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*VAPHS
Research Staff Training Requirements*
Consult the flow chart in Power Point or HTML, and the
New Submission Checklist for an overview of the
submission and VAPHS committee approval process.
1. The R&D office has made a number of changes in the grant
submission process aiming to simplify the complicated requirements as much as
possible, speed processing, and avoid delays in the approval process. We plan to
move to an online submission process in the future.
2. Required paperwork is available on our website at
Forms or can be accessed using the links below. The application forms
consist of 5 Parts as described below:
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Part I: R&D, Request to
Review
Required for all new and
competing renewal submissions. Replaces the old “Request to Review” form,
directs you to other materials you will need to complete the application
process, facilitates initial review by the Research Office, and begins the
R&D Committee approval process. OR
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Part I: Just in Time
Use for all Just in Time submissions. Requests the information the
R&D Committee needs to approve your Just in Time application; outlines the
materials you will need to complete/submit to the Office of Research for review
and approval by appropriate Subcommittees when your project is funded .
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Part II: Institutional Biosafety
Committee Protocol Survey
Facilitates review and approval by the Institutional Biosafety Committee. Due to new
central office requirements, all new and competing renewal studies involving
hazardous materials (except for Just in Time) must complete this part; check
Part I, question #19 to determine whether you are required to submit this
form.
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Part III: Human Subjects Research -
IRB
Facilitates review and approval by the Human
Studies Subcommittee. Outlines materials required for all studies
involving human subjects or patient information.
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Part IV: Animal Component Research Protocol
(ACORP)
Facilitates review and
approval by the Institutional Animal Care and Use Committee (IACUC).
This part is required for all studies involving animal
subjects.
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Part V: Application for Authorization to Use
Radioactive Materials
Facilitates review and approval by the Radiation Safety Committee.
This part is required for all studies involving non-human use of radioactive
materials.
All proposals will include Parts I and II, unless they are “Just in
Time”. In this case, submit Part I-Just in Time immediately to
initiate review by the R&D Committee at the next regularly scheduled monthly
meeting. Parts II-V should be submitted as required at least 2
months prior to commencing the work described in the
proposal.
3. All research studies to be conducted
at VAPHS, whether the University Drive or Highland Drive facility, must secure
the approval of appropriate subcommittees and the Research & Development
Committee before any work can begin. All research studies
carried out on VA property, utilizing VA facilities, using VA personnel or
VA-funded PI effort must be sanctioned by the local R&D Committee prior to
initiating the work.
4. Written approval to commence work on research studies will be
issued to the PI once the required subcommittees approve and the R&D
committee issues a final approval. IRB or IACUC approval is not
sufficient to begin work; the R&D committee must authorize initiating new
projects. Each subcommittee concerned with review and approval of
Parts II – V has its own submission deadline date. To avoid delays in commencing
your studies, prepare and submit all the Parts required for your protocol, even
if “ Just in Time”, as soon as possible.
5. General questions concerning these forms and procedures should
be directed to Office of Research staff (412-365-4274, Kathy Parks at ext 83-4295, or as directed in the specific
Parts). Your cooperation in our efforts to comply with VACO and
other regulatory bodies and agencies are appreciated.
Submissions to the Research Office must include
the original + 5 copies of all materials
.
UPDATE ALL FORMS
-Click
Here for VA Grant Information
- New Submission Checklist
- VHA Handbook 1058.2 - Research
Misconduct
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