OMB Circular No. A-34
TABLE OF CONTENTS
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Sec. No. Page
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Analysis of changes................................... ...... vii
Suggestions for OMB Circular No. A-34................. ...... xiii
Purpose, authority, and application of instructions:
Purpose and authority............................... 11.1 I-1
Application of instructions......................... 11.2 I-1
Requirements and modifications...................... 11.3 I-1
Methods and responsibilities for budget execution:
Apportionment process............................... 12.1 I-1
Reports on budget execution......................... 12.2 I-1
Responsibilities of agencies........................ 12.3 I-2
Responsibilities of OMB............................. 12.4 I-2
Assistance in preparation of schedules.............. 12.5 I-2
Responsibilities for disclosure with respect to the
budget............................................ 12.6 I-2
Terminology:
Definitions......................................... 21.1 II-1
Concept of obligations:
General concept..................................... 22.1 II-5
Application of concept of obligations:
General............................................. 23.1 II-6
Personal services and benefits...................... 23.2 II-6
Travel and transportation........................... 23.3 II-6
Rent, communication and utilities................... 23.4 II-6
Printing and reproduction, other contractual
services, supplies and materials, and equipment... 23.5 II-7
Lands and structures................................ 23.6 II-8
Grants and taxes payable to State and local
governments....................................... 23.7 II-8
Other grants, subsidies, and contributions.......... 23.8 II-9
Pensions, annuities, insurance claims, refunds,
awards, and indemnities........................... 23.9 II-9
Interest and dividends.............................. 23.10 II-9
Investments......................................... 23.11 II-9
Guarantees.......................................... 23.12 II-9
General requirements:
Accounting and internal control systems............. 31.1 III-1
Definitions......................................... 31.2 III-1
Fund control regulations............................ 31.3 III-1
Treatment of budgetary resources.................... 31.4 III-1
Review and approval of fund control regulations..... 31.5 III-3
Requirements for reporting Antideficiency Act
violations:
Adverse personnel actions and penalties............. 32.1 III-3
Requirements to report Antideficiency Act violations 32.2 III-3
Contents of report to the President................. 32.3 III-4
Report to the Congress.............................. 32.4 III-5
Report on GAO findings.............................. 32.5 III-5
OMB-requested investigations and audits............. 32.6 III-5
Timing of reports by agency heads................... 32.7 III-5
Requirements for certain types of accounts:
Apportionment requirements and exemptions........... 41.1 IV-1
Basis and nature of apportionments:
Basis of apportionment action....................... 42.1 IV-1
Level of apportionments............................. 42.2 IV-1
Types of apportionments............................. 42.3 IV-1
Procedures for requesting changes in the level or
time periods of apportionments.................... 42.4 IV-1
Apportionment of available balances................. 42.5 IV-2
Legality of using funds............................. 42.6 IV-2
OMB approval of comments on the apportionment....... 42.7 IV-2
Apportionment of amounts appropriated under
continuing resolutions............................ 42.8 IV-2
Basis of apportionment requests:
Basing requests on financial plans.................. 43.1 IV-4
Requests anticipating the need for supplemental
authority......................................... 43.2 IV-4
Apportionment and reapportionment procedures:
Use of Standard Form 132............................ 44.1 IV-5
Coverage of the S.F. 132............................ 44.2 IV-5
Initial apportionments.............................. 44.3 IV-5
Reapportionments.................................... 44.4 IV-5
Adjustments not requiring submission of a
reapportionment request........................... 44.5 IV-6
Treatment of automatic adjustments on
reapportionment requests.......................... 44.6 IV-6
Supporting data..................................... 44.7 IV-6
Number of copies.................................... 44.8 IV-7
Signature........................................... 44.9 IV-7
Action by OMB....................................... 44.10 IV-7
Explanation of Standard Form 132, Apportionment and
Reapportionment Schedule:
Explanation of form and line entries................ 45.1 IV-7
Application of instructions for reports on budget
execution:
Coverage of reports................................. 51.1 V-1
Level of detail..................................... 51.2 V-1
Reporting procedures:
Timing of reports................................... 52.1 V-1
Supporting data..................................... 52.2 V-1
Informational copies................................ 52.3 V-1
Certification....................................... 52.4 V-1
Explanation of Standard Form 133, Report on Budget
Execution:
Explanation of report and line entries.............. 53.1 V-1
Agreement of final Report on Budget Execution (S.F.
133) with the President's budget and the Treasury
Annual Report Appendix............................ 53.2 V-8
General information and requirements:
General............................................. 61.1 VI-1
Coverage............................................ 61.2 VI-1
Requirement for appropriations...................... 61.3 VI-1
Terminology and concepts:
General............................................. 62.1 VI-1
General definitions................................. 62.2 VI-1
Interest computation................................ 62.3 VI-3
Administrative expenses............................. 62.4 VI-4
The credit subsidy model............................ 62.5 VI-5
Direct and guaranteed loan transactions:
Risk categories..................................... 63.1 VI-5
Initial estimate of the subsidy cost................ 63.2 VI-6
Negative subsidy costs.............................. 63.3 VI-6
Loan disbursement................................... 63.4 VI-7
Non-subsidy collections............................. 63.5 VI-7
Reestimates:
General............................................. 64.1 VI-8
Interest rate reestimates........................... 64.2 VI-8
Technical/default reestimates....................... 64.3 VI-9
Procedures for calculating interest and
technical/default reestimates..................... 64.4 VI-9
Closing reestimates................................. 64.5 VI-9
Interest on reestimates............................. 64.6 VI-9
Reestimate recording procedures..................... 64.7 VI-9
Timing of reestimates............................... 64.8 VI-10
Modifications:
General............................................. 65.1 VI-10
Modification cost................................... 65.2 VI-11
Estimating the modification cost.................... 65.3 VI-11
Credit accounting recording......................... 65.4 VI-11
Credit apportionment and reapportionmments:
Basis for apportionment............................. 66.1 VI-12
Timing of requests.................................. 66.2 VI-12
Types of apportionment.............................. 66.3 VI-12
Reporting format and procedures..................... 66.4 VI-12
Subsidy rates for apportionment..................... 66.5 VI-12
Direct loan apportionment and reapportionment
schedule (SF 142DL) and line entries.............. 66.6 VI-13
Guaranteed loan apportionment and reapportionment
schedule (SF 142GL) and line entries.............. 66.7 VI-15
Reports on credit execution:
General............................................. 67.1 VI-18
Reporting format and procedures..................... 67.2 VI-18
Reports on credit execution--direct loans........... 67.3 VI-18
Reports on credit execution--guaranteed loans....... 67.4 VI-21
Closing accounts:
General............................................. 68.1 VI-25
Program accounts.................................... 68.2 VI-25
Financing accounts.................................. 68.3 VI-25
Liquidating accounts................................ 68.4 VI-25
Reappropriation..................................... 68.5 VI-26
Fund control and credit accounting systems:
General............................................. 69.1 VI-26
Review and approval of credit fund control systems.. 69.2 VI-26
Requirements to report Antideficiency Act violations 69.3 VI-26
General requirements and terminology:
Purpose and authority............................... 71.1 VII-1
General requirement................................. 71.2 VII-1
Rescissions......................................... 71.3 VII-1
Deferrals........................................... 71.4 VII-1
Reserves established under the Antideficiency Act... 71.5 VII-2
Withholdings under continuing resolutions........... 71.6 VII-2
Withholdings under multi-year apportionments........ 71.7 VII-2
Reporting procedures:
Reports to Congress................................. 72.1 VII-2
Materials required for special messages............. 72.2 VII-2
Materials required for supplementary messages....... 72.3 VII-3
Cumulative reports.................................. 72.4 VII-3
Timing of submissions to OMB........................ 72.5 VII-3
OMB responsibilities................................ 72.6 VII-4
Review of deferrals................................. 72.7 VII-4
Proposals to lower limitations on trust or revolving
funds............................................. 72.8 VII-4
Apportionment action following enactment of
rescissions....................................... 72.9 VII-4
Release of withholdings necessitated by
congressional action or inaction.................. 72.10 VII-5
Explanation of Standard Form 132 for rescissions and
deferrals:
General information................................. 73.1 VII-5
Use of Standard Form 132............................ 73.2 VII-6
Use of Standard Form 133............................ 73.3 VII-7
Preparation of rescission, deferral, and supplementary
reports:
Instructions on preparing rescission, deferral, and
supplementary reports............................. 74.1 VII-7
Transfers between appropriation and fund accounts:
General principles and application of instructions.. 81.1 VIII-1
Transfers for the purposes of the transferring
account........................................... 81.2 VIII-1
Transfers for the purposes of the receiving account. 81.3 VIII-2
Temporary charges and credits between accounts...... 81.4 VIII-3
Investments in U.S. Government securities:
General policy...................................... 82.1 VIII-3
Treatment of principal.............................. 82.2 VIII-3
Treatment of discounts, premiums, and interest...... 82.3 VIII-3
Foreign currency:
Apportionments and reports.......................... 83.1 VIII-5
"Immediately available" appropriations:
Apportionments and reports for immediately available
appropriations.................................... 84.1 VIII-5
Transactions and balances of revolving funds:
Obligations of revolving funds...................... 85.1 VIII-6
Writeoffs of receivables............................ 85.2 VIII-6
Meaning of unapportioned balances................... 85.3 VIII-6
Antideficiency Act violations in revolving funds.... 85.4 VIII-6
Funds appropriated to the President:
Original distribution of budget authority........... 86.1 VIII-7
Interagency allocations............................. 86.2 VIII-7
Apportionments and reports.......................... 86.3 VIII-7
Appropriations coordinated by OMB................... 86.4 VIII-7
Monitoring federal employment:
FTE policy.......................................... 88.1 VIII-7
Reporting requirement............................... 88.2 VIII-7
Format of the plan.................................. 88.3 VIII-8
Monitoring federal outlays:
Purpose............................................. 91.1 IX-1
Coverage............................................ 91.2 IX-1
Reporting requirements.............................. 91.3 IX-1
OMB and Treasury Department responsibilities........ 91.4 IX-2
Timing of submissions............................... 91.5 IX-2
Reports on unvouchered expenditures:
Background.......................................... 101.1 X-1
Definition.......................................... 101.2 X-1
Basis for exemptions................................ 101.3 X-1
Coverage............................................ 101.4 X-1
Requirements........................................ 101.5 X-1
OMB responsibilities................................ 101.6 X-1
Expired and cancelled appropriations:
Background.......................................... 111.1 XI-1
The life cycle of appropriations.................... 111.2 XI-1
Authority for closing indefinite appropriations..... 111.3 XI-1
Treatment of unrecorded obligations................. 111.4 XI-1
Treatment of repayments: reporting procedures for
reports of budget execution....................... 111.5 XI-1
The expired phase: budget execution reporting
procedures........................................ 111.6 XI-4
The expired phase: obligation adjustments for
contract changes.................................. 111.7 XI-5
The expired phase: alternatives for payment of old
obligations....................................... 111.8 XI-5
Cancelled accounts: procedures for reports of budget
execution......................................... 111.9 XI-5
The cancelled phase: payments....................... 111.10 XI-6
The cancelled phase: one percent apportionment
requirement....................................... 111.11 XI-6
Antideficiency Act violations....................... 111.12 XI-6
APPENDICES
Appendix A: Crosswalk between Antideficiency Act and
Title 31--Money and finance....................... ...... A-1
Appendix B: Checklist for fund control regulations.. ...... B-1
EXHIBITS
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Exhibit No. Page
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II. Terminology and concepts:
Transfers of budgetary resources among Federal
Government accounts............................... 21 Exh-1
III. Agency accounting and fund control systems:
Antideficiency Act violation: sample letter to the
President......................................... 32 Exh-3
IV. Apportionments and reapportioments:
One-year appropriation--Initial apportionment....... 45A Exh-5
No-year appropriation--Initial apportionment........ 45B Exh-6
No-year appropriation--Reapportionment.............. 45C Exh-7
Appropriations under continuing resolution.......... 45D Exh-8
Reapportionment following a continuing resolution... 45E Exh-10
Public enterprise (revolving) or intragovernmental
(revolving) fund--Reapportionment................. 45F Exh-11
Trust fund limitation............................... 45G Exh-12
Negative amount due to reduced unobligated balance.. 45H Exh-13
V. Reports on budget execution:
Annual account--Final report........................ 53A Exh-15
Annual account--Quarterly report.................... 53B Exh-16
No-year account--Quarterly report................... 53C Exh-17
Public enterprise (revolving) or intragovernmental
(revolving) fund--Quarterly report................ 53D Exh-18
VI. Credit apportionment and budget execution:
Direct loan program interest computation............ 62A Exh-19
Direct loan program interest computations on unused
borrowing......................................... 62B Exh-20
Direct loan program interest computations on prior
year borrowing.................................... 62C Exh-21
Direct loan program weighted average interest rate.. 62D Exh-22
Direct loan program current year collections and
related interest income........................... 62E Exh-23
Direct loan interest computations--Total interest
income and interest expense....................... 62F Exh-24
Direct loan program interest computation--Annual
principal repayment to Treasury................... 62G Exh-25
Direct loan interest computations--Debt to Treasury
at end of current fiscal year..................... 62H Exh-26
Guaranteed loan program interest income and expense
computations--Revised weighted average interest
rate.............................................. 62I Exh-27
Guaranteed loan program interest income and expense
computations--Interest income on current year
transactions...................................... 62J Exh-28
Guaranteed loan program interest income and expense
computations--Interest income on prior year
balances.......................................... 62K Exh-29
Guaranteed loan program interest income and expense
computations--Year end cash balance............... 62L Exh-30
Initial direct loan apportionment of both program
and financing accounts............................ 66A Exh-31
Initial guaranteed loan apportionment of the program
and financing accounts............................ 66B Exh-32
Direct loan program account credit execution final
report............................................ 67A Exh-35
Direct loan financing account credit execution final
report............................................ 67B Exh-36
Guaranteed loan program account credit execution
final report...................................... 67C Exh-37
Guaranteed loan financing account credit execution
final report...................................... 67D Exh-38
VII. Rescission proposals and deferrals:
Rescission report--simple rescission proposal....... 72A Exh-41
Proposed rescission appropriation language for
rescission proposal reported in exhibit 72A....... 72B Exh-42
Apportionment or reapportionment request for
rescission proposal reported in exhibit 72A....... 72C Exh-43
Deferral report..................................... 72D Exh-44
Apportionment or reapportionment request for
rescission proposal reported in exhibit 72D....... 72E Exh-45
Supplementary report--Revision of deferral reported
in exhibit 72D.................................... 72F Exh-46
Revised deferral report--Revision of deferral
reported in exhibit 72D........................... 72G Exh-47
Apportionment or reapportionment request for revised
deferral proposal reported in exhibit 72F......... 72H Exh-48
Apportionment or reapportionment request deferral
reported in exhibits 72E-H overturned by Congress. 72I Exh-49
Apportionment or reapportionment
request--Congressionally-initiated deferral for
account illustrated in exhibit 45C................ 72J Exh-50
VIII. Instructions for special types of transactions:
U.S. Government security purchased at a
discount--Special, trust, and revolving funds..... 82A Exh-51
U.S. Government security in exhibit 82A sold or
redeemed at par--Special or trust fund............ 82B Exh-52
U.S. Government security in exhibit 82A sold or
redeemed at par--Revolving fund................... 82C Exh-53
U.S. Government security purchased at a
premium--Special or trust fund.................... 82D Exh-54
U.S. Government security in exhibit 82A purchased at
a premium--Revolving fund......................... 82E Exh-55
U.S. Government security sold at a
discount--Revolving fund.......................... 82F Exh-56
IX. Monitoring federal outlays:
Reports on outlays--Agency and program coverage..... 91A Exh-57
Reports on outlays--Initial report.................. 91B Exh-61
X. Reports on unvouchered expenditures:
List of accounts containing unvouchered expenditures 101 Exh-63
XI. Procedures for closing accounts:
Illustration of a life cycle of an appropriation.... 111 Exh-65
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