doc_fn: alord/5480/o548013a.html
DocType: ArcAl
Id: AL 5480.13A
Title: Aviation Operations and Safety
Summary:
Org:
Date_Issue: 11/30/1993
Date_Close:
VdkVgwKey: alord-408
Directive: 5480.13
Text:
U.S. Department of Energy SUPPLEMENTAL
Albuquerque Operations Office DIRECTIVE
AL 5480.13A
DATE: November 30, 1993
SUBJECT: AVIATION OPERATIONS AND SAFETY
1. PURPOSE. This Supplemental Directive assigns responsibilities and
delegates authorities for Albuquerque Operations Office (AL)
implementation of Department of Energy (DOE) 5480.13A. It also
establishes the overall aviation safety policy to ensure that aviation
operations, maintenance, and inspection maintain a standard equivalent
to that mandated for air carrier/commercial operators under Title 14
Code of Federal Regulations (CFR) Part 121 and/or Title 14 CFR Part 135
for AL aviation program operations.
2. CANCELLATION. This Supplemental Directive cancels AL Order 5480.13,
Aviation Operations and Safety, dated July 5, 1990.
3. CANCELLATION. This Supplemental Directive applies to AL officials, DOE
AL elements, DOE covered contractors (including their non-DOE funded
work for others (WFO) which involves aviation operations), and aviation
charter operations.
4. APPLICATION TO CONTRACTS. The provisions of this Supplemental Directive
apply to covered contractors (see "Definitions") to the extent
implemented under a contract or other agreement. DOE elements and
covered contractors are responsible for assuring charter and lease
operations meet the requirements of this Supplemental Directive.
5. REFERENCES.
a. 14 CFR, "Federal Aviation Regulations", including, but not limited
to, Parts 1, 21, 23, 25, 27, 29, 33, 36, 39, 43, 45, 61, 63, 65,
67, 77, 91, 97, 107, 108, 121, 125, 133, 135, 137, 139, and 145,
which contain regulations of the Federal Aviation Administration
(FAA) pertaining to aviation.
b. 41 CFR Chapter 101-37, (Federal Property Management Regulations
(FPMR)), "Government Aviation Administration and Coordination,"
which prescribes policies and procedures for executive agencies
governing the effective management and utilization of
government-owned, -leased, -chartered, and -rented aircraft and
related support services.
c. 41 CFR Chapter 109-38.52, "Aircraft," which establishes basic
policies and procedures that apply to the management of aircraft
and aircraft services, excluding aircraft owned and operated by
other federal activities for DOE.
d. 41 CFR Chapter 109-38.54, "Official Use of Motor Vehicles and
Aircraft," which supplements FPMR Part 101-38; implements the
provisions of statutes concerning the use of government-owned,
-rented, and -leased motor vehicles, and aircraft for official
purposes; and prescribes policies and procedures governing the use
of such vehicles and aircraft acquired for official purposes.
e. 49 CFR Subchapter C, Parts 100 through 180, which contain
requirements in preparation and shipment of hazardous materials by
air, highway, rail, water, or any combination thereof.
f. 49 CFR 830, National Transportation Safety Board Rule 830,
"Notification and Reporting of Aircraft Accidents and Incidents and
Overdue Aircraft, and Preservation of Aircraft Wreckage, Mail,
Cargo; and Records," which contains rules pertaining to aircraft
accidents, incidents, and certain other occurrences in the
operation of aircraft.
g. 49 CFR Part 831, "Accident/Incident Investigation Procedures,"
which establishes provisions governing all accident or incident
investigations conducted under Title VII of the Federal Aviation
Act of 1958 and the Independent Safety Board Act of 1974.
h. DOE 1500.2A, TRAVEL POLICIES AND PROCEDURES, dated June 7, 1989,
which establishes DOE policy on elective use of private aircraft
for official use by DOE employees and covered contractors.
i. DOE 3790.1B, FEDERAL EMPLOYEE OCCUPATIONAL SAFETY AND HEALTH
PROGRAM, dated January 7, 1993, which establishes policy for the
Federal Employee Occupational Safety and Health program of DOE.
j. DOE 4300.2B, NON-DEPARTMENT OF ENERGY FUNDED WORK (WORK FOR
OTHERS), dated July 13, 1993, which establishes DOE policy,
procedures, and responsibilities for authorizing and administering
non-DOE funded work.
k. DOE 5000.3B, OCCURRENCE REPORTING AND PROCESSING OF OPERATIONS
INFORMATION, dated January 19, 1993, which establishes policy on
reporting occurrences in DOE and contractor operations.
l. DOE 5480 series, which establish Departmental environmental,
safety, and health (ES&H) protection program polices, procedures,
and responsibilities.
m. DOE 5480.1B, ENVIRONMENT, SAFETY AND HEALTH PROGRAM FOR DEPARTMENT
OF ENERGY OPERATIONS, dated September 23, 1986, which establishes
an ES&H program for DOE operations.
n. DOE 5480.4, ENVIRONMENTAL PROTECTION, SAFETY, AND HEALTH PROTECTION
STANDARDS, dated May 15, 1984, which specifies and provides
requirements for the application of the mandatory environmental
protection, safety, and health standards applicable to all DOE and
DOE contractor operations.
o. DOE 5480.11, RADIATION PROTECTION FOR OCCUPATIONAL WORKERS, dated
December 21, 1988, which establishes standards and program
requirements for DOE and contractor operations with respect to
worker protection.
p. DOE 5480.13A, AVIATION SAFETY, dated February 23, 1993, which
establishes aviation safety program and standards for DOE aviation
operations.
q. DOE 5480.29, EMPLOYEE CONCERNS, dated January 15, 1993, which
creates the framework for promptly identifying, reporting, and
resolving employee concerns regarding DOE facilities or operations
for which there may be a belief or knowledge of inadequacy
associated with ES&H conditions.
r. DOE 5484.12, SAFETY ANALYSIS AND REVIEW SYSTEM, dated September 23,
1986, which establishes uniform requirements for preparation and
review of safety analysis of DOE operations.
s. DOE 5482.12, ENVIRONMENT, SAFETY, AND HEALTH APPRAISAL PROGRAM,
dated September 23, 1986, which establishes the ES&H appraisal
program of DOE.
t. DOE 5484.1, ENVIRONMENTAL PROTECTION, SAFETY, AND HEALTH PROTECTION
INFORMATION REPORTING REQUIREMENTS, dated February 24, 1981, which
establishes the requirements and procedures for the investigation
of occurrences that have environmental, safety, or health
protection significance.
u. DOE 5500 series, as mandated in SEN-11-89, EMERGENCY MANAGEMENT
SYSTEM, dated June 29, 1990, which establish overall policy and
requirements for an Emergency Management System.
v. DOE 5630 series, which establish safeguards and security
requirements.
w. DOE 5700.6C, QUALITY ASSURANCE, dated August 21, 1991, which
establishes standards to assure quality achievement in DOE
programs.
x. AL 1500.2, "Travel Policy and Procedures," dated April 21, 1989,
which establishes regulations governing the Official Travel
Function at AL and delegates responsibilities and authorities for
administering the regulations within the AL complex.
y. AL 1540.1, "Materials Transportation and Traffic Management," dated
February 16, 1989, which establishes AL policy and procedures for
the management of materials transportation activities for other
than intra-building and intra-site transfers.
z. AL 5480.12, "Environment, Safety, and Health Program for AL
Operations," dated February 19, 1987, which assigns
responsibilities and authorities for the AL ES&H program.
aa. DOE Property Management Regulations Bulletin No. G-1, September 1,
1987.
bb. December 12, 1987, Agreement between the United States DOE and
National Transportation Safety Board (NTSB) (NTSB investigation of
accidents involving DOE aircraft).
cc. Office of Management and Budget (OMB) Circular A-126, "Improving
the Management and Use of Government Aircraft," dated May 22, 1992,
which establishes the policies to be followed by executive agencies
in acquiring, managing, using, accounting for the costs of, and
disposing of aircraft.
dd. International Civil Aviation Organization, Annex B, "Technical
Instructions for the Safe Transportation of Dangerous Goods by
Air," current edition, which sets for broad principles and
instructions for the packaging, labeling and shipping of goods by
air.
ee. FAA Advisory Circular (AC) 150 series, "Airports and Heliports,"
which contain guidance on the design, construction, and maintenance
of airports and heliports.
ff. Office of Personnel Management X-118 Handbook, "Qualification
Standards," which contain qualifications for pilots and other
individuals.
6. DEFINITIONS.
a. Air Services Prime Contractor. The AL covered contractor which
operates, maintains, and manages DOE-owned aircraft, equipment, and
facilities to provide air transportation of cargo and personnel and
other aviation support for AL programs and organizational elements.
b. Aircraft. A device that is used or intended to be used for flight
in the air.
c. Aircraft Accident. An occurrence associated with the operation of
an aircraft which takes place between the time any individual
boards the aircraft with the intention of flight and all such
individuals have disembarked, and in which any individual suffers
death or serious injury or the aircraft receives substantial
damage, as described in 49 CFR Part 830.
d. Aircraft Incident. Any occurrence, other than an accident,
associated with the operation of an aircraft, which affects or
could affect the safety of operations, as described in 49 CFR Part
830.
e. Airplane. An engine-driven fixed-wing aircraft heavier than air
that is supported in flight by the dynamic reaction of the air
against its wings.
f. Airport. An area of land or water, including any buildings and
facilities, that is used or intended to be used for the landing and
takeoff of aircraft.
g. Airstrip. A runway without normal air base or airport facilities.
h. AL Aircraft. Any aircraft owned or leased by AL, under AL's
operational control or exclusively engaged for use by AL and
covered contractors.
i. Aviation Manager. The DOE individual designated by the Head of the
Field Office to manage aviation operations or to oversee aviation
service contracts at sites that do not have DOE-owned aircraft.
j. Aviation Operations. Any operations of aircraft, airports, or
heliports or any services that support aviation activities.
k. Aviation Safety Officer. A DOE employee designated by the
appropriate authority to perform aviation safety oversight. An
Aviation Safety Officer (ASO) shall meet the requirements specified
by the appropriate authority and shall have sufficient aviation
knowledge, background, and training to completely perform assigned
duties. The affected Program Secretarial Officer or Head of a
Field Office shall define training and qualification requirements
for their respective ASOs.
l. Chartered Aircraft. An aircraft chartered, not to exceed 89 days,
for point-to-point service to satisfy a one-time transportation or
mission need. Also included are commercial aircraft chartered with
pilot(s) to perform local or special mission flights, such as
aerial surveys, photography, and special tours.
m. Chief Pilot. An individual designated to act as Chief Pilot by the
Aviation Manager, Director of Operations, or aviation services
contractor.
n. Civil Aircraft. Any aircraft other than a public or military
aircraft.
o. Covered Contractor. DOE management and operating contractors and
subcontractors who are (1) based at a DOE work site, or (2) subject
to the Safety and Health clause of 48 CFR 970.5204-2.
p. Crew Member. A person assigned to perform duty in an aircraft
during flight time.
(1) Flight crew member is a person holding a valid FAA Airman's
Certificate and medical certificate as a prerequisite to
performance of the duties of the position during flight; e.g.,
pilot, copilot, flight engineer, flight navigator.
(2) Aircrew member is an additional crew member required for
accomplishment of the mission such as flight engineer,
photographer, observer, airborne equipment operator, etc.
These positions usually do not require any special airmen
certificates or medical certificates.
q. Director of Maintenance. An individual designated to act as the
Director of Maintenance by the Aviation Manager or the aviation
services contractor.
r. Director of Operations. An individual designated to act as the
Director of Operations by the Aviation Manager or the aviation
services contractor.
s. DOE-Use Aircraft. Any aircraft owned by DOE, under DOE's
operational control, or engaged exclusively for use by DOE or a
covered contractor for DOE purposes.
t. DOE Aviation Operations. Any DOE operation of aircraft, airports,
or heliports or any services that support DOE aviation activities.
u. DOE-Owned Aircraft. Any aircraft that is owned exclusively by DOE
or leased in lieu of ownership.
v. FAA Airworthiness/DOE Flight Certificate.
(1) FAA Standard Airworthiness Certificate. FAA Form 8100-2 is
issued for aircraft that fully conform to the airworthiness
requirements in Federal Aviation Regulations, Parts 23 through
31, as applicable for airplanes, rotorcraft, and balloons, and
which meet the requirements of the type certificate data
sheets and are found airworthy.
(2) FAA Social Airworthiness Certificates. FAA Form 8130-7 is
issued for all nonstandard aircraft, as classified under 14
CFR 21.175(b). FAA Form 8130-7 (pink), which indicates that
the aircraft does not meet the airworthiness requirements of a
Standard Operating Certificate, may be issued in the following
categories:
(a) Restricted Category. Aircraft that does not qualify for
certification in any other category because of design or
intended use or because flight tests have not been
conducted to qualify for other categories of operation.
(b) Experimental Category. Experimental certificates are
issued for research and development (RID) purposes and to
show compliance with Federal Aviation Regulations. This
category includes flight and ground testing of new
aircraft designs, equipment installations, operating
techniques, and uses.
(3) Multiple Airworthiness Certificates. An aircraft may be
issued a Standard Airworthiness Certificate and a Special
Airworthiness Certificate in the restricted category if it can
be shown that the aircraft meets the requirements for each
category when configured for that category.
(4) DOE Flight Certificate. Criteria for the use of the DOE
Flight Certificate are provided in the DOE 5480.13A Order.
This certificate shall be used when DOE aircraft are operated
outside the limits of their issued FAA Airworthiness
Certificate. The certificate may be used temporarily when the
nature of operations makes use of a standard or special
airworthiness certificate impossible. This provision may not
be interpreted as a mechanism for the surrender of any DOE
aircraft's FAA Standard Airworthiness Certificate.
w. Ground Crew. All personnel assigned to aviation operations other
than crew members and administrative personnel.
x. Fixed Costs. Those costs of operating aircraft that result from
owning and supporting the aircraft and that do not vary according
to aircraft usage.
y. Helicopter. A rotorcraft that, for its horizontal motion, depends
principally on its engine-driven rotors.
z. Helipad. A surface used for the parking and operations of
helicopters. It may be located inside or outside of the final
approach and takeoff area. The final approach and takeoff area is
the area over which the final phase of the approach maneuver to
hover or land is completed, and from which the takeoff maneuver is
commenced.
aa. Helistop. An area used or intended to be used for the landing and
takeoff of helicopters engaged in the deplaning or enplaning of
passengers or cargo.
bb. Heliport. An identifiable area on land or water or on structures,
including any building or facilities thereon, which is used or
intended to be used for the landing or takeoff of helicopters.
cc. Leased or Contract Aircraft. Non-DOE owned aircraft obtained under
a specific aviation services contract or lease agreement for use
under AL's operation control for a specific extended term (90
consecutive days or more).
dd. Mission Requirements. Activities other than transporting
passengers and/or cargo which must be accomplished in order to
carry out AL's statutory responsibilities.
ee. Passenger. Any person aboard an aircraft who does not perform the
function of a flight crew or aircrew member.
(1) AL Passenger is a passenger on an AL aircraft who is a DOE
employee duly authorized to travel to conduct the official
business of DOE.
(2) Non-AL Passenger is any passenger on an AL aircraft other than
an AL passenger. This category includes personnel of covered
contractors, other federal agencies, and official guests/
visitors of DOE.
ff. Pilot-in-Command (PIC). The pilot responsible for the operation
and safety of an aircraft during flight time.
gg. Private/Personal Aircraft. Any aircraft owned by an individual,
partnership, or flying club, when used by the pilot/owner for
personal transport.
hh. Public Aircraft. Aircraft used only in the service of a government
or a political subdivision. It does not include any
government-owned aircraft engaged in carrying persons or property
for commercial purposes.
ii. Rental Aircraft. Aircraft rented for local operations such as
aerial surveys or photography missions on a short-term basis under
small purchasing authority, with or without operator-furnished
crew.
jj. Variable Costs. Those costs of operating aircraft which vary
depending on how much the aircraft are used. These costs will be
computed by the Director, Transportation Safeguards Division (TSD),
for each category and class of aircraft in accordance with OMB
Circular A-126.
7. RESPONSIBILITIES AND AUTHORITIES.
a. The Manager, AL, provides necessary management to assure that the
DOE aviation orders, requirements, and standards are satisfied in
AL aviation operations.
b. The Assistant Manager for Safeguards and Security has
responsibility to assure that the AL aviation program is conducted
in accordance with all DOE standards and policy requirements.
c. The Assistant Manager for ES&H has oversight responsibility to
assure that the DOE aviation safety program, as set forth in DOE
5480.13A and this Supplemental Directive are carried out in AL
aviation operations.
d. The Director, TSD, with further delegation to the AL Air
Transportation Manager:
(1) Functions as the contract administrator and has
responsibilities for the establishment and operation of the AL
aviation program.
(2) Initiates and coordinates requests for exemptions from DOE
5480.13A through the AL Safety Programs Division (SPD) for
Headquarters (HQ) review and approval in accordance with DOE
5480.4.
(3) Reviews and approves completed safety plans (Annex 1) from
Area Managers and contracting officers for each individual
aviation charter operation.
(4) Reviews and approves changes to the DOE AL Office Aviation
Operations Manual.
(5) Notifies the Director, SPD, of all aviation accidents,
incidents, or near misses, and assures that they are reported
or investigated per DOE 5484.1.
(6) Performs periodic internal audits of the aviation safety
program and of the air services prime contractor.
(7) Reviews and approves all special passenger flights in AL
aircraft in accordance with AL 1500.2 and OMB Circular A-126.
(8) Prepares the annual AL Aircraft Study in accordance with OMB
Circular A-126.
(9) Has responsibility for aviation safety management and related
technical matters under the operational control of AL.
(10) Assists the Los Alamos Area Office (LAAO) in the
interpretation of policies, standards, guides, and codes
relating to aviation and airport safety.
e. The Director, SPD:
(1) Has oversight responsibility for aviation safety management.
(2) Performs periodic appraisals of the AL aviation program and
the Los Alamos Airport.
(3) Processes requests for exemptions from DOE 5480.13A.
(4) Assists the Director, TSD, and the Manager, LAAO, in the
interpretation of policies, standards, guides, and codes
relating to aviation safety.
(5) Periodically evaluates the adequacy of DOE aviation safety
standards, guides, and codes and recommends additions or
revisions to the Director, Quality Performance Assessment
Division; and the HQ Office of Environment, Safety and Health
(EH-33), as required by DOE 5480.13A, with information copies
to HQ Office of Defense Programs.
f. Area Managers and Contracting Officers (CO).
(1) Assure that the requirements of DOE 5480.13A and this
Supplemental Directive are made known to AL covered
contractors.
(2) Review and forward to the Director, TSD, with recommendations
for approval, any requests and justifications for exemptions
from any requirements of these orders and/or supplemental
directives.
(3) Provide to the Director, TSD, a list of the projected use of
charter aircraft operators for the upcoming calendar year.
This list shall include the following:
(a) Name and address of qualified charter operators who might
be selected/awarded a service contract.
(b) A statement that each charter operator meets the criteria
of Section 13. of this Supplemental Directive.
(4) Require that AL covered contractors conducting aviation
operations:
(a) Establish and maintain suitable management review and
audit systems and clear lines of responsibility for
aviation safety within their organizations.
(b) Prepare a documented safety plan (Annex 1) for the
conduct of individual aviation charter/rental or WFO
project involving aviation operations.
(c) Perform periodic audits of their internal aviation safety
program in accordance with DOE and AL 5482.1B. As a
minimum, these audits should be performed once every two
years.
(d) Establish a system to identify and monitor WFO contracts
which involves aviation operations.
(5) Submit completed and approved safety plans (Annex 1) to the
Director, TSD, for approval of charter operations.
(6) Notify the Director, TSD, and Director, SPD, of all aviation
accidents, incidents, or near misses that are reported to them
by their covered contractors, and assure that they are
reported or investigated per DOE 5484.1.
(7) Submit written requests and justifications for exemptions from
the aviation requirements of DOE and AL Supplemental
Directives to the Director, TSD.
g. AL Covered Contractors.
(1) Establish and document an aviation safety program that
implements the policies and requirements of DOE 5480.13A and
of this Supplemental Directive.
(2) Provide the necessary staff, equipment, funding, and other
support for the conduct of the aviation safety program as
required in paragraph 7.f.(4) of this Supplemental Directive.
(3) Establish and maintain suitable management review and audit
systems and clear lines of responsibility for aviation safety
within their organizations.
(4) Perform periodic audits of their internal aviation safety
program in accordance with DOE and AL 5482.1B.
(5) Submit written request and justifications for exemptions from
the requirements of DOE and AL Orders to their CO.
(6) Provide the Director, TSD, with clear justification and
documentation of contractor management approval that the
requested charter operations are necessary and that the safety
assessment aspects of the planned aviation charter operations
have been satisfied.
(7) Provide to the Area Manager or CO by September 15 of each year
their source list of charter operators which may be utilized
during the upcoming calendar year. The source list shall
include the following:
(a) Name and address of each qualified charter operator which
might be selected/awarded a service contract.
(b) A statement that each charter operator does meet the
criteria of Section 13. of this Supplemental Directive.
(8) Develop a formal documented written procedural safety plan for
each individual aviation operation (including Reimbursable
Work for Others (RWFO) involving aviation operations) to
include, but not be limited to, the information outlined in
Exhibit 1 to this Supplemental Directive.
(9) Submit a completed safety plan (Annex 1) to the Area Manager
or CO for approval of each individual aviation charter
operation.
(10) Immediately notify the Area Manager or CO of all aviation
accidents, incidents, or near misses.
(11) Establish a system to identify and monitor RWFO programs
and/or projects which involve aviation operations.
h. PIC. The PIC of a DOE aircraft shall be directly responsible and
the final authority for the safe operation of the aircraft.
8. POLICY. It is the policy of AL to:
a. Assure protection of the environment, the health and safety of the
general public, the health and safety of contractor and federal
personnel, and protection of government property against accidental
loss and damage in the conduct of the AL aviation program.
b. Assure compliance with DOE requirements, as identified in DOE
5480.13A, in establishing and maintaining an equivalent level of
standards and safety in accordance with the operating, maintenance,
and inspection requirements 14 CFR Part 121 and/or 14 CFR Part 135
(appropriate to the aircraft being operated), and to the maximum
extent possible for operations which must be conducted under public
aircraft exemption(s).
c. Assure AL aircraft are used for official business only.
d. Assure that AL's and contractors' use of aircraft is in compliance
with all applicable laws, rules, and regulations.
e. Assure that AL aircraft are certified, maintained, and operated in
accordance with FAA and NTSB regulations.
f. Assure that AL owns and/or operates the minimal fleet of aircraft
which will satisfy its program requirements.
g. Assure that AL aircraft and aviation personnel maintain a readiness
level for timely and efficient dispatch for "Mission" operations in
support of AL programmatic requirements.
h. Assure that AL aircraft are used for "other official travel/
transportation" only when the variable expense of such use is more
economical than commercial airline or aircraft services, or when
commercial service is not available to effectively meet AL's
transportation need.
i. Assure that only duly authorized passengers travel on AL aircraft.
9. PROHIBITIONS AND RESTRICTIONS.
a. Smoking is prohibited on AL aircraft.
b. Use or transport of alcoholic beverages or of illegal drugs/
substances is prohibited on AL and chartered aircraft.
c. Transportation of firearms by persons other than DOE couriers,
covered contractor protective forces, and other federal officers is
prohibited on AL aircraft.
d. Except for emergencies, all arrangements to transport non-DOE
passengers on DOE aircraft, except for the scheduled service
between Albuquerque and Los Alamos, must be made through TSD, with
the approval of the Air Transportation Manager.
e. The use of private aircraft by AL employees on official business
is regulated by AL 1500.2.
10. AIRCRAFT ACCIDENTS AND INCIDENTS.
AL or the covered contractor, as appropriate, will investigate all type
A and B aircraft accident and incidents in accordance with DOE 5484.1
and DOE 5000.3B and shall appoint to the accident investigation board at
least one individual who has aviation experience as a pilot, aviation
operations manager, quality control/airworthiness manager, or ASO, or a
person with similar aviation experience. The Director, TSD, and other
covered contractors shall assure that:
a. Aircraft accidents involving AL aircraft and/or covered contractor
aircraft will be reported to the NTSB by TSD in accordance with 49
CFR Part 830 and AL 5480.1B.
b. AL shall request the NTSB to investigate any accident and/or
participate with a DOE accident investigation board involving an AL
aircraft in accordance with the December 12, 1987, agreement
between DOE and the NTSB.
c. Any aircraft overdue and believed to have been involved in an
accident as defined in the NTSB Rules, Part 830, must be reported
immediately to the NTSB.
11. AVIATION MANUALS.
AL and its covered contractors conducting aviation operations with
DOE-owned or -leased aircraft shall develop and maintain appropriate
aviation manuals.
a. The aviation manual(s) must be detailed and comprehensive, and
address, as a minimum, the functional areas/subjects required by 14
CFR Parts 121.135 and .369 and/or 14 CFR Parts 135.23 and .427.
Individual or additional manuals may cover "Training," "General
Maintenance," "Inspection Procedures," "Operations," and other
functional areas appropriate to the aviation mission and related
operations.
b. LAAO shall use 14 CFR Part 139.205 and related 150 series ACs in
developing and maintaining airport operations and maintenance
manuals.
c. The AL prime aviation services contractor shall hold and maintain a
Repair Station Certificate under 14 CFR Part 145, including a
General Maintenance Manual and all other manuals, documents, and
reference data incorporated by reference.
d. The manual(s) and/or appendices/annex shall contain or refer to:
(1) Documentation regarding compliance or noncompliance with 14
CFR Parts 121, 133, 135, 137, 139, and/or 145 as appropriate.
(2) Documentation supporting exemptions referenced in the
compliance statements and/or documentation supporting
exceptions to DOE 5480.13A but not related to specific Parts
of 14 CFR.
12. DOE AIRCRAFT OPERATIONS DOE-Owned/Long-term Leased Aircraft).
AL operates and maintains both public aircraft and aircraft which are
operated under an Air Carrier Operating Certificate issued under Special
Federal Aviation Regulation 38-2, and operated under 14 CFR Parts 121
and 135. In that all aircraft, personnel, and equipment and facilities
are integral to both public and certificated operations, the uniform
standards and requirements of 14 CFR Parts 121 and 135 shall be applied.
In situations where the mission/programmatic requirements must be
conducted under public aircraft provisions of the Federal Aviation Act
of 1958, AL will comply with 14 CFR Parts 21, 43, 91, 121, and 135 to
the extent practicable.
a. All AL flight operations shall be conducted under Instrument Flight
Rules (IFR). Exceptions are limited to:
(1) Local flights for maintenance test purposes or flight
training/proficiency.
(2) Aerial surveillance or R&D flights may be operated under
Visual Flight Rules (VFR) flight plans if IFR flight plans do
not accommodate the intended mission.
Both exceptions must have a flight release issued from Dispatch/
Operations and receive flight following. The flight crew shall
advise Dispatch in the event a flight will arrive 30 minutes beyond
its last estimated time of arrival. Any search for overdue
aircraft shall be initiated in accordance with the operators
emergency procedures manual.
b. The AL prime aviation services contractor flight crew personnel
shall possess the following qualifications:
(1) A valid FAA Airline Transport Pilot certificate.
(2) A valid FAA Class I Medical Certificate.
(3) A minimum of 3,000 hours logged as PIC flight time in
airplanes.
(4) A valid type rating (if required) for the type of aircraft
being operated.
c. All AL aircraft shall be maintained and inspected under the
provisions of Subpart L of 14 CFR 121 or Subpart J of 14 CFR 135,
as appropriate, for the aircraft.
d. AL shall request concurrence from DOE HQ for any routine operations
that may occur which are not covered under the operating rules of
14 CFR 121 or 135.
e. All AL aviation-related training programs to be conducted shall
meet the 14 CFR 121 and/or 135 standards.
f. Routine mission and other official travel/transportation flight
operations are to be conducted at altitudes greater than 500 feet
above ground level (AGL). In the event of a requirement to perform
a flight at less than 500 feet AGL, AL or the air services
contractor shall prepare a hazards/obstacle map for operations
analysis and use in the conduct of these specific flight
operations.
g. The air services contractor shall maintain a reference library of
FAA ACs.
h. All AL and covered contractor flight operations conducted under IFR
and/or at night shall be in multiengine aircraft certified for
instrument flight. Airplanes shall also be certificated for flight
into known icing conditions and shall be equipped with weather
radar capable of contouring convective or thunderstorm activity.
Aircraft shall be crewed by two current and qualified instrument
rated pilots, and it shall have dual controls and flight
instrumentation or instrumentation that is visible and usable by
both pilots.
i. Night Operations/Night Vision Goggles (NVG) - General. The VFR
night operations shall be restricted to R&D flight requirements
only. Operations with NVG are not authorized. Single-pilot,
single-engine aircraft operations are not authorized. Any flight
operations below the minimum specified in DOE 5480.13A, Section
10.1.(4)(b), shall require an Aviation Safety Review and
appropriate documentation.
13. CHARTER AIRCRAFT REQUIREMENTS.
a. Responsibilities and Authorities.
The Manager, AL, is the official responsible for the overview and
management of all AL aviation operations. This is further
delegated to the AL Air Transportation Manager. The use of charter
aircraft operations shall require:
(1) That the use of such operations is necessary to meet
programmatic requirements.
(2) That the AL aviation services contractor does not have the
appropriate aircraft available to meet the mission
requirements or schedules.
(3) The selection of the air taxi/commercial operator that best
meets the requirements of this Supplemental Directive and the
logistical needs of AL or the covered contractor.
(4) That it is AL's or the covered contractor's responsibility
through its contracting official and/or ASO to assure that the
air taxi/commercial operator is fully aware of, and compliant
with, the general, technical, and operational specifications
required by this Supplemental Directive.
(5) The identification and justification of ongoing aviation
services shall be reviewed and approved by the AL Air
Transportation Manager.
(6) All standby contracts or blanket purchase agreements shall
fully comply with the requirements of this Supplemental
Directive.
b. Criteria.
Authorized AL and contractor personnel shall require the air
taxi/commercial operator to document and ensure that the following
minimum requirements are met:
(1) General Requirements. The aviation services contractor and/or
subcontractor (air taxi/air carrier/commercial operator),
shall hold a FAA Air Taxi/Air Carrier/Commercial Operator
and/or other appropriate certificate and operate under the
provisions of 14 CFR 121, 125, 127, 133, 135, 137, or 145 as
applicable for the types of operations being conducted. The
identification and ownership of the aircraft shall be listed
on/with the certificate holder's operating specifications.
(a) All Aircraft.
1 Aircraft shall be equipped in accordance with
applicable Federal Aviation Regulation,
manufacturers'/FAA Minimum Equipment Lists, and the
respective air taxi/commercial operator's operating
specifications.
2 All AL and covered contractor flight operations
conducted under IFR and/or at night shall be in
multiengine aircraft certified for instrument
flight. Airplanes shall also be certificated for
flight into known icing conditions and be equipped
with weather radar capable of contouring convective
or thunderstorm activity. Aircraft shall be crewed
by two current and qualified instrument rated
pilots, and it shall have dual controls and flight
instrumentation or instrumentation that is visible
and usable by both pilots.
3 Installation of any additional aircraft or research
equipment will be accomplished in accordance with
Federal Aviation Regulations, approved aircraft/
flight manual supplement, FAA field approval, and/or
Supplemental Type Certificate configurations and
specifications for special mission operations.
Aircraft with multiple airworthiness certificates
must be operated in the configuration appropriate to
the mission and the commercial operator's operating
specifications.
4 All aircraft chartered for terms of less than 90
days for official passenger transportation shall be
certificated in the Standard (normal, utility,
commuter, or transport) category or for special
missions shall be certificated in the Special
(restricted) category, and both shall maintain their
Certificate of Airworthiness during the term of the
contract.
5 An automatic type Emergency Locator Transmitter
shall be installed and maintained in accordance with
the provisions of 14 CFR Part 91.207 on all
chartered aircraft.
6 A flight recording meter reading in hours and tenths
is required to be installed in all aircraft for
recording flight times from takeoff to landing for
invoicing and statistical purposes. Limit switches
for activating the instrument should be wired in
conjunction with either the landing gear strut or
the collective control.
7 A FAA-approved First-Aid and Survival Kit
appropriate to the operating area and season must be
available on the aircraft.
8 All AL flight operations shall be conducted under
IFR. Exceptions are limited to:
(a) Local flights for maintenance or equipment test
purposes.
(b) Aerial surveillance or R&D flights may be
operated under VFR flight plans if IFR flight
plans do not accommodate the intended mission.
Both exceptions must have a flight release or
equivalent issued from the commercial operator
and/or assure that responsible AL or covered
contractor personnel are aware of the planned area
of operation or route(s), the estimated time of
return or arrival, and the number and names of
personnel on board. The flight crew shall advise
the appropriate personnel above (as established in
the safety plan) in the event a flight will arrive
30 minutes beyond its last estimated time of
arrival. Any search for overdue aircraft shall be
initiated in accordance with the operator's or
covered contractor's emergency procedures manual.
9 Routine mission and other official travel/
transportation flight operations are conducted at
altitudes greater than 500 feet AGL. In the event
of a requirement to perform a flight at less than
500 feet AGL, AL, the covered contractor, or the air
services contractor shall prepare a hazards/obstacle
map for operations analysis and use in conduct of
these specific flight operations. AL and/or the
covered contractor will assure area/route
familiarization and verification of hazards/
obstacles.
10 Night Operations/NVG - General. The VFR night
operations shall be restricted to night to R&D
flight requirements only. Operations with NVG are
not authorized. Single-pilot, single-engine
aircraft operations are not authorized. Any flight
operations below the minimum specified in DOE
5480.13A, Section 10.1.(4)(b), shall require an
Aviation Safety Review and appropriate
documentation.
(b) Helicopters.
1 Helicopters will have double-strap shoulder harness
for each front-seat occupant.
2 Helicopters with high-skid landing gear installed
will have personnel access steps at each cabin door.
3 All chartered helicopters shall comply with the
provisions of paragraphs 13.b.(1)(a)1 through 10.
4 Although not required by Federal Aviation
Regulations, it is highly desirable that all
helicopters be equipped with an ELT.
(2) Maintenance.
(a) All aircraft shall be maintained and inspected in
accordance with applicable Federal Aviation Regulations,
and manufacturers' overhaul, maintenance, and/or
inspection manuals and bulletins, and the certificate
holder's approved general maintenance and/or inspection
manual.
(b) All maintenance, overhaul, and component exchange
performed on the aircraft will be recorded in the
appropriate logbook/record book in accordance with
Federal Aviation Regulations Parts 43, 91, 121, 125, and
135, as appropriate. Aircraft and engine logbooks (or
other approved electronic data medium) must record
incorporation of all mandatory service bulletins and
airworthiness directives. These records must be
available for inspection by AL aviation management and
safety personnel.
(c) Postmaintenance test flights and engine performance
checks will be performed at the operator's expense
following overhaul, repair, or exchange of engines,
propeller, rotor systems, gearbox/drive trains, or flight
control systems, including autopilots. Performance test
results shall be entered in aircraft logbooks or
component records.
(3) Crew Members.
(a) The contractor shall assure that the flight crew members
for PIC duties will possess and can validate the
following MINIMUM flight experience:
1 Total Flight Time - 2,400 hours (including PIC, Dual
Instruction, Simulator, and valid Second-in-Command
(SIC).
2 Time in category of aircraft operated - 1,200 hours
PIC; 100 hours PIC previous 12 months.
3 Cross Country - 500 hours (shall not include aerial
patrols such as powerline/pipeline operations).
4 Night - 100 hours PIC, if night operations are
anticipated, PIC must have performed at least three
takeoffs and three landings at night in the same
category and class within the preceding 90 days.
5 Multiengine aircraft - 500 hours for airplanes (200
hours of PIC) and 250 hours for helicopters.
6 Category and Class/Make and Model.
a Single engine, airplane, or helicopter - 25
hours.
b Multiengine, airplane, or helicopter - 30
hours.
c Turbojet/Fanjet Airplane - 40 hours.
d Any aircraft exceeding 12,500 pounds Gross
Takeoff Weight - 100 hours.
e 100 hours as PIC in the last 12 months.
NOTE: If PIC transitional training was not
completed at a FAA/factory-approved flight school,
minimum flight time in type for multiengine
airplanes or any helicopter is 50 hours.
7 Instrument/Simulator - An instrument rating is
required for ALL airplane operations. Minimum
instrument flight time shall be 150 hours in
airplanes. Helicopter operations are to be
conducted under VFRs daylight conditions only.
8 Helicopter Aerial Surveillance, Patrols, or
Inspections, or aerial research requiring flight
operations at 500 feet AGL or below shall require
500 hours of same or similar/equivalent experience.
(b) SIC. The SIC for any chartered flight shall meet the
airmen certificate, medical certificate, and experience
specified in 14 CFR Parts 121 or 135, as appropriate.
(c) The flight crew shall be listed or amended on the
certificate holders operating specifications and be
certified for the type of operation intended.
c. Other Official Travel/Transportation.
(1) Multiengine, pressurized, turboprop/turbojet airplanes shall
be used for such passenger operations. The airplane,
regardless of powerplant, must be able to climb with the
critical engine inoperative at least 50 feet per minute when
operating at the minimum enroute altitude of the route to be
flown or 10,000 feet mean sea level, whichever is higher.
Helicopters are not desirable for all-weather, day/night
cross-country operations.
(2) The air taxi/commercial operator shall either own or have an
exclusive lease agreement for the aircraft to be utilized for
the mission.
(3) Aircraft chartered must be registered in the United States and
maintain a Standard Certificate of Airworthiness for passenger
or cargo service.
(4) The aircraft shall be certified and equipped for flight into
known icing conditions, and shall be equipped with weather
radar capable of contouring convective or thunderstorm
activity. All weather avoidance and anti-icing systems shall
be fully operational for each flight, regardless of forecast
weather conditions.
d. Helicopter Support Flights.
(1) Low-level operations are those in which the helicopter is
operated within 500 feet of the ground and/or within 500 feet
of a structure. These operations are authorized when
necessary to accomplish aerial inspections, surveillance,
photography, and research in support of DOE and National
Laboratory program/project requirements.
(2) Low-level operations shall be conducted only with the minimum
personnel required to accomplish the mission.
(3) Low-level flights will be operated at an altitude and airspeed
which will permit a successful autorotation in the event of a
power loss. In specific cases where
Hovering-Out-of-Ground-Effect or slow flight at low altitudes
is required for brief periods, the operator/PIC shall fully
assess the terrain, obstacles, and helicopter performance
capabilities.
(4) Prior to conducting low-level operations, the PIC shall
conduct a high-level reconnaissance to verify hazards that
have been identified on an aerial hazards/obstruction map
which might be factors for the intended flight track and
altitude.
(5) The operator is responsible for preflight briefing of
passengers prior to loading and starting the engine. In the
case of multiple sorties where passengers may load and deplane
while rotors are turning, the pilot will assure that all
passengers are aware of safety hazards and procedures for
moving around the helicopter.
e. Flight Operations.
(1) Air services contractors will be air carrier/commercial
operators operating under Federal Aviation Regulations Parts
121, 125, 127, 133, 135, or 137. If the air services
contractor must subcontract to another air carrier/commercial
operator, the subcontractor must be under operational control
of the principal contractor. This is normally accomplished
under a FAA-approved wet lease agreement for the duration of
the project.
(2) Except for deviations required for low-level aerial surveys or
R&D flights, flight operations will be conducted in accordance
with FAA and/or the certificate holder's operations
specifications.
(3) Flight plans are required for all flights other than local
operations which originate and terminate at the same facility.
In this case, a flight release, or equivalent, must be issued
from the commercial operator, or assure that responsible AL or
covered contractor personnel are aware of the planned area(s)
of operation or route(s), and the number and names of persons
on board.
For flights other than local, flight plans will be filed with
an appropriate FAA facility prior to takeoff by the PIC or the
operator's Dispatch organization. If this is not possible,
flight plans will be filed in the air as soon as contact can
be made with a FAA facility.
(4) Aviation operations performed under WFO contracts shall be
identified by AL covered contractors. Safety plans, including
any required aviation safety reviews and documentation, shall
be prepared in advance of the proposed operation for review
and approval by AL TSD. This review and approval includes
flight operations by both commercial operators and military/
national guard aviation organizations.
f. Selection of a Charter Operation. The foregoing criteria shall be
carefully followed in the selection of aircraft services for AL
and covered contractors.
g. Inspection and Tests. Operators under contract to DOE are subject
to inspection by representatives of the Director, TSD, from time to
time to assure compliance with the terms of the contract.
h. Compliance. In order to be eligible for negotiation of a blanket
purchase agreement with the DOE, bidders must provide information
supporting their qualifications and ability to perform operations
in accordance with this Supplemental Directive. Applications are
subject to review by the AL Air Transportation Manager.
14. MILITARY AND/OR GOVERNMENT (NON-DOE) AIRCRAFT AND AIRCRAFT OPERATIONS.
These requirements apply to AL or covered contractors conducting
aviation operations involving military or government aircraft.
a. Military and/or government aircraft owned or operated by AL or
covered contractors shall be maintained and inspected in accordance
with recommended military and/or government requirements and
schedules if comparable to AL standards.
b. Military and/or government aircraft operated by non-DOE entities
shall be subject to review and validation that operations,
maintenance, inspection, and alterations are in accordance with the
intent of this Supplemental Directive.
c. HQ Office of Defense Programs shall review and approve any proposal
for operation by a covered contractor for a surplus or bailment
aircraft of the Armed Forces for which a type certificate has not
been issued.
15. HAZARDOUS CARGO AIR TRANSPORTATION OPERATIONS.
a. Hazardous materials shall be transported by air in accordance with
the applicable requirements of 49 CFR Subchapter C, Parts 100
through 180, or to the International Civil Aviation Organization
technical instructions.
b. AL aircraft operating under exemptions to 49 CFR Subchapter C may
be used to carry mission-essential personnel only. The Heads of
Field Offices or their designees shall determine which personnel
are considered mission-essential.
c. Special safety requirements necessary to comply with standards and
requirements for air shipments of hazardous material shall be
included in the required flight operations manuals.
16. DOE AIRPORTS AND HELIPORTS.
This paragraph applies to the LAAO and covered contractors conducting
airport and aviation operations at the Los Alamos Airport (LAM).
a. Current facility/operational manuals and emergency preparedness/
procedures manuals (approved as appropriate by the FAA, Airports
Regional Office) shall be maintained by responsible organizations,
covered contractors, and/or subcontractors governing the management
and use of LAM.
b. FAA ACs (150 series) and 14 CFR 139 shall be used as guides for the
planning and operation of the LAM.
c. Use of the LAM and its facilities and services for private,
corporate, commercial, and military aircraft shall be reviewed by
LAAO and AL SPD to assure such operations do not compromise the
safety of persons and facilities, environment, or the intent of
this Supplemental Directive. Periodic technical safety appraisals
shall be performed by AL SPD to assure conformity to applicable
standards and requirements and safe operating concepts and
procedures.
17. AVIATION SAFETY REVIEW AND DOCUMENTATION REQUIREMENTS.
This paragraph is to be applied to AL and covered contractors conducting
aviation and airport operations.
a. AL or covered contractors shall use HQ Office of Environment,
Safety and Health (EH)-approved guidance for aviation safety
documentation in lieu of compliance with DOE 5481.1B.
b. EH-approved guidance for aviation safety documentation must include
the following:
(1) Description of the aviation mission to be performed.
(2) Analysis of the hazards associated with the mission.
(3) Description of the precautions and actions taken to mitigate
the hazards.
(4) Description and reasons for any deviations from the Federal
Aviation Regulations and this Supplemental Directive.
(5) Signed safety documentation validating that the responsible
official from AL or the covered contractor (including air
operations performed under RWFO sub-contract) is cognizant of
and accepts all risks involved in such operations.
c. Operations having hazards of a type and magnitude routinely
encountered and accepted by the public do not require any
additional safety documentation; however, the responsible official
shall notify AL TSD of all operations through the required safety
plan. Any nonroutine operation or one that deviates from Federal
Aviation Regulation standards and regulations will be reported by
AL to EH.
18. EXEMPTIONS.
These requirements apply to AL organizations and covered contractors
conducting DOE aviation operations.
a. AL organizations and covered contractors, via the respective Area
Office, that are requesting exemption from this Supplemental
Directive shall address the following areas of concern in their
request:
(1) A detailed description of the proposal, including appropriate
plans, procedures, tests, results, previous exemptions, or
approvals, as applicable.
(2) A list of modified specifications or procedures, if any, and
a detailed description of the modifications with any
supporting information.
(3) A description of the increased risks that are likely to result
if the exemption is granted (the request shall specify the
control measures considered necessary or appropriate to
compensate for those increased risks).
(4) A description of the proposed duration or the proposed
schedule of events for which the exemption is sought.
(5) A statement about why the proposal, including any safety
control measures that are specified, will achieve a level of
safety that is at least equal to that specified in the
regulation from which an exemption is sought.
(6) Any additional information relevant to the applicant's
request.
b. Exemptions shall be approved and terminated by the Manager, AL,
through agreement with the Director, TSD and SPD.
c. Interim exemptions may be granted only under programmatic urgencies
or emergencies as defined in DOE 5480.13A.
19. ACCOUNTING FOR AIRCRAFT COSTS.
a. Accounting for AL aircraft costs shall be in compliance with OMB
Circular A-126.
b. AL's aviation program shall be in full compliance with the internal
control requirements of OMB Circular A-123 and shall be included in
AL's Management Control Plan in accordance with that circular. Any
material weaknesses shall be reported in the Manager's annual
internal control report to the Secretary of Energy.
c. OMB Circular A-126 periodic reviews, OMB Circular A-76 comparisons,
and AL's own management policies shall be utilized to ensure that
the use of AL aircraft for mission requirements and other official
travel use is cost-effective and appropriate.
20. MISSION FLIGHT REQUIREMENTS.
a. Mission flight requirements are activities which must be
accomplished in order to carry out AL's statutory responsibilities.
Mission requirements do not include official travel for site
inspection or to attend conferences or meetings.
b. Examples of AL mission requirements include, but are not limited
to:
(1) TSD Limited Life Component/Joint Test Assemblies cargo
flights.
(2) Sandia National Laboratories (SNL) Tonopah Test Range support
flights.
(3) SNL research flights.
(4) Training/maintenance flights for flight crews.
(5) Albuquerque-Los Alamos scheduled passenger/cargo operations.
(6) Scheduled freight service, as defined in AL 1500.2, to
transport hazardous and classified materials.
c. The use of AL aircraft to satisfy mission requirements is
authorized and formal justification of individual mission
requirement flights is not required.
d. Any travel by Senior Executive Branch persons on mission flights
must be reported in accordance with OMB Bulletin 93-11. Records
must be maintained for later audit and verification on the purpose
of each flight.
21. OTHER OFFICIAL TRAVEL/TRANSPORTATION.
a. AL aircraft shall be used to transport agency employees,
government-authorized cargo, other official government passengers,
personnel of covered contractors, and others whose travel is
authorized by statute, AL directive, or in writing by the AL Air
Transportation Manager. Each justification for use of an AL
aircraft to transport passengers and/or cargo must be documented on
AL Form 1500.5 (Rev. 4-93), "Flight Request." Utilization must be
documented as to one of the following criteria:
(1) The aircraft was scheduled to perform a bona fide mission or
training activity, and the minimum mission or training
requirements have not been exceeded, or the incremental
variable cost of extending the mission flight beyond the
minimum requirements does not exceed the cost of commercial
airline or aircraft service for the entire passenger/cargo
trip.
(2) Failure to use the aircraft to carry passengers and/or cargo
would result in failure to meet the mission or training
requirements.
(3) No commercial airline or aircraft service was reasonably
available within a 24-hour period to effectively fulfill the
transportation requirement.
(4) The variable cost of using government aircraft is not more
than the cost of using commercial airline or aircraft
services. The cost of using commercial airline or aircraft
service includes the costs of any additional travel/per diem,
surface travel expense, and lost employees' work time
(computed at gross hourly costs to the government, including
benefits).
b. Any travel by Senior Executive Branch persons on other official
travel flights must be reported in accordance with OMB Bulletin
93-11. Records must be maintained for later audit and verification
on the purpose of each flight.
c. The following categories of other official travel/transportation
use flights are authorized, and do not require individual
approvals:
(1) Special air freight flights.
(2) Emergency flight operations in support of U.S. Forest Service.
d. All other flights will be scheduled, reviewed, and approved as per
AL 1500.2 and this Supplemental Directive.
22. COST COMPARISON.
In determining if the variable cost of using the AL aircraft is less
than the cost of commercial airline or aircraft services, the AL
variable cost will be compared to:
a. Commercial Airline Cost Comparison.
(1) Coach fares, Y Class, as published in the current Official
Airline Guide fare book or as furnished by Scheduled Airline
Ticket Office or Los Alamos National Laboratory (FIN 8) shall
be used if a government contract fare (federal employees only)
is not available.
(2) The requesting organization shall provide TSD with passengers,
travel authorization numbers, travel itineraries, and written
approval by a Division Director/Area Office Manager or higher.
Authorization must be at a level senior to the highest ranking
passenger.
(3) The entire flight itinerary will be evaluated and the variable
cost of the flight will be compared to the common carrier
before the flight schedule is authorized.
b. Aircraft Services Cost Comparison.
Comparisons made will be between AL aircraft and the same make and
model of aircraft provided by an air taxi/commercial operator under
14 CFR Part 135 or Part 121. The variable rate will be compared to
either:
(1) The General Services Administration or Office of Aircraft
Services vendor rate schedule for like aircraft. Standby
time, per diem, Remain Overnight (RON) fees, other published
charges relevant to the flight, and federal excise tax are to
be included.
(2) Charter cost quoted by commercial operators shall include a
breakdown of basic hourly or per mile rate, hours or miles to
be operated, standby costs/rates, multiple landing charges,
RON charges, crew per diem, federal excise tax, and any other
appropriate charges. The cost shall be for like type aircraft
from reputable commercial operators in the AL service area
that have satisfactory safety records and operating histories
as validated by TSD.
(3) If like type aircraft comparisons are not available, a
comparison will be conducted for equivalent aircraft with
similar seating capacity and performance capabilities as in
Section 22.b.1. or 2. of this Supplemental Directive.
23. ACQUISITION, RETENTION, AND DISPOSITION OF AIRCRAFT.
a. The AL shall own or operate the minimum fleet of aircraft which
will satisfy its program requirements.
b. The AL will comply with OMB Circular A-76, A-126, DOE Property
Management Regulation Bulletin G-1, and applicable AL procurement
regulations and budgetary procedures before purchasing, leasing,
renting, chartering, or disposing of aircraft.
c. The AL will periodically review the continuing need for all of its
aircraft and the cost-effectiveness of its aircraft operations in
accordance with OMB Circular A-76. The AL will submit a copy of
each review to EH-33, HQ, and DOE. The AL will report excess and
release all aircraft that are not fully justified by these reviews.
d. On an annual fiscal year basis, the AL Air Transportation Manager
shall review the number, size, type, cost-effectiveness, and
continuing need for each category and class of aircraft. Any
aircraft other than specialized/research aircraft that has not
flown 300 hours during the fiscal year shall be considered for
reassignment or release.
24. REPLACEMENT OF AIRCRAFT.
The AL Air Transportation Manager will determine the optimum replacement
interval for each aircraft type. The AL will replace aircraft during
the optimum replacement interval for the aircraft type. Factors to be
considered in determining optimum replacement time are safety,
programmatic, and mission requirements; technological improvements;
airframe overhaul; component time life; approved aging aircraft program;
and cost of operation. A forecast of replacements shall be included in
the annual report.
Bruce G. Twining
Manager
ANNEX 1
SAFETY PLAN
1. Name, address, and phone number of organization requesting charter
operation.
2. Name, title, address, and phone number of person representing requesting
organization.
3. Purpose and brief description of requested charter operation. This
shall include flight hours and/or route miles of aircraft operation for
the contract. Is this a WFO project?
4. AL covered contractor authority testifying to programmatic need and to
completion of safety assessment of requested charter operation in
accordance with DOE Order 5481.1A, SAFETY ANALYSIS AND REVIEW SYSTEM.
5. Charter operator's name, address, phone number, and FAA air carrier/
commercial operator certificate number.
6. Type of aircraft by manufacture, model/type, and year of manufacture.
7. Aircraft registration number.
8. Copy of airman's most recent proficiency/qualification check for
required crew members to be used on this charter, FAA Form 8410-1, or
equivalent.
9. AL 5480.13A, Section 13., requirements:
a. Is charter aircraft owned or leased? If leased, provide lessor's
name and address.
b. Are pilots full-time employees of the operator? Provide airman's
certificate number and date of most recent medical certificate.
c. Have pilots logged the prescribed flight time in the aircraft?
d. Are charter operators and pilots fully certified for the type of
aircraft to be flown?
e. Does charter operator have operational control over any associated
subcontract flight operations for the project? Does the air
services contractor have control over the aircraft maintenance
program? Are these controls defined in a wet lease or interchange
agreement?
f. Is aircraft fully equipped for instrument (all-weather) flight?
g. Are pilots and copilots certified for instrument flight?
h. Does charter operator have a suitable flight and ground crew
training program for the safe handling of the types of materials
and cargo to be transported?
i. Does charter operator have the ability to secure any necessary
exemption permits from the FAA?
j. Has the pilot ever been grounded for disciplinary reasons or been
subject to FAA enforcement actions?
k. Can the pilot and commercial operator evidence experience in this
type of mission?
l. Identify the person who confirmed the answers to the above
questions.
_____________ ___________________ ________________
Name Title Telephone Number
10. Narrative description of aviation operation other than cross-country/
point-to-point flight including the following:
a. Definition of flight paths.
b. Number and direction of passes.
c. Dates, times, and direction of flights.
d. Communication links and frequencies.
e. Minimum altitudes and clearances over structures.
f. Preflight pilot and copilot ground, map, and area reviews related
to charter operation.
g. Security requirement coordination.
h. Emergency landing considerations and planning.
i. Are external loads or aerial applications to be performed?
11. Listing of crew or passengers aboard the aircraft and functions
performed requiring their presence.
12. Description of contacts with appropriate divisions, operations, or
political entities for coordination with any other tests or operational
activities that could impact this planned aviation operation.
13. Description of planning with local airport, flight control authorities,
and security agencies.
14. Description of any local Notice to Airmen temporary flight restrictions.
15. Description of minimum weather requirements, if different from basic VFR
conditions.
16. Description of documents, checklists, restrictions, criteria, or other
guidance provided to charter operator by AL covered prime contractor.
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