1. Administrative Items
2. Change Proposals

1. The August 1 minutes were approved.
2. David Lankford introduced Rita Estrada-Cavalini who is the new ATO-W representative.

Safety Risk Management Guidance for System Acquisition (SRMGSA). Gigi Vatter presented the revised guidance for ASAG approval. Gigi indicated that additional comments from David Woodson had been incorporated. Rebecca Taylor-King requested additional time to submit the comments from the JRC Secretariate. Gigi stated that the previous issue with the ISP acronym had been changed to Program Safety Plan (PSP) to eliminate confusion with the Integrated Service Plan. David Lankford asked if the JRC comments were substantial and how soon could the comments be provided to Gigi. Rebecca responded that the JRC comments would be provided today (9/12). Rita requested Gigi to provide a copy of the final comments resolution. The ASAG provided a conditional approval. The approval is conditioned on the receipt and resolution of the JRC comments.

Actions: (1) Rebecca to provide JRC comments to Gigi by 9/12/06.

(2) Gigi to provide the final comments resolution to Rita and resolve the JRC comments.

(3) Gigi to provide the final SRMGSA to Malinda for final approval and FAST posting.

SAVES Program. David Lankford provided an introduction to the SAVES program which is the Agency’s plan to consolidate purchases for office supplies, information technology, and printing services. Carl Burrus, AFC-1 presented the overall program and the desire to make the contracts awarded for SAVES mandatory for purchasing the applicable commodities. Several issues were discussed such as security in general, printing of classified and sensitive documents, equipment such as testing and heavy equipment, NAS related equipment, impact on IT purchases through DELL, separation of duties, and checks and balances. Other concerns related to a communication plan to advertise the program and the requirements, emergency requirements, waivers to the mandatory requirement, purchase card policy, UNICOR and GPO requirements. Carl stated that they will use broadcast messages and training as appropriate to communicate the specific items and requirements for the various contracts as the awards are made. David Lankford said that Acquisition Policy will work with AFC to ensure that the policy and guidance for purchase cards is maintained. Carl will work with David Lankford to ensure that checks and balances are in place and that the SAVES program is not going against any existing policy and/or procedures. David Lankford asked the ASAG members to provide all comments/concerns to AFC-1 within the next 2 weeks; with a copy to Malinda for the ASAG record. Carl asked that all comments be provided to their support contractor, Amelia Avila, ICFI. Malinda will provide the comment submission information and due date to all ASAG members.

Actions: (1) ASAG members to provide comments to AFC-1 (Amelia Avila) within 2 weeks (9/26)

(2) Malinda to provide comment information to ASAG members. Note: Comment instructions provided to ASAG members by e:mail on 9/13.

Future Meeting Schedule: 2006/2007

These dates are for planning purposes. The chairman may change the dates if necessary, or the meeting may be canceled for lack of agenda items. ASAG members will be notified in advance of any changes in the schedule and to confirm the meetings as scheduled.