Vendor File Status Help:
- You
may enter your contract number with or without the dashes and it can be in
upper or lower case.
- The
password that is required is the one that was issued by the Vendor Support
Center for your GSA Advantage file submission.
- Only
your last ten file submissions will be shown.
- Please
check this web page often for updates to your file submissions.
- The “File
Description” column tells you whether the file that we are
reporting status on is either your TEXT file or your PRODUCT file.
- The “File
Type” column describes whether the file you submitted was an
original, replacement, temporary, add, change, delete or cancellation.
- The
first step for any file (SIP or EDI) submitted for GSA Advantage is to
check for data content. The “Data Validation” column reports
if there were any data errors contained within the file. If there are data
errors in a file you will see a return code of “Data Errors” and a date in
the column. If there were no errors then “Validated” and the date will
show. For errors, SIP users will receive a response file detailing the
errors. The errors must be corrected and a new file must be submitted.
Please contact the VSC (http://vsc.gsa.gov
or 877-495-4849) with any questions. EDI vendors will receive an 824
describing the errors. The EDI Helpdesk may be contacted on 703-305-7559.
- The “CO
Review Status” column is used once a file has passed data
validation. The file is sent to the Contracting Officer (CO) for review.
You will be able to tell if the CO has not yet reviewed your file
(Pending), rejected your file or approved the file and the corresponding
date. If the CO rejected your file, you will receive a fax copy explaining
why the submission was rejected. If the CO approves the file, then the
next step will be for the file to be loaded to GSA Advantage! Please
contact your Contracting Officer if you have any questions regarding your
file at this step. If you receive a ‘file overwritten’ return code, this
means that your file was replaced in the system by an even more current
original or replacement file.
- The “Last
Status” column is the last action that has been taken on your
file.
- The “Last
Status Date” column is the date of the last action taken on your
file.
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