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Part 3. Submission Processing

Chapter 10. Campus Mail and Work Control

Section 203. Mail Receiving and Sorting Operations

3.10.203  Mail Receiving and Sorting Operations

3.10.203.1  (01-01-2009)
WHAT’S IN IRM 3.10.203

  1. This IRM section provides instructions for receiving mail and automated processing of incoming mail, outgoing first class mail, and Ink Jet Printing (IJP) bar codes on return reply envelopes. Automated sorting and IJP are performed on one piece of sorting equipment called the Service Center Automated Processing System (SCAMPS). The topics covered in this IRM include:

    • Section 1: What’s in IRM 3.10.203
    • Section 2: Receiving Mail
    • Section 3: Sorter Room Security
    • Section 4: Incoming Mail Sorting Operations
    • Section 5: Reporting Requirements
    • Section 6: Return Envelope Pre-printing
    • Section 7: Outgoing Mail Presort
    • Section 8: Procedures for Rampdown
    • Section 9: IRS Bar Code Format Assignments

  2. Shipping outgoing packages and mail is covered in IRM 3.13.62, Media Transport and Control.

  3. All employees are required to be familiar with IRM 3.0.273, Administrative Reference Guide, which contains instructions of a general nature.

  4. IRM 3.30.123, Processing Timeliness: Cycles, Criteria and Critical Dates, specifies requirements for processing timeliness for Center processing including cycles, criteria and critical dates.

3.10.203.2  (01-01-2009)
Receiving Mail

  1. This section details procedures for receiving and routing mail received at the IRS service centers.

3.10.203.2.1  (01-01-2009)
Received Date

  1. All mail received in the Automated Mail Sorting area requires the received date.

  2. Mail forwarded to Extraction or delivered to addressee on the day received requires no date stamping in Shipping and Receiving.

  3. Mail forwarded to the sorting area must be controlled using the following procedures:

    1. Attach a control slip to each postal container indicating received date to the service center. The control slip may be a piece of paper, a Center form, or a Form 3210, Document Transmittal.

    2. Ensure that this control slip containing the received date is retained with the batch of mail when forwarded to the Extraction Area.

  4. A date mark is applied to each envelope by the sorter during mail sorting. IRM 3.10.72, Extracting, Sorting and Numbering, contains instructions on when and under what circumstances the sorter applied date may be used in association with the envelope contents.

3.10.203.2.2  (01-01-2009)
Private Delivery Service (PDS)

  1. Private Delivery Service (PDS) mail is delivered to the addressee or routed to Extraction on the day it is received at the Center.

  2. When PDS mail carries no date, the private carrier may be contacted to acquire this information.

  3. Misdirected mail received from a PDS must be returned to the carrier as soon as possible. Follow the procedures detailed in "Missent/Misdirected Mail" in this Handbook.

  4. Determination of received date from a qualifying PDS is detailed in IRM 3.10.72.7, Extracting, Sorting and Numbering, Date Stamping Items from Designated Private Delivery Services.

3.10.203.2.3  (01-01-2009)
Bulk Mail Pouch

  1. Follow these procedures when bulk pouch mail is received from other government offices:

    1. Remove documents from the bulk mail pouch.

    2. Locate the transmittal forms.

    If Then
    The transmittal form is missing: 1. Contact the originating office to obtain a copy of the missing form.
      - or -
    2. Prepare a Form 3210, Document Transmittal listing all materials received and forward copies to sender. (IRM 1.16.1 Physical Security Program)
    Some or all of the documents are lost: Contact the local postal representative to locate the shipment.

  2. Check off items received on the top copy of original transmittal form. Note any missing items or any discrepancies and record them in the remarks column of the original and duplicate forms.

  3. Sign and date all transmittal forms and mail duplicates to the originating office.

  4. Retain top copy of the original form.

  5. Route the top copy of any transmittal containing processing instructions along with the documents to the area requested in the transmittal form.

  6. Maintain a control log for the transmittal form by transmittal number sequence.

3.10.203.2.3.1  (01-01-2009)
SSA COMBINED ANNUAL WAGE REPORTING (CAWR)

  1. Follow these additional procedures when receiving Social Security Administration (SSA) Form 4511, Remittance Control Record, or Social Security Administration Computerized Control Record.

    1. Stamp each item "Received from SSA."

    2. Stamp each item with IRS received date.

    3. Ensure each item has SSA received date clearly indicated.

    4. Make 2 copies of Form 4511 or Computerized Control Record.

      If SSA Control Record Then
      Contains remittances: Route copy of Control Record, related documents and remittances to Deposit Activity Function.
      Contains no remittances: Route original Control Record and documents to Extracting and Sorting.

    5. Return one copy of Control Record to sending office address on the form. SSA usually supplies a pink self-addressed envelope for this purpose with the Control Record. If no sender address appears, send the copy to:

      Social Security Administration
      Wilkes-Barre Data Operations Center
      Attn: AWR Cash Control — 4th Floor
      1150 East Mountain Blvd
      Wilkes-Barre, Pa. 18702-9838

    6. Contact SSA regarding problems at (570) 831-1599,
      Fax (570) 826-6789.

3.10.203.2.3.2  (01-01-2009)
Routing Bulk Pouch Documents

  1. Route documents from bulk pouch mail with no route indicated on the transmittal as follows:

    1. Expedite processing when Form 6469, Media Label for W-4, or any other label is attached to magnetic media.

    2. Route any document specified in the local Center Routing Guide to the location indicated in the guide.

    3. Route any document not specified in the local Center Routing Guide to the Extracting function.

3.10.203.2.4  (01-01-2009)
Unique Center ZIP Codes

  1. Each Submission Processing Center (SPC), or former Submission Processing Center, is assigned a unique 5-digit Zone Improvement Plan (ZIP) code that allows the United States Postal Service (USPS) to expedite mail delivery to the IRS. Unique U.S. Postal Sectional Center Facility (SCF) ZIP Codes have been assigned to IRS centers as follows:

    SPC ZIP Code SPC ZIP Code
    Andover (ANSPC) 05501 Fresno (FSPC) 93888
    Atlanta (ATSPC) 39901 Kansas City (KCSPC) 64999
    Austin (AUSPC) 73301 Memphis (MSPC) 37501
    Brookhaven (BSC) 00501 Ogden (OSPC) 84201
    Cincinnati (CSC) 45999 Philadelphia (PSPC) 19255

  2. Return envelopes carry ZIP+4 codes that are provided to taxpayers in the tax packages. This code is the combination of the above ZIP codes plus the 4 digit Code Format Number (CFN) codes assigned in this IRM (see Master Assignment List of Code Format Numbers). Example: Andover SPC, 1040 return is 05501-0002.

3.10.203.2.5  (01-01-2009)
Letter Mail Received From Taxpayers

  1. Direct all letter mail received from the USPS to the Mail Sorting area for processing. Mail received from the U.S. Postal Service (USPS) may be in various container types (e.g., pouches, trays, tubs, etc).

3.10.203.2.6  (01-01-2009)
Federal Tax Deposit (FTD) Mail

  1. Route Federal Tax Deposits as follows:

    Condition Route to
    FTDs received via designated FTD Post Office Box number. Extraction Unit.
    FTDs received in regular mail, identified by special label with gray borders, Form 5521. Extraction Unit.
    FTDs are addressed to another center. Addressed Submission Processing Center.
    FTD transmittal shows different center code than receiving center. FTD Unit with Form 3210, Document Transmittal, listing bank identification numbers.

3.10.203.2.7  (01-01-2009)
Lockbox Mail

  1. The Lockbox Depository will forward daily all work processed. Form 3210, Document Transmittal, listing the contents of each package, will be included for each area receiving lockbox mail. Further details are available in IRM 3.0.230, Lockbox Processing Procedures.

  2. Contact the Submission Processing Center Lockbox Coordinator for specific packaging/distribution instructions.

3.10.203.3  (01-01-2009)
Sorter Room Security

  1. This section provides guidelines to meet physical, operational and system security needs to prevent damage to the sorters, computers, software and to prevent disclosure of taxpayer data in the sorting area.

3.10.203.3.1  (01-01-2009)
Security Handbooks

  1. IRM 10.4.1, formerly IRM 1.4.6, Managers Security Handbook, and IRM 10.2.1, formerly IRM 1.16.1, Physical Security Handbook, are the manuals relating to security measures for the Mail Sorting area.

  2. Particular attention shall be given to safeguarding money and tax information.

  3. Every employee is responsible for having a working knowledge of security needs for their work area. For Security Guidelines within the function, refer to IRM 3.10.72.1.2.

3.10.203.3.2  (01-01-2009)
Physical and Operational Security

  1. Physical and operational security shall be maintained as follows:

    1. Lock the Sorter room and the Server Computer room when unattended.

    2. Deliver all processed incoming mail to the Extraction area properly identified as with remittance, "with remit," or non-remittance, "non-remit."

    3. If secure space is not available, store excess "non-remit" mail in an unsecured area adjacent to extraction or other secured storage area. Advise the appropriate Extraction employee of this location.

3.10.203.3.3  (01-01-2009)
Sorter System Security

  1. System security shall be maintained through the following steps:

    1. Follow system shutdown procedures in the Operator’s Handbook when terminating mail-processing operations.

    2. Do NOT provide systemic entry codes to non-operator personnel.

    3. Maintain Server Computer Modems in an off status during normal conditions to prevent unauthorized access to the computers. These modems are for system diagnosis and repair only.

3.10.203.4  (01-01-2009)
Incoming Mail Sorting Operations

  1. This section provides instructions for processing incoming mail. This section includes Culling, Sorting, Reporting, and Delivery of processed mail.

3.10.203.4.1  (01-01-2009)
Operational Procedures

  1. Inspect the mail and remove Misdirected (non-IRS) mail, Certified or Registered mail, and non-machinable mail according to the guidelines in this section.

  2. Sort the mail according to the procedures in this section. Process white mail, misdirected mail, and undelivered mail as detailed in this section.

  3. Gather statistical samples and mail counts, prepare and deliver the sorted mail as detailed in this section.

3.10.203.4.1.1  (01-01-2009)
Culling Operation

  1. Prepare incoming mail for automated sorting as follows:

    1. Randomly sample each pouch or tray of mail received to insure that the contents belong to the IRS and were not misdirected by the USPS.

    2. Return any mis-sent/misdirected pouch or tray to the USPS. Follow the procedures detailed in "Mis-sent/Misdirected Mail" in this Handbook.

    3. Remove fats (envelopes that are thicker than 3/8″) and flats (envelopes that are larger than 6 1/8″ X 111/2″). Open these envelopes and forward these items to extraction.

    4. Remove any envelopes that are obviously misdirected to IRS. Return this misdirected mail to the USPS.

    5. Separate all certified or registered mail and deliver to the Detached Mail Unit (DMU) employee, if present, or extract contents and return envelope to USPS for proper accountability.

    6. Continue these culling operations while loading the conveyor belt on the Sorter.

3.10.203.4.1.2  (01-01-2009)
Registered And Certified Mail

  1. Process Registered and Certified Mail by agreement with the local Post Office, or by following the procedures below if a postal employee is located on site:

    1. Identify certified and registered mail by red or green stickers affixed to or part of each envelope prior to the sorting operation.

    2. Separate all certified and registered mail and forward it to the Detached Mail Unit (DMU) employee for control.

    3. Have the designated IRS mail clerk stamp Certified Mail and Registered Mail, and sign the Registered Mail acknowledgement. Stamp the acknowledgements in the following manner:

      Internal Revenue Service Received
      (Month, day, year)
      (Center name)
      (City, State).

    4. Direct certified mail queries to the Detached Mail Unit (DMU) employee. The DMU employee has the responsibility of researching computerized certified mail records maintained by the USPS.

    5. Return certified and registered mail processed mail by the DMU employee, to sorting personnel for processing.

3.10.203.4.1.3  (01-01-2009)
Sorting Operation

  1. Process all machinable mail received from taxpayers through the automation equipment for sorting by bar codes and remittance status as follows:

    1. Retain integrity of incoming mail by date. Process all mail by received date. Do not intermingle separate days receipts. Use the first-in, first-out concept.

    2. Initialize the sorter for incoming mail operations as specified in the Operator’s Handbook.

    3. Select the most efficient standard sort scheme for a given batch of mail to yield the highest volume of sorted mail on the initial pass, and identify the greatest volume of remittance bearing mail.

    4. Designate unselected with remittance and unselected without remittance pockets in each standard sort scheme. The remittance detector is only active on the first pass of any mail run. Any mail not selected for final sort on the first pass shall remain unopened and be sorted to the with or without remittance pockets as appropriate. Mail shall remain unopened in subsequent passes until the Code Format Number (CFN) is selected for final sort.

    5. Place the mail on the conveyor belt and continue performing culling procedures as required. Place the mail on edge, faced and oriented correctly, with the bar codes facing the sequence sorter.

    6. Maintain identification of sorted mail by form type and remittance status.

    7. Sort all unreadable envelopes and envelopes that are mechanically mishandled to the purge pocket.

    8. Sort all mail pieces that enter the sorter as doubles or misreads to the reject pocket. Statistical sample mail pieces will also be directed to the reject pocket. Re-sort rejected mail pieces after separating pieces marked for a statistical sample.

    9. Perform all second pass sorts (fine sort) as necessary and process Undelivered Mail, Misdirected Mail, White Mail and Statistical Samples as detailed below.

    10. Place sorted mail in trays and mark each tray with, form type, remittance status, and count. The sorter places a mark on every 25th or 50th piece of mail in each pocket. Use this mark to manually count the mail as it is trayed, or use the pocket counter for that pocket.

    11. Forward all mail to Extraction except when otherwise specified in this manual or by local management.

    12. Upload all incoming run statistics to the host computer upon completion of an incoming run. Include undelivered mail 64 bit bar code information along with the daily run statistics.

3.10.203.4.1.4  (01-01-2009)
Processing White Mail

  1. Two types of white mail (mail without bar codes) are processed on the sorters, IRS and Non-IRS (misdirected) mail. IRS white mail is opened on first sort pass.

  2. Monitor white mail during the sort run to determine if the volume of non-IRS mail increases to an undesirable level. If this happens, notify local management to determine if the following instructions should be used:

    1. Reset the job run parameters to leave the white mail unopened.

    2. Contact the local postal representative to determine if there is a problem.

    3. Process the opened misdirected mail as directed below.

3.10.203.4.1.5  (01-01-2009)
Mis-Sent/Misdirected Mail

  1. Mis-Sent/Misdirected mail received from a private carrier must be returned to the carrier as soon as possible.

  2. Process mis-sent/misdirected mail that has been opened as follows:

    1. Reseal the misdirected mail piece.

    2. DO NOT APPLY ANY IRS STAMP, DATE, OR OTHER INFORMATION ON THE ENVELOPE.

    3. Return the misdirected mail to the local USPS as soon as possible.

3.10.203.4.1.6  (01-01-2009)
Returned/Undelivered Mail

  1. Process Returned/Undelivered IRS mail as follows:

    1. Manually add volume counts of returned/undelivered mail to determine the monthly totals for reporting to the Receipt & Control Analyst as outlined in the "Reporting Requirements" in this Handbook.

    2. Route all other returned/undelivered mail as specified in IRM 3.13.62, Media, Transport and Control, after extraction.

    3. Route returned/undelivered mail not in IRM 3.13.62 to the Extraction area.

3.10.203.4.1.7  (01-01-2009)
Statistics of Income (SOI) Statistical Sampling

  1. A statistical sampling feature provides for every "n" th mail piece (e.g., 10th, 100th, etc.) to be marked with ink and sorted to the reject pocket as prescribed by the SPC Statistician / Statistics Of Income (SOl) Coordinator. The mail piece number to be selected can be set or changed in the environment parameters on the sorter by the System Administrator.

  2. Exercise caution when handling rejected mail to ensure that the statistical sample mail pieces are removed from the reject pocket and given to the employee designated for sample processing. DO NOT allow an uncontrolled return or remittance to be removed from the Receipt and Control Branch for statistical purposes.

3.10.203.5  (01-01-2009)
Reporting Requirements

  1. Provide manually tabulated reports for Mis-sent/Misdirected mail and Returned/Undelivered mail within 10 days after the end of the report month to the Receipt & Control Analyst. E-mail the reports to ‘Thomas.C.Brown@irs.gov’ (202-283–0611).

  2. The Sorter accumulates processing volumes and other information that is available for reporting purposes. Daily reports are normally created for local management after completion of the daily incoming or outgoing sort runs.

  3. Maintain locally the following monthly reports from the Sorter Report Menu:

    • Incoming Extended Report by CFN.

    • Machine Metrics - Throughput Report.

    • Machine Metrics - Jam/Error Report.

  4. These reports shall be made available to the Contracting Officer’s Technical Representative (COTR) on an as needed basis, upon request.

    E-mail address for
    primary COTR:     		David.Tyree@irs.gov
    Mailing address for
    primary COTR:     		Internal Revenue Service
    Attn: David M. Tyree III
    SE:W:CAS:SP:IMF:N C5-107
    New Carrollton Federal Building
    5000 Ellin Road
    Lanham, MD 20706–1348
    E-mail address for
    secondary COTR:     		Thomas.C.Brown@irs.gov
    Mailing address for
    secondary COTR:     		Internal Revenue Service
    Attn: Thomas Brown
    SE:W:CAS:SP:IMF:N C5-131
    New Carrollton Federal Building
    5000 Ellin Road
    Lanham, MD 20706–1348

3.10.203.6  (01-01-2009)
Procedures for Rampdown Campuses

  1. The main function of the mail unit room is to open, sort, count and route all incoming mail and packages to their appropriate destinations. Mail cages are delivered to mail function personnel for opening using SCAMPS, if available, Slicers or alternative Daily counts of the different types of mail are maintained and logged onto the Daily Activity Log. The majority of all incoming mail will be placed in trays and sent into the Mail Extraction unit to be processed.

  2. Types of Mail Items

    1. Regular Mail: This term refers to mail items that are being sent into the IRS from Taxpayers. This mail is usually addressed generically to the IRS or to a specific PO Box. These mail items usually contain checks and so they must be processed immediately so the work can be expedited into the Mail Extraction area as soon as possible.

    2. Undeliverables: These are mail items that have been sent out to the Taxpayer are being returned back to the IRS because they could not be delivered for some reason. This mail usually has a yellow label on them from the USPS or some sort of rubber stamp from the USPS. They can also have some handwritten message on the envelope indicating it could not be delivered. Undeliverable mail can also be identified as mail being addressed to a Taxpayer but having the IRS address in the Return Address field. UNDIES are a large part of the incoming mail, and will be put into trays for further processing later.

    3. Certified Mail: In each mail drop there are usually several trays of certified mail items (green labels) which are being returned back to the IRS as undeliverable mail. These are usually sorted into trays by the USPS, but some certified mail items can also be included in the trays of non-certified mail items.

    4. PO Box Mail: this mail is specifically addressed to a PO Box or when no PO Box is stated, it can be identified by the trailing 4 digits on the ZIP code.

    5. IRS-to-IRS: items that are sent from an IRS office to our IRS office, usually in IRS printed envelopes.

    6. Misdirected Mail: mail items that are addressed to private citizens or businesses and are not intended for the IRS. This mail will be returned back to the USPS.

    7. Flats: these items are 8 1/2 x 11 inch manila envelopes or larger.

    8. Fats: these items are simply fat envelopes. They are bundled together and processed as a group since they cannot go into the slicing machine due their thickness.

    9. Packages: packages are boxes delivered by the USPS or by a private courier such as FedEx, UPS, DHL, Airborne, etc.

  3. Opening the Mail

    1. Regular Mail: Regular mail is usually opened and counted on the SCAMPS machine, if available. When not available, Slicing Machines will be used.

    2. Undeliverable Mail: Open this mail using the Slicing machines . Ensure that the correct date is set on the machine, and that the count has been zeroed out before you begin. Run the mail through the Slicing machine to open the mail and load into color trays available, approximately 150 per tray. Tag each tray "Undeliverables" , use current date and the volume. Place tray on mail rack. When the undeliverables are done, fill out a VOLUME sheet listing each tray type and volume on the rack, attach the volume sheet to the rack, then wheel the rack into the Extracting area.

    3. PO Boxes: Open this mail using the Slicing machines. Ensure that the correct date is set on the machine, and that the count has been zeroed out before you begin. Run the mail through the Slicing machine to open the mail and rubber band together in bundles of 50. Place a tag (color) on the bundle with the PO Box number, current date and the volume. Place the bundle on the mail rack, log the finished count then wheel the rack into the Extracting area.

    4. Undeliverable Green Certified Mail: Open this mail using the SLICING machines. Ensure that the correct date is set on the machine, and that the count has been zeroed out before you begin. Run the mail through the Slicing machine to open the mail and fill each white tray as full as possible. When the tray is full, put the tray into a sleeve, and label the sleeve with the appropriate mail stop number. Log the finished count on the Slicing Machine Report under ATTN mail.

    5. Packages (FedEx & UPS, Private Delivery Services): All boxes must be sliced open before they leave the SCAMPS room. Enter the package Tracking Number and the name of the person to whom the package is addressed to on the Package Tracking Sheet. Packages can then be routed to their addressed destination.

  4. Any racks of mail items that are to be brought into the Mail Extraction Area must have an accompanying volume sheet affixed to the rack. This volume sheets lists every tray or bundle of mail on the rack, the type of mail in that tray or bundle, and its volume. The total volume for the rack is also listed on the sheet. All campuses that estimate volume for flats and fats by weighing the mail should periodically take samples in order to arrive at a reasonably accurate rate. Since the nature of mail receipts may change throughout the filing season, campuses should remain diligent before, during and after peak periods.

3.10.203.7  (01-01-2009)
Bar Code Format Assignments

  1. The IRS Custom Bar Codes known as Code Format Numbers (CFNs) and Originator Identification Numbers (OIDs) are described and listed in the following tables.

3.10.203.7.1  (01-01-2009)
Master Assignment List Of Code Format Numbers (CFN)

  1. There are 1500 Custom Bar Codes or Code Format Numbers (CFNs) in the sorter table. The CFN usage patterns are outlined as follows:

    • CFN 1 through 399: reserved for National Office assignment. Centers may use already assigned codes in this range. Unassigned codes in this range are not to be used for local projects.

    • CFN 400 through 1449: codes in this range are available for local center use.

    • CFN 1450 through 1500: codes in this range are reserved for use in system testing and for special needs internal to the system.

    Code Format Number Visual Indicator Comments Return Envelope ZIP+4
    1 Reserved for USPS Only a single code is assigned to each form type. (Non-remittance & remittance returns with the same form number are considered separate form types.)   0001
    2 1040 Non-Remittance Returns E-84 0002
    3       0003
    4 1040–ES   E-144 0004
    5 941   E-108V 0005
    6 940   E-109 0006
    7 CT-1 (CSC) 1066 (OSC)     0007
    8 943   E-2 0008
    9 720   E-193 0009
    10 TDB IMF Bal Due Notice E-205 0010
    11 1065   E-115 0011
    12 1120, 1120A, 1120L   E-110 0012
    13 1120S   E-116 0013
    14 1040EZ   E-84 0014
    15 1040A   E-84 0015
    16 CP 420-429 Exempt Organizations (EO) Entity
    OSPC     		E205 0016
    17 1040EZ-2 Cincinnati Submission Processing Center CSPC Only E-84 0017
    18 CP 403/406 Employee Plans (EP) Entity
    OSPC     		  0018
    19 1040C Pilot Program (White Mail)   0019
    20        
    21 CP-2000   E-205 0021
    22 CP-2011 Fresno, Ogden & Philadelphia only E-73IJP 0022
        (SSA W-2, W-3 Program)    
    23 Entity   E-73IJP 0023
    24       0024
    25 IMF ADJ IMF Adjustments E-73IJP 0025
    26 DATC./ASTA   E-162 0026
    27 990 990, 990-PF E-114 0027
    28 UNPROC Data Conversion/ Unprocessable Returns E-164 0028
    29 ACS   E-205 0029
    30 COLL Collection E-205 0030
    31 2290   E-94 0031
    32 CAWR   E-205 0032
    33 FUTA   E-205 0033
    34 CORR Input Correction E-205 0034
    35 REFUND Refund Inquiry E-205 0035
    36 ACCTNG Accounting Branch E-73IJP 0036
    37 W-4 W-4 Program E-205 0037
    38 BMF ADJ BMF Adjustments E-205 0038
    39 BMF TDB BMF Bal. Due Notices E-205 0039
    40 EXAM Examination Branch E-73IJP 0040
    41 ACCEL Accelarated Payments (scan) E-179 0041
    42 945   E-108V 0042
    43 1041-ES   E-187 0043
    44 944 Ann. Employment Tax Return    
    45 7004 (EXT.Form) BMF: PSPC, OSPC, CSPC   0045
    46 Code & Edit OSC (EO CPs) E-205 0046
    47 940EZ     0047
    48 ASFR 1041   0048
    49 EXAM     0049
    50       0050
    51 FTD CORR FTD Correspondence   0051
    52 CP-08 Through 1997 E-73IJP 0052
    53 FTD Coupons     0053
    54 W-2/1099     0054
    55 CP-27 Earned Income Credit   0055
    56 CP-09 Earned Income Credit   0056
    57 CP-565A ITIN Corr.   0057
    58   Post Processing NR/ELF   0058
    59   R & C Pymt. Perf   0059
    60   Research & Analysis Injured Spouse   0060
    61   Unpostables   0061
    62   Cent OIC/Excise   0062
    63 CAF/RAF     0063
    64 ELF Letters   E-205 0064
    65 EIC Pre-
    Certification     		  E-205 0065
    66 ATIN CP-560A&B, CP-561, CP-562A-D, CP-563 E-205 0066
    67   Automated Lien System Area 1 (CSPC & PSPC)   0067
    68   Automated Lien System Area 2 (CSPC & PSPC)   0068
    69   Automated Lien System Area 3 (CSPC & PSPC)   0069
    70   Automated Lien System Area 4 (CSPC & PSPC)   0070
    71 8027     0071
    72 972CG Notices     0072
    73 EO/EP Adjustments CP 141C, 141I, & 141L - OSPC   0073
    74 EO Adjustments     0074
    75 Form 4506 & 4506T Return and Income Verification Services (RAIVS)    
    *** 102 through 199 are for Remittance Returns only ***  
    102 1040 Remittance Returns E-84 0102
    111 1065 Remittance Returns E-110 0111
    114 1040EZ Remittance Returns E-84 0114
    115 1040A Remittance Returns E-84 0115
    148 1041 Remittance Returns   0148
    149   Remittance Returns, CSPC Only E-84 0149
    *** 201 through 225 are for FOD DO 66 & 98 PSC only    
    201   Unassigned Code Formats   0201
    202 Bal Due Notices Kansas City   0202
    203 1120 DO 66-98 E-410 0203
    204       0204
    205 1065 DO 66-98 E-15 0205
    206 LSM     0206
    207 1040 DO 98 E-84 0207
    208 1040NR DO 98 E-156 0208
    209       0209
    210 1041-ES DO 66 E-144 0210
    211 1040-ES DO 98 E-144 0211
    212       0212
    213       0213
    214 BalDue/66 Bal Due Notice/ DO 66 E-63A 0214
    215 1040 DO 66 E-84 0215
    216 BalDue/98 Bal Due Notice/ DO 98 E-63B 0216
    217 IMF66 1040-PR, 1040S E-157 0217
    218 BMF66 940PR, 941SS, 942PR, 943PR, 720 E-157A 0218
    219 IMF98 1040NR, 1040SS E-156 0219
    220 BMF98 94X, 1120F, 720 E-156A 0220
    221 BMF98 1042 E-156 0221
    222       0222
    223       0223
    250 ADR   E-205 0250
    251       0251
        Non-business, OSC    
    252       0252
        Business/Farm, OSC    
    253 8453/8453OL IRS e-file Return
    ANSPC, SPC,& AUSPC Only     		  0253
    254       0254
    255   Casualty Claims under the Housing Act of 2008. (AUSPC only)   0255
    1450       1450
    1451 1040/L 1040-5V, 1040-6, 1040-10V E-201 / E84A 1451
    1496 Unread OID      
    1497 Unread CFN      
    1498 Undeliverable      
    1499 Unselected      

3.10.203.7.2  (01-01-2009)
Master Assignment List Of Originator Identification Numbers (OID)

  1. There are 127 Originator Identification Numbers (OIDs) available for use within IRS. These numbers are assigned by National Office for developing Audit Trail bar code information.

    • OIDs 001 through 114 shall not be changed or assigned without request and approval from National Office.

    • OIDs 115 through 127 are for local use and may be used by each Center without approval from National Office.

    Function OID Priority Record No Record on Tape on Tape
    All Programs 001 Low   **
    SCCB 002 High   **
    CP-501 003 High **  
    CP-502 004 High **  
    CP-503 005 High **  
    CP-504 006 High **  
    CP-515 007 High **  
    CP-516 008 High **  
    CP-517 009 High **  
    CP-518 010 High **  
    CP-523 011 High **  
    CP-601 012 High **  
    CP-602 013 High **  
    CP-603 014 High **  
    CP-604 015 High **  
    CP-615 016 High **  
    CP-616 017 High **  
    CP-617 018 High **  
    CP-618 019 High **  
    CP-623 020 High **  
    UMS Letter 021 High **  
    LSM 022      
    LT-11 023 High **  
      024      
      025      
    EP/EO 026 High   **
    EP/EO NO 027 High   **
    EP/EO TECH 028 High   **
      029      
      030      
      031      
      032      
      033      
    Exam 034 High   **
    ECU 035 High   **
      036      
      037      
      038      
      039      
      040      
    Adjustments 041 High   **
    IMF-ADJ 042 High   **
    BMF-ADJ 043 High   **
    CP-09 044 High   **
    CP-27 045      
      046      
      047      
      048      
    TPR 049 High   **
    CAWR 050 High   **
    Mail Class 051 High   **
    DATC 052 High   **
      053      
      054      
      055      
      056      
      057      
    URP 058 High **  
    CP-2000 059 High **  
    CP-2501 060 High **  
      061      
      062      
      063      
      064      
    CP-09P 065 High   **
    IRP Penalty Un. 066 High   **
    OR 067 High   **
    DOC 068 High   **
    SFR 069 High   **
    EXT/FILES 070 High   **
      115   Local Use  
      116   Local Use  
      117   Local Use  
      118   Local Use  
      119   Local Use  
      120   Local Use  
      121   Local Use  
      122   Local Use  
      123   Local Use  
      124   Local Use  
      125   Local Use  
      126   Local Use  
      127   Local Use  


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