PUBLICATIONS--Typewriter ribbons, carbon paper, pencils, and inks for use in typing and reviewing manuscripts UNITED STATES DEPARTMENT OF THE INTERIOR GEOLOGICAL SURVEY Water Resources Division Washington 25, D.C. In reply refer to: February 5, 1959 Code 4053 0001 GROUND WATER BRANCH MEMORANDUM NO. 59.34 To: District Chiefs and Staff Officials, Ground Water Branch From: Chief, Ground Water Branch Subject: PUBLICATIONS--Typewriter ribbons, carbon paper, pencils, and inks for use in typing and reviewing manuscripts Several types and brands of relatively inexpensive office-type copying machines are available to make single or multiple copies of most typed, written, or drafted material rapidly and cheaply. Machines that do not require the use of fluid chemicals are being used by an increasing number of our offices, as they eliminate daily or periodic cleaning, changing of fluids, and the accompanying inconveniences. However, the full advantages of these machines cannot be realized unless copy is printed or written with the proper inks, ribbons, or pencils. The purpose of this memorandum is to call this to your attention and to set up a procedure whereby the handling of reports in the Washington and field offices can be facilitated. The Branch Reports Section in the past has followed the practice of having a clerk transfer corrections from the marked-up original of an approved report to a carbon copy, which was retained as the file copy. It is now planned to make a copy of the marked-up original by using a heat-transfer copying machine. This procedure will save much time and eliminate the errors inherent in hand copying. Impressions made by most black and by some colored typewriter ribbons reproduce well by the heat-transfer method. Cloth ribbons should be renewed sufficiently often, however, to assure good reproduction quality. All black carbon-paper typewriter ribbons have satisfactory reproduction qualities. Most black lead reproduces well by the heat-transfer process; many colored leads, however, do not reproduce well. The use of leads harder than about 3-H should be avoided by reviewers because writing done by the harder leads is more difficult to read. Some shades of silver and gray reproduce well but are not recommended for use on manuscripts because writing done in those shades also is difficult to read. The use of different colored lead pencils by different manuscript reviewers has been encouraged for identification purposes. As the elimination of hand copying to prepare open-file copies of manuscripts saves much time and avoids accompanying inherent errors, the use of colored pencils is now discouraged unless it is certain that the colored lead will reproduce satisfactorily. All reproduced copy is in black or a shade of gray. Therefore, to provide the desired identification, whether black or colored lead or ink is used, now request that each reviewer's markings be initialed or be identified by an appropriate symbol, such as a small circle; a division sign; a plus sign; a small x; a small triangle; or any of an endless variety of identification symbols that do not duplicate standard editorial markings. Care must be exercised also to write firmly and legibly. Reviewers are requested also to sign and initial (or show their identification symbol) the manuscript title page as well as the manuscript routing sheet; each serves a different purpose. Pencil and ink manufacturers are becoming increasingly aware of the demand for leads and inks that can be reproduced satisfactorily by the heat-transfer method, and many are rapidly redesigning products to meet that demand. When ordering future supplies for normal use, the procurement of pencils, inks, and similar items that will reproduce well on heat-transfer copying machines should be considered, as the machines are most convenient for copy work for many purposes. Such supplies ordered from the General Services Administration should specify that their imprint will reproduce satisfactorily by the heat-transfer method. To be sure that the typewriter ribbons, carbon paper, pencils, and inks you use on manuscripts will make good reproducible copy, especially if colors are used, we suggest you seek the advice of your local distributor of a heat-transfer, nonfluid reproduction machine (such as THERMO-FAX). Data concerning the reproduction rating of many brands of pencils, inks, typewriter ribbons, and similar items are contained in a booklet entitled "A new Concept in Communication," prepared by the Duplicating Products Division, Minnesota Mining and Manufacturing , 900 Bush Avenue, St. Paul 6, Minn. The items mentioned in the lowing paragraphs have been abstracted, in part, from that booklet. To avoid in the copy too great a contrast between the typed material and written notes, the reproduction rating of the ink or lead used (see the following tabulations) should be 5 or greater. The higher the rating, the better the reproduction quality. Unfortunately, many red leads are unsatisfactory for our purposes; some colored lead pencils that have satisfactory reproduction ratings are as follows: Trade name Color Rating Supplier and description Blue 5 American Lead Pencil Co. Venus No. 1532 (and "Unique" No. 1206*) Light blue * do. Venus No. 1216 Brown 6 do. Venus "Unique" No 1212 Dark brown 8 do. Paradise Chestnut Brown No. 114 Green 6 do. Venus No. 1532 (and "Unique" No. 1208*) Light green * do. Venus "Unique" No. 1218 Navy blue 5 do. Paradise No. 114 Tuscan red 5 Joseph Dixon Crucible Co. Thinex No. 426 Dark brown 7 Eagle Pencil Co. Verithin No. 756 Sienna brown 6 do. Verithin No. 746 Tuscan red * do. Verithin No. 746 1/2 Gold 5 do. Verithin No. 754 Bottle green 7 Eberhard Eaber Co. Colorama No. 8088 Sepia 7 do. Colorama No. 8093 Red 5 J. S. Staedtler, Inc. Mars Resisto No. 70 (25 Dicarolis Court, Hackensack, N. J.) Blue 5 do. Mars Resisto No. 71 Purple 5 do. Mars Resisto No 74 * Not rated but, by trial, proves satisfactory. Practically all the black liquid graphite pens or pencils reproduce satisfactorily. Some satisfactory fountain-pen inks are as follows: Trade name Color Rating Supplier and description Black 9 Carter Ink Company Black India Drawing Ink No. 356 Black 9 John Henschel Co., Inc. Pelikan Fount India Ink (105 E. 29th St., (may be used in N. Y. 16) fountain pens) Black 8 Higgins Ink Co. Higgins Eternal Black Black 7 do. Higgins Ink diluted half and half with distilled water Blue green 6 1/2 Phillips Process Co. Actinic (192 Mill St., Rochester 14, N. Y.) Black * W. A. Sheaffer Pen Co. "Skrip." Permanent, Jet Black (made since March 1958; marked "Will reproduce") * Rating not given, but made especially for the purpose. Also available for fountain pends using renewable ink cartridges. Note: Drawing inks should not be used in ordinary fountain pens, but may be used in the Koh-I-Noor "Rapidograph No. 2" (Koh-I-Noor Pencil Co., Inc., Bloomsburg, N.J.) or in the Universal Stylograph (Universal Fountain Pen & Pencil Co., Borrklyn, N.Y.) A recent folder, "Ball Point Pens for Use with THERMO-FAX Copying Products," available from Minnesota Mining and Manufacturing Co., lists many new ball-point pens that have satisfactory reproduction ratings--in red, blue, and green, as well as black. A few satisfactory ball-point pens are as follows: Trade name Color Rating Supplier and description Black, blue 6-5 Louis Melind Co. Justrite "Slink" (Chicago 13, IIl.) Red, purple 5-5 1/2 Phillips Process Co. Clear Print Actinic (Rochester 14, N. Y.) Black 6 Sanford Ink Co. Quick-Dry No, 584 (Bellwood, Ill,) Blue 5 do. No, 1086 Opaque Black, blue, 6 Micropoint, Inc. CF-20, Doluxe Refill, red, and green (Sunnyvale Calif.) Copy Ink (fits CF-50 pen) Black, blue 5 Lewis Pen Co, Modol No, 700, Foto- red, and green (West Los Angeles 49, Copy Calif.) Multilith (Refillable) Black, blue, 5 Relianco Poncil Corp. Quillotto No, 60DP red, and green (Mt Vornon, N, Y,) Photocopy (Disposable) Black, blue, 5-6 Scripto Inc, No, T-200C red, and green (Atlanta 2, Ga,) Reproducing Ink (Refillable) Some of the many satisfactory typewriter ribbons are as follows: Trade name Color Rating Supplier and description Black 6 Ault ant Wlborg Aultalith, Medium Inked (Cincinnati, Ohio) Black 6 1/2 Carter's Ink Co, No, 10 Midnight Black Record, (Medium Inked) Black 7 Columbia Ribbon Pinnacle Medium & Carbon, Co. (Glen Cove, N. Y.) Black 7 1/2 Frankel Carbon "Kleen-Write" No, 101 & Ribbon, Co. Medium (Denver, Colo,) Black 8 Standard Manifold Stamco Spartan Chemoprint Co. (Chicago, Ill.) Black 8 Underwood Corp. A few of the satisfactory carbon papers are: Trade name Color Rating Supplier and description Black 8 Allied Carbon Rocket Brand, No 275 or & Ribbon Mfg. Corp. No. 475 (Typewriter) (New York 13, N. Y.) Black 8 Carter's Ink; Co. (A11 listed) Black 6 1/2-8 Columbia Ribbon (All listed) & Carbon, Co. (Glen Cove N. Y .) Black 8 Miller-Bryand-Pierce Durite Std. (or Split) Wt. Co. (Aurora, Ill.) (Typewriter) Black 7-7 1/2 Standard Register Co. (All listed) (Dayton, Ohio) It is suggested that as a standard procedure all writing materials stocked be those that will reproduce by the heat-transfer method This procedure will mean that all correspondence, reports, and written material can be reprodeuced by essentially all reproducing machines. (s) Philip E LaMoreaux DISTRIBUTION: A, B, FO-L3, SL