U.S. Department of Homeland Security 
Washington, DC 20472 
FEMA 


Grant Programs Directorate Information Bulletin 
No. 272, December 6, 2007 


TO: 
All State Administrative Agency Heads 
All State Administrative Agency Points of Contact 
All StateHomelandSecurityDirectors 
TransitSecurityChiefs 

FROM: 
Tracey Trautman ~ 
Director, Grant Devclb),ment and Administration 
Federal Emergency Management Agency 

Doyle Raines Y'fI'!'/ 
GeneralManager-Integration 
Transportation Sector Network Management 
Transportation Security Administration 

SUBJECT: 
Clarifications on the Fast-Track Training Initiative for the FY 2007 
Transit Security Grant Program Base and Supplemental 

*Note: This Information Bulletin applies to States with transit systems and law enforcement 
agencieseligibleundertheFiscal Year(FY) 2007TransitSecurityGrantProgram(TSGP) 
Base and Supplemental for both Tier I and Tier IL 

The purpose of this Information Bulletin (ill) is to clarify aspects ofthe fast-track training 
initiative for the FY 2007 TSGP Base and Supplemental, including (1) Applicability and scope; 

(2) Training cost matrix cost elements; and (3) Reimbursement procedures. 
Applicabilitv and Scope 
The fast-track training initiative is available and applicable to both Tier I and Tier II eligible 
entities for both the FY 2007 TSGP Base and FY 2007 TSGP Supplemental. Any eligible entity 
in Tier I or Tier II can use the training cost matrix to request training funds under the fast-track 

training initiative. 

Cost Matrix Elements and Cost Calculation 
The training cost matrix takes into account several cost elements to calculate comprehensive 
training costs. This was done to make the application and approval process easier for both the 
applying entities and the Federal government. The following cost elements are taken into 
account as part of the cost matrix calculations: 
. Employee cost, based on: 
0 Fully loaded overtime/backfill hourly rate 
0 Course length 


. Trainer cost, based on: 
0 Trmnerhourlyrme 
0 Course length 
0 Number of classes needed (25 person maximum per class) 


. Management and Administration costs 

For example, if an agency is requesting Security Awareness training for 10 Front-Line 
Employees, 10 Station Managers, and 10 Mid-Level Managers; and also requesting Behavior 
Recognition for 25 Law Enforcement personnel, the training cost matrix would calculate the 
comprehensive cost to train those employees: 

Training 

Focus Categories of Employees to Receive 

Description 

Administrative Operations

Front-Line Station Maintenance Mid-Level Senior Security Law 
and Support 

Control 
Employees Managers Management Management

Workers Guards Enforcement 

Staff Center Staff 

Enhance capability to identify, 

Security 

1010 10

report, and react to suspicious 

Awareness 
activity and security incidents 


Recognize behaviors associated 
with terrorists' reconnaissance and 
Behavior 


planning activities, including the 

25 
Recognition conduct of surveillance. Applies 
lessons learned from the Israeli 
securitymeeting. I 


TOTAL TRAINING COSTS -ALL COURSES 

The $10,972 for Security Awareness assumes overtime/backfill costs for 30 employees and 
trainer costs for two trainers/two classes (the matrix allows a maximum of25 students per class). 

The $8,440 for Behavior Recognition assumes overtime/backfill costs for 25 employees, and 
trainer costs for 1 trmner/1 class. 

Based on the above cost matrix, the agency's total request would be $19,412. This is the amount 
the agency will receive regardless of how much the actual costs to conduct the training are. 
Therefore, ifthe actual cost to conduct the training is less than $19,412, the agency can use the 
excess funds to train more employees than originally requested, or use those funds on other 
security-related projects. However, ifthe actual cost to conduct the training is more than 
$19,412, the agency must cover those additional costs. 

Reimbursement Procedures 

In order for an agency to be reimbursed, they must provide the following information: 
. Employee Name 
. Date training received . Course Name 
. Vendor Name 

For the above cost matrix example, the agency would have to list the names ofthe 30 employees 

that received the Security Awareness training, the date each took the course, course name, and 
who provided the training in order to be reimbursed $10,972. An example is given below for 
how this information can be reported: 

TOTAL 
TRAINING' 
COST 


$10,972 


$8,440 

$19,412 


u 

--n_--u---. 

Em 10 ee Name Date of Trainin Course Title Vendor 
1. Mr. John Smith March 31,2008 System Security Awareness for NTI 
2. Ms. Jane Doe 
Etc... 
I March31, 2008 
Transportation Employees 
System Security Awareness for 
TransDortationEmployees 
NT! 
30. Ms.Mary Smith I April30, 2008 System Security Awareness for 
Transportation Employees 
NTI 

For questions regarding the fast-track training initiative, or for other questions regarding the FY 
2007 TSGP, please contact the Centralized Scheduling and Information Desk at 1-800-368-6498, 
or via email ataskcsid@dhs.gov.