- What is LC's policy for series in bibliographic
records as of June 1, 2006?
LC’s policy for series is to analyze in full, to classify separately, and
not to trace. Exceptions to this policy are listed below
(see question #15).
Newly-created bibliographic records for LC original cataloging
(040 $a is solely "DLC"): series will be given as 490 0#.
Newly-created bibliographic records for CIP-partnered cataloging
(040 $a is XXX/DLC; XXX = partner’s code): existing series
statements/access points will be accepted as is and "passed through."
LC CIP record (040 $a is solely "DLC") upgraded in OCLC with series work
added or modified is subsequently imported to LC for use as LC upgraded CIP
record: existing series statements/access points will be accepted as is and
"passed through."
PCC member copy used by LC (040 $a is a single code other than "DLC"; 042
contains "pcc" for monographs/integrating resources and various possible
codes for serials): existing series statements/access points will be
accepted as is and "passed through."
Non-PCC copy cataloging (040 $a is a single code other than "DLC"; 042
contains "lccopycat"): existing series statements/access points will be
accepted as is and "passed through."
LC has modified slightly the definition of its 042 code "lccopycat" to
indicate that not all series access points have been validated against the
authority file. (Definition is found in
MARC Code Lists for Relators, Sources, Description Conventions.)
If the other library’s call number is a "collected set" call number (i.e.,
series numbering included at end of subfield $b), that library’s call number
will be retained as a 050 14 field.
[Also see questions #3 and #4 below.]
- Will LC's bibliographic records with 490 0 series
statements overlay other libraries' records with 440 or 490 1/8XX fields?
LC's revised decision to "pass through" series access points when found on
records used for copy cataloging will significantly reduce the number of
situations when this overlay will occur. However, OCLC is still investigating
the issue of how to protect controlled series information in the following
situations: (1) when LC distributes a new version of an LC record with a
490 0 series statement and the OCLC version has been enhanced, or (2) when
there may be an existing WorldCat record with controlled series information
for the same title for which LC has done original cataloging.
For more information, please see:
OCLC's Response to the Library of Congress Decision
- What will be the coding of LC's newly-created
bibliographic records for monographs and integrating resources as of June 1, 2006?
The coding in Ldr/17 (Encoding level) will not change, i.e., it will
continue to be appropriate to the level of the cataloging.
The code "pcc" in field 042 will no longer be used in LC original core
cataloging (040 $a is solely "DLC" and Enc/lvl is "4"); such records in a
CIP state (Enc/lvl is "8") are assumed to be done at core level, the default
cataloging level at LC.
The code "pcc" will continue to be used in CIP-partnered core cataloging
(040 $a is XXX/DLC; XXX = partner’s code) for those partners who choose to
continue to provide controlled series access.
- What will be the coding of LC’s serial records
as of June 1, 2006?
The coding of LC's bibliographic records for serials not in series remains
unchanged.
The coding in Ldr/17 (Encoding level) will not change, i.e., it will
continue to be appropriate to the level of the cataloging.
The code "lc" in field 042 will be used in LC original records to reflect
the authoritativeness of headings.
The 042 field will be retained in records authenticated by a CONSER
participant when those records are used by LC; if "lcd" or "msc" is not
already present, the appropriate code will be added.
The code "lccopycat" in field 042 will be used in LC records based on OCLC
member copy.
- What will be the coding of already-existing records
for monographs, integrating resources, and serials as of June 1, 2006?
The existing coding will be retained.
- What is LC's policy for bibliographic file
maintenance related to series as of June 1, 2006?
Series statements (490 0#): LC will add or correct series statements.
Series access points (440/8XX): LC will not add or correct series access
points.
- What is LC’s policy for series authority records
as of June 1, 2006?
LC catalogers will not consult, create, or modify series authority records.
The Cooperative Cataloging Team and the Cataloging Policy and Support Office
will update the series authority records only in connection with deleting
duplicate records or resolving conflicts with older headings..
- What is the PCC policy for series in bibliographic
records as of June 1, 2006?
The PCC Policy Committee has announced that the PCC series policy remains
unchanged.
- What is the PCC policy for series authority records
as of June 1, 2006?
The PCC Policy Committee has announced that the PCC series policy remains
unchanged.
- Can PCC participants and other libraries report
duplicate series authority records to LC as of June 1, 2006?
YES. PCC participants should report such duplicates to their NACO liaisons.
Other libraries should report such duplicates to the Cataloging Policy and
Support Office (cpso@loc.gov)
- Will the Cooperative Cataloging Team and LC
catalogers acting as NACO liaisons continue to answer questions from PCC
participants about creating and updating SARs?
YES.
- Will there be any changes in the distribution of
series authority records as of June 1, 2006?
NO.
- Will LC continue to coordinate and conduct series
training for PCC participants?
LC is prepared to continue to coordinate and conduct series training; LC and
the PCC Steering Committee will be discussing this topic.
- What is the schedule for updating of the
Library of Congress Rule Interpretations (LCRIs) and
Descriptive Cataloging Manual (DCM) section Z1?
The four basic LCRIs (1.6, 13.3, 21.30L, and 26.5A) have been updated and
are posted at
Series at the Library of Congress: June 1, 2006. Other LCRIs on specific
topics and DCM Z1 will be revised and posted there in June 2006.
All revisions will appear in the November update of Cataloger's Desktop, etc.
- What are the exceptions to LC's policy decision
for series?
Exceptions to the LC series policy to analyze in full and classify separately:
- The following categories will not be analyzed and will be
classed as a collection; series authority records will not be
consulted, created, or updated:
- Numbered multipart monographs with all parts lacking analyzable titles
- Unnumbered multipart monographs cataloged per "2A cataloging" guidelines
("2A cataloging" is a local LC practice to create a made-up collected set
record for an unnumbered multipart monograph, assigning numbers to parts
as received)
- Auction and sales catalogs
- Legal multipart monographs identified by LC’s Law Library
- Numbered monographic series already assigned these treatment decisions
prior to June 1, 2006 (issues identified by presence of check-in records in
acquisitions units)
- The following category will not be analyzed and will not
be classified; series authority records will not be consulted, created,
or updated:
- Technical report series identified by LC’s Science, Technology, and
Business Division or LC's Asian Division and shelved in those divisions
- The following categories will be analyzed in full but will be
classed as a collection; series authority records will not be consulted, created,
or updated:
- Scholarly collections of music historical sources eligible to be classed
together in M2
- "Web access to monographic series" project in LC's Social Sciences
Cataloging Division
- Microform sets
- Proceedings of a single conference published in more than one volume
with analyzable volume titles
- Legal monographic series and multipart monographs identified by LC's
Law Library
- The following category will be analyzed in full: applies to
analyzable parts and will be classed as a collection; series
authority records will not be consulted, created, or updated.
- Complete editions of collected works of individual composers (classed
as M3)
Prepare separate bibliographic records only* for parts that meet one
of the following criteria (applying the definition of musical work in
25.25A, footnote 9):
- A single part (in one or more physical volumes) contains a single
musical work or a single excerpt from a work.
- A single part (in one or more physical volumes) contains two musical
works or two excerpts from one or two works.
[* The purpose of this restriction is to avoid analytic bibliographic
records for parts of such sets that would themselves receive collective
uniform titles under 25.34B or 25.34C.]
- Existing LC shelflist records missing in LC's database now being input
to the database: the records will reflect the existing series decisions
(i.e., presence or absence of controlled series access point: a
classed-separately or a classed-as-a collection call number) at the time the
resource was cataloged originally.