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S T 62 e   P*   T 6   2 R*  H T 0i6Ɍ ? 3380___PPT10.?hL = l8(  l l 0 e e"   >*  l 0dj  "  @*  l 6m e   >*  l 687    @* H l 0i6Ɍ ? 3380___PPT10.a@GHJA 0 \J(  \~ \ s *2 ,@  2  \ <26f BSeptember 29, 2004 \ <T2_K  \Deidre Lee Director, Defense Procurement and Policy Office of the Under Secretary of Defense]]x \ <l2 V \ c .A sealH \ 0޽h ? 3380___PPT10.XYt @ 0L0  , $`(  `~ ` s *2 (0  2  ` s *L&(0 `P 2  DoD spends billions of dollars through non-DoD contract vehicles. This includes: Orders issued under these vehicles by DoD personnel Orders issued by non-DoD federal entities on DoD s behalf, using DoD funds Examples: GSA Schedules Government-wide Acquisition Contracts *Recent Inspector General reviews have found that non-DoD contract vehicles are not always properly used*ZS 4jjL#MH ` 0޽h ? 3380___PPT10.Rq @ 0L0  , dX(  d~ d s * ( `}    d s *T (` `F  (L#MH d 0޽h ? 3380___PPT10.RC^P @ 0  , h<(  h~ h s *0! ( `}   ~ h s *&( `  H h 0޽h ? 3380___PPT10.=hA 0L0 p(  x  c $t7 ,p     <H:J * V  c .A sealH  0޽h ? 3380___PPT10.]  @ 0L0  ,   ` (   x  c $  ( `     <?2p LDoD Contracting Officers$"  0\A  Before using non-DoD vehicles, determine whether this option is in the best interest of the Department of Defense. In order to do so, take into account the following: Does this meet the customer s needs quality, delivery, price Whether the requirements are within scope of the intended vehicle/schedule Cost effectiveness (including fees and discounts) Schedule Contract Administration Consideration of small businesses (review for bundling) Review contract terms and conditions of assisting agencies vehicles prior to placing orders and provide to the assisting agency any unique requirements/terms and conditions associated with the acquisition Review/analyze assisting agency metrics based reports and provide to HCAs and OSD    # #   H  0޽h ? 3380___PPT10. ^Q"  @ 0  ,   P4u (  4r 4 S V ( `    4 0`Wp FProgram Managers $ 4 0@\W 2 Ensure bona fide need and define requirements accurately and completely Orders/Contracts for services >$100,000 must be  performance based In collaboration with Contracting Officer, perform market research, i.e. identify multiple potential sources Comply with procedures established by Military Department or Defense Agency Before sending funds or requirements to a non-DoD agency for acquisition purposes, take into consideration the following: Whether the requirements are within scope of the intended vehicle (e.g. use designated schedules for IT, not for the buildings that house IT) Schedule Cost effectiveness (including fees and discounts) Ensure that the supplies or services acquired are consistent with the appropriated funding being used Funds utilized must be consistent with appropriation limitations r F L   K~{ 4 0d@ * Most importantly, this requires advance acquisition planning. Non-DoD vehicles are not to be a substitute for poor planning, nor are they to be used to circumvent conditions and limitations imposed on the use of funds.*" H 4 0޽h ? 380___PPT10. ^`5 @ 0  , @<!(  <r < S x ( `}    < <y`= FFinance Managers $ < <~p: I Review funding requests/funding citations to ensure that the supplies or services to be acquired are consistent with the appropriated funding to be utilized. Ensure that the transaction complies with internal review procedures established by Military Departments and Defense Agencies. Contribute to the review and analysis of the metric based reports provided by assisting agencies on use of non-DoD contract vehiclesf J b H G E G H < 0޽h ? 380___PPT10. ^@@  @ 0  ,   0L, (  Lr L S D ( `}    L <ԑ`. HAssisting Agencies $ L <{F *   L <  Look for and incorporate any unique terms and conditions applicable to the order as supplied by DoD Compare order or contract requirements to intended vehicle to ensure that it will be placed appropriately and be within scope (e.g. Using designated schedules to buy IT, not the buildings that house IT products and services) Acquisition of services ensure compliance with Section 803 (receive at least 3 proposals) If a requirements package is incomplete, please contact the Contracts and Requirements POC immediately! Properly code data in FPDS-NG (capturing data on which agency the purchase was made for) and provide reports/data to requiring organizations for analysis Make terms and conditions easily available to DoD ordering or requirements officials (i.e. online) Set realistic customer expectations  X  V  S  N " S O Y  '  fH L 0޽h ? 380___PPT10.^h @ 0  ,  Dl(  Dr D S L ( `}    D <  $ A Contractors  $ D <ܾy  With revenue comes responsibility. 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