- 3.24.133.1 Introduction
- 3.24.133.2 General Instructions Original Entry (OE)
- 3.24.133.3 Key Verification (KV)
- 3.24.133.4 Generated Data
- 3.24.133.5 Taxpayer Identification Number (TIN)
- 3.24.133.6 Check Digit (CD) for OE/KV
- 3.24.133.7 Name Control for OE/KV
- 3.24.133.8 General Remittance Information
- 3.24.133.9 Money Amounts
- 3.24.133.10 Questionable Payments
- 3.24.133.11 Dates
- 3.24.133.12 Illegible/Incomplete Elements
- 3.24.133.13 Mis-sorted/Mis-batched Source Documents
- 3.24.133.14 MICR Reader
- 3.24.133.15 Accessing IDRS
- 3.24.133.16 Program Numbers
- 3.24.133.17 Program 00000 Splits and Multiples Blocks
- 3.24.133.18 ISRP Transcription Operation Sheets
- Exhibit 3.24.133-1 Block Header Data Entry
- Exhibit 3.24.133-2 Programs 15510, 45510, 44201, and 11921
- Exhibit 3.24.133-3 Programs 15500 and 45500
- Exhibit 3.24.133-4 Programs 15503 and 45503
- Exhibit 3.24.133-5 Program 44701
- Exhibit 3.24.133-6 Program 00001 Non-Masterfile
- Exhibit 3.24.133-7 Programs 00002 and 00003
- Exhibit 3.24.133-8 Program 00004 Refund Repayments
- Exhibit 3.24.133-9 Program 00000 Splits/Multiples - Block Header
- Exhibit 3.24.133-10 Step/Action Table Multiples
- Exhibit 3.24.133-11 Step/Action Table Splits
- Exhibit 3.24.133-12 Ending a Multiples or Splits Block
- Exhibit 3.24.133-13 Forms Processing Table
- Exhibit 3.24.133-14 Date Stamp Requirements
- Exhibit 3.24.133-15 RPS Pull-Out Tag
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This IRM provides instructions for entering and verifying data from various taxpayer and other source documents and related remittances through the Original Entry (OE) and Key Verification (KV) functions of the Residual Remittance Processing System (RRPS), a part of the Integrated Submission and Remittance Processing (ISRP) system. It is of utmost importance that operators strive to transcribe and verify these payments with accuracy and efficiency. The payment source documents are grouped into categories for maximizing inputs. Payments are received with/for:
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Tax Returns
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Forms 1040ES/1041ES
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Non-scannable vouchers
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Forms 4868
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Correspondence, notices, forms and Levy payments, etc.
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Subsequent payments
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Split or multiple conditions
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Non-Master file payments (currently not used for processing)
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Deposits to the General Fund
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Deposit to the Deposit Fund
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Deposit to the Refund Repayment Fund (currently not used for processing)
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The Original Entry (OE) operators will create electronic payment posting vouchers by entering information into various screen formats, controlled by Program Number. The following program numbers will be used to identify the type of payment being entered.
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Programs 45510 & 15510 will be used for inputting payments received with Tax Returns and scannable vouchers.
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Program 44201 will be used for inputting payments received with Forms 1040ES and program 11921 for 1041ES.
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Program 44701 will be used for inputting approved payments designated as extensions for Forms 1040 received with Forms 4868 (Secondary TC 460 is systemically generated).
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Programs 45500 & 15500 will be used for inputting payments received with various receipts, notices, forms and LEVY payments, Installment Agreement User Fees (IAUF), approved Forms 4868 designated as extensions for Forms 709 and Forms 8736 (Secondary TC 460 must be input). These program numbers can also be set up for "must enter" fields by the SOP.
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Programs 45503 & 15503 will be used for inputting payments received with subsequent payments.
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Program 00000 will be used for inputting payments received with split or multiple conditions.
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Program 00001 will be used for inputting payments received as Non-Master file payments (unavailable).
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Program 00002 will be used for inputting payments received for deposits to the General Fund.
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Program 00003 will be used for inputting payments received for deposit to the Deposit Fund.
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Program 00004 will be used for inputting payments received for deposit to the Refund Repayment Fund (unavailable).
Note:
In order to maximize batch volumes, different types of work may be input under a single program number not designated for their specific use, as long as returns are not mixed. For example, IMF and BMF payments of all types may be entered under program 45500, as long as the MFT code and other differing fields are input for each transaction as they change. Processing work in this manner is acceptable and preferred since the ISRP program number is not output to other systems. Program numbers are used to simply open a template for data input based upon the work type needs.
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The batches of work received from the Prebatch/Clerical function will contain Block Header information that will be used to control the batch of remittances and related source documents throughout payment processing. Some information from the Block Header will be generated into each of the individual payment records. The following items will generate into the individual payment records:
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Remittance Processing System Identifier (RPSID)
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Transaction Code
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Master File Tax Code (MFT)
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Tax Period
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Transaction Received Date
Note:
Additional forms processing information is located in Exhibit 3.24.133–13, Forms Processing Table.
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Along with the Block Header, a batch of work will contain a Form 11356, Batch Separator, which will be used at the NDP600 Transport to associate the electronic payment records, created at OE, with the checks for reconciling and balancing purposes at the Transport.
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After the Block Header is entered, the system is ready for input of the individual payment records.
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The individual payment record serial number will be generated starting with "00" and continuing through "99" , or until input of the batch is complete, whichever comes first. The serial number increases by one each time a payment record is entered into RRPS. The section number, "01" will also be generated.
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Some of the data elements will not need to be entered in the individual payment records if they match the data element(s) in the Block Header. In these cases, pressing <ENTER> will generate data into the individual payment record fields.
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Pay particular attention to use of the <ENTER> key as specified in the Fld. Term. column of the Block Header sheet. If no data is present for an element and an <ENTER> key appears in the Fld. Term. column, press <ENTER> to advance. If there is no additional data for the document, press F6 to advance to the first MICR field, scan the remittance, and continue to the next document.
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If an operator enters a money amount containing more than the valid maximum number of characters, the system will respond with a beep and an error message. Press <F9> to clear the error message and <F10> to clear the field. Re-enter the money amount or pull and route as per local pullout procedures.
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If during Original Entry (OE) and/or Key Verification (KV), the source documents or remittances become mixed, the operator can go back to previous document(s) and correct the mixed situation. Use <F9> to access the Command Mode. The following table lists the keys available in Command Mode and their function:
Function Key Action <ENTER> Pressing the <ENTER> key without entering a command causes no action. If a command has been entered and then the <ENTER> key is pressed, the command is executed. <F1>, PREVIOUS SECTION Moves to the previous section in all sections except for Block Header. <F2>, CLEAR & NEXT FLD Moves to the next section. <F3>, EDIT Returns operator to Edit mode. <F4>, APPEND TO END Returns operator to Append mode. <F5>, FIND VOUCHER Initiates a search to find a document and section within the block. Note: The first prompt is for the document and the second prompt is for the section within the document. <F7>, DELETE VOUCHER Deletes a section or document within the block except for Block Header. If in section 01, this key will delete the document. <F8>, INSERT V/C Inserts section in the current document. <F9>, EXIT Exits the operation. <F11>, PREVIOUS VOUCHER For all sections except Block Header and 1st document, moves to previous document. <F12> NEXT VOUCHER Moves to the same section of the next document except when the current document is the last document in the block. Page Up Moves to previous section for all sections except Block Header. Page Down Moves to next section. Delete Deletes section except for Block Header. -
If there are additional source documents and remittances remaining after serial number "99" has been transmitted, route the extra documents back to Prebatch/Clerical to be re-batched (See Exhibit 3.24.133–15, RPS Pull-Out Tag), or add them to your next batch of work, if similar. .
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When the serial number "99" is transmitted, the system will close out the batch and display the EOP Dialog Box at the "ABC" prompt for the next batch of work.
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If a batch has less than 100 documents and the last document has been entered and accepted, close the batch by overlaying the Section Number with "EB" . The system will close out the batch and display the Dialog Box at the "ABC" prompt for the next batch of work.
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If the next batch of work does not have the same program number as the previous batch, enter the new program number followed by the new "ABC" . (Use "TAB" key to go between Program, ABC, and SOP).
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All Instructions covered for Original Entry will apply to Key Verification unless mentioned otherwise.
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Individual payment records are verified one element at a time in ascending serial and element sequence. The number of payment record data elements to be verified depends on the type of tax document being processed.
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A document that was not entered by the OE operator cannot be input during the KV operation. This document must be pulled and sent to be re-batched and input under another batch control.
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The OE entry of a valid Check Digit, will be signalled by the cursor skipping the TIN (EIN/SSN) and Check Digit fields.
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If the cursor does not bypass these fields, the KV operator should begin with the TIN.
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If the cursor does bypass these fields, the KV operator should begin with the first element after the Check Digit (CD)/Name Control (NC) field.
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If a discrepancy on any field between OE and KV occurs, an error message window will display the error condition. Follow screen prompts and make necessary corrections to the field in error.
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If the data in the Block Header mismatches between OE and KV, the KV operator has an opportunity to correct the entries. Press the <F9> key to clear the error message window. The KV operator can then make any necessary corrections. Care should be taken when making corrections to the Block Header, since several data elements duplicate into all the records in the batch.
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When the mismatch in the block header involves any of the following fields: Tax Period, Transaction Date or MFT Code, DO NOT CORRECT THE ENTRY AND RELEASE THE BLOCKEHEADER but exit the block of work by pressing <F9>.
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Press <F9> key to clear the error message and continue to exit the block.
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Give the batch of work to your Supervisor, explaining the situation.
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The Supervisor will ensure the block of work is set for full KV before returning it to you for verification.
Note:
Check with your Supervisor before changing your RPSID number in the Block Header.
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If the KV operator changes any fields of the Block Header that are generated, then all records within that batch must be verified to ensure accuracy of the data. See the preceding element, (6).
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During KV, it may be necessary to remove a source document and remittance (or group) from processing. Removal of a source document and remittance should only occur under the following situations:
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A source document is mis-batched, e.g. a Form 1040 tax return mixed in a batch of Forms 941.
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An invalid entry on the source document which cannot be corrected without research, e.g. a missing TIN or a TIN other than 9 digits.
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A transaction was entered by the OE operator, but the source document and/or the remittance cannot be located in the batch.
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Cancelled check.
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If a transaction must be deleted by the KV operator, the delete function on the Function Key Menu will be used. Once the record is deleted, the source document and remittance will be routed to Prebatch/Clerical to be combined with other items of like work. See Exhibit 3.24.133–RPS Pull-Out Tag.
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During the KV process, it becomes necessary to reject an entire batch of work, the KV operator will enter "RB" in the section number. The rejected batch of work is routed back to Prebatch/Clerical for correction or re-batching.
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The reject action must be used only when there is no other feasible correction action available. These cases must be decided by the immediate supervisor with consideration given to the number of documents in the batch.
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A KV operator must not verify a batch of work that he/she previously entered unless authorized by the supervisor.
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The Serial Number and Section Number 01 will always be generated. The system will bypass these elements, and no entry will be required during OE or KV.
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The Tax Period, Transaction Date, Transaction Code and Master File Tax Code (MFT) will be generated from the Block Header. The generated data will NOT be available for verification unless it has been changed. Therefore, before releasing the Block Header, be sure the data is correct.
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The OE operator must enter the Tax Period, Transaction Received Date, Transaction Code and/or MFT Code when the data on an individual record is different from the data in the Block Header. If the data is NOT different from the Block Header, press <ENTER> and the system will generate the information into those fields. The EXCEPTION occurs when the "Must Enter" indicator is set at OE. When this functionality is activated, the OE and KV operator will need to enter the received date and the tax period field 100% of the time. No information will generate into the those two fields.
Note:
Supervisor, see IRM 3.24.202 for instructions to set OE/KV indicators.
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The KV operator will verify only the fields identified for verification. The information in the Tax Period, Transaction Received Date, Transaction Code and/or MFT Code will NOT be verified typically, unless they are different from the Block Header Information. However, the data must be sight verified. Programs 15500 and 45500 will require 100% verification because of the frequency of change in the four elements mentioned above. Additionally, programs 15500 and 45500 may be set for "Must Enter" . IF this is the case, see (3) above for specific processing guidance.
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If the KV operator changes elements in an individual record that were generated from the Block Header, the KV entries will be retained.
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The Designated Payment Code is generated into each document with data originating from Document "00" . Once changed, the value is generated from then on, until it is changed again.
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The IRS Deposit Account Number is generated from Document Serial Number "00" into each of the succeeding documents, until changed. When changed, the value is generated from then on, until it is changed again.
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A Taxpayer Identification Number (TIN) is a nine digit identification number required on all documents. The TIN can be either a Social Security Number (SSN) or an Employer Identification Number (EIN) and the following rules apply to the SSN or EIN element.
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If first digit in the SSN is a "T" , ignore the "T" and enter the 9-digit TIN. If less than 9 digits, pull the item from processing.
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If identical SSN's are shown for the primary taxpayer and spouse, enter as shown.
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Remove the source document and related remittance from processing and route as per local pullout procedures (See Exhibit 3.24.133–RPS Pull-Out Tag) if the following conditions exists:
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No TIN present
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Less than nine digit TIN is present
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More than nine digit TIN is present
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Multiple TIN’s are present
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Source documents can have either a Check Digit (CD) or name control (NC). Enter the Check Digit using the following procedures.
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If the document has a complete, legible TIN, enter the two alpha characters as shown or edited on the label or document. It will not be necessary to press the <ENTER> key.
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If the Check Digit is valid, the Name Control (NC) field will be grayed-out.
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If the Check Digit is illegible, enter the Name Control.
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If the Check Digit is invalid, the error message window will display INVALID CHECK DIGIT.
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Check the Check Digit and TIN fields for errors.
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If the TIN was entered incorrectly, press <F9> to clear the error message, and <F1> to return to the TIN field and correct the entry. Press <ENTER> to return to the Check Digit field and continue.
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If the Check Digit was entered incorrectly, press <F9> to clear the error message and enter the correct Check Digit.
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If both the Check Digit and TIN are correct, press <F9> to clear the error message, press <F2> to delete the Check Digit and continue to the Name Control field. Enter the Name Control.
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If the source document does not have a Check Digit, enter the Name Control using the following procedures.
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Press <ENTER> to skip the Check Digit field. The Check Digit field will be grayed-out, and the cursor will be positioned in the Name Control field.
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Enter the four character Name Control from the source document. Honor editing if present. See IRM 3.24.37, General Instructions, for Name Control determination. It will not be necessary to press <ENTER> if four characters are entered.
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If less than four characters, enter those shown and press <ENTER>.
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If the Name Control is missing or illegible, pull document and route as per local pullout procedures. See Exhibit 3.24.133–RPS Pull-Out Tag.
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Check Digit and Name Control fields cannot both contain entries.
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Types of possible remittances the IRS may receive can include any of the following.
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Personal Check
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Money Order
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Cashier Check
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Cash, refer to your supervisor for guidance
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Business Check
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Certified Check
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Voucher Check
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Treasury Check
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Draft/Postcard Type Check
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Irregular Checks, pull from processing and route as per local pullout procedures
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Foreign check drawn on US dollars
Note:
Foreign checks may be processed through RPS when payable in US dollars through a US bank. The US bank's routing symbols and a nine digit routing number must be printed in magnetic ink in the lower left corner of the check. If the check fails to meet any of these conditions, pull the remittance and document from processing and route as per local pullout procedures. See Exhibit 3.24.133–RPS Pull-Out Tag.
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If a remittance is not made payable to the United States Treasury or one of the acceptable payees listed within the following figure, pull the remittance and source document and route as per local pullout procedures.
Figure 3.24.133-1Payee Accept/Reject Overstamp/
EndorseInternal Revenue Service Accept No United States Treasury Accept No U.S. Treasury/
US TreasuryAccept No Department of the Treasury/
Department of TreasuryAccept No IRS Accept Overstamp Director (or Commissioner) of Internal Revenue Accept Overstamp Estimated Tax Accept Overstamp Federal Tax Deposit (FTD) Accept if clearly intended as FTD payment Overstamp Social Security Administration (or SSA) Accept if received with SSA Form 4511 Overstamp FICA Accept Overstamp Blank Accept Overstamp Other U.S. Government Agency Accept Overstamp Taxpayer (personal check or money order) Accept if taxpayer has endorsed. Reject if taxpayer has not endorsed. Endorse "For Deposit Only - United States Treasury" below last endorsement. Third Party Reject unless third party has endorsed. If third party has endorsed the check over to the taxpayer, the taxpayer must also have endorsed. Endorse "For Deposit Only - United States Treasury" below last endorsement. Variations of any agency or department of the United States Government should be construed to be a payment to the United States Government. Accept Overstamp State Agency or Franchise Tax Board Accept if money amount matches the Federal Document. Overstamp
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A partially complete remittance may be processed, whether signed or not, as long as the money amount can be determined and the bank routing and account information is present at the bottom of the remittance.
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Dollars and Cents are entered for every remittance amount. The following figure provides procedures for entering money amounts when the cent portion of the numeric amount needs clarification.
Figure 3.24.133-2
If... Then... no cents are present enter two zeros. cents are lined through enter two zeros. one digit of the cents is present enter the digit shown followed by one zero. no dollar amount is present but there are "cents" on the remittance enter the cents without the leading zero. -
The numeric amount on the remittance will normally be used for processing unless there is an amount annotated above the remittance date line. When present, use the annotated money amount for processing. There may still be times when the money amount to use is questionable. The following table should be used to determine how to process the payment:
Figure 3.24.133-3
If... Then... the numeric amount is legible and matches the written amount process the payment using the numeric amount the numeric amount is illegible process the payment using the written amount. Annotate, in pencil, the amount used above the remittance date line. the numeric and written amounts do not match, and the numeric amount matches the source document process the payment using the numeric amount. the numeric and written amounts do not match, and the written amount matches the source document process the payment using the written amount. Annotate, in pencil, the amount used above the remittance date line. the numeric and written amounts do not match, and neither one matches the source document process the payment using the written amount from the remittance. Annotate, in pencil, the amount used above the remittance date line. the numeric and written amounts are illegible or blank or if a determination cannot be made pull the source document and related remittance and route to Payment Perfection. Note:
The annotated amount is a courtesy and for internal use only.
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When inputting a singles batch of work, there should be one remittance with one source document. If multiple remittances for one source document are discovered at OE, pull the source document and all the related remittances and route as per local pullout procedures. See Exhibit 3.24.133–RPS Pull-Out Tag.
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When inputting a singles batch of work, there should be one remittance with one source document. If multiple remittances are discovered at KV, delete the transaction and route as per local pullout procedures. See Exhibit 3.24.133–RPS Pull-Out Tag.
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Sites may receive questionable remittances that resemble checks and money orders. In most cases, these remittances show the taxpayer and the "United States Bureau of Internal Revenue" as payees. The bogus remittances may include other identifying characteristics. DO NOT PROCESS ANY REMITTANCES CONTAINING THE FOLLOWING CHARACTERISTICS:
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Unusual or no financial organization names
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Monetary instruments printed on check quality paper or photocopying paper
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Monetary instruments that reference Title 31 USC 371
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No bank routing information (All American checks have a nine digit number surrounded by symbols |:|:,e.g. |:123456789|:.)
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A lien number
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The words "Certified Bankers Check" , "Public Office Money Certificate" , or "Certified Documentary Draft" , "Lien Draft" , "Certified Money Certificate" , and "Comptroller Warrant"
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The majority of the bogus remittances are received by certified or registered mail. They may be accompanied by the following documents:
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A letter requesting a refund for overpayment or the taxpayer renouncing his/her U.S. citizenship.
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A document titled "WARRANT PROCESSING PROCEDURES" has been attached to several of the bogus remittances. THIS IS NOT A LEGAL OR VALID DOCUMENT. DO NOT PROCESS A REMITTANCE BECAUSE IT IS ATTACHED TO THE WARRANT PROCESSING PROCEDURES.
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Upon receipt of a suspicious remittance, process using the following procedures:
Avoid removing evidence, such as lifting finger or palm prints. Handle the remittance, envelope and any correspondence as little as possible. Place remittance in check saver. Immediately contact your manager and the Questionable Refund Coordinator in the Treasury Inspector General for Tax Administration (TIGTA) at your Campus if there is any doubt about the legitimacy of a particular remittance. Do not contact the taxpayer, payer, banking institution or remitter indicated on the remittance to ascertain if the item is legitimate or not. Do not refer to or discuss the questionable remittance with anyone or any agency outside the IRS. This includes supplying photocopies of the item or a fax of the item to anyone other than an authorized IRS employee. In the event the Fraud Detection Center chooses not to pursue the matter, the manager will coordinate with the Payment Perfection Unit to return the suspicious remittance to the taxpayer. -
A money order as defined in Treasury Regulation 301.6311–1 is an instrument issued by a United States post office, bank, express, telegraph, or domestic building and loan association, as defined by IRC Section 7701(a)(19), or by a similar association incorporated under the laws or a possession of the United States, or such other organization as the Commissioner may designate.
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A check must be drawn on banks and domestic building and loan associations incorporated in the United States and must contain magnetic encoding. IRS personnel cannot accept a check when it is a known fact that the bank or financial institution does not exist (Banks that have been closed for one reason or another and did not merge with another financial institution.).
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A sight/site draft (a form of check negotiable through commercial banks) requires a service charge to process. This fails Treasury Regulation 301.6311–1 only if there is no deduction for exchange or other charges).
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A Lien draft, Certified Bankers check, Public Office Money Certificate, Certified Documentary Draft, Comptroller Warrant and/or Certified Money Certificate are not legal negotiable remittances and cannot be accepted by the Internal Revenue Service.
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Remember to immediately contact the Questionable Refund Coordinator in the Fraud Detection Center at your site upon receipt of a bogus or questionable remittance.
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The Tax Period and the Transaction Received Date, except in the Block Header, should be entered using the following procedures:
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The Tax Period (YYMM format), is the period ending for the payment record and is entered in from various areas on the different source documents:
For IRS Use Only Return Period Tax Period Period Ended Period Ending Date Year Ending Taxable Year Year Ended Tax Period Ended Taxable Period -
The Transaction Received Date (MMDDYY format) is the official received date on the face of the source document. The received date may also be edited in green on the face of the document. Timely stamped filed tax returns will not have a Transaction Received Date on the tax return will be generated from the Block Header into the individual records.
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If there are two or more Transaction Received Dates on the source document, use the earliest official date stamp as the remittance received date.
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Transaction Received Dates 6 months or older than the current processing date may be input once validated.
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If an error message appears after entering the older date:
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Press <F9> to clear the error message.
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Enter the older date again.
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If a match, the system will accept the date, if not a match with the first entry, the operator will start over with the first step.
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If the Tax Period and Transaction Received Date (when required) are illegible or missing, pull the document and remittance from processing and route as per local pullout procedures indicate. See Exhibit 3.24.133–RPS Pull-Out Tag. All pulled documents must include a transaction received date. If a document is pulled because it does not have a received date, use the date from the block header in order to maintain date integrity during re-batching.
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Elements on a source document that are illegible or incomplete, other than received date, should be corrected by the OE or KV operator if possible. This includes searching documents, remittances and attachments for the correct data. If the correct data cannot be found or if fields are not present or are illegible, pull the source document and related remittance, tagging it with the received date from the Block Header and route as per local pullout procedures. See Exhibit 3.24.133–RPS Pull-Out Tag.
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If a source document is mis-batched, e.g. Form 1040ES mixed in with a batch of Forms 941; or Form 1120 mixed in with a batch of Forms 1040, pull the mis-batched source document and the related remittance and route to Prebatch/Clerical Unit for re-batching into the correct program. In order to maintain transaction received date integrity when re-batching, tag the work with the proper received date. See Exhibit 3.24.133–RPS Pull-Out Tag.
Note:
It is acceptable to have mixed MFT's, both IMF and BMF, within a subsequent payment and voucher type batch of work as long as the MFT's within the batch are transcribed when different from the Block Header MFT.
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The Magnetic Ink Character Recognition (MICR) Reader is used to scan and capture the MICR data from the bottom of the checks and money orders. The MICR data is included in the individual payment record and is used to associate the check with the electronically created voucher during transport processing.
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If the MICR Reader fails to read the MICR line on the bottom of the remittance, the MICR Line must be key entered by the OE operator. If the information is missing or illegible, pull the remittance and document then route to Payment Perfection Unit. See Exhibit 3.24.133–RPS Pull-Out Tag.
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The MICR Data Line consists of four fields. These fields are listed below along with the length of each field.
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MICR# Auxiliary (AUX) Field—up to 16 characters
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MICR# Routing (RTN) Field—up to 9 characters
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MICR Account (ACCT) Field—up to 16 characters
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MICR Transit (TRAN) Field—up to 6 characters
Note:
The RTN and ACCT field are a "Must Enter" field. The AUX and TRAN fields are optional with only one or the other present on the remittance.
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The Payment Perfection employees will be able to access the Integrated Data Retrieval System (IDRS) and enter information into an RRPS terminal.
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A Form 1332, Block Selection Record (block header) must accompany the batch of work requiring research or data entry. The Program Number on the Block Header will be used to pull up the appropriate screen for input of data into RRPS.
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The Payment Perfection employee will log on to RRPS using the instructions found in the Lockheed Martin Federal System (LMFS) User Guide, Document 97–209.
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After logging on to the system, the Data Entry Operations Window will appear.
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From the Original Entry Menu, select "OE" . Selection of the "NEW" option will bring up the "EOP Dialog" box.
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Enter the Program Number Program Number (00000-Split/Multiple Program Number or other Program Number, as appropriate), press the "TAB" key and enter the "ABC" from the Form 1332-BBTS, and <ENTER> or click on "OK" . The "Block Header" screen will appear.
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After the Block Header screen is available, the screen/window must be sized to allow the IDRS screen/window to share the viewing space.
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Use the mouse to bring the bottom of the screen up to, and just under the "OE Status" line of the Block Header screen/window.
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After sizing the Block Header screen/window, press the "Windows Logo" key to open the task bar and "Start" menu.
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Select "IDRS Access" from the "Start" menu. The IDRS Access screen/window will be presented.
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Size the IDRS window to be able to see both the Block Header screen/window and the IDRS screen/window.
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Log on to IDRS using current log on procedures.
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Before researching account information on IDRS and entering that information in RRPS, the Block Header information must be entered. Procedures for entering the Block Header are found in Exhibit 3.24.133 – 1, Block Header Data Entry.
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After input of the Block Header has been completed, the RRPS OE Display screen/window will appear for inputting information and creating the electronic voucher. Research each individual item, and enter the IDRS displayed data from the IDRS window into the RRPS OE Display screen/window.
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Procedures for entering information by Program Number into RRPS OE Display screen/window can be found in Exhibits 3.24.133 – 2 through 9.
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Continue entering data until the batch of work is complete or serial number "99" is reached. If less than 100 items are entered, end the batch after the last item is entered. Press <F1> to backup to the "Sect:" prompt, and enter "EB" to end the batch. The system will automatically end the batch after item "99" is transmitted.
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The specific instructions for entry of the Block Header data elements and individual program number data elements are in Exhibits 3.24.133 – 1 through 12. Listed below are the valid program numbers for creating electronic payment posting vouchers.
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Program 11921—Forms 1041ES
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Program 15500—Various BMF payments
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Program 15503—Various BMF subsequent payments, BMF non-scannable vouchers
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Program 15510—BMF Tax Return payments, BMF non-scannable vouchers
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Program 44201—Forms 1040ES
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Program 44701—Forms 4868
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Program 45500—Various IMF payments
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Program 45503—Various IMF subsequent payments
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Program 45510—IMF Tax Return payments, IMF non-scannable vouchers
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Program 00001—Non-Masterfile payments(unavailable)
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Program 00002—General Fund deposits
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Program 00003—Deposit Fund deposits
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Program 00004—Refund Repayment deposits (unavailable)
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The data elements for the Block Header are entered from Form 1332-BBTS which will be with the batch of work.
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Instructions for entry of the Block Header data elements for Program 00000 are in Exhibit 3.24.133-10. (Splits and Multiples).
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Data elements, by Program Number, will be entered until a batch of work is complete, or serial number "99" is reached. If less than 100 items are entered, end the batch after the last item is entered. The system will automatically end the batch after item "99" is transmitted.
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Splits and Multiples are processed using Program Number 00000. The Block Header screen in this case only prompts the operator on whether the batch is Splits (S) or Multiples (M).
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Bundles in split batches will have, normally, multiple source documents and one remittance.
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Bundles in multiple batches will have, normally, one source document with several remittances.
Note:
Each group of splits or multiples are called bundles. You can enter multiple bundles within a batch of work.
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Several splits and multiples can be entered under one RPSID number, by following the procedures in Exhibit 3.24.133-10 and Exhibit 3.24.133-11. When entering several splits or multiples in a batch, with the same RPSID, the operator will not need to enter a new Block Header if a program number is already in use or has been used. See Exhibit 3.24.133-9, 10, 11 and 12 Splits/Multiples for specific processing procedures. This exhibit is in the form of a step/action table due to the special processing functionality associated with this type of work.
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The following exhibits represent specific data entry procedures.
3.24.133 - 1 | Block Header Data Entry | |||
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Source Document or Record: | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | SC Block Control | ABC | <ENTER> | The "ABC" will be generated. |
(2) | Block DLN | DLN | <ENTER> | Enter the 6 numeric digit RPSID number from the "Document Locator Number" box of Form 1332-BBTS. |
(3) | Tax Period | TP | <ENTER> | Enter the 4 numeric digits in the YYMM format located in the "Batch Control Number"
box of Form 1332-BBTS. (Century "CC"
will generate). Tax Period "0000" is valid for General and Deposit Funds, Programs 00002, 00003, and MFT 52 and MFT 53. |
(4) | Transaction Code | TRCODE | <ENTER> | Enter the Transaction Code from the "Transaction Code"
box in the upper right corner of Form 1332-BBTS. a. Form 1040ES, always enter 430. b. For Form 4868, always enter 670. c. For Form 1041ES, always enter 660. d. For Forms 8210, CP2000, CP2100, CP2102, CP2501, Notice 972, always enter 640. f. For Programs 00002 & 00003, always enter 000. g. For Return Payment Vouchers (1040-V, 941-V, etc.) always enter 610. |
(5) | Transaction Date | TRDATE | <ENTER> | Enter the 6 numeric digits in MMDDYY format from the "Date"
box of Form 1332-BBTS. (Century "CC"
will generate). |
(6) | Master File Tax Code | MFT | <ENTER> | Enter the 2 numeric digits from the "MFT Code"
box of Form 1332-BBTS. "00" always for General and Deposit Funds, Programs 00002 & 00003. Note: This field must always be present. If MFT is missing, incorrect or cannot be determined, return the block to the supervisor who will obtain an MFT code. |
3.24.133 - 2 | SECTION 01 | |||
---|---|---|---|---|
Source Document or Record: Programs 15510, 45510, 44201, and 11921 | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | Section Number | SECT: | Section "01"
will be generated. The Section Number can be changed to one of the following: a. Enter "EB" to end a block. b. Enter "RB" to reject a block. c. Enter "ES" to end a split. d. Enter "RR" to enter remittances for a split or multiple. |
|
(2) | Serial Number | SER# | The Serial Number will always be generated. No entry is required. | |
(3) | E.I. or S.S. Number | TIN | Enter the 9 numeric digits as shown under caption "Your Social Security Number" , "ITIN" , "SSN/EIN Box" , "SS Account No." , "Identifying No." . See narrative portion for additional instructions. | |
(4) | Check Digit | CD | <ENTER> | If the TIN is unaltered on a pre-printed form, enter the Check Digit shown to the left of the TIN. a. If not present, press <ENTER>. b. See narrative portion of this IRM for additional instructions. c. For the error message INVALID CHECK DIGIT, see the narrative portion of this IRM. |
(5) | Name Control | NC | <ENTER> | If the Check Digit is not present, enter the Name Control. See the narrative portion of this IRM for additional instructions. |
(6) | Primary Transaction Amount | AMT1 | <ENTER> | Enter the numeric amount from the Remittance (check, money order, etc.). Enter DOLLARS AND CENTS. Omit dollar sign, commas, and decimal points. See narrative portion for additional instructions. |
(7) | Tax Period | TAXPR | <ENTER> | Press <ENTER> to accept the default from the Block Header. If the Tax Period is different than the block header, enter the new Tax Period in YYMM format (the Century"CC" will generate). a. Forms 941, current quarter returns, cannot be mixed with prior quarters. If different, pull from block. b. Forms 1040, 1040A and 1040EZ, current year returns cannot be mixed with prior year returns. If different, pull from block. c. See narrative portion of this IRM for additional instructions. |
(8) | Transaction Date | TRDATE | <ENTER> | Enter the 6 digit Transaction Date in MMDDYY format if different from the Transaction Date entered in the block header. The
Transaction Date is shown as follows: a. "IRS" or "Internal Revenue" Received Date stamp, stamped on the face of the return. b. Edited on the source document. c. Forms 4868 - timely filed, press <ENTER>. d. See narrative portion of this IRM for additional instructions. |
(9) | MICR Fields |
Note:The light on the MICR Reader must be green before placing the remittance for scanning. To scan the remittance the cursor must be in the first position of the MICR#AUX line. If the reader is unable to read the remittance MICR line, the MICR information must be key entered. |
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MICR#AUX | <ENTER> | a. MICR#AUX - up to 16 characters will be entered ONLY if the MICR reader is unable to read. b. Enter from the bottom of the check or money order. c. If AUX is illegible or missing, leave blank and press <ENTER>. |
||
MICR#RTN | <ENTER> | d. MICR#RTN - up to 9 characters will be entered ONLY if the MICR reader is unable to read. e. Enter from the bottom of the check or money order. f. If RTN is illegible, see narrative portion of IRM. |
||
MICR ACCT | <ENTER> | g. MICR ACCT - up to 16 characters will be entered ONLY if the MICR reader is unable to read. h. Enter from the bottom of the check or money order. i. If the ACCT is illegible, see narrative portion of IRM. |
||
MICR TRAN | <ENTER> | j. MICR TRAN - up to 6 characters will be entered ONLY if the MICR reader is unable to read. k. Enter from the bottom of the check or money order. l. If the TRAN is missing or illegible , leave blank and press <ENTER>. |
||
Note:After scanning the remittance, the system brings up the next serial number for the next document to be entered. |
3.24.133 - 3 | SECTION 01 | |||
---|---|---|---|---|
Source Document or Record: Programs 15500 and 45500 | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | Section Number | SECT: | Section "01"
will be generated. The Section Number can be changed to one of the following: a. Enter "EB" to end a block. b. .Enter "RB" to reject a block. c. Enter "ES" to end a split. d. Enter "RR" to enter remittances for a split or multiple. |
|
(2) | Serial Number | SER# | The Serial Number will always be generated. No entry is required. | |
(3) | E.I. or S.S. Number | TIN | Enter the 9 numeric digits as shown: a. Form 809, (Pt.1) - in the "Identifying No." box. b. Form 3244 - in the "SSN/EIN" box. c. Form 4907 - in the "Taxpayer Identifying No." box. d. If the document is computer generated reflecting Check Digit, the account number (TIN) will appear to the right of the Check Digit. e. See narrative portion for additional instructions. |
|
(4) | Check Digit | CD | <ENTER> | If the TIN is unaltered on a pre-printed form, Enter the Check Digit as follows: a. Form 4907 - above the First Name Line. b. Other Computer Generated Forms - 2 spaces to the left of the TIN in the uncaptioned area. c. If not present, press <ENTER>. d. See narrative portion of this IRM for additional instructions. e. For the error message INVALID CHECK DIGIT, see the narrative portion of this IRM. |
(5) | Name Control | NC | <ENTER> | If the Check Digit is not present, Enter the Name Control. See the narrative portion of this IRM for additional instructions. |
(6) | Primary Transaction Code | CODE1 | <ENTER> | Enter the 3 digit code, if different from the Primary Transaction Code that was entered in the Block Header. The Primary Transaction Code will be stamped or edited
before or after the Primary Transaction Amount. a. On computer generated forms the Primary Transaction Code will follow the return period and may be corrected by editing. b. Form 809 - left of the "Tax" or left of "Interest" if no tax shown. If Tax and Interest are edited with an "X" , enter "670" by the "Amount Received" . c. Form 4907 - on "Tax Line" or enter "670" if written by the "Amount Received" . d. Form 3244 - Enter the Primary Transaction Code associated with the amount. e. If the Primary Transaction Code is not present with an amount, or if partially present, withdraw the source document and related remittance from the block and route to Payment Perfection. f. If Installment Agreement User Fee (IAUF)-always 694. |
(7) | Primary Transaction Amount | AMT1 | <ENTER> | a. Enter the numeric amount from the Remittance (check, money order, etc.). Enter DOLLARS AND CENTS. Omit dollar sign, commas, and decimal points. b. Installment Agreement User Fee (IAUF): –$43.00 for reduced initial fee (DPC 47), –$43.00 for reduced initial Deposit Installment Agreement (DDIA) fee (DPC 48), –$52.00 for initial DDIA fee (DPC 49), –$105.00 for initial fee (DPC 50), –$45.00 for Reinstatement fee (DPC 51). c. See narrative portion of IRM for additional instructions. |
(8) | Tax Period | TAXPR | <ENTER> | Press enter to accept the default from the Block Header.
Note:If block has been established as a "Must Enter" batch the Tax Period will need to be entered even if the same as the Block Header. If the Tax Period is different than the Block Header, enter the new Tax Period in YYMM format (the Century "CC" will generate) unless the block has been set for "Must Enter" work. The Tax Period will be shown as follows: a. Forms 809, 3244 - in the "Tax Period" box. b. Form 4907 - to the right of "MFT" Code. c. IAUF-always current processing year with MM of "12" for BMF and "01" for IMF. d. See narrative portion of this IRM for additional instructions. |
(9) | Transaction Date | TRDATE | <ENTER> | Enter the 6 digit Transaction Date in MMDDYY format if different from the Transaction Date entered in the Block Header. The Transaction/Received date is shown as follows: a. "IRS" or "Internal Revenue" Received Date stamp, stamped on the face of the return. b. Stamped on the form or as a cash register date at the top of the form. c. Form 809 - in the "Date" box. d. Form 3244 - enter the "Transaction Date" . e. Form 4907 - enter the Transaction Date from the "Rec'd Date" box. If not present, enter the Received Date stamped or edited on the face of the document.. f. Form 1040X, must have a received date. If missing, pull the document and related remittance and route per local pullout procedures. g. See narrative portion of this IRM for additional instructions. |
(10) | Master File Tax Code | MFT | <ENTER> | Enter the 2 digit code if different from the MFT Code that was entered in the Block Header. a. The MFT Code may be edited or underlined in the upper right portion of the name and address area. b. Form 4907 - to the right of the First Name Line. c. Installment Agreement User Fee (IAUF)-MFT 13 for BMF or MFT 55 if IMF. |
(11) | Secondary Transaction Code | CODE2 | <ENTER> | Enter the 3 digit code. The Secondary Transaction Code will be stamped or edited before or after the Secondary Transaction
Amount. a. Form 809 - enter from the "Fees" box or as edited or underlined. b. Form 4907 - edited or underlined on "Dr" line. c. Form 3244 - to the right of the amount entered in the debit column under "Transaction Date" . Note:If a zero or the word "blank" is present always enter a 570. d. IAUF-always a 360. e. Form 1040X-always a 570. f. Form 4868 designated as approved extension always a 460. g. If the Secondary Transaction Code is not present, press <ENTER> only. |
(12) | Secondary Transaction Amount | AMT2 | <ENTER> | a. Enter the Secondary Transaction Amount shown with the Secondary Transaction Code. Enter DOLLARS AND CENTS. Omit the dollar sign, commas and decimal points. If the Secondary Transaction Code is "570" , press <ENTER> only. |
(13) | Tertiary Transaction Code | CODE3 | <ENTER> | Enter the 3 digit code. The Tertiary Transaction Code will be stamped or written before or after the Tertiary Transaction
Amount. Enter as shown: a. Form 809 - in the "Interest" box unless this code has already been entered as the Primary Transaction Code. Enter "680" if the amount is underlined. b. Form 4907 - on the "Dr" line. Enter "680" if the amount is underlined. c. Form 3244 - Enter the Tertiary Transaction Code if associated with an amount. d. If the Tertiary Transaction Code is not present, press <ENTER>. |
(14) | Tertiary Transaction Amount | AMT3 | <ENTER> | Enter the Tertiary Transaction Amount associated with the Tertiary Transaction Code. Enter DOLLARS AND CENTS. Omit the dollar sign, commas and decimal point. a. If the Tertiary Transaction Code is shown without an amount and is other than "680" or "690" , press <ENTER>. b. A zero amount (0) is valid, and should be entered with Tertiary Transaction Code "680" and "690" . In this case, the zero amount should be present on the source document. |
(15) | Responsibility Unit Code | RESP | <ENTER> | Enter the code as follows: a. Forms 809, 4907 - enter the digit "1" or "2" shown to the extreme right of the name and address block, in the lower right of the form, or in the "Closed By" box. b. Form 3244 - enter the digit "1" or "2" that appears in the "Remarks Section" . |
(16) | Designated Payment Code | DPC | <ENTER> | a. Enter the code in first document, Doc Serial No 00 to generate into the following documents until changed. If a new Designated Payment Code is entered, it will then will generate in the following documents until changed again. Codes can be 00 to 99. b. For IAUF enter DPC: –47 ($43.00) for reduced initial fee, –48 ($43.00) for reduced initial Direct Deposit Installment Agreement (DDIA) fee, –49 ($52.00) for initial DDIA fee, –50 ($105.00) for initial fee, –51 ($45.00) for reinstatement fee. c. Amended returns and documents use DPC 24. d. Private Collection Agency (PCA) notices-always DPC 54. |
(17) | Report/Plan Number | RPT# | <ENTER> | a. Forms 5500 series and 5330, MFT 74 and 76 only, must Enter edited program/plan number from the form. Valid values are 000-999. b. For all forms other than Forms 5500 series and 5330, press <ENTER>. Field will generate "000" . |
(18) | MICR Fields |
Note:The light on the MICR Reader must be green before placing the remittance for scanning. To scan the remittance the cursor must be in the first position of the MICR#AUX line. If the reader is unable to read the remittance MICR line, the MICR information must be key entered. |
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MICR#AUX | <ENTER> | a. MICR#AUX - up to 16 characters will be entered ONLY if the MICR reader is unable to read. b. Enter from the bottom of the check or money order. c. If AUX is illegible or missing, leave blank and press <ENTER>. |
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MICR#RTN | <ENTER> | d. MICR#RTN - up to 9 characters will be entered ONLY if the MICR reader is unable to read. e. Enter from the bottom of the check or money order. f. If the RTN number is illegible, see narrative portion of IRM. |
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MICR ACCT | <ENTER> | g. MICR ACCT - up to 16 characters will be entered ONLY if the MICR reader is unable to read. h. Enter from the bottom of the check or money order. i. If the ACCT is illegible, see narrative portion of IRM. |
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MICR TRAN | <ENTER> | j. MICR TRAN - up to 6 characters will be entered ONLY if the MICR reader is unable to read. k. Enter from the bottom of the check or money order. l. If the TRAN is missing or illegible , leave blank and press <ENTER>. |
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Note:After scanning the remittance, the system brings up the next serial number for the next document to be entered. See narrative portion for additional information on the MICR Reader. |
3.24.133 - 4 | SECTION 01 | |||
---|---|---|---|---|
Source Document or Record: Programs 15503 and 45503 | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | Section Number | SECT: | Section "01"
will be generated. The Section Number can be changed to one of the following: a. Enter "EB" to end a block. b. Enter "RB" to reject a block. c. Enter "ES" to end a split. d. Enter "RR" to enter remittances for a split or multiple. |
|
(2) | Serial Number | SER# | The Serial Number will always be generated. No entry is required. | |
(3) | E.I. or S.S. Number | TIN | Enter the 9 numeric digits as shown under caption "Your Social Security Number" , "ITIN" , "SSN/EIN Box" , "SS Account No." , "Identifying No." , or on the pre-printed form. See narrative portion for additional instructions. | |
(4) | Check Digit | CD | <ENTER> | If the TIN is unaltered on a pre-printed form, enter the Check Digit shown to the left or right of the TIN. a. If not present, press <ENTER>. b. See narrative portion of this IRM for additional instructions. c. For the error message INVALID CHECK DIGIT, see the narrative portion of this IRM. |
(5) | Name Control | NC | <ENTER> | If the Check Digits are not present, enter the Name Control. See the narrative portion of this IRM for additional instructions. |
(6) | Primary Transaction Amount | AMT1 | <ENTER> | Enter the numeric amount from the Remittance (check, money order, etc.). enter DOLLARS AND CENTS. Omit dollar sign, commas,
and decimal points. See narrative portion for additional instructions. |
(7) | Tax Period | TAXPR | <ENTER> | Press <ENTER> to accept the default from the Block Header. If the Tax Period is different than the Block Header, enter the new Tax Period in YYMM format (the Century "CC" will generate). a. The Tax Period may be located below the Entity portion of the source document. It may be edited or underlined. b. See narrative portion of this IRM for additional instructions. |
(8) | Transaction Date | TRDATE | <ENTER> | Enter the 6 digit Transaction Date in MMDDYY format if different from the Transaction Date entered in the Block Header. The
Transaction Date is shown as follows: a. "IRS" or "Internal Revenue" Received Date stamp, stamped on the face of the subsequent payment. b. Edited on the source document. c. See narrative portion of this IRM for additional instructions. |
(9) | Master File Tax Code | MFT | <ENTER> | Enter the 2 digit code if different from the MFT Code that was entered in the Block Header. The MFT Code may be edited or underlined in the upper right portion of the name and address area. |
(10) | MICR Fields |
Note:The light on the MICR Reader must be green before placing the remittance for scanning. To scan the remittance, the cursor must be in the first position of the MICR#AUX line. If the reader is unable to read the remittance MICR line, the MICR information must be key entered. |
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MICR#AUX | <ENTER> | a. MICR#AUX - up to 16 characters will be entered ONLY if the MICR reader is unable to read. b. Enter from the bottom of the check or money order. c. If AUX is illegible or missing, leave blank and press <ENTER>. |
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MICR#RTN | <ENTER> | d. MICR#RTN - up to 9 characters will be entered ONLY if the MICR reader is unable to read. e. Enter from the bottom of the check or money order. f. If the RTN is illegible, see narrative portion of IRM. |
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MICR ACCT | <ENTER> | g. MICR ACCT - up to 16 characters will be entered ONLY if the MICR reader is unable to read. h. Enter from the bottom of the check or money order. i. If the ACCT is illegible, see narrative portion of IRM. |
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MICR TRAN | <ENTER> | j. MICR TRAN - up to 6 characters will be entered ONLY if the MICR reader is unable to read. k. Enter from the bottom of the check or money order. l. If illegible or missing, leave blank and press <ENTER>. |
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Note:After scanning the remittance, the system brings up the next serial number for the next document to be entered. See narrative portion for additional information on the MICR Reader. |
3.24.133 - 5 | SECTION 01 | |||
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Source Document or Record: Program 44701 | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | Section Number | SECT: | Section "01"
will be generated. The Section Number can be changed to one of the following: a. Enter "EB" to end a block. b. Enter "RB" to reject a block. c. Enter "ES" to end a split. d. Enter "RR" to enter remittances for a split or multiple. |
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(2) | Serial Number | SER# | The Serial Number will always be generated. No entry is required. | |
(3) | E.I. or S.S. Number | TIN | Enter the 9 numeric digits. See narrative portion for additional instructions. |
|
(4) | Check Digit | CD | <ENTER> | If the TIN is unaltered on a pre-printed form, enter the Check Digit shown to the left of the TIN. a. If not present, press <ENTER>. b. See narrative portion of this IRM for additional instructions. |
(5) | Name Control | NC | <ENTER> | If the Check Digit is not present, enter the Name Control. See the narrative portion of this IRM for additional instructions. |
(6) | Primary Transaction Amount | AMT1 | <ENTER> | Enter the numeric amount from the Remittance (check, money order, etc.). Enter DOLLARS AND CENTS. Omit dollar sign, commas,
and decimal points. See narrative portion for additional instructions. |
(7) | Tax Period | TAXPR | <ENTER> | Press <ENTER> to accept the default from the Block Header. If the Tax Period is different than the Block Header, Enter the new Tax Period in YYMM format (the Century "CC" will generate). a. The Tax Period may be located below the Entity portion of the source document. It may be edited or underlined. b. See narrative portion of this IRM for additional instructions. |
(8) | Transaction Date | TRDATE | <ENTER> | Enter the 6 digit Transaction Date in MMDDYY format if different from the Transaction Date entered in the Block Header. The
Transaction Date is shown as follows: a. "IRS" or "Internal Revenue" Received Date stamp, stamped on the face of the subsequent payment. b. Edited on the source document. c. See narrative portion of this IRM for additional instructions. |
(9) | Master File Tax Code | MFT | <ENTER> | Enter the 2 digit code if different from the MFT Code that was entered in the Block Header. The MFT may be edited or underlined in the upper right portion of the name and address area. |
(10) | MICR Fields |
Note:The light on the MICR Reader must be green before placing the remittance for scanning. To scan the remittance, the cursor must be in the first position of the MICR#AUX line. If the reader is unable to read the remittance MICR line, the MICR information must be key entered. |
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MICR#AUX | <ENTER> | a. MICR#AUX - up to 16 characters will be entered ONLY if the MICR reader is unable to read. b. Enter from the bottom of the check or money order. c. If AUX is illegible or missing, leave blank and press <ENTER>. |
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MICR#RTN | <ENTER> | d. MICR#RTN - up to 9 characters will be entered ONLY if the MICR reader is unable to read. e. Enter from the bottom of the check or money order. f. If the RTN is illegible, see narrative portion of IRM. |
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MICR ACCT | <ENTER> | g. MICR ACCT - up to 16 characters will be entered ONLY if the MICR reader is unable to read. h. Enter from the bottom of the check or money order. i. If the ACCT is illegible, see narrative portion of IRM. |
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MICR TRAN | <ENTER> | j. MICR TRAN - up to 6 characters will be entered ONLY if the MICR reader is unable to read. k. Enter from the bottom of the check or money order. l. If illegible or missing, leave blank and press <ENTER>. |
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Note:After scanning the remittance, the system brings up the next serial number for the next document to be entered. See narrative portion for additional information on the MICR Reader. |
3.24.133 - 6 | SECTION 01 | |||
---|---|---|---|---|
Source Document or Record: Program 00001 Non-Masterfile (Currently Not Used for Processing) | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | Section Number | SECT: | Section "01"
will be generated. The Section Number can be changed to one of the following: a. Enter "EB" to end a block. b. Enter "RB" to reject a block. c. Enter "ES" to end a split. d. Enter "RR" to Enter remittances for a split or multiple. |
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(2) | Serial Number | SER# | The Serial Number will always be generated. No entry is required. | |
(3) | E.I. or S.S. Number | TIN | Enter the 9 numeric digits if present on the source document. a. If the document is computer generated reflecting Check Digit, the account number (ITIN, SSN/EIN) will appear to the right of the Check Digit. See narrative portion for additional instructions. |
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(4) | Check Digit | CD | <ENTER> | If the TIN is unaltered on a pre-printed form, enter the Check Digit as follows: a. Computer generated forms - 2 spaces to the left or right of the TIN. b. If not present, press <ENTER>. c. See narrative portion of this IRM for additional instructions. d. For the error message INVALID CHECK DIGIT, see the narrative portion of this IRM. |
(5) | Name Control | NC | <ENTER> | If the Check Digit is not present, enter the Name Control. a. See the narrative portion of this IRM for additional instructions. |
(6) | Primary Transaction Code | CODE1 | <<ENTER>> | Enter the 3 digit code, if different from the Primary Transaction Code that was entered in the Block Header. The Primary Transaction
Code will be stamped or edited before or after the Primary Transaction Amount. a. On computer generated forms the Primary Transaction Code will follow the return period and may be corrected by editing. b. If the Primary Transaction Code is not present with an amount, or if partially present, withdraw the source document and related remittance and route as per local pullout procedures. |
(7) | Primary Transaction Amount | AMT1 | <ENTER> | Enter the numeric amount from the Remittance (check, money order, etc.). <ENTER> DOLLARS AND CENTS. Omit dollar sign, commas,
and decimal points. See narrative portion for additional instructions. |
(8) | Tax Period | TAXPR | <ENTER> | Press <ENTER> to accept the default from the Block Header. If the Tax Period is different than the Block Header, enter the new Tax Period in YYMM format (the Century "CC" will generate). See narrative portion of this IRM for additional instructions. |
(9) | Transaction Date | TRDATE | <ENTER> | Enter the 6 digit Transaction Date in MMDDYY format if different from the Transaction Date entered in the Block Header. The
Transaction Date is shown as follows: a. "IRS" or "Internal Revenue" Received Date Stamp, stamped on the face of the source document. b. Edited on the source document. c. See narrative portion of this IRM for additional instructions. |
(10) | Master File Tax Code | MFT | <ENTER> | Enter the 2 digit code if different from the MFT Code that was entered in the Block Header. The MFT Code may be edited or underlined in the upper right portion of the name and address area. |
(11) | Secondary Transaction Code | CODE2 | <ENTER> | Enter the 3 digit code. The Secondary Transaction Code will be stamped or edited before or after the Secondary Transaction
Amount. a. If the Secondary Transaction Code is not present, press <ENTER> only. |
(12) | Secondary Transaction Amount | AMT2 | <ENTER> | Enter the Secondary Transaction Amount shown with the Secondary Transaction Code. Enter DOLLARS AND CENTS. Omit the dollar sign, commas and decimal points. a. If the Secondary Transaction Code is "570" , press <ENTER> only. |
(13) | Tertiary Transaction Code | CODE3 | <ENTER> | Enter the 3 digit code. The Tertiary Transaction Code will be stamped or written before or after the Tertiary Transaction
Amount. Enter as shown: a. If the Tertiary Transaction Code is not present, press <ENTER>. |
(14) | Tertiary Transaction Amount | AMT3 | <ENTER> | Enter the Tertiary Transaction Amount associated with the Tertiary Transaction Code. Enter DOLLARS AND CENTS. Omit the dollar sign, commas and decimal point. a. If the Tertiary Transaction Code is shown without an amount and is other than "680" or "690" , press <ENTER>. b. A zero amount (0) is valid, and should be entered with Tertiary Transaction Code "680" and "690" . In this case, the zero amount should be present on the source document. |
(15) | Designated Payment Code | DPC | <ENTER> | Enter the code in first document, Doc Serial No 00, to generate into the following documents until changed. If a new Designated
Payment Code is entered, it will then generate in the following documents until changed again. Codes can be 00 to 99. |
(16) | Report/Plan Number | RPT# | <ENTER> | a. Form 5330, MFT 76 only, must Enter edited program/plan number from the form. Valid values are 000-999. b. For all forms other than Form 5330, MFT 76, press <ENTER>. Field will generate "000" . |
(17) | MICR Fields |
Note:The light on the MICR Reader must be green before placing the remittance for scanning. To scan the remittance the cursor must be in the first position of the MICR#AUX line. If the reader is unable to read the remittance MICR line, the MICR information must be key entered. |
||
MICR#AUX | <ENTER> | a. MICR#AUX - up to 16 characters will be entered ONLY if the MICR reader is unable to read. b. Enter from the bottom of the check or money order. c. If AUX is illegible or missing, leave blank and press <ENTER>. |
||
MICR#RTN |
<ENTER> | d. MICR#RTN - up to 9 characters will be entered ONLY if the MICR reader is unable to read. e. Enter from the bottom of the check or money order. f. If the RTN is illegible, see narrative portion of IRM. |
||
MICR ACCT |
<ENTER> | g. MICR ACCT - up to 16 characters will be entered ONLY if the MICR reader is unable to read. h. Enter from the bottom of the check or money order. i. If the ACCT is illegible, see narrative portion of IRM. |
||
MICR TRAN | <ENTER> | j. MICR TRAN - up to 6 characters will be entered ONLY if the MICR reader is unable to read. k. Enter from the bottom of the check or money order. l. If illegible or missing, leave blank and press <ENTER>. |
||
Note:After scanning the remittance, the system brings up the next serial number for the next document to be entered. See narrative portion for additional information on the MICR Reader. |
3.24.133 - 7 | SECTION 01 | |||
---|---|---|---|---|
Source Document or Record: Programs 00002 and 00003 | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | Section Number | SECT: | Section "01"
will be generated. The Section Number can be changed to one of the following: a. Enter "EB" to end a block. b. Enter "RB" to reject a block. c. Enter "ES" to end a split. d. Enter "RR" to enter remittances for a split or multiple. |
|
(2) | Serial Number | SER# | The Serial Number will always be generated. No entry is required. | |
(3) | E.I. or S.S. Number | TIN | This is an optional entry field. The 9 numeric digits may be input or this field may be bypassed by pressing the <ENTER> key
without entering the E.I or S.S. number. See narrative portion for additional instructions. |
|
(4) | Check Digit | CD | <ENTER> | If the TIN is unaltered on a pre-printed form, enter the Check Digit as follows: a. Computer generated forms - 2 spaces to the left or right of the TIN. b. If not present, press <ENTER>. c. See narrative portion of this IRM for additional instructions. d. For the error message INVALID CHECK DIGIT, see the narrative portion of this IRM. |
(5) | Name Control | NC | <ENTER> | If the Check Digit is not present, enter the Name Control. a. For Programs 00002 and 00003 only, if not present, press <ENTER>. The Name Control is an optional field. b. See the narrative portion of this IRM for additional instructions. |
(6) | Primary Transaction Amount | AMT1 | <ENTER> | Enter the numeric amount from the Remittance (check, money order, etc.). Enter DOLLARS AND CENTS. Omit dollar sign, commas, and decimal points. See narrative portion for additional instructions. |
(7) | Tax Period | TAXPR | <ENTER> | Press <ENTER> to accept the default from the Block Header. The tax period will always be "0000."
See narrative portion of this IRM for additional instructions. |
(8) | Transaction Date | TRDATE | <ENTER> | Enter the 6 digit Transaction Date in MMDDYY format if different from the Transaction Date entered in the Block Header. The Transaction Date is shown as follows: a. "IRS" or "Internal Revenue" Received Date Stamp, stamped or edited on the face of the source document. b. See narrative portion of this IRM for additional instructions. |
(9) | State Location Code | LC | <ENTER> | Enter the 2 alpha digits representing the State Location. Refer to the standard state abbreviations in IRM 3.24.37. |
(10) | Deposit Account Number | DEPACCT# | <ENTER> | Enter the Deposit Account Number in the first document of the batch to generate into the following documents, until changed. If the Deposit Account Number changes, the new number will generate into the following documents, until changed again. |
(11) | MICR Fields |
Note:The light on the MICR Reader must be green before placing the remittance for scanning. If the reader is unable to read the Remittance MICR line, the MICR information must be key entered. |
||
MICR#AUX | <ENTER> | a. MICR#AUX - up to 16 characters will be entered ONLY if the MICR reader is unable to read. b. Enter from the bottom of the check or money order. c. If AUX is illegible or missing, leave blank and press <ENTER>. |
||
MICR#RTN | <ENTER> | d. MICR#RTN - up to 9 characters will be entered ONLY if the MICR reader is unable to read. e. Enter from the bottom of the check or money order. f. If the RTN is illegible, see narrative portion of IRM. |
||
MICR ACCT | <ENTER> | g. MICR ACCT - up to 16 characters will be entered ONLY if the MICR reader is unable to read. h. Enter from the bottom of the check or money order. i. If the ACCT is illegible, see narrative portion of IRM. |
||
MICR TRAN | <ENTER> | j. MICR TRAN - up to 6 characters will be entered ONLY if the MICR reader is unable to read. k. Enter from the bottom of the check or money order. l. If illegible or missing, leave blank and press <ENTER>. |
||
Note:After scanning the remittance, the system brings up the next serial number for the next document to be entered. See narrative portion for additional information on the MICR Reader. |
3.24.133 - 8 | SECTION 01 | |||
---|---|---|---|---|
Source Document or Record: Program 00004 Refund Repayments (Currently Not Used for Processing) | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | Section Number | SECT: | Section "01"
will be generated. The Section Number can be changed to one of the following: a. Enter "EB" to end a block. b. Enter "RB" to reject a block. c. Enter "ES" to end a split. d. Enter "RR" to Enter remittances for a split or multiple. |
|
(2) | Serial Number | SER# | The Serial Number will always be generated. No entry is required. | |
(3) | E.I. or S.S. Number | TIN | Enter the 9 numeric digits if present on the source document. a. If the document is computer generated reflecting a Check Digit, the account number (ITIN, SSN/EIN) will appear to the right or left of the Check Digit. See narrative portion for additional instructions. |
|
(4) | Check Digit | CD | <ENTER> | If the TIN is unaltered on a pre-printed form, enter the Check Digit as follows: a. Computer generated forms - 2 spaces to the left or right of the TIN in the uncaptioned area. b. If not present, press enter. c. See narrative portion of this IRM for additional instructions. d. For the error message INVALID CHECK DIGIT, see the narrative portion of this IRM. |
(5) | Name Control | NC | <ENTER> | If the Check Digit is not present, enter the Name Control. See the narrative portion of this IRM for additional instructions. |
(6) | Primary Transaction Amount | AMT1 | <ENTER> | Enter the numeric amount from the Remittance (check, money order, etc.). Enter DOLLARS AND CENTS. Omit dollar sign, commas,
and decimal points. See narrative portion for additional instructions. |
(7) | Tax Period | TAXPR | <ENTER> | Press <ENTER> to accept the default from the Block Header. If the Tax Period is different than the block header, enter the new Tax Period in YYMM format (the Century date "CC" will automatically generate upon release. See narrative portion of this IRM for additional instructions. |
(8) | Transaction Date | TRDATE | <ENTER> | Enter the 6 digit Transaction Date in MMDDYY format if different from the Transaction Date entered in the Block Header. The Transaction Date is shown as follows: a. "IRS" or "Internal Revenue" Received Date Stamp, stamped or edited on the face of the source document. b. See narrative portion of this IRM for additional instructions. |
(9) | Master File Tax Code | MFT | <ENTER> | Enter the 2 digit code if different from the MFT Code that was entered in the Block Header. The MFT Code may be edited or underlined in the upper right portion of the name and address area. |
(10) | Deposit Account Number | DEPACCT# | <ENTER> | Enter the Deposit Account Number in the first document of the batch to generate into the following documents, until changed. If the Deposit Account Number changes, the new number will generate into the following documents, until changed again. |
(11) | MICR Fields |
Note:The light on the MICR Reader must be green before placing the remittance for scanning. To scan the remittance the cursor must be in the first position of the MICR#AUX line. If the reader is unable to read the Remittance MICR line, the MICR information must be key entered. |
||
MICR#AUX | <ENTER> | a. MICR#AUX - up to 16 characters will be entered ONLY if the MICR reader is unable to read. b. Enter from the bottom of the check or money order. c. If AUX is illegible or missing, leave blank and press <ENTER>. |
||
MICR#RTN | <ENTER> | d. MICR#RTN - up to 9 characters will be entered ONLY if the MICR reader is unable to read. e. Enter from the bottom of the check or money order. f. If the RTN is illegible, see narrative portion of IRM. |
||
MICR ACCT | <ENTER> | g. MICR ACCT - up to 16 characters will be entered ONLY if the MICR reader is unable to read. h. Enter from the bottom of the check or money order. i. If the ACCT is illegible, see narrative portion of IRM. |
||
MICR TRAN | <ENTER> | j. MICR TRAN - up to 6 characters will be entered ONLY if the MICR reader is unable to read. k. Enter from the bottom of the check or money order. l. If illegible or missing, leave blank and press <ENTER>. |
||
Note:After scanning the remittance, the system brings up the next serial number for the next document to be entered. See narrative portion for additional information on the MICR Reader. |
3.24.133 - 10 | SECTION 01 | |||
---|---|---|---|---|
Source Document or Record: Program 00000 Splits/Multiples | ||||
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
(1) | Block DLN | DLN | Enter the 6 digit numeric RPSID number from the "Document Locator Number" box of Form 1332-BBTS. | |
(2) | Split/Multiples Indicator | S/M CODE | Enter an "S" if split remittances or enter an "M" if multiple remittances/source documents. |
Step | Action |
1 | Enter the M for a Multiples block. Result: The Enter Program Number box appears. |
2 | Enter the 5-digit program number following the forward slash for the block Header provided. Result: The Block Header screen appears. |
3 | Enter the Block Header. Result: SECT:01 for transaction 00 appears. |
4 | Enter the document. Use the green rockered payment amount from the source document for the AMT1 field. Do not enter this amount
from any remittance. Result: SECT:RR appears for the remittance. |
5 | Enter the remittance amount from the first associated remittance. |
6 | Press <ENTER>. Result: The cursor moves to the MICR#AUX prompt. |
7 | Run the remittance through the MICR reader. Result: SECT:RR will continue to appear so that you can enter all of the remittances for the transaction. |
8 | Enter and scan each of the remaining remittances for the transaction. |
9 | Press <F1>. |
10 | Is there another source document in this block? -If yes, type 01. Result: The Enter Program Number box appears. -If no, type EB to end the block. Result: You are returned to the EOP applications screen. Note:Refer to Exhibit 3.24.133-12 if you receive an "RP ZERO BALANCE FAILED error message" |
11 | Enter the program number. Is the program number different from the previous one? -If yes enter the header information using the appropriate data from the document. -Tax Period. -Transaction Code. -Transaction Date. -MFT. Note:Result: The ABC and DLN generate from the original block header. Result: SECT:01 for the next document appears. -If no, or once the new header information is completed repeat Steps 4 through 10. |
Step | Action |
1 | Enter S for a Splits block. Result: The Enter Program Number box appears. |
2 | Enter the 5-digit program number following the forward slash for the Block Header provided. The Block Header data screen appears. |
3 | Enter the Block Header. Result: SECT:01 for transaction 00 appears. |
4 | Enter the first document for this transaction. Result: SECT:01 appears. |
5 | Is the program number of the next document different from the previous one? -If yes, 1. Press <F1>, 2. Type ES (End Split). Result: The Enter Program Number box appears. -If no, 1. Enter the next document. 2. Go to Step 9. Result: SECT:01 for the next document appears. |
6 | Enter the 5-digit program number, determined from the type of source document. Result: The Block Header data screen appears with the ABC and DLN generated from the original Block Header. |
7 | Enter the Block Header information using the new document to determine the Tax Period, Transaction Code, Transaction Date
and MFT. Result: SECT:01 for the next transaction appears. |
8 | Enter the document information. Result: SECT:01 for the next transaction appears. |
9 | Is input required for another document in the transaction? -If yes, go back to Step 5. -If no, 1. Press <F1>. 2. Type RR. Result: SECT:RR for the first remittance appears. |
10 | Enter the amount from the first remittance in the AMT1 field. |
11 | Press <ENTER>. Results: The cursor moves to the MICR#AUX prompt. |
12 | Process the remittance. Results: SECT:RR for the next remittance appears. |
13 | Is there another remittance in the transaction? -If yes, go back to Step 10. -If no, press <F1>. Result: The cursor appears in the SECT:RR field. |
14 | Is there another transaction in this block? -if yes, 1. Type 01. Go back to Step 6. Result: The Split is completed and the Enter Program Number box appears. -If no, type EB. Note:Refer to Exhibit 3.24.133–12 if you receive an "RP ZERO BALANCE FAILED" error message. |
When EB is entered for a Multiples or Splits block, the system compares the document and check totals for each transaction and will not allow you to end the block until these are in balance. If these totals do not match, an "RP ZERO BALANCE FAILED" message appears. If this occurs use the following table for correction procedures.
Step | Action |
1 | Press <F9> to clear the error message. Result: The SECT:01 screen for the first out of balance transaction appears. |
2 | Look at each transaction and remittance screen to determine which AMT1 field is in error.Note:Use the function keys to move between the screens. |
3 | Edit the document or remittance that is in error. |
4 | Press <F4> to return to the Append Mode. |
5 | Press <F1>. |
6 | Type EB to end the block. |
In order to insert a document or remittance, there must be one already entered for that transaction, otherwise all of the subsequent documents and remittances much be deleted first.
Form Number | MFT | Tran Code |
Tax Period Ending | Prog Code | Type |
---|---|---|---|---|---|
11C | 63 | 610 | 01–12 | 15510 | BMF |
11C | 96 | 610 | 0000 | 00001 | NMF |
668A(C) | Various | 670/570, 640, 690, 694 | 01–12 | 45500 15500 |
IMF BMF |
668W(C) | Various | 670/570,640,690, 694 | 01–12 | 45500 15500 |
IMF BMF |
706 | 52 | 610 | 0000 | 15510 | BMF |
706(Sch S) | 52 | 670/570 | 0000 | 15500 | BMF |
706(Sch R) | 53 | 670/570 | 0000 | 00001 | NMF |
706A | 53 | 610 | 0000 | 00001 | NMF |
706B | 52 | 610 | 0000 | 15510 | BMF |
706GS(D) | 78 | 610 | 12 | 15510 | BMF |
706GS(T) | 77 | 610 | 12 | 15510 | BMF |
706NA | 52 | 610 | 0000 | 15510 | BMF |
706NA | 53 | 610 | 0000 | 00001 | NMF |
706QDT | 53 | 610 | 12 | 00001 | NMF |
709 | 51 | 610 | 12 | 15510 | BMF |
709 | 54 | 610 | 12 | 00001 | NMF |
709A | 51 | 610 | 12 | 00001 | BMF |
720 | 03 | 610 | 03/06/09/12 | 15510 | BMF |
720 | 45 | 610 | 03/06/09/12 | 00001 | NMF |
720 | 03 | 670 | 03/06/09/12 | 15503 | BMF |
720M | 45 or 03 | 670 | 03/06/09/12 | 00001 | NMF |
730 | 64 | 610 | 01–12 | 15510 | BMF |
730 | 64 | 670 | 01–12 | 15503 | BMF |
730 | 97 | 610 | 01–12 | 00001 | NMF |
809 | Various | 670 | 01–12 | 45503 15503 |
IMF BMF |
809 | Various | 670/570, 640, 690, 694 | 01–12 | 45500 15500 |
IMF BMF |
809 | Various | 670/570, 640, 690, 694 | 01–12 | 00001 | NMF |
870P | 30 | 640 | 01–12 | 45500 | IMF |
870P(AD) | 30 | 640 | 01–12 | 45500 | IMF |
926 | 81 | 610 | 12 | 00001 | NMF |
940 | 10 | 610 | 12 | 15510 | BMF |
940 | 80 | 610 | 12 | 00001 | NMF |
940EZ | 10 | 610 | 12 | 15510 | BMF |
940PR | 10 | 610 | 12 | 15510 | BMF |
940V | 10 | 610 | 12 | 15510 | BMF |
940VEZ | 10 | 610 | 12 | 15510 | BMF |
941 | 01 | 610 | 03/06/09/12 | 15510 | BMF |
941C | 01, 04 or 11 | 610 | 03/06/09/12 | 15510 | BMF |
941M | 01 | 670 Only | 03/06/09/12 | 15510 | BMF |
941PR | 01 | 610 | 03/06/09/12 | 15510 | BMF |
941SS | 01 | 610 | 03/06/09/12 | 15510 | BMF |
941V | 01 | 610 | 03/06/09/12 | 15510 | BMF |
943 | 11 | 610 | 12 | 15510 | BMF |
943A | 11 | 670/570 | 12 | 15500 | BMF |
943PR | 11 | 610 | 12 | 15510 | BMF |
943V | 11 | 610 | 12 | 15510 | BMF |
944 | 14 | 610 | 12 | 15510 | BMF |
945 | 16 | 610 | 12 | 15510 | BMF |
945 | 16 | 670 | 12 | 15503 | BMF |
945V | 16 | 610 | 12 | 15510 | BMF |
990 | 67 | 610 | 01–12 | 15510 | BMF |
990 | 67 | 670/570 | 01–12 | 15500 00001 |
BMF NMF |
990BL | 56 | 610 | 01–12 | 00001 | NMF |
990BL | 56 | 670/570 | 01–12 | 00001 | NMF |
990C | 33 | 610 | 01–12 | 15510 00001 |
BMF NMF |
990EZ | 67 | 610 | 01–12 | 15510 | BMF |
990EZ | 67 | 670/570 | 01–12 | 15500 00001 |
BMF NMF |
990EZ | 67 | 670/570 | 01–12 | 15510 | BMF |
990PF | 44 | 610 | 01–12 | 15510 | BMF |
990PF | 44 | 670/570 | 01–12 | 15503 00001 |
BMF NMF |
990T | 34 | 610 | 01–12 | 15510 | BMF |
990T | 34 | 670/570 | 01–12 | 15500 00001 |
BMF NMF |
1040 Returns | 30 | 610 | 01–12 | 45510 | IMF |
1040 Notices | 30 | 670 | 01–12 | 45503 | IMF |
1040 Notices | 30 | 670/570, 640, 690, 694 | 01–12 | 45500 | IMF |
1040 Returns | 20 | 610 | 01–12 | 00001 | NMF |
1040 Notices | 20 | 670 | 01–12 | 00001 | NMF |
1040 Notices | 20 | 670/570, 640, 690, 694 | 01–12 | 00001 | NMF |
1040 Innocent Spouse | 31 | 610 | 01–12 | 45510 | IMF |
1040 Innocent Spouse Notices | 31 | 670 | 01–12 | 45503 | IMF |
1040 Innocent Spouse Notices | 31 | 670/570, 640, 690, 694 | 01–12 | 45500 | IMF |
1040ES | 30 | 430 | 12 | 44201 | IMF |
1040 Voucher | 30 | 610 | 01–12 | 45510 | IMF |
1040VTEL | 30 | 670 Only | 01–12 | 45503 | IMF |
1040X | 30 | 670/570 | 01–12 | 45500 | IMF |
1040XV | 30 | 670/570 | 01–12 | 45500 | IMF |
1041 | 05 | 610 | 01–12 | 15510 | BMF |
1041 | 05 | 670 | 01–12 | 15503 | BMF |
1041 | 21 | 610 | 01–12 | 00001 | NMF |
1041A | 36 | 610 | 01–12 | 15510 00001 |
BMF NMF |
1041ES | 05 | 660 | 01–12 | 11921 | BMF |
1041T | 05 | 610 | 01–13 | 15510 | BMF |
1042 | 12 | 610 | 12 | 15510 00001 |
BMF NMF |
1042S | 12 | 670 | 12 | 00001 | NMF |
1065 | 06 | 610 | 01–12 | 15510 | BMF |
1066 | 07 | 670 | 12 | 15503 00001 |
BMF NMF |
1096 | 13 | 640 | 12 | 15503 | BMF |
1096 | 55 | 640 | 12 | 45503 | IMF |
1098 | Route to Paymt Per- fection |
||||
1099 | Route to Paymt Per- fection |
||||
1120 Returns | 02 | 610 | 01–12 | 15510 | BMF |
1120 Notices | 02 | 670 Only | 01–12 | 15503 | BMF |
1120 Notices | 02 | 670/570, 640, 690, 694 | 01–12 | 15500 | BMF |
1120 Returns | 32 | 610 | 01–12 | 00001 | NMF |
1120 Notices | 32 | 670 | 01–12 | 00001 | NMF |
1120 Notices | 32 | 670/570, 640, 690, 694 | 01–12 | 00001 | NMF |
1120-IC-DISC | 23 | 610 | 01–12 | 00001 | NMF |
1120X | 02 | 670/570 | 01–12 | 15500 | BMF |
1128 | Route to Paymt Per- fection |
||||
1902 | 30 | 640 | 01–12 | 45503 | IMF |
1902B | 30 | 640 | 01–12 | 45503 | IMF |
2031 | 30 | 670/570 | 01–12 | 45500 | IMF |
2158 with Form 5330 | 01–12 | 00001 | EPMF Cr Trans Vou- chers |
||
2210 | 30 | 670 | 01–12 | 45503 | IMF |
2210 | 05 | 670 | 01–12 | 15503 | BMF |
2220 | 02 | 670 | 01–12 | 15503 | BMF |
2290 | 60 | 610 | 01–12 | 15510 | BMF |
2290 | 60 | 670 | 01–12 | 15503 | BMF |
2290 | 93 | 610 | 01–12 | 00001 | NMF |
2290V | 60 | 610 | 01–12 | 15510 | BMF |
2350 | 30 | 670 | 01–12 | 45503 | IMF |
2350 | 51 | 670 | 12 | 15503 | BMF |
2438 | 38 | 610 | 12 | 00001 | NMF |
2555 | 30 | 610 | 01–12 | 45510 | IMF |
2688 | 30 | 670 | 01–12 | 45503 | IMF |
2688 | 51 | 670 | 12 | 15503 | BMF |
2758 | 08 | 670 | 01–12 | 15503 | BMF |
2758 | 34 | 670 | 01–12 | 15503 | BMF |
2758 | 12 | 670 | 01–12 | 15503 | BMF |
2758 | 08, 33, 36, 37, 40, 50, 67, 77, 78 | 670 | 01–12 | 15503 | BMF |
2758 | 36, 56, 57 | 670 | 01–12 | 00001 | NMF |
2758 | 89, 14 | 670 | 01–12 | 00001 | NMF |
3244 | Various | 670/570, 640, 690, 694 | 01–12 | 45500 15500 |
IMF BMF |
3244 | Various | 640 | 01–12 | 45503 15503 |
IMF BMF |
3244A | Various | 640 | 01–12 | 45500 15500 |
IMF BMF |
3244A | Various | 640 | 01–12 | 00001 | NMF |
3244A | 17, 20, 21 | 640 | 01–12 | 00001 | NMF |
3244A | 30, 05, 15, 55 | 640 | 01–12 | 45503 15503 |
IMF BMF |
3465 | Route to Adj. Br. | ||||
3552 | Various | 670/570 | 01–12 | 45500 15500 |
IMF, IRAF, BMF |
4219 | 01 | 610 | 03/06/09/12 | 15510 | BMF |
4219 | 01 | 670 | 03/06/09/12 | 15503 | BMF |
4666 | 01, 10 | 640 | 03/06/09/12 | 15503 | BMF |
4667 | 10 | 640 | 12 | 15503 | BMF |
4668 | 01, 04, 11 | 640 | 03/06/09/12 | 15503 | BMF |
4720 | 50 | 610 | 01–12 | 15510 | BMF |
4720 | 50 | 670 | 01–12 | 15503 | BMF |
4720A | 66 | 610 | 01–12 | 00001 | NMF |
4728 | Route to Paymt Per- fection |
||||
4768 | 52 | 670 | 0000 | 15503 | BMF |
4768 | 53 | 670 | 0000 | 00001 | NMF |
4868 (Timely) | 30 | 670 | 01–12 | 44701 | IMF |
4868 (Delinquent) | 30 | 670 | 01–12 | 45503 | IMF |
4868 (Timely) | 51 | 670/460 | 01–12 | 15500 | BMF |
4868 (Delinquent) | 51 | 670 | 01–12 | 15503 | BMF |
4868V | 30 | 670 | 01–12 | 44701 | IMF |
4907 | Various | 670 | 01–12 | 45503 15503 |
IMF BMF |
5000.24 | Route to AT&F | ||||
5227 | 37 | 610 | 01–12 | 00001 | NMF |
5227 | 37 | 670/570 | 01–12 | 00001 | NMF |
5329 | 29 | 670 | 01–12 | 45503 | IMF |
5330 1984 and prior |
76 | 610 | 01–12 | 00001 | NMF |
5330 1985 and subsequent-received with EIN (If SSN-process manually) |
76 | 610 | 01–12 | 15500 | EO/ BMF |
5498 | 74 | 670 | 01–12 | 45500 | EP/IMF |
5500 Series | 74 | 670 | 01–12 | 45500 | EP/IMF |
5500EZ | 74 | 670 | 01–12 | 45500 | EP/IMF |
5558 | Route to Paymt Perfection | ||||
5564 | Various | 640 | 01–12 | 45503 15503 |
IMF BMF |
5601 | Various | 640 | 01–12 | 45503 15503 |
IMF BMF |
5630.5 | Route to AT&F | ||||
5811 | 70 | 610 | 01–12 | 00001 | NMF |
6069 | 57 | 610 | 12 | 00001 | NMF |
6069 | 57 | 670 | 12 | 00001 | NMF |
5248 | 03 | 670 | 12 | 15503 | BMF |
7004 | Various | 670 | 01–12 | 15500 | BMF |
IRC7803(c) | 20 | 670/570 | 01–12 | 00001 | NMF |
8038/ 8038T |
46 | 610 or 670 | 01–12 | Process Manually | |
8082 | 30 | 670/570 | 01–12 | 45500 | IMF |
8109/ 8109B |
01, 02, 03, 09, 10, 11, 12, 14, 16, 17, 33, 34, 44 | 670 | 01–12 | 15503 | BMF |
8125 | 13 | 670 | 01–12 | 15503 | BMF |
8125 | 13 | 670, 670/570, 640, 690, 694 | 01–12 | 15500 | BMF |
8125 | 55 | 670 | 01–12 | 45503 | IMF |
8125 | 55 | 670/570, 640, 690, 694 | 01–12 | 45500 | IMF |
8126 | 13 | 670 | 01–12 | 15503 | BMF |
8126 | 13 | 670/570, 640, 690, 694 | 01–12 | 15500 | BMF |
8126 | 55 | 670 | 01–12 | 45503 | IMF |
8126 | 55 | 670/570, 640, 690, 694 | 01–12 | 45500 | IMF |
8288 2004 and Prior |
17 | 610 | 01–12 | 00001 | BMF |
8288 2005 and Subsequent-received with EIN (W/SSN-process manually) |
17 | 610 | 01–12 | 15510 | BMF |
8379 | 30 | 670/570 | 01–12 | 45500 | IMF |
8404 | 23 | 610 | 01–12 | 00001 | NMF |
8453 | 30 | 670 | 01–12 | 45503 | IMF |
8488 | 13 | 670 | 01–12 | 15503 | BMF |
8488 | 55 | 670 | 01–12 | 45503 | IMF |
8489 | 13 | 670 | 01–12 | 15503 | BMF |
8489 | 55 | 670 | 01–12 | 45503 | IMF |
8519 | Various | 670/570, 640, 690, 694 | 01–12 | 45500 15500 |
IMF BMF |
8612 | 89 | 610 | 01–12 | 00001 | NMF |
8615 | 30 | 670/570 | 01–12 | 45500 | IMF |
8697 | 69 | 610 | 01–12 | 00001 | NMF |
8716 | Route to Paymt Per- fection |
||||
8725 | 27 | 670 | 01–12 | 00001 | NMF |
8736 | 05, 06 | 670 | 01–12 | 15500 | BMF |
8736 | 07 | 670 | 01–12 | 15500 | BMF |
8752 | 15 | 610 | 01–12 | 15500 | BMF |
8752 | 15 | 670 | 01–12 | 15500 | BMF |
8800 | 05, 06 | 670 | 01–12 | 15503 | BMF |
8800 | 07 | 670 | 01–12 | 15503 | BMF |
8804 2003 and Prior |
08 | 610 | 01–12 | 00001 | NMF |
8804 TY 2004 and Subsequent |
08 | 670 | 01–12 | 15503 | BMF |
8805 2003 and Prior |
08 | 610 | 01–12 | 15503 | BMF |
8805 TY 2004 and Subsequent |
08 | 670 | 01–12 | 00001 | NMF |
8813 2003 and Prior |
08 | 670 | 01–12 | 00001 | NMF |
8813 TY 2004 and Subsequent |
08 | 670 | 01–12 | 15503 | BMF |
8820 | 13 | 640 | 01–12 | 15503 | BMF |
8831 | Various | 670 | 01–12 | 15500 | BMF |
8831 | 89 | 610 | 01–12 | 00001 | NMF |
8872 | 49 | 610 | 01–12 | 15510 | BMF |
8879 | 30 | 670 | 01–12 | 15503 | IMF |
8879C | 02 | 670 | 01–12 | 15503 | BMF |
8879S | 02 | 670 | 01–12 | 15503 | BMF |
8879F | 05 | 670 | 01–12 | 15503 | BMF |
8892 | 51 | 670 | 01–12 | 15500 | BMF |
9465 | Various | 670 or 640 |
01–12 | 45503 15503 |
IMF BMF |
CT-1 | 09 | 610 | 12 | 15510 | BMF |
CT-2 | 72 | 610 | 12 | 00001 | NMF |
CP45 | 30 | 430 | 12 | 44201 | IMF |
CP45 | 30 | 670 | 01–12 | 45503 | IMF |
CP215 | 13 | 640 | 01–12 | 15503 | BMF |
CP215 | 55 | 640 | 01–12 | 45500 | IMF |
CP251 | 01 | 640 | 01–12 | 15500 | BMF |
CP251 | 17 | 640 | 01–12 | 00001 | NMF |
CP252 | 01 | 670 | 01–12 | 15500 | BMF |
CP252 2005 and subsequent |
17 | 670/570 | 01–12 | 15500 | BMF |
CP252 TY 2004 and prior |
17 | 670/570 | 01–12 | 00001 | NMF |
CP253 | 13 | 640 | 01–12 | 15503 | BMF |
CP515–518 | Various | 670–570 | 01–12 | 45500 15500 |
IMF BMF |
CP543 | 16 | 670/570 | 01–12 | 15500 | BMF |
CP972CG | 13 | 640 | 01–12 | 15500 | BMF |
CP972CG | 55 | 640 | 01–12 | 45500 | IMF |
CP2000 | 30 | 640 | 01–12 | 45500 | IMF |
CP2100 | 13 | 640 | 01–12 | 15500 | BMF |
CP2100 | 55 | 640 | 01–12 | 45500 | IMF |
CP2102 | 13 | 640 | 01–12 | 15500 | BMF |
CP2102 | 55 | 640 | 01–12 | 45500 | IMF |
CP2501 | 30 | 640 | 01–12 | 45500 | IMF |
EUR CP2000 | 30 | 640 | 01–12 | 45500 | IMF |
Sch. H | 30, 05 | 670/570 | 12 | 45500 15500 |
IMF BMF |
Form | Due Date | Date Becomes Regular | Date Stamp | Date Becomes Special/Prior |
---|---|---|---|---|
11C | August 30 | N/A | Always | N/A |
706 | 15 Months after D.O.D. | N/A | Always | N/A |
709 | April 15 | N/A | Always | N/A |
720-1st qt., 2nd qt., 3rd qt, 4th qt | April 31, July 31, October 31, January 31 | April 1, July 1, October 1, January 1 | May 8, August 8, November 8, February 8 | July 1, October 1, January 1, April 1 |
730 (Monthly) | Last day of the following months | N/A | February 8 | N/A |
940 (Family) | January 31 | N/A | February 8 | N/A |
941-1st qt, 2nd qt, 3rd qt, 4th qt | April 30, July 31, October 31, January 31 | April 1, July 1, October 1, January 1 | May 8, August 8, November 8, February 8 | July 1, October 1, January 1, April 1 |
943 | January 31 | N/A | February 8 | N/A |
944 | January 31 | N/A | February 8 | N/A |
945 | January 31 | N/A | February 8 | N/A |
990 | The 15th day of the 5th month after the tax period ending date. | N/A | Always | N/A |
990BL | The 15th day of the 5th month after the tax period ending date. | N/A | Always | N/A |
990EZ | The 15th day of the 5th month after the tax period ending date. | N/A | Always | N/A |
990PF | The 15th day of the 5th month after the tax period ending date. | N/A | Always | N/A |
990T (Trust) (401(a), 408(a), 408(e), 220(d), 220(e), 530(a), 529(a), or other Trust |
The 15th day of the 4th month after the tax period ending date. | N/A | Always | N/A |
990T (Trust and Corp) | The 15th day of the 5th month after the tax period ending date. | N/A | Always | N/A |
1040 Prior | N/A | N/A | Always | N/A |
1040 Family | April 15 | N/A | April 23 | January 1 |
1040ES-1st qt, 2nd qt, 3rd qt, 4th qt | April 15, June 15, September 15, January 15 | N/A all qt | N/A | N/A |
1041 | April 15 | N/A | Always | N/A |
1041ES-1st qt, 2nd qt, 3rd qt, 4th qt | April 15, June 15, September 15, January 15 | N/A all qt | N/A | N/A |
1041T | April 15 | N/A | Always | N/A |
1120 (Family) | March 15 | N/A | Always | N/A |
2290 | Monthly/Aug 30 | N/A | Always | N/A |
5330 | Varies depending on type of excise tax | N/A | Always | N/A |
8752 | April 15 | N/A | Always | N/A |
Extensions | ||||
2350 | April 15 | N/A | Always | N/A |
2688 | August 15 | N/A | Always | N/A |
2758 | April 15 | N/A | Always | N/A |
4768 | 15 Months After D.O.D. | N/A | Always | N/A |
4868 | April 15 | N/A | April 23 | N/A |
5558 | July 31, if 5500 or various if 5330, depending on type of excise tax | N/A | Always | N/A |
7004 | March 15 (1120 family) April 15 (1041 & 1065) |
N/A | Always | N/A |
8736 | April 15 | N/A | Always | N/A |
8800 | April 15 | N/A | Always | N/A |
8868 | The 15th day of the 5th month after the tax period ending date. | N/A | Always | N/A |
8892 | April 15 | N/A | Always | N/A |