We can send you an example paper by fax. Send an e-mail request for an example paper to: khatcher@ecology.uga.edu

Margins

• Left and right margins are 0.625 inches (5/8 inches).
• Top and bottom margins are 0.875 inches (7/8 inches). (Only exception is use a 1.0 inch top margin above the paper's title if the title fits all on one line.)
  NOTE: Each column must end 0.875 inches from the bottom edge of the paper (please MEASURE at bottom of every column); do not make one column shorter than the other, except at end of manuscript.
• Use a double column format for the paper's text, with 0.375 inches (3/8 inch) between the two columns of text. Do not set the double column format until after the title block, described below.

Title Block

• Font style: use Times Roman font.
• Center the title in all capital letters, bold font, 14 point font size (you may use larger font size for a single-line title).
• Leave one blank line after the title.
• Center the author(s) name, 12 point font, not bold, not caps.
• Leave one blank line after the author(s) name.
• Put in a single plain horizontal line from margin to margin.
• Leave one-half blank line after the horizontal line (if possible).
• Type the word AUTHORS: in capital letters, not bold, 9 point font size.
• Skip two spaces (spaces, not lines) and enter the author's title and full address, in regular 9 point font. Go to the next line.
• Type the word REFERENCE: in capital letters, not bold, 9 pt. font size. Skip two spaces and enter the following text: Proceedings of the 2005 Georgia Water Resources Conference, held April 25-27, 2005, at the University of Georgia. Kathryn J. Hatcher, editor, Institute Ecology, The University of Georgia, Athens, Georgia. (Put only the Proceedings title in italics for the title block.)
• Leave one-half blank line next (if possible).
• Put in a single horizontal line from margin to margin.
• Leave one blank line next (add a second blank line to compensate, if you were not able to enter the two one-half blank lines earlier).
• This concludes the title block.

P.S. We usually end up type-setting the title block for about half of the papers in the proceedings, and inserting this in lieu of what was originally typed. This doesn't take us very long, so don't worry--if your title block format is a little off, we'll just add a better one. And please send a computer disk with a copy of your paper in February (but not January 10) in case we need to reformat the paper. Thanks very much.

Text

• After the title block, enter the double-column format for the paper's text (see "Margins" above).
• Use 10.5 point font size, Times Roman font style. The 10.5 font size is set using the toolbar function for formatting the font, then manually typing 10.5 in the size box.
• The text is both left and right justified, with proportional spacing.
• Use two spaces after a period at end of a sentence.

Page Numbering

Do not include page numbers. Pencil the page numbers lightly on the back of pages.

Abstract

Begin the paper with the Abstract (which has its own heading format). First enter a paragraph indention (4 spaces), followed by the word Abstract. (with a period) in bold, two spaces, then the text of the abstract. Short papers less than 2 full pages may omit the abstract. Leave 2 blank lines between the abstract and the first major heading.

Headings

• Headings and subheadings are used appropriately to organize the text and make it "reader friendly". (A well organized paper will have no more than about five paragraphs without a break for a subheading.)
• Major headings are typed in capital letters, centered, not bold, with two blank lines above and one blank line below. Use 10.5 point font size, Times Roman font style.
• Minor headings are typed bold and left-justified, not all caps but with first letters capitalized. Put one blank line above, no blank lines below (unless followed by a third-level heading), no period at end. Use 10.5 point font size, Times Roman font style.
  

• Paragraph headings (optional, third level heading) are indented with the paragraph, typed in bold, with one blank line above. Put a period at the end of the paragraph heading and begin text on same line.
  
  

Paragraphs

Paragraphs are indented four spaces with no blank lines between paragraphs in the body of the paper. However, paragraphs that begin with a bold "paragraph header" (see Headings format) have one blank line above them.

Figures and Tables

• Place figures and tables only at the extreme top or bottom (not middle) of a page.
  

  

• Put two blank lines above or below them to separate them from the text.
• Size them (enlarge or reduce) to closely fit a single column width (3.4375 inches wide) or a double column width (7.25 inches wide).
• Table captions are typed in bold, with first letters capitalized, and centered over the table.
• Each table contains only three solid lines: one above and below the column headings, and one at the end of the table. Do not use extra lines within the table or bordering the table (no box around table). See the example table.
• Figure captions are right justified and are typed in bold below the figure, with only first word capitalized and a period at the end.
• Do not enclose the figure or graph or map within a box border.
• Put the figure all the way up to the top margin or all the way down to the bottom margin in a text column.
• Do not leave any blank lines above or below figures, tables or text except as specified above or at very end of the manuscript.

Literature Cited

References are cited by author and date (Jones, 1983) in the text, and they are listed alphabetically with complete information in the Literature Cited section. Please also list relevant Web sites.

• Indent the second, third, etc. lines by two spaces.
• No blank lines between references.
• Put titles of books and journals in italics.
• Example format for a journal article (showing vol. 10, pages 87-91)

   Benke, A.C., R.L. Henry III, D.M. Gillespie and R.J. Hunter, 1985.
     Importance of snag habitat for animal production in southeastern
     streams.  Fisheries 10:87-91.
  

• Example format for a report

   Swanson, N.P., C.L. Linderman and L.N. Mielke, 1975.  Direct land
     disposal of feedlot runoff.  In: Managing Livestock Waste, ASAE
     Publ. Proc. 275, St. Joseph, MI, pp. 255-257.
  

Submitting the Camera-Ready Copy

1. Please send three printed copies of your paper on or before January 10 by regular mail to the Proceedings Editor address below. The paper will be peer reviewed and returned to you with reviewers' comments.
2. Please revise your paper per the reviewers' comments and send one printed copy of the camera-ready manuscript to the Proceedings Editor address below, with an IBM-PC compatible electronic copy on or before February 21. WordPerfect or Microsoft Word format is preferred. The electronic copy will be used to create the CD and the online (color) version of the conference proceedings. The original camera-ready manuscript will be used to create the bound volume (black and white only).
   Please name the electronic file using the name of the first author. The file naming convention is:
        LastnameFirstinitial-GWRCpaper.doc (example: "JonesW-GWRCpaper.doc")
   If the first author has multiple papers, add the name of the second author or the presenting author to get a unique filename:
        LastnameFirstinitial1LastnameFirstinitial2-GWRCpaper.doc (example: "JonesWSmithJ-GWRCpaper.doc")
3. The camera-ready manuscript should not exceed four pages.
4. Page numbers should be written lightly in pencil on the back of each page.
5. The date submitted should be written lightly in pencil on the back of first page.

Proceedings Editor:

Kathryn J. Hatcher
Institute of Ecology
The University of Georgia
Athens, GA 30602-2202

Telephone: 706-542-3709
Fax: 404-542-6040
Email: khatcher@ecology.uga.edu

Go to the Example of Camera-Ready Manuscript.