conducted.
SOURCE: Merit Review Guide
Milestone - An important or critical event that must occur in the project
cycle to achieve project objectives.
SOURCE: http://www.em.doe.gov/
Milestone schedule - A listing of milestones for the work encompassed by
a proposal submission, along with the projected dates for milestone completion.
SOURCE: DOE 412.1
Model - A representation of a set of components of a process, system, or
subject area. A model is generally developed for understanding, analysis,
improvement, and/or replacement of the process.
SOURCE: GAO Glossary of IT Investment Terms
Modular Design - An information system project design that breaks the development
of a project into various pieces (modules) that each solve a specific part
of the overall mission problem. These modules should be as narrow in scope
and brief in duration as practicable. Such design minimizes the risk to an
organization by delivering a net benefit that is separate from the development
of other pieces.
SOURCE: GAO Glossary of IT Investment Terms
MSR - Monthly Status Report
NA - [DOE] National Nuclear Security Administration (also NNSA)
Native file type - The original file format of a document.
SOURCE: ePMA Team
NE - [DOE] Office of Nuclear Energy, Science, and Technology
Net Present Value (NPV) - The future stream of benefits and costs converted
into equivalent values today. This is done by assigning monetary values to
benefits and costs, discounting future benefits and costs using an appropriate
discount rate, and subtracting the sum total of discounted costs from the
sum total of discounted benefits.
SOURCE: GAO Glossary of IT Investment Terms
NIH animal welfare assurance number - The number from the National Institute
of Health (NIH) that guarantees assurance for the animal research. This data
only applies to proposals involving animal research.
SOURCE: SC Lab Program Announcement
NNSA - [DOE] National Nuclear Security Administration (also NA)
Non-US Citizen Collaborator - An individual identified as a collaborator
on the work encompassed by the proposal and physically located in the United
States, but is not a US citizen.
SOURCE: Functional Requirements
OMB - Office of Management and Budget
Organization - An official entity that performs a specific function or functions.
In ePMA, the term organization may refer to laboratories, site offices or
specified Headquarters offices and divisions.
SOURCE: Functional Requirements
Original - The current design activity's documents or digital document representation
and associated source data file(s) of record.
SOURCE: Configuration Management Plan
Originator - One who either initiates a proposal for submission or creates
attachments as part of the proposal submission package.
SOURCE: Functional Requirements
Ownership - Current possessor of proposal information in the workflow. This
person usually has an action to perform (editing or concurrence). Other users
who have view access to a proposal may only view the proposal when they do
not have ownership.
SOURCE: Functional Requirements
PCA - Physical Configuration Audit - The formal examination of the "as-built" configuration
of a configuration item against its technical documentation to establish
or verify the configuration item's product baseline.
SOURCE: Configuration Management Plan
Performance Gap - The gap between what customers and stakeholders expect
and what each process and related subprocesses produces in terms of quality,
quantity, time, and cost of services and products.
SOURCE: GAO Glossary of IT Investment Terms
Performance Measurement - The process of developing measurable indicators
that can be systematically tracked to assess progress made in achieving predetermined
goals and using such indicators to assess progress in achieving these goals.
SOURCE: GAO Glossary of IT Investment Terms
Physical Configuration Audit (PCA) - The formal examination of the "as-built" configuration
of a configuration item against its technical documentation to establish
or verify the configuration item's product baseline.
SOURCE: Configuration Management Plan
PI - Principal Investigator - The individual responsible for the day-to-day
technical conduct of work covered by a proposal.
SOURCE: http://www.em.doe.gov/
Pick list - A dialog box that has a scrollable list of items from which
the user can select. The data for this list may be filtered because of previous
data selections and, if necessary, derived from an authoritative source.
Two primary uses of a pick list are to assist the user in filling in a data
field with standardized entries and to prevent erroneous data from entering
the database.
SOURCE: Functional Requirements
PKI - Public Key Infrastructure
Portfolio - A collection of projects. A single individual or organization can have multiple R&D portfolios.
Postdoctoral student - A postdoctoral student is an individual who currently
has a doctorate degree.
SOURCE: ePMA Team, Grant Submissions
Post-Implementation Review (PIR) - An evaluation tool that compares the
conditions prior to the implementation of a project (as identified in the
business case) with the actual results achieved by the project.
SOURCE: GAO Glossary of IT Investment Terms
PMA - President's Management Agenda
PMO - Project Management Office
Principal investigator (PI) - The individual responsible for the day-to-day
technical conduct of work covered by a proposal.
SOURCE: http://www.em.doe.gov/
Process - AKA Business Process. A specific ordering of work activities across time and place, with a defined beginning and end, that delivers value to the customer.
ProcMod - Procurement Modernization (currently referred to as eProcurement).
Product Baseline - The baseline comprising the software release/build, system
documentation, any transition/installation documentation, and all other applicable
documentation pertaining to the product at the point of delivery.
SOURCE: Configuration Management Plan
Program announcement number - A unique identifier for the program announcement.
SOURCE: SC Lab Program Announcement
Program announcement title - A short description of the research described
in the program announcement.
SOURCE: SC Lab Program Announcement
Program strategic performance goal (PSPG) - The projected goals or outcomes
of the work encompassed by a proposal as they relate to the strategic performance
goals for the PSO.
SOURCE: Functional Requirements
Project completion date - The date on which the project is marked as complete.
SOURCE: ePMA Team
Project Configuration Manager (PCM) - The individual with primary responsibility
for implementing the configuration management function on the CSC ePMA project.
Although the PCM has primary responsibility for implementation and oversight,
the CM function is actually carried out by all members of the project.
SOURCE: Configuration Management Plan
Project Impact Report (PIR) - A report used to notify the CSC ePMA project manager and, if necessary, the Joint Change Control Board of a software change request (SCR) that cannot be addressed solely by the CSC-internal configuration control board.
Project Manager (PM) - The member of the ePMA team with overall management responsibility for the ePMA project.
Proposal abstract - A description of the proposed work which should include
purpose, approach, anticipated benefits, objectives, tasks and deliverables
that a proposal will provide in achieving the programs mission.
SOURCE: DOE 412.1
Proposal copy reason - The purpose for creating or copying a proposal.
SOURCE: ePMA Team
Proposal number - A unique number that identifies a proposal.
SOURCE: Functional Requirements
Proposal term begin date - The date on which the work encompassed by a proposal
did begin or is projected to begin.
SOURCE: DOE 412.1
Proposal term end date - The date on which the work encompassed by a proposal
is expected to terminate.
SOURCE: DOE 412.1
Proposal title - A short description of the work encompassed by the proposal
submission.
SOURCE: DOE 412.1
Proposal submission - The complete package of proposal information, including
attachments, which is sent through the workflow for concurrence and a funding
decision.
SOURCE: Functional Requirements
Prototype - A first and usually non-functional form of a new system under development. SOURCE: Rational
PSO - Program Secretarial Office
Quality Management System (QMS) - A system established by CSC to maintain
quality of its processes and products and to maintain compliance with ISO
9001 the CMMI maturity levels 2 and 3.
SOURCE: Configuration Management Plan
R&D - Research and Development
R&D SMG - R&D Senior Management Group (also SMG)
SMG members serve as organizational "controllers" i.e., central
points of contact for program and technical resources, and bridge organization
policy issues with ePMA technical development and implementation.
Regression Testing - The process of running a composite of comprehensive
test cases that are always run after system modifications to detect faults
introduced by modification.
SOURCE: Configuration Management Plan
Release - A release is a stable, executable version of product, together
with any artifacts necessary to use this release, such as release notes or
installation instructions. A release can be internal or external.
SOURCE: Rational
Retention schedule - A schedule indicating the length of time a piece of
information is to be retained for historical purposes.
SOURCE: ePMA Team
Revision number - A number indicating the number of times a proposal submission
has been copied for ongoing work. The number shall begin at zero for a new
proposal and be incremented by one each time the proposal is copied for ongoing
work.
SOURCE: DOE 412.1
Return on Investment (ROI) - A figure of merit used to help make capital
investment decisions. ROI is calculated by considering the annual benefit
divided by the investment amount.
SOURCE: GAO Glossary of IT Investment Terms
Rework - A procedure applied to a product to eliminate a nonconformance
to the drawings, specifications, or contract requirements that will completely
eliminate the nonconformance and result in a characteristic that conforms
completely.
SOURCE: Configuration Management Plan
Risk - A factor, element, constraint, or course of action on a project that
introduces an uncertainty of outcome and the possibility of technical deficiencies,
inadequate performance, schedule delays, or cost overruns that could impact
a Departmental mission. In the evaluation of risk, the potential impact and
the probability of occurrence are determined.
SOURCE: Rational
Risk Analysis - A technique to identify and assess factors that may jeopardize
the success of a project or achieving a goal. This technique also helps define
preventive measures to reduce the probability of these factors from occurring
and identify countermeasures to successfully deal with these constraints
when they develop.
SOURCE: GAO Glossary of IT Investment Terms
Rational Unified Process (RUP) aka Rational - The Rational Unified Process product is a software engineering process. It provides a disciplined approach to assigning tasks and responsibilities within a development organization. Its goal is to ensure the production of high-quality software that meets the needs of its end users within a predictable schedule and budget.
RW - [DOE] Office of Civilian Radioactive Waste Management
SAM - Site Administration Manager. Individuals who operate as mentor, trainer,
and help support for end users. Responsible for collecting site user information
to apply for an ePMA user account as well as documenting the site's proposal
process so that users can be assigned their appropriate role.
SOURCE: ePMA Team
SC - [DOE] Office of Science
SCR - Software Change Request. The process by which SAMs submit requests for requirements changes (additions, deletions, modifications, deferrals) or enhancements to the ePMA application.
SDGP - Streamlining Departmental Grants Processing
Secondary research area - The area of research that is the secondary focus
of the work encompassed by a proposal.
SOURCE: ePMA Team
SEI/CMM - Software Engineering Institute/Capability Maturity Model
Senior Management Group - Members serve as organizational "controllers" i.e., central points of contact for program and technical resources, and bridge organization policy issues with ePMA technical development and implementation. (See also R&D SMG, R&D Senior Management Group)
Sensitivity Analysis - Analysis of how sensitive outcomes are to changes
in the assumptions. The assumptions that deserve the most attention should
depend largely on the dominant benefit and cost elements and the areas of
greatest uncertainty of the program or process being analyzed.
SOURCE: GAO Glossary of IT Investment Terms
Signature authority - The authority assigned to a person that allows them
to electronically apply their signature.
SOURCE: ePMA Team
Signature date - The date on which a person with signature authority signed
a document.
SOURCE: Functional Requirements
SIM - Strategic Information Management - The process study undertaken in
August of 1999 to determine how best to modernize and streamline research
and development (R&D) management and move toward a corporate R&D
portfolio management environment.
SOURCE: Functional Requirements
SMG - Senior Management Group
Members serve as organizational "controllers" i.e., central points
of contact for program and technical resources, and bridge organization policy
issues with ePMA technical development and implementation. (See also R&D
SMG, R&D Senior Management Group)
Software Change Request - The process by which SAMs submit requests for requirements changes (additions, deletions, modifications, deferrals) or enhancements to the ePMA application.
Software Item - An item (configuration item or part of a configuration item)
that is computer software.
SOURCE: Configuration Management Plan
SOP - Standard Operating Procedure
SOW - Statement of Work
Specification - A document that explicitly states essential technical attributes/requirements
for a product and procedures to determine that the product's performance
meets its requirements/attributes.
SOURCE: Configuration Management Plan
Stakeholder - Any group or individual affected by or who can affect the
future of an organization or project; such as, customers, employees, suppliers,
owner, other agencies, Congress or critics.
SOURCE: http://www.em.doe.gov/
Status - A code that indicates the status of a proposal submission.
SOURCE: Functional Requirements
Strategic Information Management (SIM) - The process study undertaken in
August of 1999 to determine how best to modernize and streamline research
and development (R&D) management and move toward a corporate R&D
portfolio management environment.
SOURCE: Functional Requirements
Strategic objective - A description of the projected goals or outcomes of
the work encompassed by a proposal as they relate to the advancement of the
department's overall strategic goals or the achievement of an organization's
specific program area goals.
SOURCE: Functional Requirements
Strategic Plan - A document used by an organization to align its organization
and budget structure with organizational priorities, missions, and objectives.
According to requirements of GPRA, a strategic plan should include a mission
statement, a description of the agency's long-term goals and objectives,
and strategies or means the agency plans to use to achieve these general
goals and objectives. The strategic plan may also identify external factors
that could affect achievement of long-term goals.
SOURCE: GAO Glossary of IT Investment Terms
Strategic Planning - A systematic method used by an organization to anticipate
and adapt to expected changes. The IRM portion of strategic planning sets
broad direction and goals for managing information and supporting delivery
of services to customers and the public and identifies the major IRM activities
to be undertaken to accomplish the desired agency mission and goals.
SOURCE: GAO Glossary of IT Investment Terms
Subcontractor - An individual or organization participating in the performance
of the work encompassed by a proposal, and utilizing a portion of the allocated
funding, in cooperation with the recognized management and operating (M&O)
contractor.
SOURCE: Functional Requirements
Subject Matter Expert (SME) - A person or entity who is recognized as an
expert in a particular subject or field.
SOURCE: ePMA Team
Sunk Cost - A cost incurred in the past that will not be affected by any
present or future decision. Sunk costs should be ignored in determining whether
a new investment is worthwhile.
SOURCE: GAO Glossary of IT Investment Terms
Suspense time - The time allotted for a user of the system to perform an
action on a proposal.
SOURCE: Functional Requirements
Swim lane - The boundary that separates one responsible organizational unit
from another responsible organizational unit.
SOURCE: Module 1 BPR Document
System - A self-sufficient unit in its intended operational environment,
which includes all equipment, related facilities, material, software, services,
and personnel required for its operation and support.
SOURCE: Configuration Management Plan
Tangible Benefit - A benefit produced by an investment that is immediately
obvious and measurable.
SOURCE: GAO Glossary of IT Investment Terms
Technical data - One of three categories of information on a proposal in
ePMA. This category comprises scientific and descriptive information, which
describes the work to be performed, the approach to the work and the non-financial
resources, which will be used to accomplish the work. Some of this information
may be included in attachments.
SOURCE: Functional Requirements
Technical task plan (TTP) - A unit of work funded by the Office of Technology
Development. A TTP is a contract between the principal investigator, the
corporate management, a Department of Energy (DOE) Operations/Field Office,
and a Headquarters Program Manager. The TTP defines the scope of work, the
schedule for delivery of products under that scope of work, and the amount
of funding to be applied to that scope of work.
SOURCE: http://www.em.doe.gov/
Template - A template is a copy of the original proposal to be used as a
starting point to create new proposals. Users can copy an existing proposal,
either active or archived, to use as a template to create a new proposal.
SOURCE: Functional Requirements
Traceability - The ability to trace a project element to other related project
elements, especially those related to requirements.
SOURCE: Rational
Unclassified - The designation for information, a document, or material
that has been determined not to be classified or that has been declassified
by the proper authority.
SOURCE: http://www.directives.doe.gov/
Undergraduate student - An undergraduate is an individual who has not yet
completed requirements for a bachelor's degree or equivalent.
SOURCE: ePMA Team, Grant Submissions
UNICALL - Unified Field Budget Call - A budget call book produced by the
Department of Energy. Includes: Funding and Program Guidance.
SOURCE: Department of Energy, Order 130.1, Budget Formulation, Department
of Energy Budget Formulation Handbook
Unified modeling language (UML) - A language for visualizing, specifying,
constructing, and documenting the artifacts of a software-intensive system.
SOURCE: Rational
Universal resource locator (URL) - A standard identifier for a resource
on the World Wide Web, used by Web browsers to initiate a connection. The
URL includes the communications protocol to use, the name of the server,
and path information identifying the objects to be retrieved on the server.
SOURCE: Rational
Use case - The specification of a sequence of actions, including variants,
that a system (or other entity) can perform, interacting with actors of the
system.
SOURCE: Rational
Use case diagram - A diagram that shows the relationships among actors and
use cases within a system.
SOURCE: Rational
Value-Added - Those activities or steps that add to or change a product
or service as it goes through a process; these are the activities or steps
that customers view as important and necessary.
SOURCE: GAO Glossary of IT Investment Terms
Version - (1) One of several sequentially created configurations of a data/document
product. (2) A supplementary identifier used to distinguish a changed body
or set of computer-based data (software) from the previous configuration
with the same primary identifier. Version identifiers are usually associated
with data (such as files, databases and software) used by, or maintained
in, computers.
SOURCE: Configuration Management Plan
Version Description Document (VDD) - A document associated with a
product release that describes the version released and describes the versions
of the items included in the product.
SOURCE: Configuration Management Plan
Version Number - A number that indicates the number of times a proposal
has been copied to create a Budget Call proposal. The number shall begin
at one and be incremented by one each time the proposal is copied for a Budget
Call in the same fiscal year.
SOURCE: ePMA Team
Web application - A system that uses the internet as the primary means of
communication between the system users and the system.
SOURCE: Rational
Web browser - A piece of software that runs on a client that allows a user
to request and render HTML pages.
SOURCE: Rational
Web server - The server component of the World Wide Web. It is responsible
for servicing requests for information from Web browsers. The information
can be a file retrieved from the server's local disk or generated by a program
called by the server to perform a specific application function.
SOURCE: Rational
Webinar - An online presentation that participants can access by loging
on to a specific URL and calling a conference call number.
SOURCE: ePMA Team
WG - Working Group
Work Authorization - The Work Authorization Form is the form the Department of Energy uses to notify the Laboratory that funding will be received for specific projects. The form includes: Budget and reporting (B&R) classification, Technical description of work, Period of performance, Principal investigator (Project Leader), and Expected funding level
Workflow - The sequence of people who sequentially obtain ownership of a
proposal or project for the purposes of performing an action or obtaining
concurrence.
SOURCE: Functional Requirements
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