Federal Real Property Asset Management

Sustainable Buildings Implementation Plan Addendum

Office for Facilities Management and Policy
Office of the Assistant Secretary for Administration and Management

Executive Summary

This June 30, 2008 Addendum to the HHS Sustainable Building Implementation Plan (SBIP) dated December 31, 2007 incorporates the requirements of the Energy Independence and Security Act (EISA) of 2007 and the continued evaluation and progress of the Department’s sustainability program.

This addendum will help the Department identify and record yearly goals for achieving sustainability assessments and incorporating the Guiding Principles into the existing building inventory.

The HHS plan to meet the goal for incorporating the Guiding Principles into 15% of the existing building inventory by 2015 required the update and/or creation of checklists and reports. The development milestones will allow the Department to track yearly progress in achieving the 15% goal, as well as the goal to assess 100% of our existing building inventory by 2015.

The new and updated Appendices include:

Appendix G - Sustainability Checklist for Construction & Renovation Projects
The checklist was revised to reflect feedback from use of the checklist beginning with the FY 2009 budget formulation. It also captures local environmental requirements.
Appendix H - HHS Existing Building Evaluation & Prioritization Matrix
The tool was revised to reflect the results of piloting use of the draft tool on 2 existing facilities. The tool includes detailed scoring metrics and updated instructions. The scoring system was developed to help collect and measure achievements in meeting the requirements of the Guiding Principles, as well as E.O. 13423 and EISA 2007 requirements.
Appendix I — O & M Sustainability Practices for Buildings
Appendix I was updated to capture the most current operations and cost methodology finalized in the 3Q FY08 PMA deliverables. EISA 2007 references were also added. Review determined that specific guidance to facility managers /operators would be valuable for day-to-day operations, which will be developed for incorporation in December 2008 SBIP update.
Appendix J - Matrix of Current Status of Implementation within Landholding OPDIVs
The matrix was updated to provide current status of the land holding Operating Divisions progress in implementing the Guiding Principles.
Appendix K — Integration of Sustainable Practices into Environmental Management Systems (EMS)
Appendix K has been updated to emphasize the integration of sustainability, the guiding principles and EMS. Cross references to Appendices G and H, an amended Exhibit K-1 (EMS facilities), and updates to the OPDIV sections were added as appropriate.
Appendix L - HHS 3Q FY 2008 Summary of Owned & Leased Assets
The table was updated to reflect the “existing building inventory” as defined in the December 30, 2007 SBIP, current as of the 3Q FY 2008. This existing building inventory is the baseline data for Appendix P and M.
Appendix M - HHS 3Q FY 2008 Sustainability Progress Report
Appendix M was revised and updated using Appendix L, Appendix G and Appendix P data. The table records the sustainable achievements for the existing building inventory as of 3Q FY 2008. The new project and lease action sections will be revised and data updated for the December 30, 2008 submission.
Appendix O - Sustainable Buildings Strategy for Housing
This new appendix provides guidance on incorporating sustainable practices into existing and new housing.
Appendix P — HHS Sustainability Goals
This new appendix captures annual milestones for HHS to achieve the 2015 goals for incorporating the Guiding Principles into 15% of the existing inventory and assessing 100% of the existing building inventory.

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Executive Summary

Table of Contents

Sustainable Buildings Implementation Plan — Matrix of Current Status and Milestones

APPENDIX G: Sustainability Checklist for Construction & Renovation Projects

APPENDIX H: HHS Existing Building Evaluation & Prioritization Matrix

APPENDIX I: O & M Sustainability Practices for Buildings

APPENDIX J: Matrix of Current Status of Implementation within Landholding OPDIVs

APPENDIX K: Integration of Sustainable Practices into Environmental Management Systems (EMS)

APPENDIX L: HHS 3Q FY 2008 Summary of Owned & Leased Assets

APPENDIX M: HHS 3Q FY 2008 Sustainability Progress Report

APPENDIX O: Sustainable Buildings Strategy for Housing

APPENDIX P: HHS Sustainability Goals

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Matrix of Current Status and Milestones

PROGRAMMING AND IMPLEMENTATION

ACTION ITEM

CURRENT STATUS

NEXT STEPS

INDIVIDUAL RESPONSIBLE

TARGET
COMPLETION DATE

ACTUAL COMPLETION DATE

Develop Sustainable Design/Green Buildings Policy and Implementation Plan that:

- Covers applicable building projects (i.e., new buildings, leases, build-to-lease projects, and major and minor renovations) based on building type, size, and/or budget.

- Complies with OMB Circular A-11 Part 7 Section 300 - Planning, Budgeting, Acquisition, and Management of Capital Assets.

HHS Policy for High Performance and Sustainable Buildings complete and issued on 9/8/06. Updated 12/31/07 to reflect E.O. 13423 requirements.

SBIP Addendum (6/30/08) incorporates requirements of EISA 2007.

Implementation Plan (IP) complete and issued on 12/21/06. IP includes definitions (Appendix C).
Definitions updated 12/31/07 to reflect E.O. 13423.

IP complies with OMB Circular A-11.
http://www.whitehouse.gov/
omb/circulars/a11/
current_year/s300.pdf
Asset management integrated in budget decision-making process, including measurable performance goals. Budget guidance and supporting documentation incorporated sustainability into business case for each new project beginning with FY 2008 budget cycle.

Policy reviewed annually. Implementation plan reviewed semi-annually. Status Report provided semi-annually to OFEE/OMB.

Definitions reviewed annually.

A-11 requirements reviewed annually to ensure incorporation into budget guidance and documentation.

HHS workgroup

OFMP

12/31/06
12/31/07 update

6/30/08 status report

12/31/08 update

7/1/08 review for inclusion in 12/31/08 update

12/21/06
12/31/07 update

6/30/08

Ensure that Agency policies employing Integrated Project Teams for capital asset acquisition are applied at the earliest stages of project planning (i.e., pre-funding, conceptual design) for all capital asset projects involving new buildings, build-to-lease, and/or major renovations in order to address the Guiding Principles. Depending on project size and scope, these teams should have expertise in: sustainable design, energy, environment, occupational safety and health, commissioning, measurement and verification, water efficiency, facilities, building materials, ventilation and thermal comfort, moisture control, day lighting, indoor air quality, construction waste, and other green building qualifications for the design, construction, commissioning, and operation of the project. It is expected that these integrated teams will include both federal and nonfederal (within the contracted project team) staff.

Integrated project team (IPT) definition complete and consistent with OMB A-11. Projects requiring IPT incorporated into Appendix E (excludes OPDIV’s without delegated leasing authority).

Appendix J update included in SBIP Addendum (6/30/08).

Requirements incorporated into pre-budget guidance.

All new projects initiated after 3/1/07 require an IPT.

In establishing a core IPT for each project OPDIVs:

Identify expertise required based on specific project scope and size.
Assess if internal or external resources are available.
Core team members must participate in Project Definition Rating Index (PDRI).

Each OPDIV (land holding OPDIVs only) captures in Appendix J how they establish an IPT approach that ensures a project sustainability strategy is incorporated consistent with the policy

OPDIVs semi-annually update Appendix J to reflect current status of IPT implementation. Status report semi-annual to OFEE/OMB.

When not available in-house, OPDIVs consider IDIQ contracts with expertise in green building qualifications for design, construction, commissioning and operations of project.

OPDIVs

6/30/07
12/31/07 update

6/30/08 status report

3/1/07
12/31/07 update

6/30/08

Develop a procedure to incorporate the Guiding Principles in all business cases for new building construction or major renovations developed per OMB A-11 Part 7 Section 300.

Review of A-11 complete and updated FPAA forms as part of FY09 budget cycle.
Leasing checklist for sustainability incorporated into Appendix G.

FY09 Pre-budget guidance incorporated sustainability requirements including checklists. (Pre-budget guidance issued 3/1/07; updated FPAA forms forwarded 4/9/07.)

Review of July 2007 OMB A-11 determined no updates of FPPA forms were required for FY10 budget cycle.

Update annually FPAA guidance to ensure all OMB requirements are incorporated into FPAA to support the business case for each project.

OFMP

6/30/07

6/30/08 update, as required

4/9/07

Not required

Perform a “gap analysis” of existing policies, programs, criteria, specifications, and authorities that address sustainable buildings goals and identify shortfalls.

Developed Sustainability checklists for leased and federally-owned facilities.
(Appendix G)

Update HHS Facilities Program Manual.
Also requires coordination with ongoing PMA Tiger Team initiatives.

HHS Workgroup

6/30/07
12/31/08 update of HHS Facilities Program Manual

5/11/07

Establish specific sustainability performance targets for meeting goals in the Guiding Principles.

Defined applicable mandated goals vs. desirable goals and summarized in Appendix F.

Developed checklist for Build-to-Lease, Construction, and Renovation projects. Requirements were cross-referenced to E.O. 13423.
All new projects require checklist (Appendix G) as of 5/11/07.

Updated Sustainability Checklists (Appendix G) and Appendix J incorporated into SBIP Addendum (6/30/08).

OPDIVs are providing Sustainability Checklist capturing goals and targets for new construction, Build-to-Lease, and renovation projects as part of FPAA documentation as of 5/11/07.

Lease actions require Sustainability Checklist (leasing) included in documentation for lease clearance as of 10/1/2007.

The OPDIVs shall establish a framework for performance goals and semi-annually report progress in Appendix J. Status report semi-annual to OFEE/OMB.

Where applicable, the IPT shall establish and monitor performance goals consistent with the sustainability strategy for the project and document in the FPAA.

The IPT shall establish performance goals for siting, energy, water, materials, and indoor environmental quality along with other comprehensive design goals; and, ensure incorporation of these goals throughout the design and lifecycle of the building.

Performance goals shall be established at pre-project planning; identify specific technologies to be considered.

The IPT shall determine the level of appropriate certification under LEED™ or Green Globes; and incorporate, or consider, EMS plans.

HHS Workgroup

OPDIVs

IPT as each project is developed and monitored through completion

6/30/07

6/30/08 status report

5/11/07

6/30/08

Identify key players, their responsibilities, and functional relationships in the decision-making process.

Policy incorporates roles and responsibilities; implementation plan defines OPDIV responsibilities.
Matrix (Appendix J) summarizes current implementation status within OPDIVs. Appendix J update included in SBIP Addendum (6/30/08).

OPDIVs semi-annually update
Appendix J to reflect current status of IPT implementation.
Status report semi-annual to OFEE/OMB.

Implementation guidance incorporated into annual pre-budget guidance.

OPDIVs

OFMP

6/30/07
6/30/08 status report

3/30/08 pre-budget guidance

3/1/07
6/30/08

5/29/08 (delayed pending FY10 guidance)

Create template agreements to be used by building property officials and senior management to demonstrate commitment to the Guiding Principles.

Checklists for Leasing, Build-to-Lease, Construction, and Renovation projects, cross-referenced to E.O. 13423, required all new projects and incorporated into Appendix G.

Updated Sustainability Checklists (Appendix G) incorporated into SBIP Addendum (6/30/08).

Updated FPAA forms as part of FY09 budget cycle reflected sustainability requirements.

Analysis of results achieved using the sustainability checklists. Annually assess if refinements are required.

HHS Workgroup

6/30/07

6/30/08 update, as required

3/1/07Leasing checklist
4/9/07 Construction checklist
5/11/07 FPAA update

6/30/08

Establish procedures for measuring compliance with established mandates, goals, targets, and applicable score cards.

Completed tool for assessing existing building inventory; format for reporting progress; and checklist for build-to lease, construction and renovation projects developed with 2-part format:

Planning
Project completion

Completed pilot of tool on 2 existing facilities; adjusted tool based on results. Existing building strategy and tool issued 5/15/08 and incorporated into SBIP Addendum (6/30/08).

Annual review of tool, checklist use (June) and progress (Dec) report format to assess if required data is being captured.

HHS Workgroup

HHS Workgroup
OFMP

6/30/07
12/30/08 review and update, progress report

6/30/08 update

5/11/07

5/15/08

Describe how the Sustainable Buildings Program is being coordinated with the EMS and Agency’s asset management plan.

Sustainable Buildings Program incorporated into updated RAMP.

Approach for coordinating the Sustainable Buildings Program with Environmental Management Systems (EMS) at appropriate facilities distributed to OPDIVs.

OPDIV implementation progress captured in Appendix K.

Implementation approach for coordinating the Sustainable Buildings Program with facility-level EMS ongoing.

Status Report provided semi-annually to OFEE/OMB.

HHS Workgroup
OFMP

OPDIVs

6/30/07

12/31/07

6/30/08 status report

5/2/07

12/31/07 status report

6/30/08

Create a strategy for promotion of the plan to the field by education and training.

Incorporated Sustainability into curriculum of Facilities Management Training Program.

CDC, IHS and NIH have at least one person LEED accredited. FDA is using a A/E services to provide sustainable buildings expertise on the IPT. OFMP also has a LEED accredited person on staff.

NIH sponsored a workshop in mid-January 2008.

Complete.

Each land-holding OPDIV shall have a program to train/accredit at least one facilities person in LEED.
Status need to be reevaluated based on recent staff moves. Where not available, services through an IDIQ contract may be used.

OPDIV’s

6/30/07

12/31/08 tentative

6/30/07

Create a strategy for communication of the plan to the authority having jurisdiction to incorporate plan/goals into their services

Original implementation plan distributed 12/21/06.

SBIP updated 12/30/07; addendum (6/30/08).

Policy, if needed and IP updated annually. Appendices and status of implementation updated semi-annually and posted to OFMP web page.

OFMP

6/30/07

6/30/08 status report

3/1/07

6/30/08

Modify all pertinent Agency policies to incorporate Guiding Principles.

Policy updated to reflect requirements of E.O. 13423.

Researched extramural construction programs and determine feasibility of incorporating sustainability into grants policy

Project scope
Legislation
Level of HHS oversight

Recent budget submittals have not included extramural funding for construction; although review of actual appropriations identified earmarks that included design and/or construction funding.

Policy update includes language encouraging inclusion of sustainable design principles in grants over $1M.

SRPO letter to GSA superseded by new green clauses for GSA lease solicitations.

Update the HHS Facilities Program Manual. Requires coordination with updates from PMA Tiger Team initiatives.

Provided draft language to codify in grants policy; pending final review and approval of grants management team. Will continue to monitor 2008 appropriation for construction grants.

HHS Workgroup

OFMP

12/31/07 update
(policy only)

Revised 12/31/08

6/30/08 grants policy review and strategy

12/31/07 update (policy only)

6/30/08 OFMP review complete

Establish procedures to incorporate the Guiding Principles into criteria, leases, contract language, designs, and specifications for new construction, build-to-lease, major renovations and existing building operation and maintenance. The procedures should allow for and encourage continual improvement (Note: consider utilizing the WBDG Federal Green Construction Guide for Specifiers)

Policy and Implementation Plan issued. Guidelines complete for new construction, build-to-lease, and major renovations (5/11/07).

Existing building operations and maintenance guidelines in Appendix I (12/31/07).
Appendix I updated to capture 3Q FY08 PMA cost methodology and EISA 2007. (6/30/08).

Each OPDIV (landholders and non-landholders) incorporates Guiding Principles into their internal guidance.

Develop an O & M Operators Checklist for sustainable actions (Appendix I attachment)

OPDIVs semi-annually update Appendix J to reflect current status of IP implementation.
Status report semi-annual to OFEE/OMB.

HHS Workgroup

OPDIVs

12/31/07 update includes O&M Sustainable Practices for existing buildings

6/30/08 update
12/31/08 checklist and update

6/30/08 status report

12/31/07

6/30/08

Develop an Existing Building Strategy—which identifies priority facilities and environmental aspects (including energy use and IEQ), addresses minor renovations, and utilizes recommissioning as a tool—in order to identify and implement opportunities to incorporate the Guiding Principles into the existing building stock. Ensure the strategy is signed by senior officials.

Framework for Existing Building Strategy for OPDIVs to incorporate in FY09 budget submittal (reflected in Appendix H).
Pre-budget guidance (3/1/07) for FY09 budget cycle issued incorporating framework for an Existing Building Strategy. Draft assessment tool incorporated into 12/31/07 policy update, pending evaluation of use on 2 pilot projects.

Assessment tool modified as a result of pilot projects; local & regional factors incorporated. Final tool issued 5/15/08 and incorporated into SBIP Addendum (6/30/08).

HHS Workgroup

12/31/07 update
(policy only)

6/30/08

12/31/07 update (policy only)

5/15/08

Develop a strategy to address sustainability opportunities for those buildings that agencies have determined “Not applicable” to all of the 5 Guiding Principles.

Initial definition of applicable projects and performance targets for incorporating Guiding Principles outlined in Appendices D & F.

Existing housing identified as exception to all 5 Guiding Principles. Strategy to incorporate sustainable practices into housing developed (Appendix O) and incorporated into SBIP Addendum (6/30/08).

All other projects, the Sustainability Checklist captures exceptions to the Guiding Principles on a case by case basis. Review of checklists from FY07 process complete; Appendix G updated and incorporated into SBIP Addendum (6/30/08).

HHS workgroup

Revised 6/30/08

6/30/08 revise checklist as necessary

3/1/07 (Appendices D&F)

6/30/08

Correct other programmatic shortfalls identified in the gap analysis.

Existing building inventory defined (12/31/07) and captured in Appendix L (baseline). Interim goals developed (Appendix P) and incorporated into SBIP Addendum (6/30/08).

Update HHS Facilities Program Manual to incorporate sustainability requirements. Requires coordination with updates from PMA Tiger Team initiatives.

OFMP

Revised 12/31/08

TRACKING AND REPORTING

ACTION ITEM

CURRENT STATUS

NEXT STEPS

INDIVIDUAL RESPONSIBLE

TARGET
COMPLETION DATE

ACTUAL COMPLETION DATE

Report the success and lessons learned for at least one major building project into High Performance Federal Buildings database annually.
http://www.eere.energy.gov/
femp/highperformance/
index.cfm

2007 Projects entered:

CDC B21 HQ and Operations Center
NIH B50 Laboratory
NIH Gateway Center

Non-sensitive project information only entered into database.
2008 Projects entered:

B110 CDC
Lawton Indian

CDC/NIH

CDC/IHS

6/30/07

6/30/08

6/30/07

6/30/08

Define the unit of measurement for tracking/reporting agency progress (# of certified buildings, etc.).

Establish a baseline for energy use, water use, and other goals per the Guiding Principles.

Units of measurement incorporated into progress report format in Appendix M.

Appendix M updated to capture measures that will ensure accurate assessment of existing building inventory that is meeting the Guiding Principles (6/30/08).

Captured inventory for baseline application from 2007 FRPP data in Appendix L (12/31/07). Appendix L updated to reflect 3Q FY 2008 inventory; and Appendix P developed to establish interim targets to meet 2015 goal of 15% existing inventory incorporates Guiding Principles. Both are incorporated into SBIP Addendum (6/30/08).

Appendix M will be revised to incorporate projects and leasing actions

HHS Workgroup

12/31/07

6/30/08 revise reporting format
12/31/08 revise for projects and leasing actions

12/31/07

6/30/08 existing building inventory

6/30/08

Institute measurement, verification, and training to ensure continual improvement. Clearly define how the M/V will be used. Extend commissioning to training of operations and management staff. Clearly define these expectations in contract language.

OPDIVs defined current measurement methodologies being used within Appendix J update.

Draft guidance from ISWG EB subcommittee incorporated into HHS Assessment Tool for existing building inventory (5/15/08).

Incorporation of Guidance from ISWG subgroup developing measurement and verification upon release.

HHS Workgroup

Revised 12/31/08

Develop semi-annual system for reporting Agency progress towards addressing the Guiding Principles in all building life cycle stages:

Siting
Design
Construction
Operations & maintenance
Renovation
End of life

Checklists for capturing project specific data complete (5/11/07).

2007 report format distributed (6/13/07).

Appendix M updated to capture measures that will ensure accurate assessment of existing building inventory that is meeting the Guiding Principles. Appendix P developed to establish baseline and interim targets to meet 2015 goal of 15% existing inventory incorporates Guiding Principles. (6/30/08)

Appendix M will be revised to incorporate projects and leasing actions

HHS Workgroup

6/30/07

6/30/08 revise reporting format
12/31/08 revise for projects and leasing actions

6/30/07

6/30/08 existing building inventory

Report Agency progress toward incorporating the Guiding Principles in all building life cycle stages:

Siting
Design
Construction
Operations & maintenance
Renovation (and associated decommissioning)
End of life (and associated decommissioning)

First progress report due incorporated into 12/31/07 update of Sustainable Buildings Implementation Plan, Appendix M.

Second progress report (6/30/08) captures status of existing building inventory (as of 3Q FY08 data) in updated Appendix M included in SBIP Addendum.

Semi-annual report of progress to OFEE/OMB

HHS Workgroup

12/31/07

6/30/08 status report

12/31/07

6/30/08

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APPENDIX G
(2) Sustainable Checklist for Construction and Renovation Projects

Part 1 — Project Planning

Project Title	Will Project Be Certified?	Rating System¹	Level of Certification
(Same title as reflected on FPAA)	Yes No	LEED™ Green Globes™

Mandated Requirements

Requirement Definition

Will the requirement be met?

Where is it documented?

How will requirement be met?

I. Employ Integrated Design Principles

Integrated Project Team (IPT)

Meets Appendix E^{2 definition; same requirement as for leased properties.}

Yes No

Project charter

Description of core group

Comment:

Performance Goals

Establishes goals in accordance with MOU³ definition (e.g., energy, water, etc.).

Yes No

FPAA

IPT list of goals

Comment:

Life Cycle Cost Analysis (LCCA)

Performance goals include LCCA meeting MOU definition.

Yes No

FPAA, LEED™ and/or Green Globes checklist, LCCA

Summary statement of findings

Comment:

Commissioning

Identify commissioning practices in accordance with MOU definition.

Yes No NA

Commissioning plan

Strategy summary (who, what, when)

Comment:

II. Optimize Energy Performance
Energy Efficiency	Establish whole building energy performance targets in accordance with: MOU definition EPAct 2005⁴ Executive Order 13423⁵ EISA 2007	Yes No NA Yes No NA Yes No NA Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of energy goals
Comment:
Overall Energy Efficiency	Establish overall energy efficiency targets consistent with the OPDIV’s plan to meet energy efficiency requirements of Executive Order 13423.	Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of energy goals
Comment:
Measurement and Verification	All utilities shall be metered and a plan for verification is completed consistent with the MOU and EPAct 2005.	Yes No NA	LEED™ and/or Green Globes checklist	List of utilities metered, summary of plan for verification
Comment:

III. Protect and Conserve Water
Indoor Water	Establish indoor water conservation targets consistent with MOU and EPAct 2005.	Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of water conservation targets
Comment:
Outdoor Water	Establish outdoor water conservation targets consistent with MOU and EPAct 2005.	Yes No NA	FPAA, LEED™ and/or Green Globes checklist
Comment:
Overall Water Conservation	Establish overall water consumption targets consistent with the OPDIV’s plan to meet water conservation requirements of Executive Order 13423.	Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of water conservation targets
Comment:

IV. Enhance Indoor Environmental Quality
Ventilation & Thermal Comfort	Performance targets are consistent with MOU requirements and EPAct 2005.	Yes No NA	LEED™ and/or Green Globes checklist	Summary statement, i.e., standard design guide requirement
Comment:
Moisture Control	Establish moisture control strategy in accordance with MOU definition.	Yes No NA	LEED™ and/or Green Globes checklist	Summary of strategy
Comment:
Daylighting	Performance targets are consistent with MOU and EPAct 2005 requirements.	Yes No NA	LEED™ and/or Green Globes checklist	Summary statement, i.e., standard design guide requirement
Comment:
Low-emitting Materials	Establish targets and select certification systems for use of low-emitting materials and products in accordance with MOU definition.	Yes No NA	Standard design guides, project specific requirements, FPAA, LEED™ and/or Green Globes checklist	IPT list of low-emitting materials targets including specific certification system(s)
Comment:
Protect Indoor Air Quality during Construction	Performance targets are consistent with MOU requirements.	Yes No	Standard design guidelines for project specific requirements as reflected in FPAA, Contractor’s Health and Safety Plan, Green Globes and/or LEED™ checklist	IPT verifies standard protective measures are adequate and/or any unusual requirements, i.e., occupancy, asbestos, etc.
Comment:

V. Reduce Environmental Impact of Materials
Recycled Content	Establish targets for use of products with recycled content that meet or exceed the minimum requirements in accordance with the MOU definition.	Yes No NA	Standard design guides, FPAA, LEED™ and/or Green Globes checklist	IPT list of targets such as percent of materials/products with recycled content
Comment:
Biobased Content	Establish targets for use of products with biobased content in accordance with the MOU definition.	Yes No NA	Standard design guides, FPAA, LEED™ and/or Green Globes checklist	IPT list of targets based on availability for the specific project
Comment:
Construction Waste	Performance targets are consistent with MOU requirements.	Yes No	Standard design guides, FPAA, LEED™ and/or Green Globes checklist	IPT list of construction waste targets
Comment:
Ozone Depleting Compounds	Insure no ozone depleting compounds are used during or after construction or operations of facilities	Yes No	Standard design guides, LEED™ and/or Green Globes checklist	IPT verifies and documents – Review MSDS to insure no use of ozone depleting compounds
Comment:

VI. Conformance with Local Environmental Requirements
National Environmental Policy Act (NEPA)	Project complies with NEPA requirements and implements mitigation measures	Yes No	NEPA and project design documents	IPT ensures compliance with process specified in OPDIV's NEPA Implementation Guidance Document
Comment:
Other Environmental Regulations	Project is reviewed for applicable Federal, state and local environmental regulations.	Yes No	POR, PJD, PDS, FPAA	IPT reviews applicable regulations with environmental compliance official and ensures required permits and licenses are obtained
Comment:
Environmental Baseline Survey	Project site and affected facilities have been assessed for contamination and other environmental risks.	Yes No NA	Environmental Baseline Survey Report	IPT ensures completion of an environmental baseline survey
Comment:
Environmental Management System	Project meets specific goals and targets, management controls and reporting requirements established by the facility-level EMS	Yes No NA	EMS Environmental Management Plans and audit reports	IPT reviews applicable EMS Environmental Management Plans and ensures implementation of management controls and reporting requirements
Comment:
Asset Management Planning	Project is coordinated with Real Property Asset Management Plan (RAMP)	Yes No	FPAA, Real Property Asset Management Plan and Design Documents	IPT reviews RAMP requirements and ensures design compliance
Comment:

Instructions for use: Part 1 of the checklist shall be completed for each construction and major renovation project, as defined in Appendix D, Sustainability Buildings Implementation Plan, at project planning and included with the initial submission of the Facility Project Approval Agreement (FPAA). Construction projects include new buildings, additions and build-to-lease. The columns titled “Where is it documented?” and “How will requirement be met?” shall be edited to reflect specific project. Not Applicable (NA) is only relevant to major renovation projects and may be used when project does not impact the specific criteria. For example, commissioning would be required only if systems renovations are part of the project. Each No or NA response requires a written explanation

Part 2 — Project Completion

Project Title	Is Project Certified?	Rating System⁶	Level of Certification
(Same title as reflected on FPAA)	Yes No	LEED™ Green Globes™

Mandated Requirements	Requirement Definition	Is the requirement met?	Where is it documented?	How was requirement met?
I. Employ Integrated Design Principles
Integrated Project Team (IPT)	Meets Appendix E⁷ definition; same requirement as for leased properties.	Yes No	Project charter	Description of core group
Comment:
Performance Goals	Establishes goals in accordance with MOU⁸ definition (e.g., energy, water, etc.).	Yes No	FPAA	IPT list of goals
Comment:
Life Cycle Cost Analysis (LCCA)	Performance goals include LCCA meeting MOU definition.	Yes No	FPAA, LEED™ and/or Green Globes checklist, LCCA	Summary statement of findings
Comment:
Commissioning	Identify commissioning practices in accordance with MOU definition.	Yes No NA	Commissioning plan	Strategy summary (who, what, when)
Comment:

II. Optimize Energy Performance
Energy Efficiency	Establish whole building energy performance targets in accordance with: MOU definition EPAct 2005⁹ Executive Order 13423¹⁰ EISA 2007	Yes No NA Yes No NA Yes No NA Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of energy goals
Comment:
Overall Energy Efficiency	Establish overall energy efficiency targets consistent with the OPDIV’s plan to meet energy efficiency requirements of Executive Order 13423.	Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of energy goals
Comment:
Measurement and Verification	All utilities shall be metered and a plan for verification is completed consistent with the MOU and EPAct 2005.	Yes No NA	LEED™ and/or Green Globes checklist	List of utilities metered, summary of plan for verification
Comment:

III. Protect and Conserve Water
Indoor Water	Establish indoor water conservation targets consistent with MOU and EPAct 2005.	Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of water conservation targets
Comment:
Outdoor Water	Establish outdoor water conservation targets consistent with MOU and EPAct 2005.	Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of water conservation targets
Comment:
Overall Water Conservation	Establish overall water consumption targets consistent with the OPDIV’s plan to meet water conservation requirements of Executive Order 13423.	Yes No NA	FPAA, LEED™ and/or Green Globes checklist	IPT list of water conservation targets
Comment:

IV. Enhance Indoor Environmental Quality
Ventilation & Thermal Comfort	Performance targets are consistent with MOU requirements and EPAct 2005.	Yes No NA	LEED™ and/or Green Globes checklist	Summary statement, i.e., standard design guide requirement
Comment:
Moisture Control	Establish moisture control strategy in accordance with MOU definition.	Yes No NA	LEED™ and/or Green Globes checklist	Summary of strategy
Comment:
Daylighting	Performance targets are consistent with MOU and EPAct 2005 requirements.	Yes No NA	LEED™ and/or Green Globes checklist	Summary statement, i.e., standard design guide requirement
Comment:
Low-emitting Materials	Establish targets and select certification systems for use of low-emitting materials and products in accordance with MOU definition.	Yes No NA	Standard design guides, project specific requirements, FPAA, LEED™ and/or Green Globes checklist	IPT list of low-emitting materials targets including specific certification system(s)
Comment:
Protect Indoor Air Quality during Construction	Performance targets are consistent with MOU requirements.	Yes No	Standard design guidelines for project specific requirements as reflected in FPAA, Contractor’s Health and Safety Plan, Green Globes and/or LEED™ checklist	IPT verifies standard protective measures are adequate and/or any unusual requirements, i.e., occupancy, asbestos, etc.
Comment:

V. Reduce Environmental Impact of Materials
Recycled Content	Establish targets for use of products with recycled content that meet or exceed the minimum requirements in accordance with the MOU definition.	Yes No NA	Standard design guides, FPAA, LEED™ and/or Green Globes checklist	IPT list of targets such as percent of materials/products with recycled content
Comment:
Biobased Content	Establish targets for use of products with biobased content in accordance with the MOU definition.	Yes No NA	Standard design guides, FPAA, LEED™ and/or Green Globes checklist	IPT list of targets based on availability for the specific project
Comment:
Construction Waste	Performance targets are consistent with MOU requirements.	Yes No	Standard design guides, FPAA, LEED™ and/or Green Globes checklist	IPT list of construction waste targets
Comment:
Ozone Depleting Compounds	Insure no ozone depleting compounds are used during or after construction or operations of facilities	Yes No	Standard design guides, LEED™ and/or Green Globes checklist	IPT verifies and documents – Review MSDS to insure no use of ozone depleting compounds
Comment:

VI. Conformance with Local Environmental Requirements
National Environmental Policy Act (NEPA)	Project complies with NEPA requirements and implements mitigation measures	Yes No	NEPA and project design documents	IPT ensures compliance with process specified in OPDIV’s NEPA Implementation Guidance Document
Comment:
Other Environmental Regulations	Project is reviewed for applicable Federal, state and local environmental regulations.	Yes No	POR, PJD, PDS, FPAA	IPT reviews applicable regulations with environmental compliance official and ensures required permits and licenses are obtained
Comment:
Environmental Baseline Survey	Project site and affected facilities have been assessed for contamination and other environmental risks.	Yes No NA	Environmental Baseline Survey Report	IPT ensures completion of an environmental baseline survey
Comment:
Environmental Management System	Project meets specific goals and targets, management controls and reporting requirements established by the facility-level EMS	Yes No NA	EMS Environmental Management Plans and audit reports	IPT reviews applicable EMS Environmental Management Plans and ensures implementation of management controls and reporting requirements
Comment:
Asset Management Planning	Project is coordinated with Real Property Asset Management Plan (RAMP)	Yes No	FPAA, Real Property Asset Management Plan and Design Documents	IPT reviews RAMP requirements and ensures design compliance
Comment:

Instructions for use: Part 2 of the checklist shall be completed for each construction and major renovation project, as defined in Appendix D, Sustainability Buildings Implementation Plan, at project completion and after commissioning when the building is functionally operational. Construction projects include new buildings, additions and build-to-lease. The columns titled “Where is it documented?” and “How was requirement met?” shall be edited to reflect specific project. Not Applicable (NA) is only relevant to major renovation projects and may be used when project does not impact the specific criteria. For example, commissioning would be required only if systems renovations are part of the project. Each No or NA response and each target not met requires a written explanation.

1 LEED™/MOU Mapping Guide www.wbdg.org/pdfs/mou_leed_guide.pdf ; Green Globes™/MOU Mapping Guide – www.thegbi.org/assets/pdfs/MappingTheEnvironmentalExecutiveObjectiveAndGreenGlobesV1.pdf
² Department of Health and Human Services Sustainable Buildings Implementation Plan, Appendix E: Integrated Project Team Definition & Charter
³ Department of Health and Human Services Sustainable Buildings Implementation Plan, Appendix A: Memorandum of Understanding; Whole Building Design Guide, EO 13423 Technical guidance for Implementing the Five Guiding Principle for Federal Leadership in High Performance and Sustainable Design – www.wbdg.org/sustainableEO/
⁴ http://www.energy.gov/about/EPAct.htm
⁵ http://www.whitehouse.gov/news/releases/2007/01/20070124-2.html “Strengthening Federal Environmental Energy and Transportation Management”
⁶ LEED™/MOU Mapping Guide www.wbdg.org/pdfs/mou_leed_guide.pdf ; Green Globes™/MOU Mapping Guide – www.thegbi.org/assets/pdfs/MappingTheEnvironmentalExecutiveObjectiveAndGreenGlobesV1.pdf
⁷ Department of Health and Human Services Sustainable Buildings Implementation Plan, Appendix E: Integrated Project Team Definition & Charter
⁸ Department of Health and Human Services Sustainable Buildings Implementation Plan, Appendix A: Memorandum of Understanding; Whole Building Design Guide, EO 13423 Technical guidance for Implementing the Five Guiding Principle for Federal Leadership in High Performance and Sustainable Design – www.wbdg.org/sustainableEO/
⁹ http://www.energy.gov/about/EPAct.htm
¹⁰ http://www.whitehouse.gov/news/releases/2007/01/20070124-2.html “Strengthening Federal Environmental Energy and Transportation Management”

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APPENDIX H
HHS EXISTING BUILDING EVALUATION AND PRIORITIZATION MATRIX

Building name:

Location:

Date of Assessment:

Prepared by:

Square Footage (specify gsf or usf):

Mission Dependency: Mission Critical Mission Dependent Not Mission Dependent

Commissioning/Recommissioning: Completed - date: Not completed Not Applicable

Assessment Report attached? Yes No The Assessment Report should include a comprehensive list of the building’s strengths, weaknesses and deficiencies; a prioritized list of deficiencies that can be addressed by minor alterations or repairs (considering payback over the life cycle); and a status summary indicating whether a major renovation or replacement of the facility (and estimated time frame) is recommended by the assessment team.

Building Attribute	Attribute Definition	Building Condition Scoring Criteria
		10	20	35	50	65	80	Score
A. Energy Performance	Energy Efficiency Establish a whole building performance target that takes into account the intended use, occupancy, operations, and other energy demands. Establish a baseline building performance rating per the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., (ASHRAE) and the Illuminating Engineering Society of North America (IESNA) Standard 90.1-2004, Energy Standard for Buildings Except Low-Rise Residential Buildings. Reduce Energy Usage Intensity (EUI) by 20% below 2003 baseline, or receive a score of 69 or higher in Energy Star Portfolio Manager (ESPM).	Establish an energy usage baseline using historic data (2003 EUI) OR Establish an energy usage baseline using ASHRAE/IESNA 90.1-2004 OR Evaluate using Energy Star Portfolio Manager	An Energy Conservation Plan has been developed	Reduction in EUI of > 5%	Reduction in EUI of > 10%	Reduction in EUI of > 15% OR Achieved a score of 69 or higher in ESPM.	Reduction in EUI of > 20%, OR Achieved a score of 75 or higher in ESPM.
		5	10	15	25	30	40
	Measurement & Verification	Building level metering installed for electricity, and where required by OPDIV energy plan advanced metering	Electrical meter performance data collected, compiled and used to evaluate Energy Projects	Building level metering installed for utilities defined in EO 13423 and EISA 2007, and where required by OPDIV energy plan advanced metering	All utility meter performance data collected, compiled and used to evaluate Energy Projects	Data entered in Energy Star Portfolio Manager	Data entered in High Performance Buildings Database
		0	5	10	15	25	30
	Renewable Energy ( Bonus)	No renewable energy purchased (consumed) & no on site generation.	Less than 3% of Renewable Energy (thermal, mechanical or electrical) is purchased for use in the facility.	3% or more of Renewable Energy (thermal, mechanical or electrical) is purchased for use in the facility	3% or more electricity consumed is from renewable sources and 1.5 % is from new sources (online after Jan 1, 1999)	Implemented cost effective on site renewable energy generation projects.	3% or more electricity consumed is from renewable sources and 1.5 % is from new sources (online after Jan 1, 1999) and Implemented cost effective on site renewable energy generation projects.
		5	10	20	30		40	Score
B. Protect & Conserve Water	Indoor Water Effectiveness of indoor water conservation	FY2007 water use intensity (WUI) established along with a water management plan. Procedures in place for following the indoor best management practices as developed by FEMP ¹	Building level water meter installed or estimated annual water use baseline developed for the building. Meets the indoor potable water use baseline calculated for the building of the Energy Policy Act 1992 fixture performance requirements.²	Employs strategies that in aggregate use a minimum of 10% less potable water than the indoor water use baseline of the Energy Policy Act 1992 calculated for the building.	Employs strategies that in aggregate use a minimum of 15% less potable water than the indoor water use baseline of the Energy Policy Act 1992 calculated for the building.		Employs strategies that in aggregate use a minimum of 20% less potable water than the indoor water use baseline of the Energy Policy Act 1992 calculated for the building, OR 20% reduction in measured potable water use compared to building use in 2007.
		5	10	20	30		40
	Outdoor Water Effectiveness of outdoor water conservation	FY2007 water use intensity (WUI) established along with a water management plan. Procedures in place for following the outdoor best management practices as developed by FEMP¹	Uses water efficient landscape and irrigation strategies, including water reuse and recycling, to reduce outdoor potable water consumption by a minimum of 20% over that consumed by conventional means (plant species and plant densities) OR Reduces outdoor potable water consumption by a minimum of 20% compared to measured irrigation use in 2007	Uses water efficient landscape and irrigation strategies, including water reuse and recycling, to reduce outdoor potable water consumption by a minimum of 30% over that consumed by conventional means (plant species and plant densities) OR Reduces outdoor potable water consumption by a minimum of 30% compared to measured irrigation use in 2007	Uses water efficient landscape and irrigation strategies, including water reuse and recycling, to reduce outdoor potable water consumption by a minimum of 40% over that consumed by conventional means (plant species and plant densities OR Reduces outdoor potable water consumption by a minimum of 40% compared to measured irrigation use in 2007		Uses water efficient landscape and irrigation strategies, including water reuse and recycling, to reduce outdoor potable water consumption by a minimum of 50% over that consumed by conventional means (plant species and plant densities), OR Reduces outdoor potable water consumption by a minimum of 50% compared to measured irrigation use in 2007, OR Minimal or no use of irrigation water due to use of indigenous drought-resistant plant species.
							20
	Process Water Effectiveness of Process water conservation, where applicable						Cost effective conservation measures are in place to reuse or reclaim water used in increasing energy efficiency, such as cooling towers, boilers, etc.
							20
	Maintain/restore site hydrology ( Bonus)						Where redevelopment affects site hydrology, maintain or restore the hydrology of the site with regard to temperature, rate, volume, and duration of flow using site planning, design, construction, and maintenance strategies. (EISA Section 438)
		0	5	10	15		20	Score
C. Enhance Indoor Environmental Quality	Thermal Comfort Effectiveness of measures to enhance indoor environmental quality for thermal comfort	Building does not meet current ASHRAE Standard 55-2004 Thermal Environmental Conditions for human Occupancy. Complaints from occupants regarding thermal comfort levels are daily.	Building does not meet current ASHRAE Standard 55-2004 Thermal Environmental Conditions for human Occupancy. Complaints from occupants regarding thermal comfort levels are weekly.	Building does not meet current ASHRAE Standard 55-2004 Thermal Environmental Conditions for human Occupancy. Complaints from occupants regarding thermal comfort levels are monthly.	Building does not meet current ASHRAE Standard 55-2004 Thermal Environmental Conditions for human Occupancy. Complaints from occupants regarding thermal comfort levels are rare.		Occupancy survey performed, or thermal comfort parameters have been measured, and meet current ASHRAE Standard 55-2004 Thermal Environmental Conditions for Human Occupancy.
		0	5	10	15		20
	Ventilation Effectiveness of measures to enhance indoor environmental quality for ventilation	Building does not meet current ASHRAE Standard 62.1-2004 Ventilation for Acceptable Indoor Air Quality. Verification of design ventilation rates (testing & balancing) not performed.	Building does not meet current ASHRAE Standard 62.1-2004 Ventilation for Acceptable Indoor Air Quality. Verification of design ventilation rates (testing & balancing) not performed. O&M procedures in place for checking air supply and exhaust systems.	Building does not meet current ASHRAE Standard 62.1-2004 Ventilation for Acceptable Indoor Air Quality. Verification of design ventilation rates (testing & balancing) not performed. O&M procedures in place for checking air supply and exhaust systems. Occupant complaints are rare.	Building does not meet current ASHRAE Standard 62.1-2004 Ventilation for Acceptable Indoor Air Quality. Verification of design ventilation rates (testing & balancing) performed within the last 5 years. O&M procedures in place for checking air supply and exhaust systems. Occupant complaints are rare.		Verification of design ventilation rates performed through recommissioning or retrocommissioning, and meets current ASHRAE Standard 62.1-2004 Ventilation for Acceptable Indoor Air Quality established ranges per climate zone.
		0	5	10	15		20
	Moisture Control Effectiveness of measures implemented for controlling moisture flows and condensation to prevent building damage and mold contamination	Severe moisture and or condensation damage and evidence of mold in the building. No policy in place for monitoring moisture occurrences. No strategy in place for controlling moisture flows and condensation.	Recurring moisture and or condensation problems in various areas in the building. Some evidence of mold in the building. No policy in place for monitoring moisture occurrences. No strategy in place for controlling moisture flows and condensation.	Recurring moisture and or condensation problems in various areas in the building. No evidence of mold in the building. No policy in place for monitoring moisture occurrences. No strategy in place for controlling moisture flows and condensation.	Minor moisture and or condensation occurrences. No policy in place for monitoring moisture occurrences. No strategy in place for controlling moisture flows and condensation.		Established and implemented moisture control strategy for controlling moisture flows and condensation to prevent building damage and mold contamination. All necessary repairs have been completed to remove prior contamination.
		0	5	10	15		20
	Daylighting or Lighting Controls Effectiveness of measures implemented to control lighting or daylighting.	No measures have been implemented.	Accessible lighting controls (e.g., accessible manual lighting controls, glare control and automatic dimming controls) are provided for 10% of regularly occupied building space, OR 10% of spaces have a minimum daylight factor of 2%.	Accessible lighting controls (e.g., accessible manual lighting controls, glare control and automatic dimming controls) are provided for 30% of regularly occupied building space, OR 30% of spaces have a minimum daylight factor of 2%.	Accessible lighting controls (e.g., accessible manual lighting controls, glare control and automatic dimming controls) are provided for 40% of regularly occupied building space, OR 40% of spaces have a minimum daylight factor of 2%.		Accessible lighting controls (e.g., accessible manual lighting controls, glare control and automatic dimming controls) are provided for 50% of regularly occupied building space and occupancy sensors and/or light sensors for appropriate spaces such as bathrooms, conference rooms, etc. OR 50% of spaces have a minimum daylight factor of 2%.
		0	5	10	15		20
	Low Emitting Materials Effectiveness of measures implemented for the procurement of low emitting materials for maintenance, cleaning and pest management, including adhesives, sealants, paints, carpet systems, furnishings, cleaning products, and pest management products.	No procurement policy in place regarding the use of low emitting materials for maintenance, cleaning or pest management	Procurement policy in place for use of low emitting materials for maintenance, cleaning, or pest management, but not all.	Procurement policy in place regarding use of low emitting materials for maintenance, cleaning, and pest management.	Procurement policy in place and implemented for use of low emitting materials for maintenance, cleaning, or pest management, but not all.		Procurement policy in place and implemented for use of low emitting materials for maintenance, cleaning, and pest management.
		0	5	8	12		15	Score
D. Environmental Impact of Materials	Recycled Content For EPA-designated materials used in operation and maintenance of the building, and new furnishings, use products that meet or exceed EPA’s recycled content recommendations	No EPA designated materials used in the building meet recycled content recommendations.	Less than half of the EPA designated materials meet or exceed recycled content recommendations.	Half of the EPA designated materials meet or exceed recycled content recommendations.	More than half of the EPA designated materials meet or exceed recycled content recommendations.		All EPA designated materials meet or exceed recycled content recommendations, or no EPA designated materials are used in the building.
		0	5	8	12		15
	For materials used in operation and maintenance of the building and furnishings that are not EPA designated materials, the recycled content is such that the sum of post-consumer recycled content plus one-half of the pre-consumer content constitutes at least 10% (based on cost) of the total value of the materials used in the building.	No non-designated materials used in the building have recycled content.	Recycled content of non-designated materials used is less than 5% based on total values of materials used in the building.	Recycled content of non-designated materials used is about 5% based on total values of materials used in the building.	Recycled content of non-designated materials used is 5- 10% based on total values of materials used in the building.		Recycled content of non-designated materials meets or exceeds 10% based on total values of materials used in the building.
		0	2	4	8		10
	BioBased Content For USDA-designated materials used in operation and maintenance of the building and new furnishings, use products meeting or exceeding USDA’s biobased content recommendations.	No USDA-designated materials meet biobased content recommendations.	Designated materials have some biobased content but less than 50% of recommended amount.	Biobased content of designated materials is 50% of recommended amount.	Designated materials have biobased content greater than 50% of recommended amount.		All USDA-designated materials used in the building meet or exceed biobased content recommendations, or no designated materials will be used in the building
		0	2	4	8		10
	For other materials used in operation and maintenance of the building and new furnishings, use biobased products made from rapidly renewable resources and certified sustainable wood products.	No biobased products made from rapidly renewable resources or certified sustainable wood products are used.	Some non-designated biobased products made from rapidly renewable resources or certified sustainable wood products are used but renewable or certified products will be less than 50%.	About 50% of the non-designated biobased products used are made from rapidly renewable resources or certified sustainable wood.	More than 50% of the non-designated biobased products used in the building are made from rapidly renewable resources or certified sustainable wood.		For non-designated materials used in the building, all biobased products are made from rapidly renewable resources and certified sustainable wood products, or no materials used in the building can be made from biobased products.
		0	5	10	15		20
	Construction Waste Identify local recycling and salvage operations that process construction waste from building operation and maintenance, minor repairs and renovations and discarded furnishings. Recycle or salvage at least 50 percent of construction, demolition and land clearing waste, excluding soil, from building operation and maintenance; minor repairs and renovations; and discarded furnishings where markets or on-site recycling opportunities exist.	No attempt to identify local recycling and salvage operations that process building related waste have been identified, or building records contain no documentation of attempts to identify such operations or demonstration of non-availability. Opportunities exist yet no wastes are recycled or salvaged.	Local recycling and salvage operations have been identified that can process some of the building related waste but less than 50% of the total amount. Less than 25 % of the wastes for which markets or on-site recycling opportunities exist are recycled or salvaged.	Local recycling and salvage operations have been identified that can process 50% of the total amount of the building related waste. 25 % of the wastes for which markets or on-site recycling opportunities exist are recycled or salvaged.	Local recycling and salvage operations have been that can process more than 50% of the total amount of the building related waste. 26-49 % of the wastes for which markets or on-site recycling opportunities exist are recycled or salvaged.		Local recycling and salvage operations have been identified that can process building related wastes. At least 50 % of the wastes for which markets or on-site recycling opportunities exist are recycled or salvaged.
		0	5	15	20		30	Score
	Ozone Depleting Compounds Eliminate the use of ozone depleting compounds in the building where alternative environmentally preferable products are available, consistent with either the Montreal Protocol and Title VI of the Clean Air Act Amendments of 1990, or equivalent overall air quality benefits that take into account life cycle impacts.	No ozone depleting compounds (ODC) used in the building have been eliminated or replaced with alternatives, where alternative environmentally preferable products are available for these compounds. There is no inventory of ODC containing equipment in building.	Less than 50% of the ozone depleting compounds used in the building have been eliminated or replaced with alternatives where environmentally preferable products are available for these compounds. An inventory of ODC containing equipment has not been completed.	About 50% of the ozone depleting compounds used in the building have been eliminated or replaced with alternatives where environmentally preferable products are available for these compounds. An inventory of ODC containing equipment has not been completed.	More than 50% of the ozone depleting compounds used in the building have been eliminated or replaced with alternatives where environmentally preferable products are available for these compounds. An inventory of ODC containing equipment has been completed.		All use of ozone depleting compounds in the building have been eliminated or replaced with alternatives where alternative environmentally preferable products are available.
		5	10	20	30	40	50	Score
E. Economics	Cost Current and avoidable potential costs associated with ownership and use of buildings	Cost to incorporate the Guiding Principles is greater than 11% of Present Replacement Value (PRV)	Cost to incorporate the Guiding Principles is 7% to 11% of PRV	Cost to incorporate the Guiding Principles is 3% to 7% of PRV	Cost to incorporate the Guiding Principles is 1% to 3% of PRV	Cost to incorporate the Guiding Principles is 0.5% to 1% of PRV	Cost to incorporate the Guiding Principles is less than 0.5% of PRV
		5	10	20	30	40	50	Score
	Payback Potential payback for improvements over the remaining life cycle or lease	Payback period is greater than the remaining useful life of the building, or 10 years based on Life Cycle Cost (LCC) of the improvements	Payback period is 7 to 10 yrs based on LCC of the improvements	Payback period is 5 to 7 yrs based on LCC of the improvements	Payback period is 3 to 5 yrs based on LCC of the improvements	Payback period is 1 to 3 yrs based on LCC of the improvements	Payback period is less than 1 yr based on LCC of the improvements
		0	10	30	40		50	Score
F. Conformance with Local Environmental Requirements	Environmental Regulations Facility/Building is in compliance with all applicable federal, state and local environmental regulations (e.g., compliance with fuel storage tanks system, air emissions such as boilers and emergency generators, illicit discharges to storm and/or sanitary sewer, NPDES and Sanitary Discharge permits)	Facility/building management has NOT established procedures for an environmental compliance program through the facility/organization’s EMS as required by Executive Order 13423	Facility/building management has established an environmental compliance program through the facility/organization’s EMS that includes (a) procedures to identify and account for applicable legal and other requirements, (b) protocols to periodically evaluate compliance with those applicable legal, and (c) a system for implementing corrective action	Facility/building management met criteria in Column B AND has conducted evaluations of compliance with applicable legal and other requirements. The facility/organization has not completed the evaluations for all of the facility/organization, or has not initiated corrective actions.	Facility/building management criteria in Column B and C AND has completed evaluations of compliance with applicable legal and other requirements for the entire facility/building, Corrective actions have been initiated or have been scheduled (as appropriate considering technical and budgetary constraints).		Facility/Building is in full compliance with all applicable federal, state and local environmental regulations
		0	15		30		50	Score
	Environmental Management System (EMS) Executive Order (EO) 13148 required all Federal Agencies to determine ‘appropriate’ facilities for implementing EMS. EO 13423 requires that EMSs serve as the primary mechanism for achieving compliance with all aspects of the order	Facility/building management has not established requirements/procedures to address applicable sustainable practices as required by Executive Order 13423 through the facility/organization’s EMS.	Facility/building management has established requirements/procedures to address applicable sustainable practices as required by Executive Order 13423 through the facility/organization’s EMS, including procedures for setting objectives and target as appropriate, monitoring, training, and management review, but has not implemented the requirements/procedures		Facility/building management has met all the criteria in Column B, AND has incorporated at least one of the applicable sustainable practices through the EMS, AND the facility/organization has established an implementation schedule to complete incorporation of the remainder of the applicable sustainable practices through the EMS.		Facility/building management has met all the criteria in Column B and C AND Facility/organization has verified conformance and performance through monitoring and management review OR Facility/Building in not included in the HHS ‘appropriate’ facility list and is not required to have an EMS

1 www1.eere.energy.gov/femp/water_fedrequire.html
² 1992 Energy Policy Act fixture performance requirements: showerheads: 2.5 gallons per minute at 80 psi; urinals: 1 gallon per flush; faucets: 2.2 gallons per minute at 60 psi; toilets: 1.6 gallons per flush at

Building Attribute	Building Condition Scoring Criteria
	Achieved Score	Maximum Score
GUIDING PRINCIPLES
A. Energy Performance
Energy Efficiency		80
Measurement & Verification		40
B. Protect & Conserve Water
Indoor Water		40
Outdoor Water		40
Process Water		20
C. Enhance Indoor Environmental Quality
Thermal Comfort		20
Ventilation		20
Moisture Control		20
Daylighting or Lighting Controls		20
Low Emitting Materials		20
D. Environmental Impact of Materials
Recycled Content		30
BioBased Content		20
Construction Waste		20
Ozone Depleting Compounds		30

GUIDING PRINCIPLES SCORE		420

Non-Guiding Principles
Economics
Cost		50
Payback		50
Conformance with local Environmental Requirements
Environmental Regulations		50
Environmental Management Systems (EMS)		50

Bonus Categories
Renewable Energy		30
Maintain/Restore Hydrology		20

TOTAL NON-GUIDING PRINCIPLES AND BONUS SCORE		250

Total Score		670

Instructions

The following instructions are designed to help in the collection and recording of sustainable actions achieved on an applicable capital asset. The tool is designed to collect and measure the Department’s achievement in meeting the Guiding Principles as described in Executive Order 13423 and the Energy Independence and Security Act of 2007 (EISA). There are four (4) building attributes that are evaluated and rated under this evaluation and prioritization matrix which follows the Guiding Principles and can score up to 420 points. Additional points can be achieved through non-Guiding Principle and bonus achievements that can add up to 250 points. The total score achieved will form the Sustainability Index (SI). The maximum SI is a rating of 670 points:

Guiding Principle Achievements

Energy Performance (120 points)
Protect and Conserve Water (100 points)
Enhance Indoor Air Quality (100 points)
Environmental Impact of Materials (100 points)

Non-Guiding Principle Achievements

Economics (100 points)
Conformance with Local Environmental Requirements (100 Points)

Bonus

Renewable Energy (30 points)
Maintain/Restore Hydrology (20 points)

The SI will be one of the elements along with Mission Dependency and Facility Conditions Index used to support decision making.

General Information
- A building is exempt from having to complete this tool if the building receives a third party green building certification from LEED, Green Globes or an ANSI-accredited standards developer and the contract for design was awarded prior to October 1, 2008. The building is considered meeting the intent of the Guiding Principles (100%).
- EISA section 432, paragraph 3(A) requires a comprehensive energy and water evaluation be completed every 4 years. Currently building condition assessments are required on buildings every five years. It is suggested that to save money and effort that the building assessment and energy and water evaluations be completed concurrently on a four year cycle.
- Buildings in the existing sustainable buildings inventory are those owned assets 5,000 gross square or more with the exception of housing. See Appendix L and Appendix D of the Sustainable Buildings Implementation Plan (SBIP) December 31, 2007 for asset types and definitions of applicable buildings.
- In reporting to OMB, additional credit can be achieved for facilities smaller than 5,000 gross square feet. Any facility less than 5,000 gsf that meets the guiding principles 100% can be included in the total square footage of buildings that meet the criteria but the building does not have to be added to applicable square footage of the Department.
- All projects as defined in the SBIP with design awards after October 1, 2008 must incorporate the Guiding Principles 100%.
- Highlight each achievement and record the score on Appendix H. An asset can achieve full compliance with the Guiding Principles with a score of 420 and can achieve a top score of 670 by achieving a 100% score for Non-Guiding Principle achievements.
- The scores under the Building Condition Scoring Criteria are cumulative. The achieved score of 20 includes that accomplished under the 10 and the score of 30 includes that achieved under the 20 and 10. The high score achieved under the criteria will have achieved every part within the scoring criteria.
Asset Information on EB Assessment Tool
- Include the asset information as recorded in ARIS.
Energy Performance (120 points)
- Energy Efficiency
- Established an energy usage baseline using historical data (2003 EUI)
- Established an energy usage baseline using ASHRAE.IESNA 90.1-2004
- Evaluated the buildings energy use with the Energy Star Portfolio Manager (ESPM) located at: http://www.energystar.gov/index.cfm?c=eligibility.bus_portfoliomanager_eligibility
- An Energy Conservation Plan (ECP) shall consist of an estimate of the future energy performance of the building and a specific description of the energy saving projects or practices that will reduce the Energy Usage Intensity (EUI). The evaluation of each project shall use life cycle costing. The ECP shall include a schedule listing the projects and an estimated time of completion to meet the reduction of EUI goals.
- Measurement and Verification
- E.O. 13423, sec. 2(a) Metering. To the maximum extent practicable, agencies shall install metering devices that measure consumption of potable water, electricity, and thermal energy in Federal buildings and other facilities and grounds. Data collected shall be incorporated into Federal tracking systems and be made available to Federal facility managers. Agencies should consider inclusion of metering requirements in all ESPCs and UESCs, as appropriate.
- EISA Section 434(b), Metering, amends Section 543(e)(1) of NECPA (42 U.S.C. 8253(e)(1)) by inserting after the second sentence the following: "Not later than October 1, 2016, each agency shall provide for equivalent metering of natural gas and steam, in accordance with guidelines established by the Secretary under paragraph (2)."
- The High Performance Buildings Database website is: http://www.eere.energy.gov/buildings/database/
- Renewable Energy
- A 30 point bonus is achievable with the installation of an on site renewable energy project and entering a renewable energy purchase contract. Applicable systems would include solar, wind, geothermal, low-impact hydro, biomass and bio-gas strategies.
Protect and Conserve Water (100 points)
- Verify the installation of water conserving measures for indoor and outdoor systems.
- Verify a water management plan and FEMP best management practices for water conservation are in place.
- Verify installation of water meters or estimate annual building water use baseline.
- Verify use of water efficient landscape or use of recycled water for irrigation.
- Verify if cost effective measures are in place for process water for equipment, cooling towers, boilers, etc.
- Where site redevelopment such as a paving project occurs, a 20 point bonus is achievable when the project maintains or restores the pre-development hydrology of the site with regard to temperature, rate, volume, and duration of flow using site planning, design, construction, and maintenance strategies. (EISA Section 438)
Enhance Indoor Environmental Quality (100 points)
- The measurement of ventilation, thermal comfort, moisture control, lighting (controlled and natural) and low emitting materials.
- Verify thermal comfort and indoor air quality for building occupants.
- Verify building design ventilation rates and building system performance.
- Verify the building has an established and implemented moisture control strategy.
- Assess if location of manual light, glare and dimming controls are accessible to building occupants or calculate percentage of space having a minimum natural daylight factor of 2%.
- Verify a procurement policy has been developed and implemented for use of low emitting materials for maintenance, cleaning, and pest management.
Environmental Impact of Materials (100 points)
- Confirm policies are in place to ensure use of these materials/products when cost and performance expectations can be met.
- Record the effort in meeting recycled content, biobased content, construction waste, and ozone depleting compounds for both existing building renovations and operations and maintenance activities.
Economics (100 points)
- Record the cost and payback in achieving and meeting the Guiding Principles as a measure of a facility Replacement Value and Life Cycle Cost.
Conformance with Local Environmental Requirements: (100 points)
- Environmental Regulations (50 points):
  - To achieve the highest score, a facility/building manager must demonstrate that there are no violations of environmental regulations. This can only be done if building/facility has documented procedures in place to identify and account for applicable environmental requirements.
  - It is expected that this will require that facility managers, environmental managers (including Environmental Management Systems managers for appropriate facilities that have an official EMS) and supervisors to coordinate and develop the plans and procedures to address conformance. This aspect is required regardless of whether the facility has an EMS or not.
  - Points will be awarded under this attribute progressively from (0 points) for non-compliant or lacking procedures and evaluations protocols; to, full compliance with applicable federal, state and local environmental regulations (50 points).
  - Examples of potential violation include:
    - lack of controls on to prevent exceedence of discharge limits or
    - failure to meet discharge limits from a process or batch discharge such as cage wash systems or cleaning of pipes,
    - potable water cross connections,
    - cross connections with sanitary or stormdrain systems,
    - exceedance of air emission from regulated sources such as emergency generators, boilers, fume hoods or ,
    - improper storage of hazardous chemicals,
    - non-compliance with fuel storage tank (above ground and underground) provisions,
    - failure to maintain proper operating logs for regulated equipments and mechanical systems
- Environmental Management System (EMS) (50 points)
  - Executive Order (EO) 13148 required all Federal Agencies to determine ‘appropriate’ facilities for implementing EMS. EO 13423 requires that EMSs serve as the primary mechanism for achieving compliance with all aspects of the order.
  - Not all facilities are required to have an EMS and if this is the case, then the full 50 Points will be scored for this attribute.
  - In the case where an EMS is required (HHS declared appropriate facility), points will be awarded on a progressive basis from 0 points to a maximum of 50.

To achieve favorable ratings in this area, it is expected that the facility/building management will have met with the Environmental Management System (EMS) manager and implemented requirements/procedures to address applicable sustainable practices as required by Executive Order 13423 through the facility/organization’s EMS, including procedures for setting objectives and targets as appropriate, monitoring, training, and management review.

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APPENDIX I
O & M SUSTAINABILITY PRACTICES FOR BUILDINGS

Introduction

The Department of Health and Human Services (HHS) implemented a sustainable buildings program policy (September 8, 2006) to address the requirements of the Federal Leadership in High Performance and Sustainable Buildings Memorandum of Agreement (MOU) and subsequently updated December 31, 2007 to address Executive Order 13423, Strengthening Federal Environmental, Energy and Transportation Management. The June 30, 2008 Addendum captured additional requirements of the Energy Independence and Security Act of 2007. To ensure the benefits of sustainability carry on throughout the life cycle of the facility additional guidance is required in the area of Operations and Maintenance (O & M). The purpose of this document is to provide the added guidance needed by a facility manager or an A/E firm who plans to integrate sustainable principles into O & M practices as part of design and construction in an existing facility. The document is divided into four sections:

A definition of O & M;
An overview of the guiding principles;
A list of the sustainable O & M practices that apply to each of the 5 guiding principles; and
References.

Definition of Operations and Maintenance

The definition of O & M is established in the 3Q FY2008 President’s Management Agenda (PMA) deliverable HHS Operations and Maintenance Cost and Implementation Guidance. The goal is to insure the use of uniform reporting procedures by each HHS component. Reporting of O & M costs applies to all constructed assets that are HHS owned and leased assets for which HHS has delegated authority for operations and maintenance.

O & M costs are made up of four components:

Recurring maintenance and repair costs.
Utilities (includes central plant operation and purchase of energy).
Cleaning and/or janitorial costs (includes pest control, refuse collection and disposal to include recycling operations, etc.).
Road/grounds costs (includes grounds maintenance, landscaping and snow and ice removal from roads, piers and airfields, etc.).

Costs include labor, materials, and contract services.

The Five Guiding Principles

The Federal Leadership in High Performance and Sustainable Buildings Memorandum of Agreement (MOU) outlined five guiding principles, which are:

Employ Integrated Design Principles
- Integrated Design
- Commissioning
Optimize Energy Performance
- Energy Efficiency
- Measurement and Verification
Protect and Conserve Water
- Indoor Water
- Outdoor Water
Enhance Indoor Environmental Quality
- Ventilation and Thermal Comfort
- Moisture Control
- Daylighting
- Low-Emitting Materials
- Protect Indoor Air Quality during Construction
Reduce Environmental Impact of Materials
- Recycled Content
- Bio-based Content
- Construction Waste
- Ozone Depleting Compounds

Not all of these elements can be applied to O & M practices; however, each of the 5 principles contains at least one element that does apply to O & M.

Sustainable O & M Practices

This section is organized by guiding principle. Under each guiding principle is a list of sustainable practices that apply to the specific principle. After the description of each sustainable practice is the area of O & M in which it applies.

A good O & M program that employs sustainable practices should:

Set demanding short and long term goals.
Measure performance so that the building can be benchmarked against other buildings.
Easily adjust to changing occupant needs by designing in the capability to modify HVAC, lighting, electrical, telecommunications, safety, housekeeping and building automation control systems.
Repair, upgrade, and re-commission building systems to ensure that they are performing at their peak performance.
Extend the useful service life of materials and equipment.
Prevent disruptive failures in the building and its systems.
Promote greater productivity.
Incorporate environmentally-protective features into all contracts, and all maintenance and procurement practices.
Develop and maintain a master equipment list, with model and serial numbers, required spare parts, equipment specifications, and parts suppliers list.
Develop and maintain an equipment history record file, noting dates of installation and repair history.
Maintain operating manuals and specifications for equipment.
Maintain air balancing reports and airflow specifications.
Maintain as-built blueprints of mechanical, electrical, and plumbing systems and control blueprints showing how the systems operate.
Develop and maintain preventive maintenance charts for each piece of equipment and work orders for those activities.

These practices coupled with the sustainable elements listed below create a robust sustainable O & M program. These lists can also be used by the facility manager to upgrade an existing program. Samples of some O & M elements relating to the guiding principles are listed below. Please note this is not intended to be a comprehensive list, but an example of some ways to integrate the guiding principles into O & M.

1.	Employ Integrated Design Principles
1.1	Integrated Design
1.1.1	Train building occupants, facilities managers and maintenance staff in sustainable design principles.
1.1.2	Design the HVAC system so that maintenance and inspection will be easy to accomplish, including adequate space to maintain, repair and replace equipment in mechanical rooms and interstitial spaces. This includes providing access doors in ceilings or walls to reach air handling units, filter banks, fan-coil units, terminal boxes, and controllers or sensors that require regular maintenance and calibration (repair and maintenance).
1.1.3	Provide adequately sized and properly designed storage facilities in the building, such as a separately exhausted central chemical supply area near the loading dock, janitor's closets on each floor, dedicated recycling storage areas, and handling and transport mechanisms (custodial).
1.1.4	Include permanent walk-off grilles or mats at all entrances to eliminate tracked-in dirt. Use landscaping or railings to keep people on the pavement near the building entrances (custodial).
1.1.5	Select durable, low-maintenance, soil-resistant, low-emitting building materials, equipment, and furnishings. In heavily trafficked areas, carpet tiles may be preferable to broadloom because small stained sections can be replaced and recycled, avoiding use of powerful carpet cleaners (custodial).
1.1.6	Provide documentation of design intent for building systems (repair and maintenance).
1.1.7	Incorporate controls and feedback systems for building systems to inform the facility manager of conditions and deviations of the design intent.
1.2	Commissioning
1.2.1	Implement a comprehensive, preventive maintenance program to keep all building systems functioning as designed. Provide operations support to facilities managers and maintenance crews to answer questions and offer additional information. At a minimum, re-commission on a 4 year cycle (repair and maintenance).
1.2.2	During the construction phase and prior to turnover of the facility, O & M manuals are provided by the construction project manager to the O & M organization and O & M organization personnel are provided training required for O & M of the new facility (repair and maintenance).
2.	Optimize Energy Performance (utilities — all)
2.1	Energy Efficiency
2.1.1	Controls
2.1.1.1	Use schedule, occupancy, or luminance sensors to control lighting and other functions.
2.1.1.2	Use timers to turn on/off equipment.
2.1.1.3	Manually turn off the lights, computers, and equipment if not equipped with automatic controls when not in use.
2.1.1.4	Enable power-down features on office equipment (Energy Star).
2.2	Measurement and Verification
2.2.1	Meter and monitor all utilities (utilities).
2.2.2	Benchmark the facility using EPA’s Energy Star benchmarking tool (utilities).
2.3	Conduct energy and O & M audits.
2.4	Purchase energy from renewable sources (utilities).
3.	Protect and Conserve Water (utilities — all)
3.1	Indoor Water
3.1.1	Inspect and repair leaks in a timely manner.
3.1.2	Install low flow fixtures.
3.2	Outdoor Water
3.2.1	Landscaping
3.2.1.1	Landscape with native, or indigenous, plants to minimize watering requirements (grounds).
3.2.2	Discharge Water
3.2.2.1	Discharge water meets EPA regulations (repair and maintenance).
3.2.2.2	Cooling tower make up water is metered (repair and maintenance).
4.	Enhance Indoor Environmental Quality
4.1	Ventilation and Thermal Comfort
4.1.1	Develop and maintain master schedules for operations and preventive/predictive maintenance (repair and maintenance).
4.1.2	Continuously monitor equipment performance (repair and maintenance).
4.1.3	Assure early detection of defects or failures in equipment through use of service alarms (repair and maintenance).
4.1.4	Minimize equipment failures by use of preventive maintenance, standbys, etc. so that the failed component can be isolated and repaired without interrupting system performance (repair and maintenance).
4.1.5	Use internal and external test systems to locate faults and fix problems (repair and maintenance).
4.1.6	While HVAC systems may be designed to isolate operations (kitchens, dry cleaners, etc.) from other occupancies, the O & M staff should check to see that pressure differentials are in fact maintained, to avoid the undesirable flow of contaminants from restrooms, kitchens, parking garages, laboratories, etc. …(repair and maintenance).
4.1.7	Outside air ventilation meets ASHRAE 62-2004 standards (repair and maintenance).
4.1.8	Indoor temperature and humidity conditions meet ASHRAE 55-2004 standards (repair and maintenance).
4.1.9	Air handling equipment is equipped or modified to be equipped with an economizer cycle (repair and maintenance).
4.2	Moisture Control
4.2.1	Dry surfaces promptly. Water-damaged, porous building materials or furnishings, if not dried and cleaned within 24 hours, may have to be replaced (custodial).
4.2.2	Prevent moisture condensation (repair and maintenance).
4.2.3	Maintain a water tight building envelope, including the roof (repair and maintenance).
4.3	Day-lighting — none specified
4.4	Low-Emitting Materials
4.4.1	Use integrated pest management methods of pest control as part of the overall building maintenance program (custodial).
4.4.2	Shut down ventilation system(s) and remove occupants until pesticide applications are completed. Perform applications during non-working hours to the maximum extent practicable (custodial).
4.4.3	For carpets, follow guidelines of the Carpet and Rug Institute (custodial).
4.4.4	Prevent excess moisture or cleaning residue accumulation (custodial).
4.4.5	When appropriate, select "certified" environmental cleaning products (custodial).
4.4.6	Develop safe handling, disposal, and storage practices including procedures for spill control (repair and maintenance).
4.4.7	Establish maintenance practices to minimize exposure to hazardous materials by substituting less hazardous materials (repair and maintenance).
4.4.8	Use cleaners that biodegrade rapidly (custodial).
4.4.9	Purchase products that are concentrated, using less packaging for more power (custodial).
4.4.10	Use non-toxic pest control for indoor spaces and plants (custodial).
4.4.11	Implement a structured preventative maintenance program to insure air ducts are clean and free of microorganisms through a structured program of preventive maintenance (repair and maintenance).
4.4.12	Low emission paint is used for maintaining surfaces (repair and maintenance).
5.0	Reduce Environmental Impact of Materials
5.1	Recycled Content
5.1.1	Start a comprehensive recycling program with source separation and occupant incentives (custodial).
5.1.2	Use on-site composting of organic materials (grounds).
5.1.3	Use landscaping products with recycled content (grounds).
5.2	Bio-based Content
5.2.1	Bio-based products are used that meet or exceed the USDA’s biobased content recommendations (custodial).
5.2.2	Recycled paper products are purchased (custodial).
5.3	Construction Waste — Demolition waste is separated and recycled to the maximum extent practicable
5.4	Ozone Depleting Compounds
5.4.1	Retrofit/replace A/C equipment with environmentally friendly refrigerants (repair and maintenance).
5.4.2	Retrofit/replace Halon-based fire suppression equipment with environmentally friendly fire suppression agents (repair and maintenance).

References

More information can be obtained through the following websites:

Note: this information was obtained from the WBDG Website.

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APPENDIX J
MATRIX OF CURRENT STATUS OF IMPLEMENTAION WITHIN LANDHOLDING OPDIV’S

	Health and Human Services (HHS)	Centers for Disease Control & Prevention/ ATSDR (CDC)	Food and Drug Administration (FDA)	Indian Health Service (IHS)	National Institutes of Health (NIH)
I. Employ Integrated Design Principles
Integrated Design. Use a collaborative, integrated planning and design process that:
Initiates and maintains an integrated project team in all stages of a project’s planning and delivery	Each OPDIV shall establish an integrated project team (IPT) approach that ensures a project sustainability strategy is incorporated consistent with the policy.	CDC establishes a core IPT for each project meeting HHS approval thresholds. IPT members are selected by their expertise as it relates to the scope and size of the project. CDC assesses if internal or external resources are available and needed to support the IPT fully. IPT is required to participate in Project Definition Rating Index (PDRI) sessions for the project they are assigned to coordinate. CDC considers contracts with expertise in green building qualifications for planning, design, construction, and commissioning and operations. Currently the CDC design guidelines include: Establishment of aggressive energy and water conservation goals early in the project planning stage Establishment of a core team and extended energy technology core team with specific leadership and line of responsibility that set goals of technologies to be used from the planning stage through design, construction and life cycle of the facility Utilization of energy consultants to supplement engineering staff on energy intensive projects Commissioning of all new buildings and HVAC systems undergoing renovation A LEED Accredited Professional serves on all IPT teams on all phases of the project. CDC has a LEED Accredited Professional on staff.	The FDA establishes a core integrated project team at the project’s initiation and through project completion. The integrated project team consists of an integrated multidisciplinary design team (A/E of Record) with a certified LEED professional. The team is headed by an FDA project officer (engineer with specific project experience), customer relations manager, operations and maintenance personnel, environmental and occupational safety and health professionals, and in-house energy reviewer for energy intensive projects. The team establishes sustainable goals for the project. The FDA is in the process of officially adopting the NIH Design Requirements Manual (DRM) which will state that all the ‘Guiding Principles’ shall be considered and/or incorporated into all design contracts.	The IHS establishes an Integrated Project Team (IPT) at the beginning of planning. The team consists of Program representatives, Facility management, Tribal, Finance, Head Quarters Facility Planning staff, Environmental specialist staff, Project Management staff, and Technical Support Staff. The 2007 IHS A/E Design Guide requires, when a designer is employed, that A/E participate on the IPT. The IPT will conduct a Concept Phase Sustainable Design Charrette. Additional meetings will be conducted throughout the design process to evaluate the status and revise goals as necessary. A LEED Accredited Professional serves on all IPT teams on all phases of the project. IHS has a LEED Accredited Professional on staff.	Reviews by the NIH EMS focus groups revealed that the process for design and construction did not foster attainment of sustainability objectives due to its organizational structure and the lack of Integrated Project Teams (IPTs) with sustainable design expertise at the project planning phase. The Division of Environmental Protection (DEP) now has a LEED Accredited Professional to serve on IPTs during the pre-project planning phase, and assist Project Officers in meeting sustainability requirements until the project IPTs are established. The DEP now reviews FPAA sustainability checklists for compliance with commitments to have a charter and full IPT in place prior to commencement of design and construction. Requirements to follow all Guiding Principles, including Integrated Deign Principles have been included in the latest draft of the NIH Design Requirements Manual currently under review.
Establishes performance goals for siting, energy, water, materials, and indoor environmental quality along with other comprehensive design goals; and, ensures incorporation of these goals throughout the design and lifecycle of the building; and,	The IPT shall establish and monitor performance goals consistent with the sustainability strategy for the project and document in the FPAA.	The CDC has incorporated the sustainability MOU performance goals into the current design guidelines and measures performance by using the U.S Green Building Council’s Leadership in Energy and Environmental Design (LEED) or the Green Building Initiative’s Green Globes rating systems. Performance targets are also evaluated using www.eere.energy.gov/femp Building Life-Cycle Costing Program (BLCC 5.3-06), Target Base Energy Budget, GREENGUARD http://www.greenguard.org low emission products for interior spaces, and industry Best Management Practices For projects meeting HHS approval thresholds the IPT will: Establish and monitor performance goals consistent with the sustainability strategy for the project and document in the FPAA with the HHS Sustainability Checklist. Establish goals at pre-project planning and identify specific technologies to be considered Determine the level of appropriate certification under LEED™ Coordinate and incorporate EMS plans For projects under the HHS approval thresholds, CDC utilizes a Project Evaluation Ranking Tool (PERT) to coordinate a project’s impact on/with environmental, energy, sustainable, and EMS programs as well as the Agency’s asset management plan. PERTs are scored by a CDC Asset Management Team (AMT).	The FDA is currently having all of it’s owned facilities assessed for the ‘State of their Sustainability, using the ‘Guiding Principles and LEED-EB measures. Future goals, policies, and requirements necessary to meet current EO’s and Mandates will be the main focus of the assessments, as described in Appendix ‘H’ of HHS Sustainable Design Policy. The assessments will aid in the process of developing sustainable design criteria that take into consideration environmental stewardship, social responsibility, a quality work environment, and conservation. The FDA will incorporate the Energy Policy MOU into our proposed design guidelines and verify measure of performance by either Leadership in Energy and Environmental Design (LEED) or Green Globe certification and life cycle cost analysis. The IPT will be given a copy of the results from the sustainability assessments of their specific asset, which will allow them to establish performance goals consistent with HHS sustainable policies and requirements and will be documented in the FPAA when applicable.	The A/E Guide includes sustainable design guidance in the areas identified through implementation of LEED and/or Green Globes. The IPT shall establish performance goals including siting, optimize energy performance, protection and conservation of water, environmental impact of materials, enhance Indoor Environmental Quality, renewable energy and sustainable certification. The IPT may establish additional performance goals specific to each project. The performance goals shall consider all phases of the buildings life cycle. Additional meetings are required throughout the project to ensure that the goals are implemented.	The MOU Guiding Principles, as interpreted by HHS and applied to specific building types in use at the NIH are used to establish the required performance goals for all construction projects requiring completion of an FPAA. Requirements for establishing and following these goals have been included in the latest draft of the NIH Design Requirements Manual (DRM). FPAA sustainability checklists for all new projects are reviewed by the DEP for compliance with NIH-wide goals and targets before submission to HHS for approval. An assessment study was completed to develop baseline energy and water intensity data for NIH laboratory and office buildings for use in setting project specific goals.
Considers all stages of the building’s lifecycle, including deconstruction.	The performance goals shall include Life Cycle Cost Analysis (LCCA).	Refer to responses above. CDC performance goals include the IPT and Project team performing appropriate Life Cycle Cost Analysis (LCCA) for systems identified by the teams.	FDA’s design guidelines will require the Integrated Project Team (IPT) to use building life-cycle analysis on all projects. The IPT shall list sustainable design features where applicable, for all new and major renovations projects, comparing additional first cost against payback period regardless of how long or short the payback period may be, with a goal of designing sustainable projects with no additional first cost expenditures. The IPT shall consider conducting “trade-off” exercise, e.g., taking advantage of southern exposures, improving the energy efficiencies of the windows and walls and spending more on daylighting, thus reducing heating and cooling at the building’s perimeter and reduce the allowance for lighting fixtures, HVAC systems, etc. Protocols for decommissioning (i.e., facility assessments, remediation of contaminants, and waste minimization during decommissioning and deconstruction activities) are currently in place and being implemented. Formal protocol for recycling of construction debris during decommissioning and deconstruction will be established. The Sustainability Assessments being conducted by the FDA will determine the degree off sustainable design and/or renovation requirements.	Life cycle analysis is completed during planning and also during the design. Costs are evaluated and considered including all stages of the buildings lifecycle. Demolition of an existing facility that is replaced by a new facility is planned using principles of sustainability.	The proposed NIH policies, design criteria and Environmental Management Plans relating to facility sustainability are inherently focused upon lifecycle performance. The current NIH Design Policy and Guidelines require the A/E to perform a computerized energy analysis (Building Energy Simulation) and a Life Cycle Costs analysis (LCCA). For LCCA, programs such as NIST BLCC or approved, professionally recognized and proven program shall be used. For Building Energy Simulation, a professionally recognized and proven program such as the latest version of Energy Plus, DOE-2, Blast, or other Federal Energy Analysis tool shall be used. Alternative energy and greenhouse gas emission will be assessed using NIST BEES. Protocols and contracts for facility assessment, remediation of contaminants, recycling of construction debris and waste minimization during decommissioning and deconstruction activities are currently in place and operational. FPAA sustainability checklists for all new projects are reviewed by the DEP for commitments to follow required life cycle assessment methodology. The requirement for the A/E to perform energy analysis and LCCA will be inserted into the “Comments” section of the sustainability checklist.
Commissioning. Employ total building commissioning practices tailored to the size and complexity of the building and its system components in order to verify performance of building components and systems and help ensure that design requirements are met. This should include a designated commissioning authority, inclusion of commissioning requirements in construction documents, a commissioning plan, verification of the installation and performance of systems to be commissioned, and a commissioning report.	Each OPDIV shall develop, implement and maintain a commissioning procedure for all new and renovated facilities that meet or exceed the Capital Investment Review Board threshold ($10M).	CDC guidelines require commissioning for all new capital construction projects. Scope of commissioning to be determined by the project team on renovation and alteration projects. Capital construction projects are to comply with the minimum commissioning requirements of LEED Prerequisite 1 for Fundamental Building Systems Commissioning. Laboratory projects and other projects involving systems critical to continual operations are to comply with LEED Additional Commissioning requirements. Commissioning of systems includes: Heating, cooling, ventilation and exhaust systems Laboratory Equipment tied to HVAC system performance Electrical Systems including lighting, switchgear, UPS, PDS, generators Building automation controls, security systems Fire and Life safety systems Commissioning process includes: Installation verification Operational performance test Functional performance test TAB verification Re-testing as needed Commissioning reports Training	The FDA design guidelines will require the commissioning of all new buildings re-commissioning of substantial renovations/additions in order to verify that design criteria are met. Commissioning will be performed by a true third party commissioning agent, under contract and supervision of the government. Per HHS sustainable requirements, FDA facilities will be re-commissioned every three years and/or during major renovations. The A/E shall provide commissioning requirements during design, based on information generated from the sustainability assessments. This action is later used to develop the commissioning plan. The third party commissioning agent shall inspect/confirm equipment installation, performance goals and requirements, by operational performance test, functional performance testing and re-testing as required, ultimately providing the government with a commissioning report. Based on the results of the sustainable assessments of each constructed asset,, commissioning/re-commissioning requirements will be developed.	In the 2007 IHS A/E Design Guide Commissioning requirements are outlined. The requirements comply with LEED EA prerequisite 1 and LEED EA Credit 3: The A/E is responsible for developing the requirements for the building systems commissioning plan during design, and documenting all requirements to be completed by contractor who specialized in commissioning and is not the building construction contractor to ensure that building systems function in compliance with criteria set forth in the Project Contract Documents. The Commissioning Plan combines all system narratives, basis of design, assumptions and calculations for all systems into a single manual. When assembled with required as-built drawings and O&M manuals, this will provide an operating guide for the facility. The Building System Commissioning Plan shall be outlined in the 65% construction document phase of the design as a submission separate volume. In the final Construction Documents, the A/E shall provide a Division 17 Construction Specification dedicated to Building Systems Commissioning, which will address the various building systems to be commissioned. The document shall define “The Commissioning Team” which includes a Qualified Commissioning Specialist. Health Care Facility systems includes Chilled water system (chiller, pump & coils control valves), Heating Hot water system (Boiler, pumps & coils control valve), HVAC system (AHUs, VAV box, Ventilation, DDC & duct work), Fire protection & Fire Alarm system, Electrical distribution system and other systems (such as O2, NO, & dental vacuum)	CDC guidelines require commissioning for all new capital construction projects. Scope of commissioning to be determined by the project team on renovation and alteration projects. Capital construction projects are to comply with the minimum commissioning requirements of LEED Prerequisite 1 for Fundamental Building Systems Commissioning. Laboratory projects and other projects involving systems critical to continual operations are to comply with LEED Additional Commissioning requirements. Commissioning of systems includes: Heating, cooling, ventilation and exhaust systems Laboratory Equipment tied to HVAC system performance Electrical Systems including lighting, switchgear, UPS, PDS, generators Building automation controls, security systems Fire and Life safety systems Commissioning process includes: Installation verification Operational performance test Functional performance test TAB verification Re-testing as needed Commissioning reports Training
II. Optimize Energy Performance
Energy Efficiency. Establish a whole building performance target that takes into account the intended use, occupancy, operations, plug loads, other energy demands, and design to earn the Energy Star® targets for new construction and major renovation where applicable. For new construction, reduce the energy cost budget by 30 percent compared to the baseline building performance rating per the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., (ASHRAE) and the Illuminating Engineering Society of North America (IESNA) Standard 90.1-2004, Energy Standard for Buildings Except Low-Rise Residential Buildings. For major renovations, reduce the energy cost budget by 20 percent below pre-renovations 2003 baseline.	Each OPDIV shall develop guidelines to incorporate performance targets consistent with the MOU, EPAct 2005 and EO 13423. Innovation in design is encouraged. Exceptions to the performance target shall be defined on a case-by-case basis. Per EO 13423 improve energy efficiency and reduce greenhouse gas emissions through reduction of energy intensity by 3% annually through the end of FY 2015 or 30% by the end of FY 2015, relative to the baseline of energy use in FY 2003. Ensure renewable electricity consumption meets EPAct2005 goals of No Less Than: 3% in FY 2007-2009 5% in FY 2010-2012 7.5% in FY 2013 and thereafter In addition, EO 13423 requires that at least half of renewable energy comes from new (after 1/1/1999) renewable sources. Per EPAct 2005 purchase Energy Star and FEMP recommended products where cost effective or meets agency functional requirements. This includes premium efficient products such as electric motors, air conditioning, and refrigeration equipment procurements. Progress and implementation plan shall be reported in Annual Energy Report.	The current CDC guidelines require compliance with: Executive Order 13423 – January 26, 2007 – Strengthening Federal Environmental, Energy, and Transportation Management Executive Order 13423 revoked the following Executive Orders previously required by CDC for compliance: Executive Order 13123 – June 3, 1999 – Green the Government Through Efficient Energy Management Executive Order 13148 – April 21, 2000 – Greening the Government Through Leadership in Environmental Management Executive Order 13149 – April 21, 2000 – Greening the Government Through Federal Fleet and Transportation Efficiency CDC’s guidelines also include the following requirements: Evaluate all energy conservation measures and energy recovery schemes on a life cycle cost basis. Design and specify energy efficient systems and energy recovery for the HVAC systems. Energy recovery for lab exhaust air is not permitted. Heat wheels and other enthalpy recovery devices are preferred recovery schemes. All energy recovery schemes, including sensible-only schemes may be acceptable. All design and construction shall comply with the Energy Policy Act of 2005 (EPAct2005) and Executive Order 13423. Develop the Base Energy Budget from the Building Program, Conceptual Design, or other specific instructions. The budget represents a minimum level of efficiency to be achieved in the final design. Incorporate in the final design those design alternatives and energy conservation options identified by the design team that: are found to have returns on investment acceptable to CDC; that optimize the building design within the project budget limitations; and achieve the desired LEED rating or achieve the same level as defined by LEED criteria. Linear Fluorescent bulbs shall be T-8 or better. Evaluate and incorporate cost effective renewable energy technologies. Require Energy Star certified products. Consider more efficient glazing and shading alternatives. Consider increased energy efficiency through architecture, equipment, equipment operations, pipe and duct insulation thickness, and similar components and methodologies. Consider increased use of variable frequency drives, run around loops, economizers, heat recovery systems, and similar alternatives. The CDC is incorporating EISA 2007 into the design and construction standards.	The FDA is currently assessing all of it owned facilities for the state of their sustainability. Existing Facilities: All FDA projects at existing facilities will be evaluated using ‘Appendix “H”’ of the HHS Sustainability Policy’ for Existing Facilities. For FDA’s owned facilities, the FDA is currently in the process of initiating ‘Utility Energy Service Contracts (UESC’s) with various utility service providers. The UESC contracts will install individual utility meters at each of the applicable facilities where UESC contracts are being instituted. Preliminary and Detailed Energy Audits have been conducted at several FDA facilities by an energy service provider. The service provider will provide a detailed analysis of the existing building components (infrastructure, mechanical, electrical and plumbing), thus providing a ‘whole building performance’ evaluation/audit, which in turn will establish existing baseline conditions and targets. The evaluation/audit will provide existing component operations, equipment and component efficiency and energy demands. Ultimately providing designs to earn the Energy Star (trade mark) targets. Upon completion of the detailed audits, the service provider will list recommended actions in the form of ‘proposed energy conservation measures’ (ECM’s). These measures may include integrated HVAC design, energy recovery devices, and improved equipment efficiency. These measures will be used to reduce the overall energy intensity by 30% through the end of FY 2015, relative to the baseline of energy use in FY 2003. New Facilities: All FDA projects will be evaluated using the HHS sustainable checklist for new facilities. For FDA new facilities, all design and construction elements, where applicable shall comply with the Energy Policy Act of 2005. These elements shall include a review of all technologies, including, but not limited to heat recovery devices, i.e., heat wheels and other enthalpy devices. The A/E shall establish a whole building performance target for the intended use of the proposed facility as compared with a similar building and use. The A/E is to utilize the most energy efficient equipment available and/or application to reduce overall energy intensity by 30% through the end of FY 2015, relative to the baseline of energy use in FY 2003. Design facility utilizing LEED and/or Green Globe requirements.	EPAct 2005 is referenced within the current IHS A/E Design Guide. They include detailed guidance for compliance with EPAct 2005 requirements compared to the ASHRAE 90.1-2004 as base of energy guideline referenced in the current IHS A/E Design Guide. The A/E guide also establishes energy efficiencies for staff quarters in accordance with IECC. Each design to earn an Energy Star Rating of 75 or greater.	The energy cost reduction requirements have been incorporated into the current draft of the updated Design Requirements Manual (DRM). An assessment tool has been developed to assess the baseline energy use intensity for NIH laboratory and office buildings. The data provided from a pilot test of the tool will be used to set project specific goals for each building.
Measurement and Verification. In accordance with DOE guidelines issued under section 103 of the Energy Policy Act of 2005 (EPAct), install building level utility meters in new major construction and renovation projects to track and continuously optimize performance. Compare actual performance data from the first year of operation with the energy design target. After one year of occupancy, measure all new major installations using the Energy Star® Benchmarking Tool for building and space types covered by Energy Star®. Enter data and lessons learned from sustainable buildings into the High Performance Buildings Database.	Each OPDIV shall install metering consistent with the MOU and EPAct 2005. HHS Metering Policy, Compliance Document, and Implementation Plan completed and distributed to OPDIVs. Verification shall be made of actual performance data with energy design target.	The CDC has the following guidelines: Meter all building utility services, including but not limited to, electrical, chilled water, steam, and potable water. Consider extended commissioning of systems once the facility has been occupied, for verification and comparison of system performance with design goals and parameters. CDC will add metering requirement for natural gas in the design and construction standards.	Current UESC contracts are either in place or will be in-place in the coming months that will include requirements to install utility metering consistent with MOU and Epact 2005 requirements. The proposed FDA guideline shall include instruction to install building level utility meters in new major construction and renovation projects to tract and continuously optimize performance in accordance with DOE guidelines issued under section 103 of EPAct05. This will be addressed in FDA’s metering plan, which is under development. The metering plan shall emphasize keys to effective use of metering, such as a combination use of meters with automated data collection devices. All projects utilizing the UESC and ESPC contracting methods will incorporate advanced metering. Until all FDA facilities are equipped with utility meters, the FDA will use ‘Appendix “H”’ requirements to establish baseline data.	IHS issued a Metering Implementation Plan in July 2006 establishing milestones for achieving the EPAct 2005 advanced metering requirements. A Metering Plan has been drafted for adoption in the OEHE Technical Handbook outlining requirements establishing which installations and sites must be metered and how cost impacts should be budgeted. The Metering Plan also outlines responsibilities within IHS for the accomplishment of specific milestone tasks towards full compliance with EPAct 2005. The Metering Plan includes electric and other energy/utilities.	Building level utility metering has been installed in all buildings on the NIH campus. Off-campus facilities are under contract to install building level utility metering. A process for EPA Energy Star Benchmarking all existing buildings was not investigated or established. Because most buildings at NIH are Lab and Special Use buildings, the EPA Energy Star Benchmarking tool, which is designed for simpler, more conventional building types, may not be an accurate measure of performance for most NIH buildings. Alternate baseline energy use intensity data was collected using the assessment tool described above is now available for NIH laboratory and office buildings. This data was derived from one year of meter readings.
III. Protect and Conserve Water
Indoor Water. Employ strategies that in aggregate use a minimum of 20 percent less potable water than the indoor water use baseline calculated for the building, after meeting the Energy Policy Act of 1992 fixture performance requirements.	Each OPDIV shall develop guidelines to incorporate performance targets consistent with the MOU, EPAct 2005 and EO 13423. Beginning in FY 2008, per EO 13423 reduce water consumption intensity, relative to the baseline of the agency’s water consumption in FY 2007, through life-cycle cost-effective measures by 2 percent annually through the end of FY 2015 or 16 percent by the end of FY 2015. Innovation in design is encouraged. Exceptions to the performance target shall be defined on a case-by-case basis.	The current CDC guidelines require compliance with the following Executive Order: Executive Order 13423, Sec. 2 – Reduce Water Consumption Intensity. The current CDC guidelines also include: Conduct distribution system audits, leak detection and repair. Post water awareness information to encourage conservation from building occupants. Use low flow faucets with aerators or flow restrictors. Use low flow shower heads, toilets and urinals. Re-circulate process cooling water. Install an automatic boiler/steam blowdown system based on water quality to better manage the treatment of boiler make-up water. Capture air handling unit condensate water for irrigation or cooling tower makeup water.	The FDA shall include in its design guidelines the strategy to install fixtures (low flow faucet aerators, no water urinals, toilets, ultra low flow shower heads, etc.) that minimize potable water use to reduce the water consumption intensity to meet the E.O. 13423 requirements. The FDA guidelines shall include the requirement to use Energy Star and/or FEMP designated fixtures. Extent of watering conservation measures will be determined by the results of the sustainability assessments as a result of comparing the existing conditions against the guiding principles as stated in ‘Appendix H’. The current sustainability assessment underway at the FDA will determine the necessary indoor water conservation measures to be installed and adopted into the FDA’s design requirements manual.	The IHS has draft guidelines, which includes the provisions of the Energy Policy Act of 1992. The 2007 IHS A/E Design Guide requires designs to earn LEED credit WE 3.1.	General requirements to follow all Guiding Principles, including conservation and protection of water have been placed in the latest draft of the NIH Design Requirements Manual currently under review. The DEP will be providing specific guidance for Project Officers in a NIH Guidance Manual to be completed in 2008. This manual is complete in DRAFT form and is currently under review. An assessment tool was developed to assess the baseline water use intensity for NIH laboratory and office buildings. The data provided from a pilot test of the tool will be used to set project specific water use reduction goals for each building.
Outdoor Water. Use water efficient landscape and irrigation strategies, including water reuse and recycling, to reduce outdoor potable water consumption by a minimum of 50 percent over that consumed by conventional means (plant species and plant densities). Employ design and construction strategies that reduce storm water runoff and polluted site water runoff.	Each OPDIV shall develop guidelines to incorporate performance targets consistent with the MOU, EPAct 2005 and EO 13423. Beginning in FY 2008, per EO 13423 reduce water consumption intensity, relative to the baseline of the agency’s water consumption in FY 2007, through life-cycle cost-effective measures by 2 percent annually through the end of FY 2015 or 16 percent by the end of FY 2015. Innovation in design is encouraged. Exceptions to the performance target shall be defined on a case-by-case basis.	The current CDC guidelines require compliance with the following Executive Order: Executive Order 13423, Sec. 2 – Reduce Water Consumption Intensity. The current CDC guidelines also include: Use low maintenance plant material, climate appropriate and drought resistant. Use of potable water for irrigation is prohibited. Provide collection and storage of rainwater and non laboratory building grey water for irrigation if required. Collect and store cooling condensate for cooling tower make-up or irrigation CDC in process of incorporating EISA 2007 requirements to the design and construction standards for inclusion of the following: “where feasible maintain or restore the predevelopment hydrology of the site with regard to temperature, rate, volume, and duration of flow.”	The FDA guidelines shall include provisions to use low maintenance plant species (native turf and wildflowers). Analyze the use of rain water collection systems for use in lawn irrigation systems. FDA is currently considering the feasibility of a gray water use system at its Jefferson Laboratories Complex. Sustainability Assessments ongoing at FDA facilities will determine the current state of outdoor water and determine the necessary guidelines to incorporate performance targets consistent with the MOU, Epact 2005 and EO 13423.	The IHS has a policy to use native plants and no outside irrigation. The 2007 IHS A/E design Guide requires designs to earn LEED credit WE 1.1 and where practicable, WE 1.2.	This guiding principle is largely met by NIH current strategies for installation and maintenance of landscaping, control of grading and runoff from construction sites and increasing use of other low impact development practices. Except in small courtyard areas no permanent irrigation systems are used, and 50 percent of these have been eliminated in the last year. Implementation of the NIH Urban Forest Conservation Plan is increasing no-mow and forest duff covered areas, planting of native plants that do not require irrigation and installation of storm water buffers. Compliance with state storm water and sediment erosion assures reduction of water runoff and pollution. A gray water reuse system has been installed at the NIH Animal Center in Poolesville.
IV. Enhance Indoor Environmental Quality
Ventilation and Thermal Comfort. Meet the current ASHRAE Standard 55-2004, Thermal Environmental Conditions for Human Occupancy, including continuous humidity control within established ranges per climate zone, and ASHRAE Standard 62.1-2004, Ventilation for Acceptable Indoor Air Quality.	Each OPDIV shall develop guidelines to incorporate performance targets consistent with the MOU and EPAct 2005. Innovation in design is encouraged. Exceptions to the performance target shall be defined on a case-by-case basis.	The CDC guidelines include the ASHRAE Standard 55-2004 and 62.1-2004 for all occupied spaces. The guidelines for laboratory spaces, vivariums, and computer rooms are more stringent. The current guidelines also include: Maintain standard ventilation rates per ASHRAE standards and applicable codes. Above this minimum, including air-economizer systems, modulate outside air quantities (ventilation) by comparing levels of indoor versus outdoor contamination. For specific spaces where occupancy rates are variable (e.g. auditoriums and conference rooms) demand controlled ventilation is desired on a zone basis. CO2 concentrations are a recognized indicator of occupancy levels, but other contaminants such as CO, VOCs, NOX, smoke, etc should also be used to control the outside air flow rates. Self calibrated systems are preferred. Evaluate all systems and air distribution devices for ventilation effectiveness. Laboratories and vivariums shall be ventilated with 100% outside air. Design ventilation ducts and shafts for 100% outside-air to the air handlers (this is also required by the outside-air economizer control requirement). Exhaust flow rates from restrooms, locker rooms, janitor closets, fitness centers, and similar spaces shall correspond to minimum 10 air changes per hour.	The FDA guideline shall include the ASHRAE Standard 55-2004 and 62.1-2004 for all occupied spaces. Laboratory requirements vary according to use, but are more stringent, and require 100% outside air. All ventilation rates shall meet and/or exceed ASHRAE minimum standards. Check air flow rates to eliminate cross contamination where required. External devices (e.g., chemical fume hood exhaust stacks, gas vents, etc.) that produce fumes or other toxic chemicals shall meet and/or exceed minimum distances to reduce the potential for re-entrainment via fresh air intakes. Ventilation and thermal comfort will be verified by Appendix “H” requirements that are a major part of current sustainability assessments being conducted at FDA facilities. Current Sustainability assessments will determine the compliance of existing buildings with the guiding principles and aid in the development of new policies.	The 2007 IHS A/E Design Guide explicitly references ASHRAE-55 and 62.1-2004. We will consider ASHRAE HVAC Design Manual for Hospitals and Clinics (2003) and ASHRAE 170 Ventilation of Health Care Facilities.) IHS complies with AIA Guidelines ventilation requirements for health care environments. The 2007 IHS A/E Design Guide requires LEED EQ 7.1 credit and implementing a moisture control strategy.	General requirements to follow all Guiding Principles, including ventilation and thermal comfort, have been placed in the latest draft of the NIH Design Requirements Manual currently under review. Specifications implementing this Guiding Principal have been incorporated into the NIH Office Fit-Out Guidelines approved in December 2007. These include requirements of all HVAC to meet the current ASHRAE Standard 55-2004, Thermal Environmental Conditions for Human Occupancy use and ASHRAE 62.1-2004, Ventilation of Acceptable Indoor Air Quality. The DEP will be providing specific guidance on meeting this requirement in a NIH Guidance Manual to be completed in 2008. This manual is complete in draft form and is currently under review. A pilot project to evaluate criteria and methods for assessing the compliance of existing buildings with this requirement was completed in December 2007.
Moisture Control. Establish and implement a moisture control strategy for controlling moisture flows and condensation to prevent building damage and mold contamination.	Each OPDIV shall develop guidelines to incorporate a moisture control strategy in each project that considers design, construction, operations and maintenance.	Current CDC guidelines include: Prior to installation of any carpet, carpet tile, wood, vinyl, rubber or other flooring materials, the moisture emission rate from a substrate concrete slab shall be no greater than 3.0 pounds per 100 square feet per 24 hours. Provide strategies for controlling moisture during construction and operation of the building. Consider including exterior envelope as part of the building commissioning.	The FDA shall include in its guidelines, the establishment and implementation of a moisture control strategy for controlling moisture flows and condensation to prevent building damage and mold contamination. Moisture control measures shall include both interior and exterior measures, i.e. proper insulation, proper rain water drainage away from building wall and proper installation of vapor and moisture barriers where applicable. The FDA requirement shall also require proper handling and storage of materials to prevent mold contamination of materials prior to their installation. FDA will consider and formalize strategies for controlling moisture during the operation of buildings. Ongoing Sustainability Assessments at FDA facilities will determine existing moisture control strategies and aid in developing requirements as established in the guiding principles.	Moisture control design practices are implemented in IHS projects based upon the geographic location and local climate conditions.	General requirements to follow all Guiding Principles, including provision of a moisture control strategy, have been placed in the latest draft of the NIH Design Requirements Manual currently under review. Existing specifications in the NIH Design Policy and Requirements Manual provide for control of excessive moisture. The DEP will be providing specific guidance on meeting this requirement in a NIH Guidance Manual to be completed in 2008. This manual is complete in draft form and is currently under review. A pilot project to evaluate criteria and methods for assessing the compliance of existing buildings with this requirement was completed in December 2007.
Daylighting. Achieve a minimum of daylight factor of 2 percent (excluding all direct sunlight penetration) in 75 percent of all space occupied for critical visual tasks. Provide automatic dimming controls or accessible manual lighting controls, and appropriate glare control.	Each OPDIV shall develop guidelines to incorporate performance targets consistent with the MOU and EPAct 2005. Innovation in design is encouraged. Exceptions to the performance target shall be defined on a case-by-case basis.	The current CDC guidelines include: Maximize the amount of daylight to the maximum personnel possible CDC is in the process of changing the design and construction requirements to include the requirement that 50% of the regularly occupied building spaces to have a minimum daylight factor of 2%, or accessible manual lighting controls, glare control and automatic dimming controls for 50% of the occupied building spaces, where this does not interfere with the intended use/program of the space.	The FDA shall include in its guideline the requirement to meet and/or exceed minimum HHS daylighting requirements of 2 percent in 75 percent of all occupied space for visual task. The requirement shall also include manual dimming controls. Where daylighting is not achievable, but minimum daylighting requirements are met, the use of full spectrum bulbs should be considered. Based on the results of the ongoing sustainable assessments at FDA facilities, existing daylighting conditions will be documented and additional requirements established to reach the MOU and Epact 2005.	The 2007 IHS A/E Design Guide requires LEED EQ 8.1 option 1 or 2.	General requirements to follow all Guiding Principles, including daylighting, have been placed in the latest draft of the NIH Design Requirements Manual currently under review. The NIH Division of Environmental Protection will be providing specific guidance in a NIH Guidance Manual to be completed in 2008. This manual is complete in draft form and is currently under review.
Low-Emitting Materials. Specify materials and products with low pollutant emissions, including adhesives, sealants, paints, carpet systems, and furnishings.	Each OPDIV shall develop guidelines and/or standard specifications to incorporate low emitting materials and products.	The current CDC guidelines include: When available products certified as or meeting the same criteria as GREENGUARD indoor Air Quality Certified low emission products be used for flooring, ceiling systems, paints, coatings, insulation, adhesives and wall coverings.	The FDA guideline and contract specifications shall require materials and products that are low pollutant emissions, including adhesives, sealants, paints, carpet systems and furnishings. Carpet systems must meet or exceed the carpet and rug institute Green Label Indoor quality test program. Composite woods must not contain urea-formaldehyde resins. Paints and coatings must meet VOC and Chemical limits of Green seal requirements. Specify also, that products when available meet GreenGuard indoor air quality certified low emission products. Adhesives shall meet or exceed minimum VOC limits of the South Coast Air Quality Management District Rule # 1168. Specifications implementing the guiding principles will be incorporated into the FDA design requirements manual.	The 2007 IHS A/E Design Guide requires meeting LEED EQ 4.1, EQ 4.2, EQ 4.3, and specifying furnishing with low pollutant emissions.	General requirements to follow all Guiding Principles, including use of low emitting materials, have been placed in the latest draft of the NIH Design Requirements Manual currently under review. Specifications implementing this Guiding Principle have been incorporated into the NIH Office Fit-Out Guidelines approved in December 2007. Examples include requirements for carpets, paints and adhesives with low VOC content; carpets meeting Green Label certification; and avoiding use of vinyl wall coverings. The DEP will be providing additional guidance on meeting this requirement in a NIH Guidance Manual to be completed in 2008. This manual is complete in DRAFT form and is currently under review. A pilot project to evaluate criteria and methods for assessing the compliance of existing buildings with this requirement was completed in December 2007.
Protect Indoor Air Quality during Construction. Follow the recommended approach of the Sheet Metal and Air Conditioning Contractor’s National Association Indoor Air Quality Guidelines for Occupied Buildings under Construction, 1995. After construction and prior to occupancy, conduct a minimum 72-hour flush-out with maximum outdoor air consistent with achieving relative humidity no greater than 60 percent. After occupancy, continue flush-out as necessary to minimize exposure to contaminants from new building materials.	Each OPDIV shall follow OSHA and SMACCNA guidelines to ensure indoor air quality during construction. As a minimum each OPDIV shall follow the MOU requirements for flush-out.	The current CDC guidelines include: Comply with LEED Indoor Environmental Quality Credit 3.2, Construction IAQ management Plan.	The FDA guidelines and construction contract shall include the requirement of meeting and/or exceeding SMACNA IAQ guidelines for buildings under construction and the proper handling and protection of site materials from moisture. This requirement eliminates the possibility of mold contamination prior to the installation of the material. The requirement shall also require the flush-out of the building until air quality meets or exceed all applicable EPA and OSHA standards, guidelines, etc. Requirement shall provide adequate air flow through building under construction without moving pollutants through work areas. Exterior equipment producing pollutants and/or fumes shall not be located in close proximity of any existing building intake. Dust barriers shall be provided when and where applicable as to isolate specific work areas. Block interior exhaust or isolate existing system components that could cause contamination to day to day operations.	OSHA Guidelines cited in all contracts. The 2007 IHS A/E Design Guide requires meeting LEED EQ 3.1 and EQ 3.2	General requirements to follow all Guiding Principles, including protection of indoor air quality during construction, have been placed in the latest draft of the NIH Design Requirements Manual currently under review. The DEP will be providing specific guidance on meeting this requirement in a NIH Guidance Manual to be completed in 2008. This manual is complete in draft form and is currently under review. A pilot project to evaluate criteria and methods for assessing the compliance of existing buildings with this requirement was completed in December 2007.

Recycled Content. For EPA-designated products, use products meeting or exceeding EPA’s recycled content recommendations. For other products, use materials with recycled content such that the sum of post-consumer recycled content plus one-half of the pre-consumer content constitutes at least 10% (based on cost) of the total value of the materials in the project.	Each OPDIV shall develop guidelines and/or standard specifications to incorporate recycled content materials.	The current CDC guidelines require compliance with the following Executive Order, requiring Federal agencies to implement sustainable design principles: Executive Order 13423 – January 26, 2007 – Strengthening Federal Environmental, Energy, and Transportation Management. The CDC guidelines also include: The Resource Conservation and Recovery Act requires agencies to buy recycled-content products designated by the EPA. CDC is committed to maximizing the use of recycled and recycled-content materials specified in the construction of Federal building projects. Information on specifying and purchasing recycled-content products can be found at www.epa.gov/cpg Where possible specify building products that are manufactured regionally within a radius of 500 miles. For capital projects, 20% of the building materials should be manufactured regionally within a radius of 500 miles when possible. Of these regionally manufactured materials, consider specifying a minimum of 50% that are extracted, harvested, or recovered within 500 miles.	The FDA guideline shall require the A/E to specify recycled-content products as designated by the EPA, meeting and/or exceeding the EPA’s recycled content recommendation. Ongoing sustainability assessments will determine existing conditions and aid in establishing specifications consistent with the guiding principles	The 2007 IHS A/E Design Guide requires specifying products that meet or exceed EPA recycled content recommendations and that the design earns LEED MR 4.1.	General requirements to follow all Guiding Principles, including use of recycled content materials, have been placed in the latest draft of the NIH Design Requirements Manual currently under review. Specifications implementing this Guiding Principle have been incorporated into the NIH Office Fit-Out Guidelines approved in December 2007. These include a general preference for items with recycled material content, renewable materials and those sourced locally. Specific requirements for minimum recycled content levels in specific building materials were established for gypsum board (75-100%), framing components (50-100%), hollow metal doors and frames (15-50%), carpeting (25-100%), and furnishings (maximum content available). The DEP will be providing specific guidance on meeting this requirement in a NIH Guidance Manual to be completed in 2008. This manual is complete in draft form and is currently under review.
Biobased Content. For USDA-designated products, use products meeting or exceeding USDA’s biobased content recommendations. For other products, use biobased products made from rapidly renewable resources and certified sustainable wood products.	Each OPDIV shall develop guidelines and/or standard specifications to incorporate bio-based content materials.	The current CDC guidelines require compliance with the following Executive Order requiring Federal agencies to implement sustainable design principles: Executive Order 13423 – January 26, 2007 – Strengthening Federal Environmental, Energy, and Transportation Management	The FDA guideline will require that 5% of the products used meet or exceed USDA’s bio-based content recommendations. When using wood, 50% of wood-based materials shall be certified by the Forest Stewardship Council guidelines. Require the use of bio-based products made from rapidly renewable resources and certified sustainable wood products. Ongoing sustainability assessments will determine existing conditions and aid in establishing specifications consistent with the guiding principles.	The 2007 IHS A/E Design Guide requires designs to earn LEED MR 6 and MR 7.	General requirements to follow all Guiding Principles, including use of low emitting materials, have been placed in the latest draft of the NIH Design Requirements Manual currently under review. Specifications implementing this Guiding Principal have been incorporated into the NIH Office Fit-Out Guidelines approved in December 2007. These include a preference to be given to wood doors with cores composed of agrifiber and/or certified wood (as certified by the Forest Stewardship Council) and those that contain no urea formaldehyde.
Construction Waste. During a project’s planning stage, identify local recycling and salvage operations that could process site related waste. Program the design to recycle or salvage at least 50 percent construction, demolition and land clearing waste, excluding soil, where markets or on-site recycling opportunities exist.	Each OPDIV shall develop guidelines to incorporate a construction waste strategy in each project that meets the minimum 50% construction waste reduction (by either weight or volume)	The current CDC guidelines require compliance with the following Executive Order, requiring Federal agencies to implement sustainable design principles: Executive Order 13423 – January 26, 2007– Strengthening Federal Environmental, Energy, and Transportation	The FDA guideline shall require that 50% of the construction waste (by weight) be diverted from landfill via recycling or re-use, excluding soil. Ongoing sustainability assessments will determine existing conditions and aid in establishing specifications consistent with the guiding principles.	The 2007 IHS A/E Design Guide requires designs to earn LEED MR 2.1 where services are available.	Current NIH procedures meet the requirements of this guiding principle. A comprehensive contract with pre-designated outlets for all major construction waste streams is now in place for the main NIH Campus in Bethesda. NIH Controlled Material Specifications require recycling of debris from construction projects. Procedures to track the amount and percentage of wastes recycled from each project are being developed and tested.
Ozone Depleting Compounds. Eliminate the use of ozone depleting compounds during and after construction where alternative environmentally preferable products are available, consistent with either the Montreal Protocol and Title VI of the Clean Air Act Amendments of 1990, or equivalent overall air quality benefits that take into account life cycle impacts. http://www.epa.gov/air/ oaqps/peg_caa/pegcaain.html	Each OPDIV shall develop guidelines and/or standard specifications to eliminate the use of ozone depleting compounds.	The current CDC guidelines include: The use of products and systems (such as paint, adhesives, sealers, sealants, floor tile, equipment, etc.) containing chlorinated fluorocarbons (CFCs) is prohibited on all projects. For capital construction projects it is preferred to install base building level HVAC, refrigeration equipment and fire suppression systems that do not contain hydro chlorofluorocarbons, HCFCs or Halon. Carefully consider the trade-offs between various CFC and Halon substitutes. For renovation or alteration projects check HVAC, refrigerant equipment and fire suppression systems before beginning design work. Replace any CFC systems. It is preferred to install HVAC, refrigeration equipment and fire suppression systems that do not contain HCFCs or Halon. Carefully consider the trade-offs between the various CFC and Halon substitutes.	The FDA guidelines shall require zero usage of CFC’s refrigerants in HVAC and refrigeration systems and the elimination of use of ozone depleting compounds during and after construction, consistent with the Montreal Protocol and/or Title VI of the Clean Air Act Amendment of 1990. Ongoing sustainability assessments will determine existing conditions and aid in establishing specifications consistent with the guiding principles. Ongoing sustainability assessments will determine existing conditions and aid in establishing specifications consistent with the guiding principles.	The current guidelines include: Replace any CFC systems. IHS prohibits the installation of HVAC, refrigeration equipment and fire suppression systems that contain HCFCs or Halon. The 2007 IHS A/E Design Guide requires designs to earn LEED EA 4.	General requirements to follow all Guiding Principles, including prohibitions on the use of ozone depleting compounds, have been placed in the latest draft of the NIH Design Requirements Manual currently under review. The DEP will be providing specific guidance on meeting this requirement in a NIH Guidance Manual to be completed in 2008. This manual is complete in draft form and is currently under review. A pilot project to evaluate criteria and methods for assessing the compliance of existing buildings with this requirement was completed in December 2007.

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APPENDIX K
Integration of Sustainable Practices into Environmental Management Systems (EMS)

Introduction

Many programs that involve facilities overlap with significant impacts on one program or another. Thus is the case with the sustainable buildings programs and environmental management systems (EMS) being implemented at the Department of Health and Human Services (HHS) land-holding Operating Divisions (OPDIVs). HHS has the following land-holding OPDIVs:

Centers for Disease Control and Prevention (CDC)
Food and Drug Administration (FDA)
Indian Health Services (IHS)
National Institutes of Health (NIH)

These HHS organizations with real property management responsibility perform, to varying degrees, day-to-day prioritization and execution of the facilities asset management program, including master planning; facilities planning and design, construction, leasing, operations and maintenance, and space utilization; and management programs (environmental management, historic preservations, energy management, and occupational safety and health. The OPDIVs execute the policies developed in conjunction with the HHS Office for Facilities Management and Policy (OFMP) and all other federal real property requirements whether through law, executive order or otherwise stipulated. The OPDIVs develop and implement internal procedures necessary to comply with those requirements and to ensure coordination with overlapping programs within their OPDIVs such as EMS.

An Environmental Management System (EMS) is a formalized method for managing a facility’s activities that impact the environment. It is not a report or a plan but, rather, a day-to-day way to manage environmental programs with a view toward continuous and long-term improvement. It is based on a defined set of standards but affords a great deal of flexibility to tailor implementation in a way that best meets individual organizational needs. Executive Order (E.O.) 13148 from April of 2000 required all Federal Agencies to determine appropriate facilities for implementing EMS. E.O. 13423 (“Strengthening Federal Environmental, Energy, and Transportation Management”, January 24, 2007) builds upon this. Section 3(b) of E.O. 13423 requires that EMSs serve as the primary mechanism for achieving compliance with all aspects of the order (of which Sustainable Buildings is a major element). As a result, facilities must begin efforts to integrate their Sustainable Buildings programs into their respective EMS.

HHS SBIP has added a requirement for review and consideration of OPDIV EMS goals and targets to the FPAA sustainability checklist in Appendix G and the existing buildings evaluation matrix in Appendix H. The revised checklist and evaluation matrix will be primary EMS management control measure listed in the applicable Environmental Management Plans (EMPs) to ensure full incorporation of sustainability features in major facility related projects.

It is important to note however, that while the Sustainable Buildings Program will be aligned with the facility’s EMS, operational control will not change. The organization’s current proponents for building planning & construction will still maintain full control and decision-making authority over their programs. Exhibit K.1 lists the facilities that currently have EMS instituted at the four different land-holding OPDIVs.

Exhibit K.1: HHS Facilities Currently Having Environmental Management Systems

OPDIV	Facility	Location
OPDIV	Facility	City	State	Zip
CDC	Roybal	Atlanta	GA	30333
CDC	Chamblee	Atlanta	GA	30341
CDC	Lawrenceville	Lawrenceville	GA	30245
CDC	Anchorage	Anchorage	AK	99508
CDC	Spokane	Spokane	WA	99207
CDC	Fort Collins	Fort Collins	CO	80522
CDC	Taft & Hamilton Bldgs	Cincinnati	OH	45226
CDC	Pittsburgh	Pittsburgh	PA	15236
CDC	Morgantown	Morgantown	WV	26505
CDC	San Juan	San Juan	PR	00920
FDA	White Oak Campus	Silver Spring	MD	20993
FDA	Jefferson Labs	Jefferson	AR	20993
IHS	Hastings Indian Med Cen	Tahlequah	OK	74464
IHS	San Xavier Health Cen	Tucson	AR	85746
NIH	NIH Montgomery County*	Bethesda	MD	20892
NIH	NI Env Health Sciences	Research Triangle	NC	27709
NIH	Rocky Mountain Labs	Hamilton	MT	59840
NIH	NIH Facilities at FT Detrick	Frederick	MD	21702
NIH	Bayview Campus	Baltimore	MD	21224
*Includes NIH Animal Center in Poolesville, MD and NIH Lease Facilities in Rockville, MD

Due to the unique mission of each OPDIV the process to coordinate activities occurring with the Sustainable Buildings Program and the Environmental Management Systems vary. Nevertheless, each OPDIV’s day-to-day goal is the same, bridge between programs to ensure compliance with environmental requirements. The following is a report on the status of each land-holding OPDIV in regards their approach to coordinating the Sustainable Buildings Program with EMS at appropriate facilities.

CDC

CDC's Environmental Management System (EMS) is an organized approach for its environmental practices during routine and emergency operations. Our EMS focuses on practices that improve and protect the environment for CDC’s campuses and our neighbors in the community.
Sustainable buildings contribute to EMS success by offering borrowed light (exterior and interior windows), motion sensitive office lights, and materials that reduce environmental impacts and promote pollution prevention through best management practices. Some of these best management practices include reduced energy consumption, improved environmental protection, green procurement, native and drought-tolerant landscaping, and effective storm water management.
Coordination of the sustainable buildings program and the EMS is a joint effort involving

CDC’s Environmental Quality Council (EQC)
Office of Health and Safety (OHS)
Buildings and Facilities Office (BFO) Asset Management Teams (AMT)

Objectives and targets established for the EMS are presented with recommendations to the EQC. The EQC is comprised of members from varying programs at CDC, including the Office of Health and Safety (OHS) and BFO. The EQC makes a final determination of those aspects and impacts that should be included as objectives and targets for inclusion in the EMS. The OHS Environmental Protection Section maintains CDC's EMS program.

BFO has established a point of contact to serve as the main proponent for the Sustainable Buildings portion of the EMS. The point of contact resides in the BFO Office of the Director (OD) and is closely involved with facilities planning and construction. The point of contact works closely with the OHS Environmental Protection Section to coordinate over arching matters related to the EMS.

As an operational control, BFO AMTs utilize the Project Evaluation Ranking Tool (PERT) to evaluate facility projects under the HHS approval thresholds. A ranking factor to be evaluated is the project’s impact to the EMS objectives. Projects that have positive impacts receive a positive score, no impacts receive a score of zero, and negative impacts receive a negative score. In this manner, the AMT can coordinate work related to the targets included in the EMS through the determination of the EQC and possibly make adjustments in project scope as may be accommodated.

The CDC/BFO Design and Construction Standards were released in 2004. Included in these standards are sustainable requirements for facilities. 100% of capital and renovation projects are developed and executed in accordance with these standards. The standards provide daily guidance to project teams and fulfill the EMS objective to minimize infrastructure construction and development impacts.

Monitoring for progress at the BFO level is integrated with the PERT. At the completion of facilities projects, the Project Team is to provide an analysis of results based on the scores given in the initial PERT review. Final results against the baseline score are managed through the CDC Integrated Facility Management System (IFMS). With this monitoring process, BFO will be able to trend how well progress is being made to integrate EMS objectives and targets into projects. CDC will continue to refine the process as trending data becomes available at the completion of facility projects.

FDA

The Food and Drug Administration (FDA) has developed and began implementing environmental management systems (EMS) at two appropriate facilities to date. These two facilities are the White Oak Federal Research Center in Silver Spring, MD and the Jefferson Laboratories Complex (JLC) in Jefferson, AR.

The White Oak Federal Research Center (White Oak) is a General Services Administration (GSA) owned site. GSA, using funding through the GSA appropriation, is designing and constructing federally owned buildings to consolidate FDA at White Oak. Newly constructed buildings at White Oak will replace all the existing fragmented facilities which support the Office of the Commissioner (OC), the Office of Regulatory Affairs (ORA), the Center for Drug Evaluation and Research (CDER), the Center for Devices and Radiological Health (CDRH), the Center for Biologics Evaluation and Research (CBER) and offices for the Center for Veterinary Medicine (CVM). The final site will consist of new laboratories, office buildings and support facilities. As these buildings are being newly constructed, GSA is responsible for ensuring Federal sustainability requirements are met. The current EMS at White Oak does not include GSA operations in its scope. In the future, FDA plans to partner with GSA to develop a comprehensive EMS at the site. As part of this process and as FDA begins to contemplate renovations in existing buildings, FDA will incorporate specific goals and targets, management controls and reporting requirements at the White Oak facility level.

The FDA self-declared the EMS at its JLC site in September 2007, which concluded the development process. As implementation begins, the DHHS guidance document “Approach for Integrating Sustainable Buildings Programs and DHHS Environmental Management Systems” will be shared with the facility EMS Coordinator. The EMS Coordinator will be asked to work with the on-site facilities planning and construction representative responsible for sustainability to ensure that the local sustainable buildings program is integrated into the EMS to include incorporating specific goals and targets, management controls and reporting requirements at the JLCS facility level.

Consistent with the FDA’s interpretation of the intent of E.O. 13423, a project has been initiated in FY 2008 to develop an agency-wide EMS framework. This framework would be used as the basis for any additional appropriate facilities identified in the future as well as for the existing appropriate facilities noted above. The integration of sustainability in this EMS framework will be included as part of this project.

IHS

The Indian Health Service has developed and implemented environmental management systems in a decentralized manner. The IHS has self-declared Comprehensive Healthcare Environmental Management Systems (CHEMS) at two facilities (Exhibit K.1). In establishing these management systems, each facility conducted a local evaluation to determine environmental aspects and significant impacts. A template developed by IHS HQ was provided to assist with this process and aspects of sustainability were included in this template. After identifying significant environmental impacts, each facility prioritized the findings and determined which issues would be addressed in a 12 month time frame. Both sites identified sustainability-related targets and objectives to reduce energy use and paper consumption, and increase recycling of paper and cardboard. One site included a target and objective to reduce water consumption.

The new IHS A/E Design Guide will include sustainable design guidance in the areas identified through implementation of the E.O. 13423, Federal Leadership in High Performance and Sustainable Buildings MOU, LEED and /or Green Globes. The Integrated Project Team shall establish performance goals in compliance with the guiding documents and EMS targets and objectives. The performance goals shall consider all phases of the buildings life cycle. All IHS designs are developed according to the A/E Guide.

Each facility implementing a CHEMS locally determines the targets and objectives based on evaluation of local environmental aspects and significant impacts. Items related to sustainability in this evaluation are detailed in the attached tool used by IHS facilities implementing CHEMS. Sustainability targets have been set and are being monitored.

NIH

NIH’s approach has been to establish EMS working groups focused on facility sustainability. The groups have met several times and drafted Environmental Management Plans (EMPs) for major phases of the facility life cycle: design and construction; lease acquisition; and decommissioning. EMPs for major campuses have also been drafted to cover all aspects and impacts of facility operation and maintenance. The EMPs list annual targets and five year goals applicable to all NIH facilities.

The NIH Division of Environmental Protection staff include the EMS and Sustainability Coordinators who are members of the Integrated Project Team (IPT) and provide design review consultation to ensure incorporation of EMS and sustainability goals and targets.

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APPENDIX L
HHS 3Q FY 2008 Summary of Owned and Leased Assets

	OWNED		LEASED		All Buildings
	# buildings	aggregate GSF	# buildings	aggregate GSF	# buildings	aggregate GSF
Total	1,230	26,216,520	922	17,604,283	2,152	43,820,803
5,000 sq ft or more	390 31.7%	24,970,552 95.2%	376 40.8%	16,707,794 94.9%	766 35.6%	41,678,346 95.1%
Less than 5,000 sq ft	840 68.3%	1,245,968 4.8%	546 59.2%	896,489 5.1%	1,386 64.4%	2,142,457 4.9%

Data reflective of 3Q FY 2008
Existing Building Inventory is owned assets 5,000 sf or more
Excludes Disposed, Inactive and Excess assets.
Excludes Land, Structures, and Dormitory/Barracks and Housing buildings.
May include duplicate listings at single locations (e.g. multiple OPDIVs at Regional Offices)

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APPENDIX M
HHS 3Q FY 2008 Sustainability Progress Report

Instructions for use: Report shall be a compilation of all projects incorporating sustainability design principles. Data shall be collected from Existing Building Assessments and Sustainability Checklists and submitted semi-annually. Project is entered only in its current phase, i.e., once a project moves into construction do not report in design. Unless there is a documented waiver for a specific element, all elements within a Guiding Principle must be met to receive credit for the Guiding Principle, and all Guiding principles must be met to achieve compliance. Facilities/projects with 3rd party certifications are grandfathered as in compliance with the Guiding Principles, provided design award was prior to October 1, 2008.

Existing Sustainable Buildings Inventory (as defined in Appendix L) 1

Total Applicable Buildings		Applicable Square Feet	# Facilities Assessed	Square Feet Assessed	% Assessed	Total # in Compliance	Square Feet in Compliance	% in Compliance
HHS Owned	390	24,970,552	6	1,263,358	5.06	3	627,903	2.51

New Projects²

Phase	# of Projects	Square Feet of Projects	# Certified	Square Feet Certified	Total # in Compliance³
Siting	4		3		1
Design⁴	9		3		2
Construction⁵	1		1		0
Renovations⁶
End of Life⁷

Lease Actions⁸

# in Progress	# Awarded	Square Feet Awarded	# Certified	Square Feet Certified	Total # in Compliance³
4	10		0		0

¹ Applicable Buildings as defined in the HHS Sustainability Implementation Plan and shown on Appendix L.
² Report all new construction or major renovation projects for which planning and design were initiated in FY 2007 or later.
³ Total # in Compliance as measured by the Sustainability Checklist for Construction and Major Renovations or the Sustainability Checklist for Leasing.
⁴ Project compliance shall be measured from Part 1 of the Sustainability Checklist and reflect anticipated design.
⁵ Project compliance shall be measured from Part 2 of the Sustainability Checklist and reflect actual construction.
⁶ At this time major renovation projects shall be captured under design and construction using the Sustainability Checklist as noted above.
⁷ To capture compliance at decommissioning and demolition/disposal, a Sustainability Checklist shall be completed.
⁸ Report only those lease actions initiated after issuance of E.O. 13423 on January 26, 2007.

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APPENDIX O
Sustainable Buildings Strategy for Housing

All housing projects shall follow the baseline measures of each of the Five Guiding Principles of the Federal Leadership in High Performance and Sustainable Buildings Memorandum of Understanding and as modified by E.O. 13423 and EISA 2007 to the maximum extent feasible except for the following measure:

Energy Efficiency
- Design to achieve energy consumption level 30% or greater below the ICC International Energy Conservation Code (IECC), 2004 Supplement Edition, January 2005 baseline.
- If a 30% reduction in energy consumption is not feasible, lower reductions may be considered when approved by OFMP. In such circumstances, energy consumption reduction levels shall be targeted at 5% intervals (i.e.25%, 20%, 15%, etc.) until the maximum feasible energy consumption level is achieved. In no case may energy consumption levels exceed the IECC baseline.
- Energy consumption calculation shall include space heating, space cooling, and domestic water heating.

New housing projects with a total project value greater than $3 million shall be designed to obtain LEED™ certification from the U.S. Green Building Council (USGBC). New housing projects with an estimated construction cost of less than $10 million may alternatively obtain a third-party Green Globes ™ certification from the Green Building Initiative (GBI). Projects in existing housing that are greater than $3 million in total project cost and impact more than 60% of any individual unit shall also obtain third-party certification.

All housing projects must complete a Sustainability Checklist (Appendix G) to ensure compliance of the Guiding Principles. Appendix G shall be submitted with the Facility Project Approval Agreement (FPAA) where applicable.

In the event that the A/E and OPDIV conclude that implementation of specific sustainability requirements within the Guiding Principles is not feasible due to cost, operational feasibility, or technological application, a request for waiver must be submitted to the Office for Facilities Management and Policy (OFMP) for approval. The rationale for the exclusion of specific sustainability measures shall be submitted in writing and include detailed information on the specifics as to why the measure can not be achieved.

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APPENDIX P
HHS Sustainability Goals

Year	Total Assessments Completed Sq Ft		HHS
		Total Buildings Owned	390
		Total SQ FT	24,970,552
2008	5%	End of Year Goal	1,248,528
2009	10%		2,497,055
2010	20%		4,994,110
2011	30%		7,491,165
2012	40%		9,988,221
2013	60%		14,982,331
2014	80%		19,976,442
2015	100%		24,970,552

	Total Incorporating Guiding Principles Sq Ft Completed		HHS
		Total Buildings Owned	390
		Total SQ FT	24,970,552
2008	3%	End of Year Goal	749,117
2009	4%		998,822
2010	5%		1,248,527
2011	7%		1,747,939
2012	9%		2,247,350
2013	11%		2,746,761
2014	13%		3,246,172
2015	15%		3,745,583

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Last revised: July 15, 2008

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