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IMPORTANT INSTRUCTIONS FOR VIEWING YOUR OFFICIAL PERSONNEL FOLDER (OPF) VIA THE INTERNET! |
Print a copy of these instructions to have by your computer the first time you try to view your OPF!
DO NOT USE THE ADOBE ACROBAT READER!!!!!! |
In order to view the documents contained in your OPF you must take certain actions on your computer that let it know how to deal with the images that make up your file. These steps will differ if you are using a Windows based computer or an Apple computer.
For Windows based computers , an image viewer has been provided as part of the operating system since the second release of Windows 95. What we need to do is tell your computer to use this program when viewing your online OPF.
First you need to get to the part of the website that will permit you to view your OPF by selecting the "Officer & Liaison Activities Area". Log in using the ID and Password previously provided (this part of the website is secure). A new button will allow you to select the option of accessing your OPF. You will have to accept the Privacy Act conditions then will be given several options to select. Click on the View OPF option. The next choice will permit viewing the entire OPF, or a subset. Selecting "entire OPF" will generate a list of all documents indexed in your OPF. This can be printed and will provide a convenient Table of Contents view of your OPF. Clicking on any of the document links will take you to a screen with more information and links to the individual images that make up each document. (Please note: I am working on a way to combine images, but it is not yet ready.) Now comes the "tricky" part.
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For Internet Explorer: When you click on the link that says "Click to view Document Page x" a dialog box should open up on your screen asking you what to do with the file; either open it up from its current location or save it. Click on open from current location. Now the computer wants to know what to use to open the file. A box will open on the screen asking you what program to use to open the image. Choose "other" (a button on the lower right side of that box). Enter the appropriate information for your operating system: For Windows XP: Click on the START button; click My Documents; click on menu item Tools, then Folder Options; click on File Types tab, then the New button; enter ".img" (without quotes) as the file extension; click OK. The new entry should now be at the top of the Registered File Types window. Highlight that entry and click on the Change button on the right. (If a box appears saying "Windows cannot open this file...", choose the "Select the program from a list" option.) Click on Windows Picture and Fax Viewer in the "Open with" dialog box; Click OK, then Close. If you get a message saying the extension is already registered when you try to add it, find it in the list of currently registered file extensions and use the Change method as described above. Once done, when you click on the OPF image (using Internet Explorer) the computer may ask you to open or save the image the first time. Uncheck the box that says "Always ask before opening a file of this type" if it appears. All future images should just open. It is a better process to associate the file type "img" before using the browser!. Follow these steps to do that first: Double click on "My Computer"; Click on the menu item "Tools", then "Folder Options"; Click on the "File Types" tab, then the "New" button; Enter "img" (without quotes) as the File Extension; click the "OK" button. The new entry should now be at the top of the "Registered file types:" window. Highlight that entry then click on the "change" button midway down on the right. Click on "Imaging Preview" in the newly opened window, then click "OK", then "Close". IF YOU GET A MESSAGE SAYING THE EXTENSION IS ALREADY REGISTERED WHEN YOU TRY TO ADD IT, FIND IT IN THE LIST OF CURRENTLY REGISTERED FILE EXTENSIONS AND USE THE CHANGE METHOD AS DESCRIBED IMMEDIATELY ABOVE. Once done, when you click on the OPF image as above in the Internet Explorer browser, the computer may ask you to open or save the image the first time. Uncheck the box that says "Always ask before opening a file of this type" if it appears. All future images should just open. You should end up using the program: C:\Program Files\Windows NT\Accessories\ImageVue\kodakprv.exe YOU DO NOT WANT TO USE KODAKIMG.EXE ANYMORE FOR WINDOWS 2000! For WindowsNT : C:\Program Files\Windows NT\Accessories\Imagevue\wangimg.exe For Windows 98 : C:\Windows\kodakimg.exe For Windows 95 SR2: C:\windows\wangimg.exe EARLIER VERSIONS OF WINDOWS 95 --- SEE NOTE BELOW! MAKE SURE YOU ENTER THE ABOVE PATHS EXACTLY AS THEY ARE SHOWN! After you enter the information, click on "open". Make sure the box that says "Always use this program to open this type of file" is checked then click OK. This should allow you to view the image. When you are done looking at that particular image, close the viewer. When you click on another link to view an image, you will get the "what do you want to do" box again --- this should be the last time. Click on open from current location, and UNCLICK THE BOX THAT SAYS "ASK BEFORE OPENING FILES OF THIS TYPE". This should open the image. From now on, when you click on an image link, it will automatically open the viewer. |
| For Netscape Navigator: The process is basically the same with the following exception. Netscape will open a box that says "UNKNOWN FILE TYPE" and ask what you want to do. Click on "Pick App....". In the next box, type the path information for your operating system from above and click OK. The next screen asks if you want to open it, or save it to disk. Select "open it" and UNCHECK THE ALWAYS ASK BEFORE OPENING THIS TYPE OF FILE BOX". Then click OK. |
If you have an earlier version of Windows 95 , you can download the image viewer from the Microsoft website. Use the "keyword" search and look for the word IMAGING for Windows 95. Follow the posted instructions to install the viewer. I don't know of a free viewer for Windows 3.1.
For MAC Computers : I have not been able to get my hands on an Apple computer, but I expect the browsers to work the same way. If you have one and can provide me with instructions that work, please send them to me. The Imaging viewer available from NIH that I mentioned before will NOT work with these images. However, folks there (who corrected my assumption -- thanks Newlin) have indicated that a program called "Graphic Converter" worked. From Bev Wilcox (thanks for the info) a search of Version Tracker (http://www.versiontracker.com ) is a way to find Graphic Converter. Also, a search of Altavista (http://www.altavista.com) using the phrase "graphic converter" listed several sources for the program. Again, please let me know. Send email to cchelpdesk@psc.gov
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Last updated: July 28, 2004