FEDERAL ASSISTANCE AWARD DATA SYSTEM DETAILED ANALYSIS OF FEDERAL AGENCY REPORTING COMPLIANCE SECOND QUARTER FY 1996 The following list is intended to provide general guidance for the user about the status and quality of reports from the Federal agencies. Users are urged to contact the Census Bureau if any reporting problems are discovered. GENERAL NOTE: The congressional district designation in field 13 of each record, reflects the congressional district of the 103rd Congress. Agriculture, Department of Missing Data Elements: None Reporting Deviations: Nonfederal Funding -- amounts are estimated for some entries (Food and Nutrition Service grants -- CFDA range 10.550 to 10.565). Type of Assistance -- CFDA program 10.051 is classified as both "direct loans" (code 07) and "other assistance" (code 11). This program is Commodity Loans and Purchases (Price Supports), for which the Federal Government provides assistance in the form of direct loans or direct payments. The Agriculture Department has classified the purchase of commodities under this program as "other" financial assistance. The value of forfeited collateral in program number 10.051 is not reported in the FAADS. Program coverage: Programs 10.769 Rural Development grants, and 10.433 Rural Housing Preservation grants are reported in the county aggregate format even though the awards are to public bodies. The Food Stamp program is reported as a single entry for each State, paid to the State capital. No substate detail on this program is available for FAADS. Appalachian Regional Commission Missing Data Elements: None Reporting Deviations: None Commerce, Department of Missing Data Elements: None Reporting Deviations: None Note: Ending dates on some Commerce Department loan obligations reflect the entire period over which the loan is outstanding. Some of these are ten or more years in duration, and thus the year for the ending date will appear in FAADS data as 02, 03, 04 and so forth (reflecting 2002, 2003, 2004, etc.). Corporation for National and Community Service Missing Data Elements: None Reporting Deviations: None During FY 1995 the Corporation for National and Community Service assumed responsibility for the programs of the former ACTION agency and continued to report them in the 72.xxx series of Catalog of Federal Domestic Assistance (CFDA) program numbers. The programs of the Corporation are listed under the new CFDA series 94.xxx. In FY 1996 all programs have been reported in the 94.XXX series; the programs have been renumbered as follows: 72.001 94.011 72.002 94.002 72.003 94.013 72.008 94.016 72.015 94.010 Defense, Department of Missing Data Elements: None Reporting Deviations: None Education, Department of Missing Data Elements: None Reporting Deviations: Program Coverage: Awards under CFDA program 84.032, Higher Education Act Insured Loans (Guaranteed Student Loans) are not reported by the Department of Education on a quarterly basis. Note: Awards under CFDA #84.031, Higher Education-Institutional Aid, have ending dates in the next century. To strengthen college endowments, these awards must be invested for a period of years, after which the grant may be used. Energy, Department of Missing Data Elements: None Reporting Deviations: Recipient Location -- reflects project rather than recipient location (although they are the same for many programs). Federal Agency Code -- All records reflect the Departmental Code "8900" rather than codes for individual offices administering the programs. Start Dates -- There are 65 records with old start dates that were accepted as valid. Environmental Protection Agency Data was received for first and second quarter. Equal Employment Opportunity Commission No data reported for second quarter. Federal Emergency Management Agency (FEMA) Missing Data Elements: None Reporting Deviations: The Disaster Assistance program (CFDA 83.516) is reported as both county aggregate records and action-by-action records. The county aggregate records represent grants to the county government, for pass-through to individual recipients. Grants to the State government for pass-through to individual recipients are so designated, but are reported at the State capital city. Program 83.503 Civil Defense-State and Local Emergency Management Assistance is now being reported under 83.AAA. Note: Federal funds reported for the Flood Insurance Program (CFDA 83.100) represent the face value of policies written during the quarter. The Federal Flood Insurance program consists of two parts -- policies written by the Federal government, and policies written by private insurance companies (write-your-own). The write-your-own program is included on a one quarter lag basis. Data for the Food and Shelter program (83.523) is now being reported annually, in the third quarter. Many of the food and shelter grants to regional charitable organizations are reported in county aggregate format and identified as "state-wide". These grants cannot be reported in a particular county, nor can they be reported at the state capitol city and county. Such records have blanks in these geographic identifier fields. Federal Mediation and Conciliation Service Due to the low volume of financial assistance transactions, the agency will report such transactions only once each fiscal year, in the fourth quarter. Health and Human Services, Department of Missing Data Elements: Nonfederal Funding -- not available for matching grant programs. Reporting Deviations: Multiple transactions under one project, including obligations and deobligations, are summarized under one entry per quarter. Applies primarily to assistance awards in the "direct payments" category. Health and Human Services, Continued Proration/allocation methods are used to distribute assistance by geographic area for the following programs: 93.778, 93.773, 93.774, 93.777, 93.560, 93.563, 96.001, 96.002, 96.004, 96.005, 96.006. For the 93.563 (Child Support Enforcement), 93.778 (medicaid), 93.777 (State Certification), and 93.560 (Family Support Payments, AFDC), grant awards are made to the state governments, but reported here by county area. Housing and Urban Development, Department of Missing Data Elements: None Reporting Deviations: Funding -- Amounts reported at programs 14.174 and all programs beginning 14.2 and 14.8 are actual expenditures for the quarter, NOT obligations. Recipient Location -- for many programs, actually represents the project location. The recipient and project locations are usually the same. Program coverage -- HUD does not report separately for the following CFDA programs: 14.112 14.132 14.170 14.405 14.116 14.134 14.171 14.508 14.119 14.139 14.175 14.509 14.121 14.162 14.220 14.126 14.164 14.222 14.130 14.168 14.400 Institute of Museum Services Missing data elements: None Reporting Deviations: None Interior, Department of the Missing Data Elements: None Reporting Deviations: Program Coverage -- the Department of the Interior does not report awards from the following Bureau of Indian Affairs programs: 15.103, 15.108, 15.113, 15.114, 15.23, 15.124. Programs 15.130, 15.141, and 15.143 are awarded by contract and thus are not covered by FAADS. Japan United States Friendship Commission Due to the low volume of financial assistance transactions, the agency will report such transactions only once each fiscal year, in the fourth quarter. The transactions will be reported under CFDA program number 85.100 which was assigned after the UPDATE to the 1995 Catalog was printed. Justice, Department of Missing Data Elements: None Reporting Deviations: None Labor, Department of Missing Data Elements: Reporting Deviations: Action Date -- represented by last day of the reporting quarter for entries that reflect more than one transaction (See Note). Note: For the Employment and Training Administration, reporting reflects multiple transactions summarized under one entry per quarter for each recipient. National Aeronautics and Space Administration Missing Data Elements: Starting dates -- many N.A.S.A. programs are continuations or extensions of research that has been carried on over a long period of time. Actual start dates are not available. Nonfederal funding -- not reported. Reporting Deviations: Recipient location as reported by N.A.S.A. is the place of performance. This occasionally results in a research institution being reported as located at a NASA research center where the project is actually performed. Grants to the Smithsonian Institution have been coded to recipient type code 25. Program Titles: All N.A.S.A. entries are listed as 43.AAA, designated as "Research Grants for the Space Program." National Archives and Records Administration Missing Data Elements: SAI numbers are not reported. Reporting Deviations: None National Endowment for the Arts Missing data elements: Waiver for Place of Performance Reporting Deviations: None National Endowment for the Humanities Missing Data Elements: SAI Numbers -- all programs are exempt. Principal Place of Performance has a waiver. Reporting Deviations: None National Science Foundation Missing Data Elements: None Reporting Deviations: None Nuclear Regulatory Commission All the data were extracted from administrative records by the FAADS staff. Records were assigned to CFDA Program Number 77.003, 77.005 and 77.AAA. State Application Identifier information was not available; consequently, all records were recorded "SAI NOT AVAILABLE". All geographic code information was generated, by the FAADS staff, from available recipient name and address information. Railroad Retirement Board Missing Data Elements: None Reporting Deviations: None Note: CFDA Program 57.001 (Social Insurance for Railroad Workers) is reported in two parts, enabling users to distinguish awards by type of benefit: 57.001 - Social Insurance for Railroad Workers, retirement benefits 57.AAA - Social Insurance for Railroad Workers, unemployment & sickness benefits Small Business Administration Missing Data Elements: None Reporting Deviations: None Smithsonian Institution Reporting Deviations: None Missing Data Elements: SAI Number exempt. Social Security Administration Missing Data Elements: None Reporting Deviations: None Special Note: All data users must be aware that in prior fiscal years, Social Security Administration was a part of the Department of Health and Human Services which reported data under a different set of program numbers. The accompanying table provides the current and the prior CFDA program numbers for the Social Security Administration programs. Current Program Title Prior CFDA CFDA Number Number 96.001 Social Security Disability Inusrance 93.802 96.002 Social Security Retirement Insurance 93.803 96.003 Social Security Special benefits for Persons Aged 72 & over 93.804 96.004 Social Security Survivors Insurance 93.805 96.005 Special Benefits for Disabled Coal Miners (Black Lung) 93.806 96.006 Supplemental Security Income 93.807 96.007 Social Security Research and Demonstration Grants 93.812 Transportation, Department of Missing Data Elements: Waiver for all ending dates. Reporting Deviations: All dates reflect month and year only. Treasury - Internal Revenue Service IRS reported data for the entire year in the first quarter. United States Information Agency Due to the low volume of financial assistance transactions, the agency will report such transactions only once each fiscal year, in the fourth quarter. The transactions will be reported under two CFDA program numbers: 82.001 or 82.002. United States Institute of Peace Due to the low volume of financial assistance transactions, the agency will report such transactions only once each fiscal year, in the fourth quarter. The transactions will be reported under two CFDA program numbers: 91.001 or 91.002. Veterans Affairs, Department of Missing Data Elements: No FAIN number reported for a small number of records. Reporting Deviations: Federal Award Identifier Number -- not available for state home construction projects.