[Federal Register: April 7, 1999 (Volume 64, Number 66)]
[Notices]
[Page 16981-16983]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07ap99-88]
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DEPARTMENT OF THE INTERIOR
Office of Aircraft Services
Privacy Act of 1974; As Amended; Revisions to the Existing System
of Records
AGENCY: Office of Aircraft Services, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of Aircraft Services is issuing public notice
of its intent to modify an existing Privacy Act system of records, DOI-
07, ``Federal and Non-Federal Aviation Personnel, Equipment, and Mishap
Information System.'' The revisions will reflect the reorganization of
the Northwest Area Office and update the address of the Alaska Regional
Office.
EFFECTIVE DATE: These actions will be effective April 7, 1999.
[[Page 16982]]
FOR FURTHER INFORMATION CONTACT: Director, Office of Aircraft Services,
2350 W. Robinson Road, Boise, Idaho 83705-5355.
SUPPLEMENTARY INFORMATION: The Office of Aircraft Services is amending
the system notice for DOI-07, ``Federal and Non-Federal Aviation
Personnel, Equipment, and Mishap Information System'' to reflect an
organizational change within the agency. The Office of Aircraft
Services' Northwest Area Office and Southwest Area Office were
consolidated under one Area Director to form the West Area Office. Each
office is identified by its geographical location, i.e., West Area
Office--Boise and West Area Office--Phoenix. The notice is also being
amended to update the address of the Alaska Regional Office.
Accordingly, the Office Aircraft Services proposes to amend the
``Federal and Non-Federal Aviation Personnel, Equipment, and Mishap
Information System,'' DOI-07, in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/DOI-07
SYSTEM NAME:
Federal and Non-Federal Aviation Personnel, Equipment, and Mishap
Information System--Interior, DOI-07.
SYSTEM LOCATION:
(1) National headquarters: Office of the Director, Aviation Safety
Office, Office of Aircraft Services, 2350 W. Robinson Road, Boise,
Idaho 83705-5355.
(2) Office of Aircraft Services, Division of Technical Services,
2350 West Robinson Road, Boise, Idaho 83705-5355.
(3) Office of Aircraft Services, Alaska Regional Office, 4837
Aircraft Drive, Anchorage, Alaska 95502-1052.
(4) Office of Aircraft Services, West Area Office--Boise, 2741
Airport Way, Boise, Idaho 83705.
(5) Office of Aircraft Services, West Area Office--Phoenix, One
West Deer Valley Road, Susite 204, Phoenix, Arizona 85027.
(6) Office of Aircraft Services, East Area Office, 1954 Airport
Road, Suite 101, Chamblee, Georgia 30341.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(1) Professional, dual-function and incidental pilots, air crews,
mechanics and ground personnel employed by Interior bureaus.
(2) Pilots, aircrews, mechanics, and ground personnel of commercial
operators utilized by Interior bureaus.
(3) Pilots, aircrews, mechanics, and ground personnel of
cooperating government agencies, organizations and private individuals.
CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
The system contains information relative to certificates,
qualifications, experience levels, training and proficiency, and
performance of individuals. Identifying information pertaining to
individuals includes name, birth date, and social security number of
Federal Aviation Administration certificate number. The system also
contains aviation mishap data pertaining to accidents, incidents,
aviation hazards and maintenance deficiencies. This information
includes accident summary, accident and other mishap reports, type of
mishap, and pilot crewmember, and mechanic certificate number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 USC 301; Reorganization Plan 3 of 1950.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary purposes of the system are:
(1) To determine if aircraft/crew/mechanic/ground personnel are in
compliance with Office of Aircraft Services procedures and directives.
(2) To perform aircraft mishap trend analysis and develop
statistical data for use in the Interior Aircraft Accident Prevention
Program.
(1) To the U.S. Department of Justice or in a proceeding before a
court or adjudicative body when, (a) the United States, the Department
of the Interior, a component of the Department, or when represented by
the government, an employee of the Department is a party to litigation
or anticipated litigation or has an interest in such litigation, and
(b) the Department of the Interior determines that the disclosure is
relevant or necessary to the litigation and is compatible with the
purpose for which the records were compiled.
(2) To appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation of, or for
enforcing or implementing a statute, rule, regulation, order, or
license, when the disclosing agency becomes aware of a violation or
potential violation of a statute, regulation, rule, order or license.
(3) To a Federal agency which has requested information necessary
or relevant to the hiring, firing, or retention of an employee, or
issuance of a security clearance, contract, license, pilot
qualification card, grant or other benefit, but only to the extent that
the information disclosed is relevant and necessary to the requesting
agency's decision on the matter.
(4) To Federal, State, or local agencies or commercial businesses
where necessary to obtain information relevant to the hiring or
retention of an employee, or the issuance of a security clearance,
license, pilot qualification card, grant or other benefit.
(5) To a congressional office in connection with an inquiry an
individual covered by the system has made to the congressional office.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained manually, in file folders or on microfiche
film, and/or electronically, in computer files.
RETRIEVABILITY:
(1) Records on Interior employees are indexed by name, date of
birth, Social Security number, Federal Aviation Administration
certificate number, agency, location duty classification, type of
mishap, and accident summary.
(2) Records on commercial operator personnel are indexed by name,
date of birth, Social Security number, Federal Aviation Administration
certificate number, type of mishap, and accident summary.
(3) Records on cooperating government agencies, organizations, and
private individuals are indexed by name, date of birth, Social Security
number, Federal Aviation Administration certificate number, agency
location, type of mishap and accident Summary
SAFEGUARDS:
Access to records is limited to Departmental employees who have an
official need to use the records in the performance of their duties.
When not in use by authorized personnel, paper and microfiche records
are stored in locked file cabinets or in secured rooms. Electronically
stored records are protected from unauthorized access through use of
access codes, entry logs, and other system-based protection methods.
RETENTION AND DISPOSAL:
Records in this system are retained for seven (7) years and them
destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
(1) National headquarters: Office of Aircraft Services, Aviation
Safety Office, 2350 W. Robinson Road, Boise, Idaho 83705-5355.
[[Page 16983]]
(2) Chief, Division of Technical Services, Office of Aircraft
Services, 2350 W. Robinson Road, Boise, Idaho 84705-5355.
(3) Regional Director, Alaska Regional Office, Office of Aircraft
Services, 4837 Aircraft Drive, Anchorage, Alaska 99502-1052.
(4) Area Director, West Area Office--Boise, Office of Aircraft
Services, 2741 Airport Way, Boise, Idaho 83705.
(5) Office of Aircraft Services, West Area Office--Phoenix, One
West Deer Valley Road, Suite 204, Phoenix, Arizona 85027.
(6) Area Director, East Area Office, Office of Aircraft Services,
1954 Airport Road, Suite 101, Chamblee, Georgia 30341.
NOTIFICATION PROCEDURE:
A request for notification of the existence of records shall be
addressed to the appropriate System Manager. The request must be in
writing, signed by the requestor, and comply with the content
requirements of 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
A request for access to records shall be addressed to the
appropriate System Manager. The request must be in writing, signed by
the requestor, and comply with the content requirements of 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
A request for amendment of a record shall be addressed to the
appropriate System Manager. The request must be in writing, signed by
the requestor, and comply with the content requirements of 43 CFR 2.71.
EXEMPTIONS CLAIMED BY THE SYSTEM:
None.
[FR Doc. 99-8549 Filed 4-6-99; 8:45 am]
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