DEPARTMENT OF THE INTERIOR
INTERIOR PROPERTY MANAGEMENT DIRECTIVES
410 ADDITION TO IPMD
May 2003
PERSONAL PROPERTY MANAGEMENT PROGRAM --SUBPART 114-60
114-60.000 Scope of part
This Part prescribes policies, procedures and responsibilities governing the receipt of personal property and services; and accountability, record keeping, management and survey of personal property in the Department of the Interior. The provisions of this Part apply to all personal property acquired by all bureaus and offices.
TABLE OF CONTENTS
Section 114-60.1 -- Personal Property Administration
Definitions
Supplemental
Regulations
Compliance
Reviews
Property Management Forms
Section 114-60.2 -- Accountability
Accountable
Property
Capitalization
and Accountability Records
Accounting
for Capitalized Property
Capitalization
Threshold
General
Ledger Account
Property
Accountability Records
Accountable
Officers
Transfer
of Accountability
Relief
of Custody
Responsibility
Records
Property
clearance
Use
of Gov't.-owned Property Restricted to Official Purposes and the Use of
Non-Gov't.-owned Property
Exhibit I - Formula for the Determination of Lease Capitalization
Section 114-60.3 -- Property Inventories
Responsibility
Annual
Physical Inventories
Special
Inventories
Annual
Inventory Reconciliation
Inventory
Reports
Inventory Documents Retention
Section 114-60.4 -- Classification of Property
Responsibility
Classification Criteria
Section 114-60.5 -- Receipt of Property and Services
Scope
of Subpart
Policy
Basic Receiving Principles
Section 114-60.6 -- Identification of Personal Property
Government
Ownership Identification Markings
Exemption
Assignment
and Display of Property Numbers
Items Requiring Special Identification
Section 114-60.7 -- Stores Records
General
Ledger Control Account
Stores
Records
Periodic
Reconciliation
Designation
of Employees Authorized to Withdraw Property or Stores from a Storehouse
Documentation
of Issues
Records
and Control of Tax-free Alcohol
Annual Review and Report of Tax-free Alcohol
Section 114-60.8 -- Survey Procedures
Scope
of Subpart
Relief
from Accountability
Types
of Survey Authority
Standing
Board of Survey
Local
Survey Officer
Travelling
Survey Officer
Special
Boards of Survey
Report
of Survey
Forms
Distribution
Additional
Distribution
Conducting
a Survey action
Notification
of a Board of Survey/Survey Officer
Survey
Signature
Limitations
Continuing
Property in Service
Witnessing
Destruction or Reduction to Scrap
Destruction
and Disposal of Hazardous Materials
Reviewing
Authority for Reports of Survey
Reports
of Survey
Authority
to Overturn Findings and Determinations
Removal
of Surveyed Property from Accountability Records
Property
Irregularities
Property
Irregularities Defined
Reporting
Theft, Unauthorized Use, or Vandalism to Law Enforcement Authorities
Investigation
Requirement
Responsibilities
Employee
Liability, Notification, and Appeal
Determination
of Liability
Employee
Notification and Participation
Financial
Liability and Disciplinary Actions
Determining
the Amount of Financial Liability
Depreciation
Formula for Lost, Damaged or Stolen Property
Employee
Notification of Findings and Determinations
Employee
Appeal of Survey Findings and Determinations
Transmittal
of the Official File
Debt
Collection
Billing
the Employee
Unserviceable
Property
Scope
of Part
Relief
from Accountability
Certificate
of Unserviceability Signature
Forms
Conducting
an Unserviceable Property Action
Determination
of Unserviceability
Continuing
Property in Service
Witnessing
Destruction or Reduction to Scrap
Destruction
and Disposal of Hazardous Materials
Authority
to Overturn Findings and Determinations
Removal of Unserviceable Property from Accountability Records