ࡱ > #` 0 2 bjbj 8 ) \ \ \ \ \ \ \ p 2 2 2 8 2 < ,4 p N ( 4 L 5 L d5 d5 d5 6 6 6 M M M M M M M $ O h 3R M \ _@ 6 6 _@ _@ M \ \ d5 d5 4 N R B B B _@ X \ d5 \ d5 M B _@ M B B V J @ \ \ J d5 4 2 @ RJ M [N H N ^J x R cA R J J R \ J 6 Z9 B R; < y 6 6 6 M M ?B X 6 6 6 N _@ _@ _@ _@ p p p t" D p p p t" p p p \ \ \ \ \ \ Interagency Agreement
Between
Department of XYZ
Office of XYZ
And the
General Services Administration (GSA)
Federal Citizen Information Center (FCIC)
1. Purpose and Authority
This document Agreement constitutes an Interagency Agreement (IA) between The Department of XYZ (requesting agency) and the General Services Administration (GSA) (the servicing agency). This agreement is effective for the period 00/00/20086 through 00/00/2006 2008 unless terminated in accordance with the Cancellation/Termination provision of this document.
This is a newly established IA for GSA FCIC to provide turnkey service of telephone representatives, equipment and technology systems and facilities to support the Department of XYZ, Office of XYZ, for responding to citizen inquiries (or other reason).
The Department of XYZ, Office of XYZ, and GSA FCIC enter into this agreement in accordance with the Federal Property and Administrative Services Act (40 U.S.C. Section 501).
2. Definitions
COTR/POC: Contracting Officers Technical Representative/Point of Contact for each respective agency.
Requesting Agency: The funding agency named in Section 1. above (The Department of XYZ, Office of XYZ).
Servicing Agency: The federal agency that is performing the services or providing goods under this agreement named in Section 1. above (GSA FCIC).
3. Competition Requirements for the Servicing Agency
All acquisitions awarded by the servicing agency in performance of this Payable IA shall comply with the competition in Contracting Act (CICA), Public Law 98-369.
4. Funding and Reimbursement
The servicing agency is limited to recovery of actual costs only. The servicing agency shall make no other commitments or expenditures beyond 100% of funds obligated and shall be excused from further performance of the work unless and until the requesting agencys Contracting Officer (CO), or other authorized official, increases the total obligation under this agreement by modification. The initial period of performance is 00/00/2006 2008 through 00/00/20062008. If XYZ requires additional services to be provided; XYZ must contact GSA via email ( HYPERLINK "mailto:" bob.corey@gsa.gov) 00 days before the end of the period of performance periods. The email must state the additional time in one week (month or year) intervals that service will be provided, and certification that the funding is available for the additional time period. All work performed by the vendor contractor will be invoiced directly to theAgency XYZ FCICagency.
GSA will bill the XYZ Department through the Intra-Governmental Payment and Collection (IPAC) system. Billings will occur quarterly.
FCIC shall notify XYZs Financial and Accounting contact when services are billed against the funding account and provide a financial spreadsheet showing the current billing amount, total amount billed to date, and the remaining account balance.
FCIC shall bill XYZ Department for the actual costs incurred by the FCIC to provide the requested services through the USA Services FirstContact contract.
The estimated cost for the performance period isThe total amount of this agreement is: __________________ : $00,000,000.
If the volume of calls/emailswork is such that the cost estimate does not cover the period of performance, GSA will notify XYZ of the additional costs and XYZ will provide additional funding or choose to terminate services.
5. Billing Instructions/Support Documentation for Expenditures
GSA will issue the task order(s), citing the XYZ appropriation code. The combined amounts of the task order(s) will not exceed the amount listed belowfunds available under this agreement. the initial (period of performance) contract. If options are exercised in this contract, XYZ will notify GSA in writing 00 days before the end of the performance period that the option is being renewed and confirm the dollar amount and appropriation code(s) for the option. The Department of XYZ appropriations code for each contract and point of contact is as follows:
ACCOUNTING DATA:
Contributing Agency: Department of XYZ
Agency Locator Code: 00000000
Treasury Accounting Symbol: 0000000
DUNS Number: 00000000
Appropriation Code: 00000000
Obligating document number: 0000000
Amount: $0,000,000
Agency XYZ Point of Contact:
Name:
Address:
Phone:
Fax:
Email:
In order to receive payment, vendors must submit their invoices to the following address:
Name:
Address:
Phone:
Fax:
Email:
A copy of the invoice should be submitted to Henry Lai, the GSA FCIC Program Manger, at the following address:
Requesting Agency/Contributing Agency: Department of XYZ
Agency Locator Code: 000000000
Treasury Accounting Symbol: 00000000000
DUNS Number: 000000000
Obligating document number: 000000000
Amount: $0,000,000
Mr. Henry Lai
Program Manager
Federal Citizen Information Center
Office of Citizen Services and Communications
General Services Administration
1800 F Street, NW
Washington, DC 20405
Telephone: (202) 821-7226
HYPERLINK "mailto:henry.lai@gsa.gov" henry.lai@gsa.gov
6. Prompt Payment
Once the invoice is received, VHA will be responsible for ensuring that payments are processed in accordance with the Prompt Payment Act.
Servicing Agency: FCIC
Treasury Accounting Symbol: 47X4549.001
DUNS Number: 072585057
Upon receipt of a copy of the executed Agreement, the project shall be considered implemented and available for funding as specified in this section. All work performed will be in accordance with the reimbursement terms detailed in this agreement.
67. Program Office/COTR Responsibilities
The requesting agency COTR/POC and the servicing agency program office shall be responsible for technical oversight of the specified products or services, as set forth in the Statement of Work or Statement of Objectives of this agreement. In carrying out these responsibilities, they will operate within the scope of applicable regulations, specifically delegated authorities, and the program authorities and funding limitations of the Payable IA. The COTR/POC has no authority to make changes to the terms of the Payable IA.
The following key persons shall exercise coordination of activities contemplated to be accomplished under this agreement:
GSA FCIC:
Mr. Robert Corey
Contracting Officer
Federal Citizen Information Center
Office of Citizen Services and Communications
1800 F Street, NW
Washington, DC 20405
Telephone: (202) 501-1797
HYPERLINK "mailto:bob.corey@gsa/gov" bob.corey@gsa/gov
Mr. Henry Lai
Program Manager
Federal Citizen Information Center
Office of Citizen Services and Communications
General Services Administration
1800 F Street, NW
Washington, DC 20405
Telephone: (202) 501-0854
HYPERLINK "mailto:henry.lai@gsa.gov" henry.lai@gsa.gov
Department of XYZ:
Name
Title
Office
The Department of XYZ
Street Address
City, State, ZIP
Telephone:
Email:
7. The following individuals are the Financial and Accounting Contacts:
The Financial and Accounting point of contact for XYZ and is responsible for certifying funding is available for this procurement (see signature block in section 14 below).
For The Department of XYZ:
Name
Title
The Department of XYZ
Street Address
City, State ZIP
Telephone:
Email:
For FCIC:
Bobbi Brensic
Controller
Federal Citizen Information Center
General Services Administration
1800 F Street, NW
Washington, DC 20405
Telephone: (202) 208-3792
8. Cancellation/Termination
This agreement is subject to cancellation or termination, with at least 10 X working days advance written notice by either party. These terms apply prior to the award of a task order. If the requesting agency does not notify GSA of the intent of exercising an option within ____ days before the end of a performance period, the services will terminate at the end of the performance period.
After the task order is awarded, the Interagency Agreement provisions for cancellation are superseded by the provisions in the task order. These are limited to the following Federal Acquisition Regulation (FAR) clauses: 52.249-01, "Termination for Convenience of the Government (Fixed Price)(Short Form)", and 52.249-08 "Default (Fixed-Price Supply and Service).
9. Responsibilities of GSA FCIC
a. GSA FCIC shall provide and maintain turnkey service of telephone representatives, ADP and telecom equipment and network services, including call processing equipment, and facilities and network services for the purpose of responding to incoming callssupporting Agency XYZs Program. This shall be via task order(s) issued under GSAs IDIQ First ContactUSA Contact Program contracts.
b. GSA FCIC shall administer the task order identified in a. above, resolve billing discrepancies, provide the Source Selection Authority, and coordinate quality assurance surveillance.
10. Total Not-To-Exceed Cost (NTE)
Total Estimated, Not-To-Exceed cost of the work to be performed in the base period under this IA is $00,000,000. Funding for each option period will be provided by modification to this IA at the time the decision is made to exercise the option period. The NTE for each of the option periods is $0,000,000.
11. Period of Performance
The term of this IA is from 00/00/2006 2008through 00/00/20062008, inclusive, unless or until the funds allocated under this IA are exhausted, or unless terminated by either party, whicheverotherwise terminated earlier. Occurs first.
12. Effective Date
The effective date for this IA is 00/00/20062008.
13. Amendments to Agreement
Changes to the terms of this Agreement must be in the form of an amendment. The amendments must be signed by the parties to the original agreement, or designees/replacements.
14. Authorized Representatives
The Department of XYZ and GSA agree that the signatory parties shown below are duly authorized officials of their respective agencies with full authority to bind each agency to the obligations set forth herein.
By executing this Agreement, the parties agree to the terms and conditions contained herein.
I, hereby certify that these funds are available and committed to this procurement.
_________________________________________ _______________
(Name of Responsible Financial/Accounting contact) Date
____________________________________ _______________
Name Date
Title
Office of XYZ
Department of XYZ
____________________________________ _______________
Teresa N. Nasif Date
Director
Federal Citizen Information Center
Office of Citizen Services and Communications
General Services Administration
Interagency Agreement
DATE \@ "M/d/yyyy" 3/14/20083/12/2008 PAGE 2
USA Contact Procurement Tool Kit
For Informational Purposes Only
DATE \@ "M/d/yyyy" 3/14/20083/12/2008 PAGE 1
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