doc_fn: alord/5700/o57002c.html
DocType: ArcAl
Id: AL 5700.2C
Title: Cost Estimating
Summary:
Org:
Date_Issue: 07/08/1988
Date_Close:
VdkVgwKey: alord-477
Directive: 5700.2
Text:
U.S. Department of Energy ORDER
Albuquerque Operations Office AL 5700.2C
Date: July 8, 1988
SUBJECT: COST ESTIMATING
1. PURPOSE. This Order has been prepared and issued as an element of the
Department of Energy (DOE) Albuquerque Operations Office (AL) management
and planning system for construction projects including major system
acquisitions (MSAs), major projects (MPs), and other line item projects.
It establishes cost estimating requirements for all stages of project
development and provides guidance on the application of cost estimating
methodology including the use of historical data. This order
supplements DOE 5700.2C, COST ESTIMATING, ANALYSIS, AND COST
STANDARDIZATION.
2. CANCELLATION. Albuquerque Operations Office Cost Estimating Guide of
October 1983 and AL Order 5700.28, dated April 9, 1984.
3. SCOPE. The provisions of this Order apply to all sites, Area Offices,
operating contractors, and AL personnel under the purview of the AL
Manager.
4. REFERENCES.
a. AL 4700.1, PROJECT MANAGEMENT SYSTEM, of XX-XX-XX, which establishes
AL policy for project management.
b. DOE 2250.1B, COST AND SCHEDULE CONTROL SYSTEMS CRITERIA FOR CONTRACT
PERFORMANCE MEASUREMENT, of October 25, 1985, which delineates the
requirements, procedures, authorities, and responsibilities for
establishing and documenting uniform standards for assessing
contractor cost and schedule control systems criteria (CSCSC), and
which provides guidelines for applications of the system approach.
c. DOE 4700.1, PROJECT MANAGEMENT SYSTEM, of March 6, 1987, which
establishes the DOE project management system.
d. DOE 5100.3, FIELD BUDGET PROCESS, of August 23, 1984, which provides
requirements and procedures for the preparation and submission of
field budget material for preparation of the Departmental budget.
e. DOE 5700.2C, COST ESTIMATING, ANALYSIS, AND STANDARDIZATION, OF
November 2, 1984, which establishes the policy and responsibilities
for developing and reviewing project cost estimates, preparing
independent cost estimates and analyses, standardizing cost
estimating techniques, cost data bases, cost and economic models
escalation, and cost estimating systems.
f. DOE 6430.1, GENERAL DESIGN CRITERIA, OF December 12, 1983, to be
implemented in coordination with the Assistant Secretary, Management
and Administration memorandum of June 10, 1981, which establishes
policies and objectives, responsibilities and authorities,
procedures, and requirements for development and maintenance of
general design criteria and their application in the planning and
design, or acquisition, of the Department's facilities.
g. DOE/MA-0040, "Cost and Schedule Control Systems Criteria for
Contract Performance and Measurement, Work Breakdown Structure
Guide," of October 1981.
h. DOE/MA-0046, "Cost Estimating Manual," of January 1982, which is a
compilation of DOE cost estimating procedures.
i. DOE/MA-0295, "Work Breakdown Structure Guide," of February 6, 1987,
which provides guidance on the development and use of the work
breakdown structure technique.
5. DEFINITIONS. The following terms are defined in the context of estimate
preparation and supplement the information provided in other DOE and AL
Orders.
a. Construction Management (CM). Professional services focusing on
construction provided primarily during the construction but
including construction planning and related activities accomplished
prior to the start of construction. Construction Management may be
provided by a DOE prime contractor, operating contractor, or a
subcontractor to one of those organizations. CM is an allowable
project cost and is included in the construction cost as a
subcategory of project management.
b. Contingency. An amount budgeted to cover costs that may result from
incomplete design, unforeseen and unpredictable conditions, or
uncertainties. The estimate of contingency for a particular project
shall be arrived at by a risk assessment applied to project elements
at the systems level of the project work breakdown structure.
c. Cost Estimate. A documented statement of costs expected to be
incurred to complete a project.
d. Direct Cost. An expense that is attributable to a specific item of
work. Project direct costs include engineering, construction, and
standard equipment.
e. Escalation. A time-related change in cost caused by changes in the
amount of labor required to produce a given unit of output,
imbalances in aggregate supply and demand and changes in the cost of
labor. These forces act independently and in unison.
f. Government Cost Estimate. An independent cost estimate prepared by
a government agency or contractor acting under government direction
for use in contract negotiation.
g. Independent Cost Estimate (ICE). A document cost estimated that has
the expressed purpose of serving as an analytical tool to validate,
cross-check, or analyze estimates developed by proponents of a
project. These estimates are regularly developed by the Independent
Cost Estimate Staff of the Headquarters Office of Project and
Facilities Management.
h. Indirect Cost. An expense that cannot be assigned to a specific
item of work.
i. Project Management (PM). Those services provided to the DOE on a
specific project beginning at project authorization and continuing
through the completion of construction. Identified project
management activities include all those required for overall
planning of project activities, organizing and directing project
participants, controlling all aspects of the work, and reporting
progress against' current, accepted baseline for cost, scope, and
schedule. When conducted by personnel dedicated to full-time
management of a specific project, the cost of this incremental
activity is charged to the project and is included in the total
estimated cost as an element of construction. Estimates and budgets
for projects subject to the DOE Cost and Schedule Control Systems
Criteria (CSCSC) shall include development implementation and
validation of the project control and project reporting system as an
element of project management cost.
j. Project Support (PS). Those operating expense funded functions
provided by nondedicated operating contractor personnel or
subcontractors for internal management or technical support of the
project. Activities included in this category are: audits of
project participants for conformance with plant or site standards
(i.e., quality assurance, pricing, health and safety), independent
review or analysis and cost estimates, and activities occurring
prior to project authorization such as preparation of budget
documentation, conceptual design reports, and design criteria.
Startup costs incurred for operational testing, training of
operating staffs, and similar expenses incurred by the operating
contractor in preparation for operations are considered costs of
operation rather than construction.
k. Total Estimated Cost (TEC). The costs of the project, including the
costs of land and land rights, engineering, design, and inspection,
total construction cost (e.g., subcontracted work, project
management, and special facilities equipment), and initial equipment
necessary to place the plant or installation in operation whether
funded out of operating or plant and capital equipment
appropriations.
l. Total Project Cost. All generic research and development, operating
costs associated with Test and Evaluation, and plant and capital
equipment costs specifically associated with a project. It is the
sum of the total estimated cost plus all other costs identifiable to
the project. Total project cost includes:
(1) Plant engineering and design funds which are appropriated by
Congress at the request of DOE for the performance of Title I
and Title II design prior to authorization and appropriation of
construction funds for a project.
(2) Conceptual design costs which are directly related to the
formative stage in the design of a facility.
(3) Research and development costs necessary to complete the
project. The estimated costs by fiscal year for any project
which requires the conduct of a research and development
program as a prerequisite to its specific. design and
construction features and for which research and development
funds are included in the operating expenses budget requests.
(4) All other costs include any other costs directly related to the
project that occur on a one-time basis, such as startup costs,
initial training, termination costs, and decommissioning costs.
Also included are operations costs for operating the plant
and/or conducting experimental or testing phase predicated on
abandonment, dismantlement, or transfer to others at the end of
this period. This demonstration period is intended to yield
specific results over a definite time period.
6. POLICY. Cost estimates shall be developed for AL projects in
conjunction with engineering design to establish the level of resources
that must be committed to complete a project within authorized baseline
of scope, schedule, and technical capability. It is the intention of
this Order to establish and promote practices that enhance the
traceability, accuracy, credibility, and economy of AL project cost
estimates.
Consistent with this policy, AL will implement a program of estimate
review project assessment to establish and ensure that AL projects meet
the requirements of this Order. AL directed project review and
assessment activities will be conducted according to a schedule that
anticipates the requirements of outside reviewers. The Facilities and
Project Management Division will be the focal point responsible for
coordinating all such reviews.
7. RESPONSIBILITIES.
This Order establishes responsibility for implementing the provisions of
this Order.
a. Assistant Manager, Management and Administration (AM/MA): The AN/MA
is responsible for applying the provisions of this Order through the
Director, Facility and Project Management. In the event that the
findings of AL-directed cost estimate reviews and assessments cannot
be reconciled, the AM/MA will resolve the differences and establish
the AL position.
b. Director, Facilities and Project Management Division:
(1) Establishes and manages the AL Internal Cost Review program
including nomination of projects for review, planning and
technical direction of review activities, coordinating the
conduct of all reviews with AL site operating contractor
personnel, and AL staff.
(2) Insures that the provisions of this Order are carried out on
all projects.
(3) Approves, on an annual basis, the projects which are subject to
internal cost review, taking into account the flexibility
needed for the overall program.
(4) Initiates and coordinates the involvement of AL upper
management in the reconciliation of unresolved differences
between AL Internal Cost Reviews and other project cost
estimates.
(5) Directs the development and revision of AL policies on cost
estimating, and acts as a technical expert on the cost
estimating-related aspects of project management and reporting
policy.
(6) As the focal point of AL cost estimating programs and
activities for construction projects, coordinates the
cost-related activities of reviewers from DOE Headquarters,
including Key Decision Reviews conducted by the Assistant
Secretary for Defense Programs (ASDP) and Independent Cost
Estimates (ICEs) conducted by the Assistant Secretary for
Management and Administration.
(7) Monitors operating contractor performance for compliance with
the AL cost estimating program relative to Major Projects,
Major System Acquisitions and Line capital projects.
(8) Supports and assists other AL divisions as requested in the
development and application of cost estimating and cost
analysis methodologies.
c. Area Office and Project Managers:
(1) Implement the provisions of this policy as they apply to cost
estimate preparation.
(2) Assist the Facility and Project Management Division in
reviewing and evaluating implementation of the AL cost program.
(3) Maintain historical cost data and a viable database.
(4) Promote and apply advanced cost estimating techniques such as
computer-aided cost estimating in support of AL projects and
the AL cost program.
Bruce G. Twining
Manager
TABLE OF CONTENTS
DESCRIPTION PAGE
SUMMARY OF ACRONYMS................................................ i
CHAPTER I - TYPES OF ESTIMATES..................................... I-1
TABLES
I-1: Cost Breakdown Structure for AL Projects
I-2: Contingency Summary Sheet for Conceptual Estimates
ATTACHMENTS
I-1: Guidance for the Development and Application of..... I-6
Work Breakdown Structures
I-2: Estimate Criteria................................... I-12
CHAPTER II - ELEMENTS OP THE COST ESTIMATE......................... II-1
TABLES
II-1: Allowable Contingency Ranges by Estimate Type
ATTACHMENTS:
II-1: Contingency Analysis for Line Item Cost Estimates... II-7
II-2: Uniform Format for Architect/Engineer Cost of
Services Estimates.................................. II-32
II-3: Statement of Architect/Engineer Services............ II-53
SUMMARY OF ACRONYMS
A/E Architect/Engineer
AL Albuquerque Operations Office
AM/MA Assistant Manager for Management and Administration
CDR Conceptual Design Report
GM Construction Management
CSCSC Cost and Schedule Control Systems Criteria
CSI Construction Specifications Institute
CWBS Contract Work Breakdown Structure
ED&I Engineering, Design and Inspection
HVAC Heating, Ventilating and Air Conditioning
ICE Independent Cost Estimate
MP Major Project
MSA Major System Acquisition
PM Project Management
PS Project Support
PSAR Preliminary Safety Analysis Report
PSWBS Project Summary Work Breakdown Structure
PWBS Project Work Breakdown Structure
R&D Research and Development
TEC Total Estimated Cost
WBS Work Breakdown Structure
CHAPTER I
TYPES OF ESTIMATES
This Order identifies five types of cost estimates and the project phase
with which each is associated. The definition of each element includes t
minimum requirements for estimate detail.
A. Planning Estimates. This type of estimate is prepared prior to
completion of conceptual design when complete design information is not
yet available. Estimates of this type are the basis for Short Form
Construction Project Data Sheets and are formatted in accordance with
the Cost Breakdown Structure of Table I-1. All figures presented in
project cost estimate summaries shall be escalated to the schedule
midpoint of the activity being estimated (i.e., construction, equipment
procurement, design). Efforts should be made to demonstrate the
reasonableness of proposed costs through reference to historical data.
B. Conceptual Estimates. Conceptual Design Reports (CDRs) and Design
Criteria require cost estimates supported by construction quantity
takeoffs, pricing, an ED&I analysis, a project management analysis, and
a contingency analysis. The design and, cost estimate developed for a
CDR together form the detailed information which supports a Construction
Project Data Sheet with this stage of estimate and design development
establishing the first formal baseline against which all further
development will be compared and evaluated. The cost estimate is
important element of this baseline and requirements for estimate detail
are those necessary to provide adequate information for critical project
management decisions. The conceptual estimate shall agree directly with
the Construction Project Data Sheet.
The CDR will contain a project cost summary based on the format
specified in Table Ill. All costs will be escalated to the schedule
midpoint of the appropriate activity using the headquarters Independent
Cost Estimate (ICE) escalation rates in effect at the time the estimate
is prepared. The estimate notes will clearly identify the reference
date for the escalation rates used. The CDR shall also include a
contingency summary which summarizes the results of a project specific
contingency analysis in a format similar to Table I-2.
Construction costs will be estimated at the lowest level of detail that
can be developed within each element of project cost. For conventional
construction cost elements, the preferred method will normally consist
of quantity takeoffs from conceptual drawings supplemented by data
extracted from calculations prepared during conceptual design. When
this is not practical or possible, such as with building HVAC ductwork,
reference can be made to historical data. This can occur in two forms:
a unit cost based on a particular project for which actual costs are
available, or use of unit quantity standards, such as lbs/sf, for
conventional building systems. Care should be exercised when using
historical cost data to maintain traceability of construction indirect
costs such as overhead, profit, general conditions, and sales tax, to
reduce the likelihood of double counting or omitting any cost category.
Estimates made on the basis of historical data, including parametric
estimates, should be supported with clear references to the projects,
costs, and schedules.
Estimates shall be prepared in a way which allows costs to be summarized
according to both the project work breakdown structure (PWBS) and the
DOE cost breakdown structure. A recommended PWBS is described in
Attachment I-1 and the DOE cost breakdown structure is summarized in
Table I-1.
Detailed information supporting and explaining the conceptual cost
estimate will be included in Part III: Supplemental Information, of the
CDR. This supplementary volume will be reviewed at the Operations
Office level, but not forwarded to Headquarters until required to
support the management decision and budgeting process.
C. Preliminary Estimate. Evaluation of alternative solutions to the design
criteria developed during Preliminary Design (Title I) and the
presentation of the preferred solution in the Design Summary report
requires Preliminary Cost Estimates. The purpose of such estimates is
to allow evaluation of the cost impact of alternative approaches to
occur in parallel with evaluation of the technical impact. As such, a
Preliminary Estimate performs two primary functions.
1. presents the Total Estimated Cost (TEC) of each alternative on the
basis of the best information available; and
2. provides a logical traceable framework for comparing various
alternatives with each other and with the baseline.
In order that the project manager be provided with a complete estimate,
it is necessary to combine the input of several organizations including
the Architect/Engineer (A/E), the operating contractor, and any other
group responsible for estimating the cost of project elements. Cost
summaries shall be prepared in the format specified in Table I-1 for
each alternative design. A contingency analysis shall be prepared and
summarized in accordance with the format specified in Table I-2. All
costs presented in the estimate summary shall include escalation to the
schedule midpoint for the activity being estimated.
Preliminary Estimates of construction cost should be supported with
criteria which clearly establish the engineering basis of the estimate.
Information to be provided in the criteria shall include the scope of
the estimate, the date the estimate was finished, technical references
(such as drawings and specifications), and cost references (such as
labor rates, taxes, escalation rates, and equipment usage rates). A
recommended format is provided in Attachment I-2, which presents the
information required to be included in the estimate criteria.
Cost elements other than construction also require preliminary estimates
for inclusion in the Design Summary, and to support the analysis of
alternatives. ED&I cost should be presented as either the negotiated
contract cost, or as the project's current working estimate. Equipment
cost estimates should be based on a current bill of material or
equipment list supported by current vendor price quotes. Project
management cost should be based on the current project schedule,
anticipated staffing levels, and anticipated compensation.
D. Definitive (Title II) Estimates. Definitive engineering shall include
the preparation of a Definitive Estimate made on the basis of all
approved engineering data including drawings, specifications,
calculations, schedules, and equipment lists.
The format for the Definitive Estimate shall be the same as the format
of the Preliminary Estimate. Care should be exercised when preparing
the work breakdown structure to group costs into categories that closely
match the anticipated bid package. This will facilitate bid evaluation
and preparation of the current working estimate.
E. Government Estimate. All construction and A/E contracts for amounts
grater than $25,000 require Government Estimates. These estimates shall
be prepared independently in advance of any bid or solicited proposed
submitted by a prospective contractor or subcontractor. Since
Government Estimates are used to determine the reasonableness of
contractor bids, the Government Estimate shall be prepared in a format
that facilitates comparison with other estimates. For this reason, it
is usually desirable to provide the contractor with a recommended cost
breakdown structure that lists all necessary information at a level of
detail suited to the contract. In the case of construction cost
estimates, the Government Estimate will often be based on the Definitive
Estimate prepared by the A/E. In the case of engineering services
estimates, the Government Estimate will be prepared by personnel
familiar with project requirements and in an approved format similar
meeting the requirements of this Order.
----------
TABLE I-1
COST BREAKDOWN STRUCTURE
FOR AL PROJECTS
Item No. Description Cost ($000)
A Engineering, Design & Inspection Total
A1 Facilities Subtotal
A2 Special Facilities Subtotal
B Land and Land Rights Total
C Construction Total
C1 Improvements to Land Subtotal
C2 Buildings (identify each
separately) Subtotal
C3 Other Structure Subtotal
C4 Utilities Subtotal
C5 Special Facilities Subtotal
C6 Demolition Subtotal
C7 Tunneling Subtotal
C8 Drilling Subtotal
C9 Project Management Subtotal
D Standard Equipment Total
E Contingency Total
Total Estimated Cost Grand Total
Note: All costs categories need not be shown if there is no estimated
cost for that element.
----------
----------
TABLE I-2
CONTINGENCY SUMMARY SHEET - FOR CONCEPTUAL ESTIMATES
Base Cost Contingency Contingency
Element Description ($000) (%) ($000)
Engineering, Design &
Inspection
Facilities 1,900,000 15 285,000
Special Facilities 900,000 19 171,000
Construction
Improvements to Land 500,000 12 60,000
Building (1)
Civil/Structural 4,900,000 16 784,000
Mechanical 5,700,000 18 1,026,000
Electrical 4,800,000 17 816,000
Utilities
Mechanical 1,300,000 22 286,000
Electrical 1,600,000 19 304,000
Other Structures (1) 300,000 15 45,000
Special Facilities 14,500,000 25 3,625,000
Project Management 1,200,000 10 120,000
Standard Equipment 1,600,000 10 160,000
TOTAL 39,200,000 20 7,682,000
(1) Identify each building or structure individually, by name.
----------
ATTACHMENT I-1
GUIDANCE FOR THE DEVELOPMENT AND APPLICATION OF
WORK BREAKDOWN STRUCTURES
A project summary work breakdown structure (PSWBS) shall be developed during
conceptual design and shall be maintained throughout the life of the
project. Changes in scope, technical performance requirements, method of
accomplishment, and reporting requirements shall be incorporated into the
PSWBS when appropriate. The DOE project manager shall be responsible for
developing and maintaining the PSWBS, and for negotiating and approving each
contract work breakdown structure (CWBS). If there is no DOE project
manager, as in the case of line item projects with a TEC of less than $50
million, the operating contractor's project manager will assume
responsibility for PSWBS and CWBS development and maintenance. The
development of a work breakdown structure (WBS) is mandated for all MSAs and
MPs by DOE Order 4700.1, Project Management System. Order AL 4700.1, AL
Project Management System extends this requirement to all line item
projects.
A general discussion of WBSs is provided in the DOE Work Breakdown Structure
Guide (DOE/MA-0295), which includes several examples of WBS application to
MSAs. The WBS is not the same as the cost breakdown structure for cost
estimates; however, in order to preserve traceability and accountability,
the WBS should correspond to the elements in the cost breakdown structure.
MPs and other line item projects differ from MSAs in several respects, most
notably in dollar value, and these differences can have an impact on project
planning and WBS development. Specific areas of special attention include:
1. Establishment of Engineering, Design, and Inspection level element of
PSWBS.
Although ED&I is a service and not a product, it is often advisable to
establish ED&I as a second level WBS element to facilitate project
management functions such as subcontractor control and reporting.
Additionally, it is not practical to allocate engineering products at
the cost account level without creating an unacceptable burden for the
project manager, and without forcing an artificial system on a
contractor which leads to arbitrary allocations of cost.
2. Limitation of scope elements under project management to those costs
which are allowable project costs as defined by Chapter II of this
Order.
It is important to consider the resources and responsibilities of the
project management organization when developing the WBS for project
management activities, since this can have a pronounced effect on the
scope of this activity. The definition of project management limits
allowable costs to certain specified services. When projects are
supported or managed by operating contractors with operating expense
budgets, certain activities (such as quality assurance compliance
auditing) will be paid for with operating funds, while others (such as
the services of a full-time project manager) will be paid for with
project funds.
3. Development of data collection and reporting provisions for the high
percentage of fixed-price contracts for construction and facility
engineering.
The WBS shall be used as the basis for project management and throughout
the life of the project. Cost estimates will be organized according to
the WBS and compared with other estimates through the WBS. In preparing
lower levels of a WBS where fixed-price contracts will be used for
performance, it is important to establish cost elements that are
meaningful to both the contractor and the DOE. In the case of
construction contracts, this usually requires that reference be made to
the divisions established by the Construction Specifications Institute
(CSI). In the case of facility ED&I, this usually requires reference to
milestones (such as submittal of a Title I Design Summary Report).
Tables 1, 2, and 3 are examples of work breakdown structures which have
lower levels that are suitable for requesting bid breakdown information
from fixed-price contractors.
4. Design of a PSWBS that facilitates interface with existing cost,
management, and reporting systems.
On larger projects, it is often worthwhile to integrate the PSWBS and
lower level WBSs through matrices that establish relationships with
other systems for cost, management, and reporting; however, this may not
be cost-effective on smaller projects when management resources limited.
To alleviate this potential problem, the PSWBS can be developed to
facilitate the exchange of information. The WBS examples in Tables 1,
2, and 3 address this requirement.
Tables 1 and 2 illustrate two alternative formats for constructing WBS
Levels 1 through 3. In completing the WBS to lower levels, the
following guidance is provided for each element:
Improvement to Land. DOE has adopted the CSI Master format system and the
classifications established by this system should be adopted for
improvements to land at Level 4 of the PSWBS. Fourth Level accounts
include: exploration and clearing, earthwork, caissons and piling, site
drainage, roads and walks, and fencing. Work elements classified elsewhere
in the WBS, such as utilities and demolition, should not be included under
Improvements to Land.
Buildings. The fourth Level of the WBS should identify each building in the
project scope. The fifth level should incorporate CSI broadscope divisions
including: concrete, masonry, metals, wood and plastics, thermal and
moisture protection, doors and windows, and finishes. Furnishings should be
included under standard equipment, while building mechanical and electrical
should exclude utility costs which are defined as the cost of utility
systems outside of the building five-foot line. Table 3 illustrates the
third and fourth WBS Levels for this element.
Other Structures. The fourth Level of the WBS should identify each
individual structure in its element. Other structures as defined in Volume
6 of the DOE Cost Guide. At the fifth Level of the WBS, CSI divisions
should be used in a format similar to that for building.
Special Facilities. The fourth Level of the WBS should reflect the major
systems in the scope of work. Lower levels of detail should continue until
bid packages are developed, which is the cost account level of the WBS.
Utilities. The fourth Level of the WBS should identify the major systems in
the project scope of work such as potable water, sanitary sewer, electrical
power, and natural gas.
Project Manager. Allowable activities for this WBS element are defined in
Chapter 2 of this Order. The fourth Level of the WBS should include
elements for project management and construction management, if a
construction manager will be used. If the WBS is being developed for a
project subject to the Cost and Schedule Control Systems Criteria (CSCSC),
that activity may be identified separately in the WBS (as shown in Table 2).
**** DATABASE NOTE:
ATTACHMENT OF ATTACHMENT I-1 TABLE 1, TABLE 2, AND TABLE 3 (PAGES
I-9 THROUGH I-11) ARE NOT INCLUDED IN DATABASE, DUE TO THEIR FORMAT.
ATTACHMENT I-2
ESTIMATE CRITERIA
PROJECT INFORMATION.
Job Title:
Location:
Job No.:
Estimate Prepared By:
Type of Estimate:
ESTIMATE SCOPE. (In this section, the estimator should restate the project
scope from a cost standpoint, emphasizing those items which are specifically
included or excluded from the scope of the estimate.) This section need not
restate technical or scientific performance related scope elements except
where' those impact the scope of the estimate. It is advisable to address
the anticipated method of accomplishment, differentiating between
fixed-price and cost-plus contracted work, and between subcontracted and
in-house performing organizations.)
DRAWINGS. (Reference should be made to the document number and revision
number for those drawings used to prepare the estimate.)
SPECIFICATIONS. (Reference should be made to the specifications used as the
basis for estimating the cost of construction, standard equipment, and
special facilities elements.)
LABOR AND BURDEN. (The basis of labor costs shall be provided in this
section. Distinctions should be made between all elements of labor cost
including: a) taxes; b) supervision; c) benefits; d) labor overhead
[subcontractor and prime]; and e) general and administrative. Alternatively,
reference can be made to a labor summary sheet which can be attached to the
estimate criteria. A reference date shall be provided for the purpose of
escalating costs to future dates.)
MATERIAL. (The basis of material costs shall be explained, including
reference to vendor quotes, historical data, and published data. Special
mention shall be made of any mark-ups applied to material, including
material handling, storage, taxes, and overhead.)
EQUIPMENT USAGE. (This section shall clearly identify where the cost of
equipment usage is included in the estimate.)
INDIRECT COSTS. (The primary purpose of estimate criteria is to clearly
identify those costs which are included in the estimate, where those costs
are located, and the basis of those costs. This section should define those
indirect costs not included elsewhere, such as: a) bond; b) insurance; c)
fees; d) contractor management personnel; e) security escorts; and f)
contractor vehicles.) A considerable amount of diversity exists with respect
to the location of indirect costs within the body of the estimate; however,
the methodology used on a particular job must be defined. The purpose of
estimate criteria is to allow the estimator to define the basis of the total
estimate, including the methodology' used for calculating and allocating
indirect costs.)
SUBCONTRACTS. (General or prime contractor mark-ups on subcontractors shall
be detailed in this section.)
ENGINEERING, DESIGN AND INSPECTION. (This section should address the source
of ED&I costs estimated for the project. Whenever possible, this reference
should be to a detailed estimate prepared in the format recommended by this
Order. When different project elements have differing ED&I estimates, such
as facilities and special facilities, each should be explained.)
CONTINGENCY. (This section shall identify the source of contingencies
included in the estimate.)
ESCALATION. (This section shall reference the ICE escalation rates used to
escalate costs from the reference date of the estimate to the midpoint of
the scheduled activity.)
PROJECT SCHEDULE. (The schedule used to escalate costs shall be referenced
by date and revision number in this section.)
COST EXCLUSIONS. (This section shall summarize those costs [if any] which
are excluded from the estimate.)
DISCUSSION. (This section is reserved for any comments or items of interest
that the estimator wishes to discuss in additional detail.)
CHAPTER II
ESTIMATE REQUIREMENTS
A. Contingency Analysis. Contingency in cost estimates represents an
allowance for elements within the project scope that are not included in
the detailed estimate. The amount of contingency is based on a formal
professional assessment of project specific factors including design
completeness, method of accomplishment, design complexity, construction
conditions, and maturity of technology. As a project progresses in
development from conceptual through definitive design, uncertainties
related to design diminish because a greater fraction of the Total
Estimated Cost is incorporated into the known, or detailed, estimate.
However, even when fixed-price contracts are secured for items, a small
contingency must be maintained to accommodate construction unknowns such
as contractor claims for changed conditions within the scope of a
particular contract.
DOE project management policy requires that contingency be clearly
identified and included in the Total Estimated Cost. Table II-1
identifies the allowable ranges of contingency for each estimate type.
Contingency shall be assigned to elements of the cost at a summary level
no higher than WBS Level 3. The cost estimate level at which
contingency is assigned should reflect consistency among factors which
affect economic risk. In order for accurate contingency calculation,
there must be a consistent degree of risk within the cost elements at
the contingency assignment level. Of primary importance is the need to
have a consistent method of accomplishment (i.e., cost-plus-fixed-fee,
firm fixed price) in a cost element at the contingency assignment level
to assure that the unique risks associated with these contract types are
assessed separately. This is particularly true in the case of special
facility equipment items where a substantial range of contracting
methods may be employed. In assigning equipment contingencies, cost
elements must be separated into WBS elements that group similar
technologies of comparable maturity together (i.e., off-the-shelf items,
R&D vendor fabrications, items provided by other DOE contractors) for a
technical risk assessment.
Attachment II-1 is the contingency analysis recommended by AL, including
contingency summary sheet. Each cost element for which contingency is
being estimated must be analyzed to evaluate the overall importance of
each risk category and the probability of the element impacting cost.
Page 1 of the analysis worksheet addresses this aspect of contingency
assignment. The second cage of the contingency analysis evaluates the
cost risks posed by unique conditions which, in the estimator's
professional judgment, need to be incorporated into the contingency.
The element contingency is totaled at the bottom of the second page of
the analysis worksheet, and is then carried forward to the contingency
summary sheet. These worksheets must be completed for each cost element
for which contingency is being estimated. A complete contingency
analysis, including all worksheets, is to be provided in Part III:
Supplemental Information of the CDR (Ref: AL Order 4700). The
contingency summary sheet is to be included in Part I: Design Concept
of the CDR as a supporting element of the cost element.
Although the contingency analysis format recommended by AL has been
successfully applied to projects at many sites having diverse and unique
requirements, it may be that a site may wish to use its own analysis
format. Requests for the use of such alternative formats will be
approved on an individual basis by the Director, AL Facilities and
Project Management Division.
B. Escalation. Economic escalation shall be applied to all estimates to
account for the impact of broad economic forces on prices of labor,
material, and equipment. The rates to be applied to a particular
estimate shall be those issued by DOE-Headquarters, Director of
Independent Cost Estimating, in accordance with the following
requirements:
1. Escalation shall be applied for the period from the date the
estimate was prepared to the midpoint of the performance schedule.
2. Since economic escalation rates are revised at least annually, all
estimates shall include the issue date of the escalation rates used
to prepare the estimate.
3. Costs used for Part I: Design Concept of the CDR shall be fully
escalated and referenced as required by this Order.
C. Engineering, Design and Inspection (ED&I) Estimates. Detailed ED&I cost
estimates shall be prepared using the uniform format in Attachment II-2
for all CDRs and as a `government estimate for all ED&I contracts of
$25,000 or more. The following definitions are provided to establish
the scope of services covered by the various activities that are funded
as ED&I.
1. Pre-Title I Activities. These activities are defined as all those
that take place prior to Preliminary Design (Title I).) This
includes the preparation of CDRs and Design Criteria, as well as
Preliminary Safety Analysis Reports (PSARs) and environmental
documentation. Pre-Title I activities are charged to operating
expense.
2. Preliminary Design. Title I is the preliminary stage of project
design. In this phase, the design criteria are defined in greater
detail to permit the design process to-proceed with the development
of alternative concepts. Title I includes the following elements
of work:
a. Design studies, including alternative design approaches,
energy conservation evaluations, and analysis or review of
health, safety, and environmental aspects of the project.
b. Review of the project design criteria to develop greater
detail and to incorporate any design modifications that may
result from engineering studies conducted in Title I.
c. Preliminary design drawings showing the proposed design and
any alternatives in sufficient detail to establish the design
features of each approach and to permit a preliminary estimate
to be made of the construction cost.
d. Outline specifications for construction and specifications for
equipment procurement; identification of long lead, time items
for advance procurement.
e. Preliminary Safety Analysis Report if not included in the
Conceptual Design Report.
f. Construction cost estimate based on the approved design, and
other such estimates as required to support the evaluation of
alternative designs prepared during Preliminary Design (Title
I).
g. Preliminary project schedule based upon information available
during Preliminary Design (Title 2).
h. A Title I Design Summary Report.
All Title I functions, regardless of the performing organization,
are to be charged to the project as ED&I.
3. Definitive Design. Title II is the definitive stage of project
design. The approved Title I concept and the supporting
documentation prepared for Title I forms the basis of all activity
in Title II. Title II design includes the following elements of
work:
a. Restudy and redesign work required to incorporate changes from
the design prepared in Title I.
b. Final drawings, specifications, test plans, and construction
cost estimates suitable for soliciting bids from contractors.
c. Analyses of health, safety, environmental, and other project
factors that may impact the project, as directed by the
contracting officer.
d. Coordination of all design elements with other project features
such as utilities, government-furnished equipment, and portions
of the project or related projects being designed by others.
e. Attendance at all meetings scheduled for design review or
coordination with the DOE, the Operating Contractor, and local
agencies such as public utilities.
All Title II functions, whether performed by the A/E or the
Operating Contractor, are to be charged to the project as ED&I.
4. Title III. Title III constitutes the inspection portion of project
ED&I. The activities making up Title III can be separated into two
categories: office support and field services. Under the heading
of office support, the following elements of work are identified:
a. Review of all vendor drawings and submittals for conformance
with the approved design drawings and specifications;
b. Incorporate all approved as-built deviations from the design
drawings in as-built record drawings for delivery to the DOE;
c. Prepare estimates to establish reasonable amounts of increase or
decrease in contract price or schedule caused by contract
modifications; evaluate proposals submitted by the construction
contractor for reasonableness, and make recommendations to the
DOE;
d. Prepare and submit reports on progress, schedule, budget, and
such other project aspects as are required by the Statement of
Work.
Under the heading of field services, DOE Order 4700 identifies the
following elements of work:
a. Furnish and maintain governing lines and benchmarks to provide
horizontal and vertical controls to which construction may be
referred.
b. Inspect the construction contractor's workmanship, materials,
and equipment and report on their conformance or nonconformance
with the approved drawings and specifications.
c. Make or procure such field or laboratory tests as are necessary
to assure that construction materials and practices are in
accordance with the approved drawings and specifications.
d. Mark up field copies of the design drawings and specifications
to show the as-built condition for submission to the designer
for incorporation into the as-built record drawings.
e. Provide input to construction progress reports as required.
It is recognized that there is some overlap of the scopes of
services between Title III engineering, construction management, and
project management. These should be addressed specifically in the
appropriate controlling documents, such as a contract statement of
work, and summarized in the project plan. Costs are to be charged
to accounts in accordance with the performing organization's
Statement of Work.
Construction management and project management are not funded by ED&I
and must be estimated separately.
Attachment II-2 establishes the format for ED&I estimates. This format
is to be used for both conceptual and detailed cost estimating including
government estimates prior to cost negotiations with A/E. The use of
this format throughout the project cycle will promote accurate budgeting
in the early stages and improve the negotiation process once a project
is authorized. A/Es shall be instructed in the contract documents to
submit their cost proposals in a similar format to facilitate review and
expedite negotiations. Agreement on a detailed cost and scope of work
will eliminate change orders resulting from ambiguous scope definition
and, at the same time, provide a firm baseline from which to negotiate
changes that do occur during the period of performance. Attachment II-3
is a model scope of work for Title I, II, and III engineering services
with the A/E's activities keyed to the cost of services estimate
provided in Attachment II-2.
D. Project Management Cost Estimates. The cost of project management
services, as defined by this Order, may be charged to the project as an
element of construction cost. Operating contractor activities or
services such as site quality assurance, environmental compliance, and
security that will continue regardless of construction activity are not
considered project costs. Conceptual estimates of project management
cost should be made on the basis of the project management organization
and manpower requirements identified in Part II: Project Management
(Conceptual Design Report), and the project schedule provided in Part I:
Design Concept. At a minimum, the information provided in the estimate
should describe the function or role of all project management
personnel, the unit labor rates used for estimating purposes, and the
estimated schedule of performance.
----------
TABLE II-1
ALLOWABLE CONTINGENCY RANGES BY ESTIMATE TYPE
Allowable Average Project Contingency
Type of Estimate Minimum (%) Maximum (%)
----------------------------------------------------------------------------
Planning 20 30
Conceptual 15 25
Preliminary (Title I) 10 20
Definitive (Title II) 5 15
Bid 5 10
Current Working Estimate
*Firm Fixed Price bids received 5 10
*Cost Plus bids received 10 15
Note: Contingency ranges will most likely be different for different
elements of the cost estimate, depending on project status. Once
contracts have been established for particular cost elements, the
contingency for that element should be reduced to the bid level.
CONTINGENCY ANALYSIS FOR LINE ITEM COST ESTIMATES
Project Title: Example
Location: DOE/AL
SUMMARY
CONTINGENCY
ELEMENT OF COST BASE COST PERCENT DOLLARS
----------------------------------------------------------------------------
Engineering, Design and Inspection
Facilities $ 3,774,325 16% $ 589,738
Special Facilities 2,512,000 17% 423,900
Improvements to Land 416,200 10% 42,735
Building:
Structural 4,109,152 20% 834,672
Mechanical/Fire Protection 2,839,857 16% 454,377
Electrical 1,833,446 14% 252,099
Other Structures 99,850 15% 15,170
Utilities
Mechanical 1,443,254 24% 349,588
Electrical 489,255 23% 110,354
Special Facilities 1,057,110 27% 281,267
Project Management 1,033,031 17% 179,489
Standard Equipment 1,441,917 17% 250,276
----------- --- ----------
TOTAL $21,049,397 18% $3,783,664
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $3,774,325,000
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 5 7 35
Site Selection/Conditions 5 5 25
Design Complexity 7 3 21
Specification Complexity 7 9 63
Design Schedule 5 5 25
Life Safety/Security 7 8 56
Construction
Types of Construction 0 0 0
Construction Complexity 0 0 0
Design Completeness 0 0 0
Market Conditions 0 0 0
Method of Accomplishment 0 0 0
Special Facilities/Equipment
Requester's Specs. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 36 37 225
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 360
-----------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.63
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $3,774,325
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 16%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 16%
Scored by:
Cost Engineer: _______________________________ Date: ____________
Project Engineer: ____________________________ Date: ____________
Reviewed by:
Project Engineer: ____________________________ Date: ____________
Approved by:
Cost Engineering: ____________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $2,512,000
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 5 9 45
Site Selection/Conditions 5 2 10
Design Complexity 7 8 56
Specification Complexity 7 9 63
Design Schedule 5 4 20
Life Safety/Security 7 7 49
Construction
Types of Construction 0 0 0
Construction Complexity 0 0 0
Design Completeness 0 0 0
Market Conditions 0 0 0
Method of Accomplishment 0 0 0
Special Facilities/Equipment
Requester's Specs. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Total 36 39 243
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 360
-----------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.68
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $2,512,000
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 17%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 17%
Scored by:
Cost Engineer: _____________________________ Date: ____________
Project Engineer: __________________________ Date: ____________
Reviewed by:
Project Engineer: __________________________ Date: ____________
Approved by:
Cost Engineering: __________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $416,200
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 5 3 15
Construction Complexity 5 3 15
Design Completeness 8 5 40
Market Conditions 5 5 25
Method of Accomplishment 5 4 20
Special Facilities/Equipment
Requester's Specs. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 28 20 115
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 280
-----------------------------------------
Score Ratio Total Weighted Score/Total Possible Score = 0.41
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $416,200
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 10%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 10%
Scored by:
Cost Engineer: ______________________________ Date: ____________
Project Engineer: ___________________________ Date: ____________
Reviewed by:
Project Engineer: ___________________________ Date: ____________
Approved by:
Cost Engineering: ___________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $4,109,152
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 5 6 30
Construction Complexity 5 7 35
Design Completeness 6 7 42
Market Conditions 4 5 20
Method of Accomplishment 4 5 20
Special Facilities/Equipment
Requester's Spec. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 24 30 147
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 240
------------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.61
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $4,109,152
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 15%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 5%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 20%
Scored by:
Cost Engineer: _____________________________ Date: ____________
Project Engineer: __________________________ Date: ____________
Reviewed by:
Project Engineer: __________________________ Date: ____________
Approved by:
Cost Engineering: __________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $2,839,857
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 5 6 30
Construction Complexity 6 8 48
Design Completeness 6 7 42
Market Conditions 4 5 20
Method of Accomplishment 4 5 20
Special Facilities/Equipment
Requester's Spec. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 25 31 160
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 250
-----------------------------------------
Score Ratio = Total Weighted Score/Total Possible score = 0.64
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $2,839,857
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 16%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 16%
Scored by:
Cost Engineer: _____________________________ Date: ____________
Project Engineer: __________________________ Date: ____________
Reviewed by:
Project Engineer: __________________________ Date: ____________
Approved by:
Cost Engineering: __________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,833,446
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 5 5 25
Construction Complexity 5 5 25
Design Completeness 6 7 42
Market Conditions 4 5 20
Method of Accomplishment 4 5 20
Special Facilities/Equipment
Requester's Spec. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 24 27 132
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 240
-----------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.55
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,833,446
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 14%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 14%
Scored by:
Cost Engineer: ______________________________ Date: ____________
Project Engineer: ___________________________ Date: ____________
Reviewed by:
Project Engineer: ___________________________ Date: ____________
Approved by:
Cost Engineering: ___________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $99,850
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 5 6 30
Construction Complexity 5 6 30
Design Completeness 6 8 48
Market Conditions 5 5 25
Method of Accomplishment 5 5 25
Special Facilities/Equipment
Requester's Spec. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 26 30 158
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 260
----------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.61
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $99,850
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 15%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 15%
Scored by:
Cost Engineer: _______________________________ Date: ____________
Project Engineer: ____________________________ Date: ____________
Reviewed by:
Project Engineer: ____________________________ Date: ____________
Approved by:
Cost Engineering: ____________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,443,254
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 6 7 42
Construction Complexity 6 8 48
Design Completeness 7 8 56
Market Conditions 4 5 20
Method of Accomplishment 4 5 20
Special Facilities/Equipment
Requester's Spec. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 27 33 186
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 270
------------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.69
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,443,254
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 17%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 2%
Contaminated Areas (describe) add 5 to 10% 5%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 24%
Scored by:
Cost Engineer: ______________________________ Date: ____________
Project Engineer: ___________________________ Date: ____________
Reviewed by:
Project Engineer: ___________________________ Date: ____________
Approved by:
Cost Engineering: ___________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $489,255
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 6 6 36
Construction Complexity 6 6 36
Design Completeness 7 8 56
Market Conditions 4 5 20
Method of Accomplishment 4 5 20
Special Facilities/Equipment
Requester's Spec. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 27 30 168
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 270
-----------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.62
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $489,255
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 16%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 2%
Contaminated Areas (describe) add 5 to 10% 5%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 23%
Scored by:
Cost Engineer: ______________________________ Date: ____________
Project Engineer: ___________________________ Date: ____________
Reviewed by:
Project Engineer: ___________________________ Date: ____________
Approved by:
Cost Engineering: ___________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,057,110
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 0 0 0
Construction Complexity 0 0 0
Design Completeness 0 0 0
Market Conditions 0 0 0
Method of Accomplishment 0 0 0
Special Facilities/Equipment
Requester's Spec. 7 9 63
Maturity of Technology 8 10 80
Design Completeness 8 8 64
Method of Accomplishment 5 7 35
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 28 34 242
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 280
-----------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.86
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,057,110
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 22%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 5%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 27%
Scored by:
Cost Engineer: _________________________ Date: ___________
Project Engineer: ______________________ Date: ____________
Reviewed by:
Project Engineer: ______________________ Date: ____________
Approved by:
Cost Engineering: ______________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,033,031
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 0 0 0
Construction Complexity 0 0 0
Design Completeness 0 0 0
Market Conditions 0 0 0
Method of Accomplishment 0 0 0
Special Facilities/Equipment
Requester's Spec. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 0 0 0
Quantity Accuracy 0 0 0
Price Accuracy 0 0 0
Method of Accomplishment 0 0 0
Project Management
Complexity 6 8 48
Schedule 7 5 35
Quality Assurance/Control 7 8 56
----------------------------------------------------------------------------
Totals 20 21 139
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 200
----------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.70
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,033,031
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 17%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 0%
Total Project Contingency 17%
Scored by:
Cost Engineer: ______________________________ Date: ____________
Project Engineer: ___________________________ Date: ____________
Reviewed by:
Project Engineer: ___________________________ Date: ____________
Approved by:
Cost Engineering: ___________________________ Date: ____________
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,441,917
Relative Probability Weighted
Item: Engineering, Design and Weight Score Score
Inspection (Spec. Fac.) 0 to 10 1 to 10
----------------------------------------------------------------------------
0=N/A 0=Lo Risk
10=Important 10=Hi Risk
Engineering Design and Inspection
Design Completeness 0 0 0
Site Selection/Conditions 0 0 0
Design Complexity 0 0 0
Specification Complexity 0 0 0
Design Schedule 0 0 0
Life Safety/Security 0 0 0
Construction
Types of Construction 0 0 0
Construction Complexity 0 0 0
Design Completeness 0 0 0
Market Conditions 0 0 0
Method of Accomplishment 0 0 0
Special Facilities/Equipment
Requester's Spec. 0 0 0
Maturity of Technology 0 0 0
Design Completeness 0 0 0
Method of Accomplishment 0 0 0
Standard Equipment
Specification Completeness 5 7 35
Quantity Accuracy 5 7 35
Price Accuracy 5 7 35
Method of Accomplishment 6 4 24
Project Management
Complexity 0 0 0
Schedule 0 0 0
Quality Assurance/Control 0 0 0
----------------------------------------------------------------------------
Totals 21 25 129
----------------------------------------------------------------------------
Total Possible Score =
Total Relative Weights x 10 210
----------------------------------------
Score Ratio = Total Weighted Score/Total Possible Score = 0.61
CONTINGENCY ANALYSIS FOR LINE ITEM PROJECT ESTIMATES
Project Title: Example
Total Cost Without Contingency: $1,441,917
Normal Maximum Contingency
Planning/Feasibility 35% Title II 15%
Budget/Conceptual 25% Portion Above Low Bid 10%
Title I 20%
Base Contingency = Score Ratio/Normal Max. Contingency = 15%
Types of Construction
Quality Assurance Level I, II, or III add 0 to 10% 0%
Underground lines not clearly defined, add 2 to 5% 0%
Contaminated Areas (describe) add 5 to 10% 0%
Other Special Requirements (describe) add % 0%
Construction Uncertainty (explain) add % 0%
Design Uncertainty (explain) add % 2%
Total Project Contingency 17%
Scored by:
Cost Engineer: _____________________________ Date: ____________
Project Engineer: __________________________ Date: ____________
Reviewed by:
Project Engineer: __________________________ Date: ____________
Approved by:
Cost Engineering: __________________________ Date: ____________
ATTACHMENT II-2
UNIFORM FORMAT FOR ARCHITECT/ENGINEER
COST OF SERVICES ESTIMATES
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
DESCRIPTION COST PERCENT
=======================================================================
Title I Labor (Burdened) $ 61.76 33.33%
Title II Labor (Burdened) 61.76 33.33%
Title III Labor (Burdened) 61.76 33.33%
Subtotal $ 185.28
Fixed Fee (XX%) 0.00
Total Labor $ 185.28 100.00%
Site Surveying (X Crew Day @ $XXXX/Day) $ 0.00
Testing Lab (XX Days @ $XXX) 0.00
Travel Expenses 0.00
Reproduction 0.00
Subtotal Reimbursable Expenses $ 0.00
General and Administrative Charge (XX%) 0.00
Subtotal (Titles I, II, and III) $ 185.28
New Mexico Gross Receipts Tax (4.875%) 9.03
Total Contract Cost $ 194.31
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II AND III
Estimated Manhours by Discipline and Grade, Title I
PERCENT PERCENT
OF TITLE I OF TITLE I
DISCIPLINE AND GRADE RATE HOURS HOURS COST COST
**********************************************************************
Project Manager $73.44 0 0.00% $ 0.00 0.00%
Lead Civil $61.76 1 100.00% $61.76 100.00%
Staff Civil $53.44 0 0.00% $ 0.00 0.00%
Civil Designer $45.59 0 0.00% $ 0.00 0.00%
Civil Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Architect $61.76 0 0.00% $ 0.00 0.00%
Staff Architect $40.96 0 0.00% $ 0.00 0.00%
Architect Drafter $27.38 0 0.00% $ 0.00 0.00%
Estimator $47.70 0 0.00% $ 0.00 0.00%
Lead Structural $61.76 0 0.00% $ 0.00 0.00%
Staff Structural $53.44 0 0.00% $ 0.00 0.00%
Structural Designer $45.59 0 0.00% $ 0.00 0.00%
Structural Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Mechanical $61.76 0 0.00% $ 0.00 0.00%
Staff Mechanical $53.44 0 0.00% $ 0.00 0.00%
Mechanical Designer $45.59 0 0.00% $ 0.00 0.00%
Mechanical Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Electrical $61.76 0 0.00% $ 0.00 0.00%
Staff Electrical $53.44 0 0.00% $ 0.00 0.00%
Electrical Designer $45.59 0 0.00% $ 0.00 0.00%
Electrical Drafter $27.38 0 0.00% $ 0.00 0.00%
Clerical $15.80 0 0.00% $ 0.00 0.00%
TOTAL 1 $61.76
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II AND III
Estimated Manhours by Discipline and Grade, Title II
PERCENT PERCENT
OF TITLE I OF TITLE I
DISCIPLINE AND GRADE RATE HOURS HOURS COST COST
**********************************************************************
Project Manager $73.44 0 0.00% $ 0.00 0.00%
Lead Civil $61.76 1 100.00% $61.76 100.00%
Staff Civil $53.44 0 0.00% $ 0.00 0.00%
Civil Designer $45.59 0 0.00% $ 0.00 0.00%
Civil Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Architect $61.76 0 0.00% $ 0.00 0.00%
Staff Architect $40.96 0 0.00% $ 0.00 0.00%
Architect Drafter $27.38 0 0.00% $ 0.00 0.00%
Estimator $47.70 0 0.00% $ 0.00 0.00%
Lead Structural $61.76 0 0.00% $ 0.00 0.00%
Staff Structural $53.44 0 0.00% $ 0.00 0.00%
Structural Designer $45.59 0 0.00% $ 0.00 0.00%
Structural Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Mechanical $61.76 0 0.00% $ 0.00 0.00%
Staff Mechanical $53.44 0 0.00% $ 0.00 0.00%
Mechanical Designer $45.59 0 0.00% $ 0.00 0.00%
Mechanical Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Electrical $61.76 0 0.00% $ 0.00 0.00%
Staff Electrical $53.44 0 0.00% $ 0.00 0.00%
Electrical Designer $45.59 0 0.00% $ 0.00 0.00%
Electrical Drafter $27.38 0 0.00% $ 0.00 0.00%
Clerical $15.80 0 0.00% $ 0.00 0.00%
TOTAL 1 $61.76
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II AND III
Estimated Manhours by Discipline and Grade, Title III
PERCENT PERCENT
OF TITLE I OF TITLE I
DISCIPLINE AND GRADE RATE HOURS HOURS COST COST
**********************************************************************
Project Manager $73.44 0 0.00% $ 0.00 0.00%
Lead Civil $61.76 1 100.00% $61.76 100.00%
Staff Civil $53.44 0 0.00% $ 0.00 0.00%
Civil Designer $45.59 0 0.00% $ 0.00 0.00%
Civil Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Architect $61.76 0 0.00% $ 0.00 0.00%
Staff Architect $40.96 0 0.00% $ 0.00 0.00%
Architect Drafter $27.38 0 0.00% $ 0.00 0.00%
Estimator $47.70 0 0.00% $ 0.00 0.00%
Lead Structural $61.76 0 0.00% $ 0.00 0.00%
Staff Structural $53.44 0 0.00% $ 0.00 0.00%
Structural Designer $45.59 0 0.00% $ 0.00 0.00%
Structural Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Mechanical $61.76 0 0.00% $ 0.00 0.00%
Staff Mechanical $53.44 0 0.00% $ 0.00 0.00%
Mechanical Designer $45.59 0 0.00% $ 0.00 0.00%
Mechanical Drafter $27.38 0 0.00% $ 0.00 0.00%
Lead Electrical $61.76 0 0.00% $ 0.00 0.00%
Staff Electrical $53.44 0 0.00% $ 0.00 0.00%
Electrical Designer $45.59 0 0.00% $ 0.00 0.00%
Electrical Drafter $27.38 0 0.00% $ 0.00 0.00%
Clerical $15.80 0 0.00% $ 0.00 0.00%
Inspector $36.37 0 0.00% $ 0.00 0.00%
TOTAL 1 $61.76
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II AND III
PREPRODUCTION WORKSHEET
I. Title I XX% Review
A. Prints (24" X 36")
0 Dwgs X Sets @ $0.00 = $0.00
B. Sepias (24" X 36")
0 Dwgs X Sets @ $0.00 = $0.00
C. Pages (8 1/2" X 11")
0 Pgs X Sets @ $0.00 = $0.00
II. Title I 100% Review
A. Prints (25" X 36")
0 Dwgs X 20 Sets @ $0.00 = $0.00
B. Sepias (25" X 36")
0 Dwgs X 1 Sets @ $0.00 = $0.00
C. Pages (8 1/2" X 11")
0 Pgs X 20 Sets @ $0.00 = $0.00
Subtotal Title I $0.0
III. Title II 25% Review
A. Prints (24" X 36")
0 Dwgs X 5 Sets @ $0.00 = $0.00
B. Sepias (24" X 36")
0 Dwgs X 0 Sets @ $0.00 = $0.00
C. Pages (8 1/2" X 11")
0 Pgs X 5 Sets @ $0.00 = $0.00
IV. Title II XX% Review
A. Prints (24" X 36")
0 Dwgs X 5 Sets @ $0.00 = $0.00
B. Sepias (24" X 36")
0 Dwgs X 0 Sets @ $0.00 = $0.00
C. Pages (8 1/2" X 11")
0 Pgs X 5 Sets @ $0.00 = $0.00
V. Title II 100% Review
A. Prints (24" X 36")
0 Dwgs X 20 Sets @ $0.00 = $0.00
B. Sepias (24" X 36")
0 Dwgs X 0 Sets @ $0.00 = $0.00
C. Specs (8 1/2" X 11")
0 Pgs X 20 Sets @ $0.00 = $0.00
D. Design Analysis (8 1/2" X 11")
0 Pgs X 20 Sets @ $0.00 = $0.00
Subtotal Title II $0.0
VI. Final Bid Documents
A. Prints (24" X 36")
0 Dwgs X 25 Sets @ $0.00 = $0.00
B. Mylar (24" X 36")
0 Dwgs X 1 Set @ $0.00 = $0.00
C. Specs (8 1/2" X 11")
0 Pgs X 25 Sets @ $0.00 = $0.00
Subtotal Bid Documents $0.0
Total Reproduction Costs $0.0
TRAVEL WORKSHEET - DIRECT COSTS
PERSONS TRANS. PER DIEM AUTO TOTAL
Pre Design Meeting 0 0 @ $0.00 0 @ $0.00 0 @ $0.00 $0.00
Title I Site Visit 0 0 @ $0.00 0 @ $0.00 0 @ $0.00 $0.00
Title II Site Visit 0 0 @ $0.00 0 @ $0.00 0 @ $0.00 $0.00
Title II: 95% 0 0 @ $0.00 0 @ $0.00 0 @ $0.00 $0.00
Pre Bid Conf. 0 0 @ $0.00 0 @ $0.00 0 @ $0.00 $0.00
Pre Const. Conf. 0 0 @ $0.00 0 @ $0.00 0 @ $0.00 $0.00
Title III Special 0 0 @ $0.00 0 @ $0.00 0 @ $0.00 $0.00
Inspection $0.00
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
ESTIMATED MANHOURS - TITLE I
CIVIL LEAD STAFF
DWG NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
**************************************************************************
C1 SITE PLAN (SITE SURVEY MAP) 1 0 0 0 0 1
C2 SITE PLAN (ALT 1) 0 0 0 0 0 0
C3 SITE PLAN (ALT 2) 0 0 0 0 0 0
C4 SITE PLAN (ALT 3) 0 0 0 0 0 0
C5 PRELIMINARY ROAD ALIGNMENT 0 0 0 0 0 0
C6 GRADING & DRAINAGE PLAN 0 0 0 0 0 0
C7 UTILITY PLAN 0 0 0 0 0 0
C8 BORING LOG 0 0 0 0 0 0
* TOPO SURVEY 0 0 0 0 0 0
* DESIGN SUMMARY REPORT 0 0 0 0 0 0
* QUALITY PLAN ANNEX 0 0 0 0 0 0
* PRELIMINARY STUDY MODEL 0 0 0 0 0 0
* OUTLINE SPECS 0 0 0 0 0 0
* CONST. COST ESTIMATE XX% 0 0 0 0 0 0
* CONST. COST ESTIMATE 100% 0 0 0 0 0 0
* REVIEW AS BUILT DWGS 0 0 0 0 0 0
* PROGRESS REPORTING 0 0 0 0 0 0
* PRE DESIGN MEETING 0 0 0 0 0 0
* SITE VISIT 0 0 0 0 0 0
* 25% MEETING 0 0 0 0 0 0
* XX% MEETING 0 0 0 0 0 0
* 100% MEETING 0 0 0 0 0 0
*** *** *** *** *** ***
TOTAL 1 0 0 0 0 1
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title I
ARCHITECTURE PROJECT LEAD STAFF
DRAWING NO. TITLE MANAGER ARCH ARCH DRAFT EST. TOTAL
****************************************************************************
A1 Floor and Roof Plans 0 0 0 0 0 0
(ALT 1)
A2 Elevations and Sections 0 0 0 0 0 0
A3 Floor and Roof Plans 0 0 0 0 0 0
(ALT 2)
A4 Elevations and Sections 0 0 0 0 0 0
A5 Floor and Roof Plans 0 0 0 0 0 0
(ALT 3)
A6 Elevations and Sections 0 0 0 0 0 0
* Material & Color Palette 0 0 0 0 0 0
* Design Summary Report 0 0 0 0 0 0
* Quality Plan Annex 0 0 0 0 0 0
* Preliminary Study Model 0 0 0 0 0 0
* Outline Specs 0 0 0 0 0 0
* Const. Cost Estimate XX% 0 0 0 0 0 0
* Const. Cost Estimate 100% 0 0 0 0 0 0
* Review as Built Drawings 0 0 0 0 0 0
* Progress Reporting 0 0 0 0 0 0
* Predesign Meeting 0 0 0 0 0 0
* Site Visit 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title I
STRUCTURAL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
S1 Floor Plan (ALT 1) 0 0 0 0 0 0
S2 Roof Framing Plan (ALT 1) 0 0 0 0 0 0
S3 Elevations (ALT 1) 0 0 0 0 0 0
S4 Floor Plan (ALT 2) 0 0 0 0 0 0
S5 Roof Framing Plan (ALT 2) 0 0 0 0 0 0
S6 Elevations (ALT 2) 0 0 0 0 0 0
S7 Floor Plan (ALT 3) 0 0 0 0 0 0
S8 Roof Framing Plan (ALT 3) 0 0 0 0 0 0
S9 Elevations (ALT 3) 0 0 0 0 0 0
* Design Summary Report 0 0 0 0 0 0
* Quality Plan Annex 0 0 0 0 0 0
* Outline Specs 0 0 0 0 0 0
* Const. Cost Estimate XX% 0 0 0 0 0 0
* Const. Cost Estimate 100% 0 0 0 0 0 0
* Review as Built Drawings 0 0 0 0 0 0
* Progress Reporting 0 0 0 0 0 0
* Predesign Meeting 0 0 0 0 0 0
* Site Visit 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title I
MECHANICAL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
M1 Piping Schematic 0 0 0 0 0 0
M2 Duct System Schematic 0 0 0 0 0 0
M3 Floor Plan w/Equipment 0 0 0 0 0 0
M4 Fire Prot. Schematic 0 0 0 0 0 0
* Energy Conservation Analysis
* Design Summary Report 0 0 0 0 0 0
* Quality Plan Annex 0 0 0 0 0 0
* Outline Specs 0 0 0 0 0 0
* Const. Cost Estimate XX% 0 0 0 0 0 0
* Const. Cost Estimate 100% 0 0 0 0 0 0
* Review as Built Drawings 0 0 0 0 0 0
* Progress Reporting 0 0 0 0 0 0
* Predesign Meeting 0 0 0 0 0 0
* Site Visit 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title I
ELECTRICAL AND
INSTRUMENTATION LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
E1 One Line Diagram 0 0 0 0 0 0
E2 Power Plan 0 0 0 0 0 0
E3 Lighting Plan 0 0 0 0 0 0
E4 Panel Schedule 0 0 0 0 0 0
E5 Elect. Equip. Plan 0 0 0 0 0 0
E6 Alarm and Communication
Plan 0 0 0 0 0 0
E7 Instr. System Diagram 0 0 0 0 0 0
E8 Control Room Layout 0 0 0 0 0 0
E9 System Block Diagram 0 0 0 0 0 0
* Data Acquisition System
Definition 0 0 0 0 0 0
* Data Flow Analysis 0 0 0 0 0 0
* Design Summary Report 0 0 0 0 0 0
* Quality Plan Annex 0 0 0 0 0 0
* Outline Specs 0 0 0 0 0 0
* Const. Cost Estimate XX% 0 0 0 0 0 0
* Const.Cost Estimate 100% 0 0 0 0 0 0
* Review as Built Drawings 0 0 0 0 0 0
* Progress Reporting 0 0 0 0 0 0
* Predesign Meeting 0 0 0 0 0 0
* Site Visit 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
Support Personnel Clerical
****************************************************************************
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title II
CIVIL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
T1 Title Sheet 1 0 0 0 0 1
C1 Site Plan 0 0 0 0 0 0
C2 Utilities Plan 0 0 0 0 0 0
C3 Paving & Grading Plan 0 0 0 0 0 0
C4 Road Plan & Profile 0 0 0 0 0 0
C5 Fencing Elev. & Dets. 0 0 0 0 0 0
C6 Sections 0 0 0 0 0 0
C8 Details 0 0 0 0 0 0
* XX% Const. Cost Estimate 0 0 0 0 0 0
* 100% Const. Cost Estimate 0 0 0 0 0 0
* Specifications 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
* Prebid Conference 0 0 0 0 0 0
* Progress Reports 0 0 0 0 0 0
* Bid Evaluation 0 0 0 0 0 0
- - - - - -
Total 1 0 0 0 0 1
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title II
ARCHITECTURE PROJECT LEAD STAFF
DRAWING NO. TITLE MANAGER ARCH ARCH DRAFT EST. TOTAL
****************************************************************************
A1 Floor Plan 0 0 0 0 0 0
A2 Roof Plan 0 0 0 0 0 0
A3 Exterior Elevations 0 0 0 0 0 0
A4 Interior Elevations 0 0 0 0 0 0
A5 Sections 0 0 0 0 0 0
A6 Finish & Trim Schedule 0 0 0 0 0 0
A7 Door & Window Schedule 0 0 0 0 0 0
A8 Equipment & Furniture 0 0 0 0 0 0
Layout
A9 Graphics & Signage 0 0 0 0 0 0
A10 Details 0 0 0 0 0 0
* Color Boards 0 0 0 0 0 0
* Color Rendering 0 0 0 0 0 0
* XX% Const. Cost Estimate 0 0 0 0 0 0
* 100% Const. Cost Estimate 0 0 0 0 0 0
* Specifications 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
* Prebid Conference 0 0 0 0 0 0
* Progress Reports 0 0 0 0 0 0
* Presolicitation Notice 0 0 0 0 0 0
* Solicitation for Bids 0 0 0 0 0 0
* Bid Evaluation 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title II
STRUCTURAL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
S1 Foundation Plan 0 0 0 0 0 0
S2 Concrete Sect. & Details 0 0 0 0 0 0
S3 Roof Framing Plan 0 0 0 0 0 0
S4 Floor Framing Plan 0 0 0 0 0 0
S5 Struct. Elevations 0 0 0 0 0 0
S6 Steel Details 0 0 0 0 0 0
S7 Struct. Sections 0 0 0 0 0 0
S8 Reinforcing Schedule 0 0 0 0 0 0
S9 Embedment Schedule 0 0 0 0 0 0
* XX% Const. Cost Estimate 0 0 0 0 0 0
* 100% Const. Cost Estimate 0 0 0 0 0 0
* Specifications 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
* Prebid Conference 0 0 0 0 0 0
* Progress Reports 0 0 0 0 0 0
* Bid Evaluation 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title II
MECHANICAL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
M1 Piping Plan 0 0 0 0 0 0
M2 Piping Isometric 0 0 0 0 0 0
M3 Piping Details 0 0 0 0 0 0
M4 Valve & Fixture Schedule 0 0 0 0 0 0
M5 Ductwork Plan 0 0 0 0 0 0
M6 Ductwork Section & Details 0 0 0 0 0 0
M6 HVAC System Diagram 0 0 0 0 0 0
M7 Special Systems 0 0 0 0 0 0
M8 Fire Protection Zone Plan 0 0 0 0 0 0
* Test & Cleaning Procedures 0 0 0 0 0 0
* XX% Const. Cost Estimate 0 0 0 0 0 0
* 100% Const. Cost Estimate 0 0 0 0 0 0
* Specifications 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
* Prebid Conference 0 0 0 0 0 0
* Progress Reports 0 0 0 0 0 0
* Bid Evaluation 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title II
ELECTRICAL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
E1 One Line Diagram 0 0 0 0 0 0
E2 Power Plan 0 0 0 0 0 0
E3 Lighting Plan 0 0 0 0 0 0
E4 Control Diagram 0 0 0 0 0 0
E5 Riser Diagram 0 0 0 0 0 0
E6 MCC Diagram 0 0 0 0 0 0
E7 Grounding/Lightning Prot. 0 0 0 0 0 0
E8 Alarm, Signal, Tele. Plan 0 0 0 0 0 0
E9 Material List & Legend 0 0 0 0 0 0
* System Operation Test 0 0 0 0 0 0
Procs.
* Test Procedures 0 0 0 0 0 0
* XX% Const. Cost Estimate 0 0 0 0 0 0
* 100% Const. Cost Estimate 0 0 0 0 0 0
* Specifications 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* 25% Meeting 0 0 0 0 0 0
* XX% Meeting 0 0 0 0 0 0
* 100% Meeting 0 0 0 0 0 0
* Prebid Conference 0 0 0 0 0 0
* Progress Reports 0 0 0 0 0 0
* Bid Evaluation 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
Support Personnel Clerical
****************************************************************************
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
ESTIMATED MANHOURS - TITLE III
CIVIL LEAD STAFF
DWG NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
**************************************************************************
* SPECIALTY INSPECTION 1 0 0 0 0 1
* EVALUATE CHANGE ORDERS 0 0 0 0 0 0
* SUBMITTAL REVIEW 0 0 0 0 0 0
* COST COMPLETION REPORT 0 0 0 0 0 0
* AS BUILT DRAWINGS 0 0 0 0 0 0
* UPDATE QUALITY PLAN ANNEX 0 0 0 0 0 0
* PRE CONST MEETING 0 0 0 0 0 0
* PROJECT MEETINGS 0 0 0 0 0 0
*** *** *** *** *** ***
TOTAL 1 0 0 0 0 1
ARCHITECTURAL PROJECT LEAD STAFF
DWG NO. TITLE MANAGER ARCH ARCH DRAFT EST. TOTAL
**************************************************************************
* SPECIALTY INSPECTION 0 0 0 0 0 0
* EVALUATE CHANGE ORDERS 0 0 0 0 0 0
* SUBMITTAL REVIEW 0 0 0 0 0 0
* COST COMPLETION REPORT 0 0 0 0 0 0
* AS BUILT DRAWINGS 0 0 0 0 0 0
* UPDATE QUALITY PLAN ANNEX 0 0 0 0 0 0
* PRE CONST MEETING 0 0 0 0 0 0
* PROJECT MEETINGS 0 0 0 0 0 0
*** *** *** *** *** ***
TOTAL 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title III
CIVIL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
* Specialty Inspection 1 0 0 0 0 1
* Evaluate Change Orders 0 0 0 0 0 0
* Submittal Review 0 0 0 0 0 0
* Cost Completion Report 0 0 0 0 0 0
* As Built Drawings 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* Preconst. Meeting 0 0 0 0 0 0
* Project Meetings 0 0 0 0 0 0
- - - - - -
Total 1 0 0 0 0 1
ARCHITECTURAL PROJECT LEAD STAFF
DRAWING NO. TITLE MANAGER ARCH ARCH DRAFT EST. TOTAL
****************************************************************************
* Specialty Inspection 0 0 0 0 0 0
* Evaluate Change Orders 0 0 0 0 0 0
* Submittal Review 0 0 0 0 0 0
* Cost Completion Report 0 0 0 0 0 0
* As Built Drawings 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* Preconst. Meeting 0 0 0 0 0 0
* Project Meetings 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title III
STRUCTURAL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
* Specialty Inspection 0 0 0 0 0 0
* Evaluate Change Orders 0 0 0 0 0 0
* Submittal Review 0 0 0 0 0 0
* Vendor Dwg. Review 0 0 0 0 0 0
* Cost Completion Report 0 0 0 0 0 0
* As Built Drawings 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* Preconst. Meeting 0 0 0 0 0 0
* Project Meetings 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
MECHANICAL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
* Specialty Inspection 0 0 0 0 0 0
* Evaluate Change Orders 0 0 0 0 0 0
* Submittal Review 0 0 0 0 0 0
* Vendor Dwg. Review 0 0 0 0 0 0
* Cost Completion Report 0 0 0 0 0 0
* As Built Drawings 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* Preconst. Meeting 0 0 0 0 0 0
* Project Meetings 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
ESTIMATE OF A/E COST FOR TYPICAL PROJECT
TITLES I, II, AND III
Estimated Manhours - Title III
ELECTRICAL LEAD STAFF
DRAWING NO. TITLE ENGIN ENGIN DESIGN DRAFT EST. TOTAL
****************************************************************************
* Specialty Inspection 0 0 0 0 0 0
* Evaluate Change Orders 0 0 0 0 0 0
* Submittal Review 0 0 0 0 0 0
* Vendor Dwg. Review 0 0 0 0 0 0
* Cost Completion Report 0 0 0 0 0 0
* As Built Drawings 0 0 0 0 0 0
* Update Quality Plan Annex 0 0 0 0 0 0
* Preconst. Meeting 0 0 0 0 0 0
* Project Meetings 0 0 0 0 0 0
- - - - - -
Total 0 0 0 0 0 0
FIELD
SUPPORT PERSONNEL CLERICAL INSPECTOR
****************************************************************************
Total 0 0 0
ATTACHMENT II-3
STATEMENT OF ARCHITECT/ENGINEER SERVICES
This outlines the statement of work to be followed by the A/E in providing
Titles I, II and III Design for _____________________ at the United States
Department of Energy's (DOE) _____________________________.
I. PRE-TITLE I (Insert specific - details of Pre-Title I services for each
project or Design Order requiring such services.) If none are required,
delete this section.
II. TITLE I (PRELIMINARY DESIGN).
A. Scope of Work. Title I design begins the A/E's design effort
utilizing the conceptual design report (CDR) and the project Design
Criteria as the basis for project development. Sufficient design
shall be performed in Title I to fix the project scope firmly and
to develop costs and schedules for both design and construction.
The A/E shall provide the following services in connection with
Title I:
1. Conduct or arrange for, by subcontract or otherwise as approved
by the Contracting Officer (CO), and supervise all
topographical and other field surveys necessary for the
preparation of site maps, and necessary soil borings and other
surface investigations:
2. Consult and collaborate with DOE to determine the requirements
which will govern the design of the project and define the
project Design Criteria in greater detail or revise to reflect
data and information developed during Title I design, to be
applied in the follow-on Title II design.
3. Provide proposed design approach and details on preliminary
drawings and sketches and provide suggested improvements to
Design Criteria drawings, or develop new drawings based on new
design concepts.
4. Conduct preliminary studies, and prepare Quality Plan Annex,
Space Programs, preliminary sketches, drawings, layout plans,
outline specifications, and reports showing features and
characteristics of the design proposed to meet DOE's
requirements. If more than three studies, including sketches,
drawings, plans, outline specifications, or documents are
required because of changes initiated by DOE, an equitable
adjustment in the lump-sum compensation will be made in
accordance with provisions of the Changes clause.
5. Develop preliminary estimates of construction labor, equipment,
and material quantities and identify long-lead procurement
items and potential labor or material supply problems which
could impact the construction schedule or costs.
6. Develop more accurate project cost estimates, time schedules
for project performance, and methods of construction
performance.
7. Develop further evaluation and selection of energy conservation
measures and energy sources of supply. (This should be
required only when necessary on a project-by-project basis.)
8. The drawings, plans, and outline specifications and documents
shall be prepared in such form and furnished in such quantity
as directed by DOE.
B. Performance.
1. Preliminary Studies. The purpose of the preliminary design is
to evaluate the CDR and/or Design Criteria and develop other
possible design solutions when the proposed direction may not
be adequate and/or economical. It is the A/E's sole
responsibility to assure that the approach presented in the CDR
and/or Design Criteria is in accordance with sound engineering
practices and economical if no other design solutions are
presented. If other design solutions are presented by the A/E,
they, too, must be of sound engineering practices (in
accordance with governing codes for all disciplines) and must
be economical to build and operate/maintain. More than one
solution may be presented. Each presentation shall include
small scale line drawings of the site plan, floor plan(s),
elevations and sketch perspective. In addition, basic concepts
for structural, mechanical and electrical systems, which can be
presented diagrammatically, will be required.
In general, these analyses shall provide complete documentation
of the factors that go into forming the recommendations
regarding the various alternative approaches presented for the
job and will serve as the basis to select a design to meet the
project objectives.
2. Development of Title I. The A/E shall define the project
Design Criteria in greater detail to reflect data and other
information developed during Title I. The Title I effort by
the A/E shall be documented in the Title I Summary Report,
which shall follow the format set forth in DOE Order 4700. The
following guidelines apply to the development of Title I.
a. Drawings. The following drawings shall be provided in
connection with Title I: (this section should be modified
to suit project conditions)
(1) Civil.
- Site Plan (Site Survey Map)
- Preliminary road alignment
- Building proposed grades with drainage requirements
- Location and verification of all existing utilities
(Excavation for location of buried utilities will be
performed by the Government.)
- Complete subsurface investigations, logs, and
location including report of findings
- Preliminary routing of utility systems
(2) Architectural/Structural.
- Proposed floor plans and space requirements
- Principal sections
- Principal elevations
- Basic materials and color palette
(3) Mechanical.
- Schematic diagrams of piping and duct systems with
operating requirements
- Preliminary floor plans showing Equipment Room with
major items of equipment
- Energy Conservation Evaluation Report Preliminary
equipment list
- Fire protection schematics
(4) Electrical.
- Basic power and lighting plan
- Preliminary one-line power diagram
- Preliminary panel schedules
- Preliminary locations of other major electrical
components
- Alarm and communications
(5) Instrumentation.
- Preliminary instrumentation system diagram
- Preliminary control center or room layout
- Method of design calculations
- Computer system block diagram
- Data acquisition system definition and data flow
analysis
b. Other Design Requirements. (Insert other design requirements for
each Contract or Project. If none are required, delete.)
c. Outline Specifications. Outline, specifications shall follow the
three-part section format of the Construction Specifications
Institute (CSI) and shall consist of a narrative description of
systems and principal materials to be used. References to proposed
codes or standards to be used shall be included in each section as
applicable to establish definitive design parameters to be followed
in the Title II design.
d. Calculations. The A/E shall provide calculations for the following
items to demonstrate the adequacy of the proposed design:
(1) Preliminary site and building plumbing (piping systems)
(2) Preliminary structural
(3) Preliminary (HVAC)
(4) Energy Conservation
(5) Electrical, including:
- Short circuit study
- Voltage drop (service entrance feeders to major equipment
items and branch circuits, average based on preliminary
facility layout)
- Preliminary load (derive from space program including
mechanical and facility expansion requirements)
- Sample lighting (typical rooms based on architectural
layout)
C. Quality Assurance.
1. The A/E shall prepare a Quality Plan Annex (QPA) in response to
requirements specified in Section ___ of the Design Criteria.
The QPA may be completed in segments as the need for each
segment occurs, but each segment shall be approved by the
Contracting Officer before the pertinent activities are begun.
2. Each segment shall include, as a minimum, all of the quality
assurance requirements identified as applicable in Section ___
of the Design Criteria, and the instructions and procedures
that will be used by the A/E personnel in the performance of
the activities. Each segment shall be approved by A/E
management before being submitted to the Contracting Officer
for review and approval.
3. The A/E shall extend quality assurance requirements to
subcontractors and consulting organizations.
D. Meetings and Submissions of Documents.
1. Prior to the start of the Title I effort, the A/E shall attend
a predesign meeting in __________________ for the purpose of
discussing the project design criteria, clarifying and
discussing design approaches, and making site investigations as
necessary.
2. When Title I design is approximately 25 percent complete, the
CO will conduct a meeting in the A/E's office to determine of
orientation directions were successful and the A/E is
progressing at an appropriate rate of progress and in the
established direction.
3. When Title I is approximately _________ complete, the A/E shall
issue drawings, outline specifications, design calculations and
cost estimate for DOE review and comment. A review meeting
shall be held at the A/E's office, after which appropriate
comments shall be incorporated into the continuing design.
_________ sets of drawings, outline specs, etc., shall be
provided to DOE for review a minimum of five working days prior
to the review meeting date.
4. When the A/E is 100 percent complete with Title $ services, the
A/E shall submit to DOE for review 20 sets of the Title I
Design Summary Report complete with all drawings, report
sections, calculations, and cost estimate. One reproducible
copy of all drawings shall also be submitted. A 100 percent
review meeting will be held In the A/E's office to discuss
final comments, after which the A/E shall incorporate those
comments developed from the TItle I review. Five copies of the
Quality Assurance Annex shall be submitted as part of the 100
percent Title I submittal.
E. Time for Performance. The work required of the A/E for Title I
Services shall be completed and the Title I Summary Report and
Quality Assurance Annex submitted to DOE no later than _____
calendar days after the effective date of this contract.
III. TITLE II (DEFINITIVE DESIGN).)
A. Scope of Work. If DOE exercises the option for Title II services,
Title II definitive design shall be performed using the approved
Title I design and the revised project Design Criteria as the
design base for the preparation of construction contract
solicitation documents and other documents in support of the
solicitation of sealed bids or competitive proposals. The A/E
shall provide the following services in connection with Title II:
1. Upon approval by DOE preliminary plans and estimates, undertake
the design of the construction project;
2. Undertake restudy and redesign work due to minor deviations
from the approved Title I work as may be required by DOE;
3. Prepare and revise, for DOE approval, and furnish complete sets
of contract bidding documents, including working drawings,
details, and specifications for construction, in such form and
quantity and including such provisions as may be required by
law or the directions of the CO;
4. Prepare, or when directed by the CO, participate with others in
the preparation of a detailed estimate of the cost of
construction based on the approved design drawings and
specifications;
5. Prepare procurement plan and determine utility service
requirements;
6. Continue development of the QPA and set forth in the Design
Criteria Section VII.
7. Assist DOE in securing, analyzing, and evaluating construction
bids or proposals; and
8. When requested, consult with and advise DOE on any questions
which may arise in connection with the A/E services described
in this contract.
B. Quality Assurance.
1. The A/E shall continue development of the QPA in response to
requirements specified in Section ___ of the Design Criteria.
The QPA may be completed in segments as the need for each
segment occurs, but each segment shall be approved by the CO
before the pertinent activities are begun.
2. Each segment shall include, as a minimum, all of the quality
assurance requirements identified as applicable in Section VII
of the Design Criteria, and the instructions, and procedures
that will be used by the A/E personnel in the performance of
the activities. Each segment shall be approved by A/E
management before being submitted to the CO for review and
approval.
3. The A/E shall extend quality assurance requirements to
subcontractors and consulting organizations.
4. The quality assurance activities of the A/E will be audited by
a representative of the CO for compliance with the specifics of
the QPA. The A/E shall be responsible for maintaining
appropriate records of activities performed by subcontractors
and consulting organizations to satisfy the audits.
C. Calculation Requirements.
1. General. The A/E is responsible for the preparation of design
calculations to meet Title II design review requirements.
Title II calculations shall be reviewed, signed, and dated by
the designer and the checker, complete in all respects and
shall reflect the basis for selection of systems and
components. The discipline calculation package shall be sealed
by the responsible registered professional engineer.
The Title II calculations will become record calculations for
the Operating Contractor and may be used in the future for
modifications to the building. These calculations will
eventually be microfilmed. For this reason, calculations shall
be printed clearly and with sufficient darkness to assure
clarity if reproduction from the microfilm is necessary. The
calculations shall be indexed, in a logical order and shall
include adequate sketches to allow an engineer to follow and
comprehend them easily. References for unusual formulas or
methods of analysis shall be given, including edition of the
reference and page number. Explanation of the method used in
computer programs, playback of input data and clear formats for
computer generated information shall be included.
Numbers in formulas shall be clearly identified as to the units
involved; i.e., psf, psi, pcf, etc.
2. Civil.
a. Drainage calculations based upon the Design Criteria and
accepted engineering practice.
b. Cut-and-fill earthwork calculations as required.
c. Road design including vertical and horizontal alignment,
curve data, sight distance, superelevation, pavement
thickness, and other calculations as required.
d. Hydraulic design of utilities including pipe sizing, pump
selection, flow quantities, friction losses, etc.
3. Structural. The required structural design calculations shall
include but are not limited to the types of information
indicated below:
a. Requirements, criteria sources, and references source.
Whenever unusual methods or formulas are used, the source,
edition and page number shall be given.
b. Assumed and known loads and load factors.
c. Working stresses and factors of safety.
d. Complete calculations with loading, shear, moment, and
stress analysis for all critical and typical members, with
explanation for assumption and conclusion.
e. Deflection calculations as applicable.
f. Expansion and contraction calculations as applicable.
g. Foundation analysis characteristics determined or assumed.
h. Connection and joint design is the responsibility of the
A/E. If performed by the steel fabricator, the A/E is
responsible for carefully checking and approving all
connection design and detailing. Reference is made to the
AISC "Code of Standard Practice for Steel Buildings and
Bridges," except as hereby modified by the deletion of the
following sentence: "This approval constitutes the Owner's
acceptance of all responsibility for the design adequacy
of any connections designed by the fabricator as a part of
his preparation of these show drawings."
i. Calculations associated with subsurface investigation to
determine soil and geologic characteristics.
j. Seismic analysis based upon the method specified in the
Design Criteria. If computer programs are used, the
computer input and output shall be logical and easy to
follow. An explanation of the method used in the computer
analysis shall be presented with the printout.
4. Mechanical. The A/E shall provide complete checked design
calculations for the following mechanical systems:
a. HVAC systems, including pressure drops, ventilation,
exhaust, filtration and makeup air requirements,
humidification, pressurization, heating and cooling loads,
based on the approved systems presented in the energy
conservation evaluation report and flow diagrams, corrected
for altitude.
b. All piping systems, including pressure drops, NPSH head
requirements, insulation and flow rates, based on isometric
diagrams and piping layouts.
c. Any special process piping analysis, including expansion,
supports and stress analysis.
d. Vibration isolation, insulation and sound attenuation
measures included in the design.
e. Equipment selection criteria, including loads, sound
ratings, efficiency and energy consumption ratings,
pressure or head requirements and flow rates.
f. Fire protection systems, including required flow rates,
hydraulic sizing of piping, zoning, alarms and any special
systems, including halon or explosion suppression.
5. Electrical. The A/E shall provide complete checked design
calculations for the following electrical systems:
a. Final electrical load calculations, including equipment and
circuit breaker sizing calculations (include loads added or
identified at the Title I review).
b. Final voltage drop calculations (updated from Title I).
c. Final lighting calculations (include and identify by room
numbers all typical areas and show special area
calculations).
d. Final short circuit study. Include short circuit diagram
with available short circuit values indicated at selected
points considered.
e. Preliminary coordination study (use short circuit study
results together with expected settings for all protective
devices, using time-current characteristic curve paper).
D. Drawings.
1. Drafting Requirements.
a. The A/E shall follow the drafting requirements set out in
the ________________________________________, except as
modified herein.
b. All sheets shall be "D" size (24 x 36 inches overall and 22
x 34 inches inside the border).
c. Drawing numbers will be provided by the CO. All drawings
shall be prepared with a standard DOE Title Block. A
sample Title Block will be provided by DOE.
d. Prior to start of Title II, assignment of building numbers
and room numbers will be made by the CO and provided to the
A/E.
e. Graphic scales are to be included on all scaled drawings.
f. Lettering shall be upper case, minimum size of 1/6 high
with quality of lettering of sufficient width and detail to
allow clear reproduction and micro-filming of drawings.
Elite or Pica size typed notes or lettering is not
acceptable.
2. Sequence and Subtitles of Drawings. The sequence and subtitles
of drawings shall be as follows:
- Title Sheet
- Site Plan
- Outside Utilities Plan
- Architectural
- Structural
- Mechanical
- Electrical
- Fire Protection (may be combined with mechanical sheets)
- Special Systems (drawings not listed above).
3. Contents of Drawings.
a. Title Sheet. A Title Sheet including index shall be
provided for the contract drawings. A sample of the Title
Sheet can be obtained from the CO. The Title Sheet shall
have a complete index of the drawing set, a vicinity map
and a site map.
b. Site Plan.
(1) The Site Plan shall show all buildings, roads, walks,
parking, and storage in the surrounding area to a
minimum scale of 1" = 20'-0".
(2) The Site Plan shall have the existing and final
contour elevations, finish grades for drainage, site
improvements, sidewalks and roads, test boring
locations and log data.
(3) All new construction shall be located with reference
to the ___ grid coordinates and established
elevations. These locations will also be cross
referenced to the _________________________.
(4) Landscape plan shall include plant material, fences,
signage, irrigation, berms, furniture, screens, and
lights.
c. Outside Utilities Plan.
(1) An Outside Utilities Plan of the area surrounding the
project shall be prepared to a minimum scale of 1" =
20'-0".
(2) Existing underground utilities with invert elevations
shall be shown on this drawing for use by the
construction contractor during trenching or excavation.
d. Architectural Drawings. Architectural drawings (minimum
scale 1/8" = 1'-0") shall include floor plans, roof plan,
elevations, sections, details, material schedules,
equipment and furniture location as described below.
(1) Floor Plan. The floor plans shall include all
dimensions for rooms, doors, windows, walls and other
pertinent items. The types of material used
(concrete, steel, etc.) shall be shown by legend or
note. Design occupancy classification shall be shown
on floor plan drawing.
(2) Roof Plan. The roof plan shall include openings,
construction, curbs, bases, expansion joints, roof
drains, and flashings required. Sections and details
shall be provided for clarity and ease of
construction.
(3) Elevations. All elevations required for construction
shall be provided. Elevations shall show materials,
foundation, finish grade, existing grade, finish
floor, finish ceiling, and any components (electrical,
mechanical, etc.) to be mounted on exterior of
building.
(4) Sections. Sections of the building (minimum scale
1/4" = 1'-0") shall be shown as necessary to clarify
the interior and exterior construction. A minimum of
one section longitudinally and one transversely
through the building shall be shown for each building.
Additional individual large scale (minimum scale 3/4"
= 1'0") wall sections shall be shown as required to
designate the details of design fully.
(5) Schedules. Schedules shall be provided on the
architectural drawing showing room finishes, colors,
doors, windows, ceiling heights, hardware schedules,
and other similar items adaptable to tabular form.
(6) Equipment and Furniture. Fixed furniture and
equipment layouts shall be provided with location
dimensions. One layout for each type of office will
be sufficient. Government-furnished items shall be
differentiated from Contractor-furnished items by use
of notes, legend, or shading. In general,
Government-furnished/Contractor installed items will
be indicated separately, and items not installed by
Contractor will not be shown. Items not identified as
Government-furnished will be Contractor-furnished.
(7) Graphics and Signage. Furnish details of graphics,
signage, and directional information.
e. Structural Drawings. Structural drawings shall include all
of the structural requirements of the project. Design dead
and live loads shall be shown on the floor and roof framing
plans and the column schedule. Special design loads such
as snow, drift loads, earthquake, and wind loads parameters
shall be shown. Compacted backfill/undisturbed soil
bearing pressures shall also be shown.
(1) Concrete and Masonry. All necessary parameter details
and sections required for construction shall be shown,
including dimensions, reinforcement and locations.
(2) Structural Steel. Plans, elevations, sections, and
details shall be shown for all main and secondary
structural members. All required structural trim,
supports, metal decks, and joists shall be detailed or
noted. Column, joist, and beam schedules shall be
provided as necessary.
f. Mechanical Drawings. Mechanical drawings shall include all
of the mechanical equipment, piping systems, ducting,
isometrics, and special processes requiring mechanical
construction. The mechanical legend shall appear on the
first sheet of the mechanical drawings. Horizontal and
vertical dimensioning of ductwork and piping over two
inches shall be required. Flow instrument and control
diagrams (with sequence of operation, equipment lists and
schedules) will be provided by the A/E.
(1) Piping. The piping drawings shall show the design and
installation of domestic hot and cold water systems,
drainage, and sanitary systems, including roof drains
and plumbing fixtures, compressed air, industrial hot
and cold water systems, circulating chilled and
heating water systems, boiler water makeup, vacuum
piping systems, process cooling water systems, and any
other process piping systems for which the A/E is
responsible.
Single-line piping drawings shall be used. Three-inch
IPS pipe and larger shall be shown in double line to
indicate clearances to other items. Lines over
two-inches IPS shall be located by dimension in plan
and elevation. Large piping, piping with more than
nominal expansion and contraction, and other critical
piping shall be completely detailed including
supports, hangers and anchors. Where piping is
insulated, the thicknesses, material and covering, if
used, shall be shown.
(2) Ducting. The ducting drawings shall show heating,
ventilating, air conditioning, and exhaust ventilating
systems. Air conditioning and heating zones shall
also be shown. Ducts shall be sized, located, and
drawn properly by dimension in plan and elevation.
Outlets, fittings, registers, grilles, insulation,
transitions, and other connections shall be shown and
dimensioned. Design flow rates and direction of flow
shall be shown. The A/E shall coordinate duct work
location with all other building elements. No
single-line duct layouts will be allowed.
(3) Isometric Diagrams. Isometric diagrams, sections and
details shall be used where clarification is required.
(4) Special Systems. Drawings shall be prepared for, but
not limited to, process chilled water, process cooling
water, vacuum, and laboratory gases. These drawings
shall include layouts, sections, details, flow and
control diagrams, and equipment lists as required.
(5) Fire Protection Systems. Areas to be protected by
sprinklers or other systems shall be delineated on a
floor-plan type drawing. Any special fire protection
requirements shall be shown. The actual fire
sprinkler installation drawings shall be prepared by
the construction contractor. The Title II drawings
shall show all design parameters, such as hazard
clarification, schedule or hydraulic design, density,
materials allowed, residual pressures and locations of
water sources, etc., to be used by the construction
contractor in developing the installation drawings.
g. Electrical Drawings. Electrical drawings shall include
oneline diagrams, power and lighting plans, control
diagrams, riser diagrams, motor control centers,
distribution centers, control panels and cabinets,
lightning protection systems, alarm, signal and telephone
systems.
Combined drawings may be used depending on the complexity
of the systems. Provide mounting details for lighting
fixtures, outlet strips, bus ducts, panels, trays and other
equipment as needed. Provide expanded scale details
indicating adequate clearance in problem areas such as
between lights and cranes, cable trays and piping, conduits
and light supports versus air ducts. Schedules shall be
prepared for the above items as necessary.
(1) One-Line Diagram. One-line diagrams shall show the
size, rating, capacity, etc., of the services,
transformers, circuit breakers, switches, fuses,
buses, feeders, panels, meters, relays, and
miscellaneous equipment.
(2) Power Plan. Power Plans shall show conduit and wiring
for source connections controls, transformers,
services, switchgear, panels, controllers, receptacles
and all stationary electrical apparatus. Independent
drawings shall be made for systems of 480 volts or
greater.
(3) Lighting Plan. The lighting plans shall show
fixtures, fixture location and mounting, conduit and
wire, switches, panels, circuiting, etc. With the
permission of the CO, 120-volt convenience receptacles
may be shown on this plan.
(4) Control Diagrams. Elementary and detailed control
wiring diagrams shall shorn all control circuits
except standard two- or three-wire systems. The
control wires shall be properly identified with a code
letter or number applied to each end of the wire.
(5) Riser Diagrams. Riser diagrams shall show in
elevation the conduit and wiring for special systems,
switchgear, panels, junction boxes, etc.
(6) Motor Control Centers, Distribution Centers, Control
Panels and Cabinets. Diagrams for these items shall
show all mechanical and electrical details complete
with unit numbers corresponding to the equipment,
components or parts served. All control wires shall
be identified to correspond with the numbers on the
wiring and ladder diagrams.
(7) Lightning and Other Protection Systems. Drawings for
these systems shall shorn the wire size, apparatus,
connectors, grounding system, etc. All conduits,
raceways, boxes, cabinets, electrical equipment cases,
supports, etc., shall be made electrically continuous
and shall be connected to the main electrical system
ground.
(8) Alarm, Signal and Telephone Systems. Drawings and
wiring diagrams for these systems shall show conduit,
wiring, apparatus, junction boxes, terminals, etc.
(9) Electrical Legend. The electrical legend shall be
shown on the first sheet of the electrical drawings.
4. Additional Drawing Information. In addition to the generally
accepted engineering features and details shown on drawings,
items such as the following shall be shown:
a. Information for embedment, inserts, block outs and
penetrations as shown on any drawings in the drawing set
shall also be coordinated with and located as shown on any
other drawing of the drawing set.
b. Pipe supports, hangers, guides and anchors shall be
coordinated, detailed, located and shown on all drawings as
required in order to depict the features of the design
properly.
c. Conduit stub-ups and cable trays shall be located, routed
and shown on drawings.
d. All vents and drains shall be detailed, located and shown
on drawings.
e. Detailed demolition drawings, where applicable, shall be
prepared. Photographs may be used to depict items for
demonstration or demolition.
f. Electrical conductor color coding shall be as stated in the
design criteria.
g. Complete control wire diagrams, including termination
diagrams, shall be shown on drawings.
h. All equipment, pipelines, valves, instruments and similar
items shall be numbered and shown on drawings. Tubing
lines shall not be numbered. In general, only data
relating to size, dimensioning, numbering of equipment, and
distribution lines shall be shown on the drawings.
i. Notes and material descriptions and other information which
identify product requirements shall be written in the
specifications and not on the drawings.
j. Architectural, mechanical, and electrical items shall not
be shown on the same drawing, except as permitted by the
CO.
k. All equipment, piping, conduits, trays, ducts, wiring,
etc., located within the mechanical equipment room or other
confined areas shall be laid out on an enlarged floor plan
to show how equipment shall be located in the confined
space. Show areas of congestion by adding enlarged
sections for clarity.
5. Drawing Coordination. The drawings shall be thoroughly checked
for accuracy and coordination between the different disciplines
before the Title II documents are submitted to the CO for
review and approval.
E. General Specifications Requirements.
1. General. The A/E shall submit for the CO's review and approval
a complete set of solicitation documents for use by DOE to
procure the services of a construction contractor to construct
the project. The solicitation documents consist of standard
solicitation provisions (the boilerplate documents) and
Technical Provisions or Specifications in addition to the
contract drawings described in the preceding section.
The solicitation documents shall be prepared following the
format and guidelines set forth in handbook entitled
______________________________.
2. Boilerplate Documents. The A/E shall complete each document as
necessary and make any required changes and prepare the final
version of the documents. In the preparation of the documents,
the A/E shall become familiar with the contents of the
"boilerplate" documents in order to avoid duplication or
conflicts with the Technical Provisions. The CO will provide
the A/E a blank copy of the boilerplate documents which consist
of Solicitation, Offer and Award Documents; Contract Clauses;
Special Contract Conditions; and Project Wage Rates.
F. Requirements for Technical Provisions.
1. Basic Requirements. The Technical Provisions shall contain
only the requirements for materials, `workmanship and design
parameters to be met. The Technical Provisions shall precisely
define these qualities to assure that correct materials,
methods, and procedures are followed by the construction
contractor.
2. Relation of Technical Provision to Other Contract Documents.
The Technical Provisions shall contain only qualitative
requirements for the project. Requirements that are of a
general nature or which depict a special site or project
requirement shall be shown in a Special Contract Conditions
section. The Technical Provisions shall not duplicate or
conflict with any other section of the contract documents.
3. Relation of Technical Provisions to the Drawings. Drawings
show form, whereas Technical Provisions establish quality.
Drawings show geometry, size, construction details and
connections, and identify materials, components, and their
locations. The Technical Provisions shall complement, not
repeat, the drawings by specifying standards of workmanship for
manufacture and field installation and physical qualities of
materials and components.
The terms used on the drawings and in the Technical Provisions
should be identical. To avoid confusion caused by inconsistent
nomenclature, the A/E shall use the terminology and
abbreviations required by the Design Criteria.
4. Format and Mechanics for Technical Provisions.
a. General. The Technical Provisions shall follow the
"Division Section" concept-wherein each section represents
a basic unit of work and related sections are grouped under
broad generic headings called "Divisions." The CSI Format
has established 16 divisions that are consecutively
numbered and whose titles are fixed. A detailed
description of the CSI Format, including recommended
section numbers and locations, may be found in the CSI
Manual of Practice, Chapter MP-2A.
b. Section Format.
(1) The internal arrangement of technical sections shall
follow the CSI three-parts section format. The three
parts are as follows:
Part I. General
Part II. Products
Part III. Execution
(2) The three parts are fixed and appear in every section,
whether used or not. (I.e., if there are no general
articles for inclusion in Part I, then state "There
are no general requirements for work within this
section" below the Part I heading.)
(3) A basic introduction to the CSI three-part section
format may be found in Chapter MP-2B of the CSI Manual
of Practice. Methods of specifying each section part
are included in Chapters M-3A, B, C, D, F, G and H.
(4) The A/E shall follow the internal outline numbering
system for technical sections.
(5) A Table of Contents for each Division shall be
provided for the Technical Provisions having more than
150 pages.
5. Content of Technical Provisions. Technical Provisions shall
include the following information as applicable:
- Quality
- Optional materials or methods
- Required guarantees from manufacturers and suppliers not
specified in the Contract Clauses.
- Required products
- Acceptable manufacturers
- Required physical properties
- Required performance
- Type and grade of finish
- Fabrication method
- Installation method
- Required tests and certifications
6. Special Requirements.
a. Spare Parts. When approved or directed by the CO, the
Technical Provisions shall include provisions for
furnishing extra items of equipment, parts, or materials
that are of a very special design and manufactured only for
one specific project. The number of such items shall be as
directed.
b. Manufacturer's Representatives. The Technical Provisions
shall require the supervision f the manufacturer's factory
representative during the installation of unusual or
intricate equipment that requires specialized or skilled
mechanics not generally available in the Los Alamos area.
The manufacturer's representative shall also instruct
operating personnel in the use of the equipment.
c. Manufacturer's Data. The Technical Provisions shall
require the Contractor to submit manufacturer's
instructions, diagrams, reports and manuals, including the
following:
(1) Operating and maintenance instructions for all
equipment, systems, and subsystems.
(2) Schematic and one-line drawings of mechanical and
electrical systems to assist in the understanding of
system complexity and purposes by facility operating
and maintenance personnel, and for record purposes.
(3) Copies of equipment catalog data and a listing of
spare parts.
(4) Listing of special tools for adjustment and
maintenance of equipment and systems.
(5) Outline of color and legend code for building utility
services.
(6) Equipment nomenclature and model numbers.
(7) Scaled detailed layout as installed (as-built) with
1/4"-1'0" as minimum scale for complex mechanical and
electrical drawings.
7. Tests and Cleaning Procedures.
a. The Technical Provisions shall require testing of all
equipment (components) and/or systems. The A/E shall
prepare separate test procedures describing all tests and
operations to be performed for testing and checking out
equipment (components) and complete systems for functional
operations. Tests are the responsibility of the Contractor
and are to demonstrate conformance to the contract drawings
and specifications. The test procedures shall, in general,
list the items and operations necessary for the following:
(1) Checking installation for conformity to drawings,
specifications and any similar special requirements of
the manufacturer of the equipment. If not known at
the time of preparation of procedures, later revisions
might become necessary.
(2) Checking preoperational servicing for conformity to
manufacturer's instructions and contract requirements.
If not known at time of preparation of procedures,
later revisions might become necessary.
(3) Check equipment (component) operating characteristics
for conformity to drawings and specifications. All
test items shall be checked except those that require
extended periods of operation of the equipment or
items of operating characteristics that cannot be
performed except in conjunction with systems operation
tests.
b. Construction compliance tests to be performed by the
Contractor shall identify the type of a test standard and
method of approval and/or selection of testing
organization. Construction compliance testing shall be
performed by an independent testing laboratory approved by
the CO and paid for by the Contractor. Testing shall be
under the direction of the Government inspector.
c. Systems Operation Tests.
(1) These tests shall be performed by the Contractor in
the presence of the CO and shall demonstrate
conformance to the drawings and specifications as to
system design and requirements. These test procedures
shall cover the complete operation of a system and
shall include not only the determination that the
system operating characteristics are as designed but
shall be used to complete the equipment (component)
test procedure, if required. The CO may provide
additional test requirements to the A/E requirements
and the A/E shall be responsible for incorporating
them into its procedures. These test procedures
shall, in general, list the items and operations
necessary for the following:
- Equipment operating characteristics
- System operating characteristics such as pressure
drop flows, etc.
- Instrument settings and functions
- Operability of all remote controls, all local
controls, all interlocks, etc.
(2) In addition, the A/E shall define the work required to
allow the CO to proceed with tests without performing
construction work. This work is, in general, as
follows:
- Charging the systems
- Isolation of certain specific equipment
- Connections for circulation of fluids, if called for
by the test
- Temporary drains, by-passes, waste lines, etc.
- Any other items not listed above, but required to
accomplish the tests.
d. Cleaning Procedures. The Technical Specifications shall
require that all systems be cleaned or flushed prior to the
performance of any system testing. The material to be used
for cleaning shall be specified and the determination of
cleanliness shall be specified.
G. Estimates of Construction Cost.
1. Title I Preliminary Estimates. At each intermediate review
stage as set forth in Section J, the A/E shall prepare an
estimate of the construction cost on the basis of design
information available at that stage of progress. Estimates
will be prepared in a format that incorporates the divisions of
the project work breakdown structure (PWBS) as set forth in the
Design Criteria. The A/E is expected to add successive levels
of detail to the PWBS as required to define and organize the
construction work into a logical structure. It is expected
that, at some level, the A/E's extension of the PWBS will be
compatible with the CSI format.
It is desirable to have as much information as is practical to
include in the Title I estimate to enhance the selection of a
preferred design solution; however, it is understood that the
degree of estimate detail is limited by the degree of detail in
the design. The estimate should clearly reference the basis of
all quantities and price data (preliminary drawings, historical
data, in-house records) and clearly identify the mark-ups
applied for overhead, profit, subcontractor mark-ups, taxes,
and other costs not included in the estimate takeoff. This
information can be provided in an estimate criterion which
establishes the basis of the estimate.
2. Title II Final Estimate. At the completion of Title II Design,
the A/E shall prepare a cost estimate of construction. The
format will be the same as that used in the Title I estimate to
promote comparability and traceability. (The estimate shall be
prepared by a detailed take-off from the design drawings of
materials, equipment, and labor unit manhour quantities
required to perform the work. By the application of
appropriate rates to these quantities, the estimate shall
establish the direct cost for performing the work. The labor
rates used for calculating labor cost shall be those provided
by the CO. Material prices shall be based on current quotes
from appropriate vendors using local suppliers where
appropriate, such as with concrete. Appropriate mark-ups shall
be applied to the direct cost reflecting labor overhead,
profit, overhead rate, taxes, bonds, etc., to reach a total
price for the work. Estimates prepared using unit price
amounts shall be accompanied by sufficient information
explaining the basis of the unit price. Lump sum items are not
acceptable unless supported by vendor quotes or other
reference.)
3. Government Cost Estimate. Upon approval of the Title II design
by the CO, the A/E shall make the necessary revisions to the
Title II estimate reflecting all changes which result from the
Title II review. Additionally, other updates to the estimate,
reflecting updated information on price, bidding climate, etc.,
shall be made to the estimate. This updated estimate shall be
submitted so as to reach the CO a minimum of five working days
prior to the bid opening. The estimate shall be in original
only and accompanied by an approval sheet with names and
signatures of persons responsible for preparing, reviewing and
recommending the estimate for approval to the CO.
H. Color and Finish Samples. As part of the 100% Title II submittal,
the A/E shall submit samples of proposed finish and color schemes
to be used in the building construction.
I. Soliciting and Evaluating Bids.
1. Issuance of Presolicitation Notice. The A/E shall prepare a
draft copy of the Presolicitation Notice following instructions
set forth in the ____________ and submit to the CO for
approval. After approval, the A/E shall prepare the Notice in
final form and mail copies to the list of addressees provided
by DOE. Addressed, franked envelopes will be provided to the
A/E for mailing of the Notices.
2. Issuance of Solicitation for Bids. The A/E shall issue final
drawings and specification documents to requesters. Documents
shall be sold at the price set forth in the Presolicitation
Notice. The A/E shall collect monies for the documents sold
and credit DOE for all funds collected. The A/E shall furnish
the CO lists of planholders as required by ___________________.
3. Amendments to Solicitations. When it is necessary to amend
solicitation documents prior to bid opening, the A/E shall
prepare the amendment in accordance with the instructions
provided in the ______________________. After approval by the
CO, the A/E shall issue the amendment to all planholders.
4. Bid Evaluation. The A/E shall review all bids received by the
Government and recommend to the CO the reasonableness of the
bid based on the Government Estimate. Differences or errors
that are discovered shall be pointed out and reasons given
therefor. The A/E shall also make a recommendation on the
apparent successful bidder's ability to perform the work. This
recommendation shall consider as a minimum the bidder's past
projects, current work load, financial status, experience
and/or ability, availability and capability of specialized
equipment and any other special requirements set forth in the
construction contract.
J. Meetings and Submission of Documents.
1. When Title II design is approximately 25 complete, the
Contracting Officer will conduct a meeting in the A/E's office
to determine if the A/E is progressing in the established
project direction. The A/E shall have available five sets of
the design drawings setting forth the project's civil,
architectural, structural, mechanical, electrical, and special
systems features such as plans, elevations, sections,
schedules, details, legends, diagrams, equipment lists and
notes developed to this stage of the design completion for the
CO's review.
2. At approximately __________ completion of Title II design, a
meeting shall be scheduled by the A/E to review the design at
the point of progress. The A/E shall have available drawings,
specifications, design analysis, and cost estimates reflecting
the stage of completion at this point available for CO review.
Five copies of all documents shall be available for delivery to
the CO.
3. When the Title II design is 100% complete, the A/E shall
provide DOE 20 sets of the entire Title II package for review
and approval. A 100% review meeting will be held in the A/E's
office to discuss final comments, after which the A/E shall
incorporate these comments in the document.
4. The A/E shall incorporate the comments provided by the CO as a
result of the Title II review and prepare the solicitation
documents for distribution to plan rooms and for sale to
prospective bidders. Twenty-five copies of the solicitation
documents and one copy of the final cost estimate shall be
provided to DOE.
K. Time for Performance.
1. The final Title II documents, including calculations,
solicitation documents, drawings, and cost estimate shall be
submitted to DOE for review no later than _________ calendar
days after DOE exercises the option for Title II services.
2. After review by DOE of the Title II documents submitted as
described in the preceding paragraph, the A/E shall finalize
the solicitation documents for issuance to plan rooms and
prospective bidders no later than __________ calendar days
after the A/E receives from DOE the review comments on the
Title I documents.
IV. TITLE III (INSPECTION).
A. Scope of Work. If DOE exercises the option for Title III services,
the A/E shall provide the following services in connection with
Title III (This section shall be modified or amended to reflect the
roles of the construction manager or project manager as
appropriate.):
1. Review and, submit comments and recommendations for approval/
disapproval of construction contractor's proposed progress
schedule and breakdown of bid;
2. Furnish, maintain, or reestablish as necessary governing lines
and benchmarks to provide horizontal and vertical control lines
and grades established during Title II to which the new
construction may be referred;
3. Check approved or require revision of all vendors' shop
drawings to assure conformity with the approved design and
working drawings and specifications.
4. Inspect the execution of construction during the entire period
of construction so as to assure adherence to approved working
drawings and specifications.
5. Inspect construction workmanship, materials and equipment
during the entire period of construction and report to DOE as
to their conformity or nonconformity to the approved working
drawings and specifications.
6. Perform technical evaluations on the contractor's proposed
changes to design drawings and specifications.
7. Prepare estimates of reasonable amounts of increase or decrease
in contract price and/or contract completion time for contract
modifications, evaluate proposals submitted by the construction
contractor for contract adjustments, and make recommendations
to the CO for use in negotiating.
8. Inspect contractor-supplied materials and equipment at vendor's
plant as required.
9. Make or acquire such field or laboratory tests of construction
workmanship, materials, and equipment, as DOE may require or
approve.
10. Prepare reports and make recommendations on status of
deliveries or materials and equipment as DOE may require or
approve.
11. Prepare monthly and other reports of the progress of
construction, as may be required, and partial, interim, and
final estimates and reports of quantities and values of
construction work performed, for payment' or other purposes;
and
12. Furnish a reproducible as-built record drawing set and
marked-up specifications showing construction as actually
accomplished.
B. Quality Assurance.
1. Update QPA as conditions dictate. Perform all activities
indicated in the Design Criteria. Maintain all records as
required by various procedures and the Records Management Plan.
Submit additional procedures as necessary.
2. The quality assurance activities of the A/E will be audited by
a representative of the Contracting Officer for compliance with
the specifics of the QPA. The A/E shall be responsible for
maintaining appropriate records of activities performed by
subcontractors and consulting organizations to satisfy the
audits.
C. Title III Reporting Requirements.
1. On-Site Construction Reports. Prepare daily reports of
construction activity, weekly reports of construction progress
and maintain an inspector's daily log book for submittal to the
CO. The daily log book shall consist of longhand recorded
notes concerning professional opinions relating to daily
progress of the work, any oral instructions given to the
construction contractor, and any other data pertinent to this
contract not covered in the daily report. Any impact due to
weather and its effect(s) on different crafts and/or different
aspects of the construction shall be explained. In case of
reduced or lack of activity, these documents shall indicate if
the contractor could have put forth more effort or if slowdown
was beyond its control. This diary will become a part of the
permanent records of the job and shall be turned over to the CO
when the contract work is complete.
2. Submittal Reports. In connection with the review of the
construction contractor's submittals, the A/E shall prepare and
submit to the CO monthly updates of the "ALL 78 - Shop Drawing
and Submittal Control Form.)"
3. As-Built Drawings and Specifications. Prepare as-built drawing
showing all as-built construction, including existing field
conditions encountered during construction. The original set
of drawings and specifications shall be submitted to the CO at
the completion of construction.
4. Cost Completion Report. Gather all field data necessary to
prepare a cost completion report. Prepare a cost completion
report showing a complete breakdown of property units of the
completed construction with appropriate construction and A/E
costs for each unit. The preliminary draft shall be submitted
for DOE review no later than the 50% point of the construction
work. The final draft shall be submitted at the 100% point of
completion of the construction work.
V. REPORTING REQUIREMENTS FOR TITLES I, II AND III.
A. Reports Required. During the course of contract performance, the
A/E shall maintain and submit to the CO the following reports:
1. Confirmation Notices. The A/E shall provide a record of all
conferences, meetings, discussions, verbal directions,
telephone conversations, participated In by the A/E and/or its
representative(s) on matters relative to the contract and the
work. These records, entitled "CONFIRMATION NOTICES," shall be
numbered sequentially and shall fully identify the design order
and/or contract number, the participating personnel, subject
discussed, and any conclusions reached. The A/E shall forward
to the CO, as soon as possible (not more than five workdays
after the event), a copy of said confirmation notices.
Confirmation notices shall be in long hand, as drafted by
originator. Notices of formal meetings may be typed.
2. A bi-weekly narrative hi-lights report shall be, submitted
covering work accomplished, problems, causes for delays, etc.
In general, the hi-light report shall provide the CO a brief
narrative status of the A/E effort being performed.
3. A monthly Drawing, Specification and Report Section Progress
(Titles I and II only) Report shall be provided. The report(s)
shall be in a DOE format and consist of the following:
Title I.
Drawing Progress Report
Report Section Progress Report
Title II.
Drawing Progress Report
Specification Progress Report
4. A design manpower Progress Report shall be submitted on a
monthly basis. The format shall reflect the monthly scheduled
and actual manhours on a cumulative basis for Title I, II and
III, exclusive of reimbursable-type services. An
"S"-Curve-type graphical schedule and actual percent complete
progress chart shall be included in the Progress Chart.
B. General.
1. Report formats shall be approved by the CO in writing.
2. All reports shall be submitted to the CO within five working
days after the close of the reporting period. In the event a
required report is not submitted on time or is unacceptable,
the CO may withhold payments due under Article II, Part C,
Payment, of the contract until an acceptable report is
received.
<>