1512                                                                                                     December 7, 2006

(UT952)P

 

 

Instruction Memorandum No. UT 2007-015

Expires: 9/30/2008

 

To:                   Deputy State Directors and Field Office Managers

                       

From:               State Director

 

Subject:            Instruction Memorandum No. BC-2007-012, “Reducing the Number of Employees with Access to the Charge Card Purchase Business Line and Convenience Checks”                                                            DD: 1/25/2007

 

 

Instruction Memorandum No. BC-2007-012 issued by the National Business Center establishes the policy to reduce the number of BLM employees who have access to the Government MasterCard charge card purchase business line and convenience checks. The “Non-Warranted Cardholders Transaction Counts – FY 2006” and “Convenience Check Transaction Counts – FY 2006”, identified in the subject Instruction Memorandum are attached for your review. 

 

Supervisors should review the cardholder transaction lists for employees who have made 12 or fewer purchase transactions during FY 2006. These cardholders are targeted to lose purchasing or check writing authority. Any justification for not withdrawing the purchase business line should be forwarded by e-mail to Andrea_Ramos@ blm.gov, no later than January 25, 2007, for a consolidated response. 

 

The response must include the electronic copy of the Microsoft Excel file forwarded to the local A/OPC’s. The file must be documented electronically, in the columns provided, with the justification for retaining purchase or convenience checks authority, or with new option sets for cardholders for whom purchasing authority is being withdrawn. This documentation must be provided for any purchase cardholder or convenience check writer with 12 or fewer transactions for whom you are requesting the authority be retained. Justifications must state the purchases by the employee cannot be performed by another individual in the organization and that retaining purchase or convenience check authority is necessary to successfully accomplish the organization’s mission. 

 

Cardholder and convenience check writer transaction files which include all transactions made by cardholders and check writers, during FY 2006, have been forwarded by email to the following USO and Support Center Agency/Organization Program Coordinators (A/OPCs):

 

Utah State Office          Tina Mildon

Utah State Office          Andrea Ramos

Salt Lake FO               Nancy Allen

Salt Lake FO               Mary Tornow

Cedar City FO             Arlene Parry

GSENM FO                Cara Mollenkopf

Richfield FO                 Carene Seager

Fillmore FO                  Marjean Christensen

Moab FO                     Jackie Stevens

Moab FO                     Lisa Everett

Monticello                    Bruce Louthan

Price FO                      Lisa Everett

Vernal FO                    Hilary Price

 

Please contact Ray Holmes, Procurement Analyst, at (801)539-4172 if you have any questions.

 

 

 

 

Signed by:                                                                                Authenticated by:

Selma Sierra                                                                             Rosie Geren

State Director                                                                           Records Manager

 

 

 

 

2 Attachments:

   1 - Non-Warranted Cardholder Transaction Counts – FY 2006 (10 p) (Under Separate Cover)

   2 - Convenience Check Transaction Counts – FY 2006(2 p) (Under Separate Cover)