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A primary mission of Harpers Ferry Center is to
make sure that parks always have a supply of free brochures. Barring
extraordinary circumstances, our reprint program ensures that parks
will not run out of brochures before they are resupplied. Unless
there is a request for an unusually extensive change in design,
photography, or illustration, shipping of the printed brochures
is the only cost to the park for a reprint.
Planning the reprint: As in the production of
new brochures, the park drives the reprint program. Contact Tracey
Rissler, our Publications Printing Specialist, regarding
reprint information (phone: 304-535-6414; email: Tracey_Rissler@nps.gov).
Tracey plans our reprint program based on the information received
from the parks on “Form 10-80: Semiannual Inventory Report.”
This form is used only for the official brochures produced by Harpers
Ferry Center—not for park or association-produced publications.
Submission of Form 10-80 is mentioned in NPS Interpretation and
Visitor Services Guideline 6 as a requirement. Every park should
submit this report twice a year, in April and October. Form
10-80: Semiannual Inventory Report (PDF)
We use this report in preparing the annual printing schedule and
budget. It’s advantageous for everyone to know what their
brochure usage is and the expected need date for resupply. This
is especially true for those parks whose increased fees prompt a
greater demand for a park map and guide. Harpers Ferry Center has
a limited budget, but we try to accommodate all parks.
The reprint cycle begins when the park receives a shipment of brochures.
On a form attached to the shipment’s cover letter, the park
indicates the date when they will need the next reprint and returns
it to Harpers Ferry Center. Approximately six months before that
date, Tracey will call or e-mail the park to ask: 1. Can we reprint
your brochure as is with no changes (straight reprint)? or 2. Do
we need to make revisions (reprint with corrections)? Normally these
questions are directed to the Chief of Interpretation or Chief Ranger.
This information helps us schedule work, because revision jobs take
more staff time than straight reprints. If a straight reprint is
required, we send the digital file or printing films to the printer
and normally have a new supply to the park within two months. If
you notice that you are going through your supply faster than usual,
alert us as soon as you realize that conditions have changed. We
cannot be of much immediate help if you call us as you open your
last box.
For a reprint with corrections, Tracey will ask you to mark all
text, graphic, and map changes on two current park brochures. (This
is important: Make sure they are not brochures from a previous
printing. You can do this by finding the imprint line:
an open-face star, the letters GPO, and the year.) For map changes
we need good resource materials: official park planning maps, construction
drawings, and accurate trail designations. Number your changes and
describe them by corresponding numbers in your transmittal memo.
The memo should tell us who in your park is in charge of this reprint.
Please list a phone number so our editor for the job can call with
any questions.
Making the changes: The editor, designer, and
cartographer review the park requests. If changes are extensive
and time is short, we may propose alternative solutions such as
making only minimal changes for that printing. We are in the process
of digitizing our entire inventory. This is a time-consuming process
and there may be situations where we suggest holding off on certain
changes until the brochure is completely digitized the next time
it is up for a reprint.
After the work is agreed upon, the editor, designer, and cartographer
make their respective changes. If the changes are extensive and
there is time, a computer printout is made and sent to the park
for review.
It normally takes five to six months from receiving a park’s
list of changes to delivery of the reprinted brochures—sometimes
longer. That’s why it is so important that we receive the
change requests with plenty of lead time. Otherwise, we may be forced
to give the park a straight reprint so they won’t run out
of brochures.
Handbook reprints: Handbook reprints work a bit
differently. Harpers Ferry Center's office of publications and the Government
Printing Office monitor inventory supplies for each individual handbook
that is in print. When either HFC or the GPO sees that the available
inventory will last less than ten months, we notify the park, usually
the Chief of Interpretation, about the imminent need for a reprint
and ask whether changes are needed or if GPO can reprint the handbook
as is. Consider carefully any adjustments you want to make. We want
to fix errors, update scientific or historical information and policy
statements, and replace or remove old phone numbers, addresses,
and service providers. If changes are required, these ten months
are needed to get the work done and send the book to GPO for reprinting. |
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TABLE OF CONTENTS:
Publications »
PDF DOCUMENTS:
Form
10-80: Semiannual Inventory Report »
Standards for Digital Image Files »
Help With PDF »
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