U.S. Government Standard General Ledger Board and Issues Resolution Committee Meeting Minutes

August 30, 2007

GENERAL ITEMS:

Judy Yuran (FMS) opened the meeting by thanking everyone for attending and introductions were made. She stated that Michele Crisman (FMS) would continue our discussion on the General Fund Expenditure Trial Balance Tie-Points. Michele recapped the previous IRC tie-point review.

HANDOUTS:

• Draft USSGL by Fund Type
  
  
• Draft General Fund Expenditure Trial Balance Tie-Points Exception List
  
  
• Draft General Fund Expenditure Trial Balance Tie-Points
  
  
• Draft General Fund Supplemental Expenditure Trial Balance Tie-Points

Michele reviewed each line item on the draft General Fund Expenditure Trial Balance Tie-Points. She noted that the General Fund work papers were derived from the Special Fund Tie-Point papers. The shading indicates USSGL accounts that are being researched to determine whether they should be included, the strikeouts indicate deleted USSGL accounts, and the bold indicates added USSGL accounts. Michele mentioned that, at a future IRC meeting, she would review the USSGL accounts that were added after TFM S2 06-02 to determine their place in tie-points.

The following actions were noted on the General Fund Tie-Points for the USSGL accounts listed below:

Tie-Point 1

Assets = Liabilities, Net Position, Revenue, Expenses, and Gains/Losses (Preclosing)

1130 - Further research is needed.
1320 - Further research is needed.
1350 and 1359 - Deleted (no General Fund activity).
1521 - Should be highlighted; further research is needed.
1522- 1529 - Further research is needed.
1531 and 1532 - Deleted (no General Fund activity).
1551, 1559, 1561, 1569, 1571, and 1572 - Deleted (no General Fund activity).
1849 - Further research is needed.
1921 - To be placed on the exception list for Treasury use only.
2155 - Added.
2160 - Further research is needed.
2216, 2217, and 2218 - Deleted (no General Fund activity).
2400 - Added; should be highlighted. Further research is needed. (It was mentioned that agencies are using this account inappropriately.) DOD uses it as a suspense account and may need to submit a waiver for the future FMS initiative, "Governmentwide Treasury Account Symbol Adjusted Trial Balance System (GTAS)."
2510, 2520, and 2540 - Deleted; further research is needed.
2590 - Added; further research is needed.
2610, 2620, and 2630 - Deleted.
2970 - Added.
2980 - Deleted.
3100 - 3109 - Added.
5317 - Deleted; further research is needed.
5400, 5409, 5500, and 5509 - Deleted.
5700 - Added.
5740 and 5745 - Deleted.
5799 - Added.
5800, 5801, and 5809 - Deleted.
5890 - Deleted; further research is needed.
5990, 5991, and 6190 - Further research is needed.
6310 - Deleted; further research is needed.
6500 - Deleted; further research is needed. To be included with the inventory activity decision.
7112 and 7212 - Deleted; further research is needed.
7500 - Deleted.

Tie-Point 2A

Budgetary Cash = Proprietary Cash (Direct Method)

1090 - Should be added.
1130 - Further research is needed.
4111, 4112, 4119, 4130, 4138 - Added.
4146 and 4147 - Added; further research is needed.
4148 - Deleted.
4150 - Added.
4151 and 4152 - Added; further research is needed.
4167 - Deleted.
4173 - Deleted; further research is needed.
4212 and 4255 - Added.
4265 - Deleted.
4267 - Account was listed twice and the duplicate was deleted.
4273 and 4283 - Deleted.
4287 and 4350 - Added.
4384 - Deleted.
4391, 4392, and 4393 - Added.

Tie-Point 2B

Budgetary Cash = Proprietary Cash (Indirect Method)

1090 - Added.
1130 - Further research is needed.
4082 - Deleted.
4130, 4131, 4133, 4134, 4135, 4138, and 4139 - Added.
4165, 4166, and 4168 - Deleted.
4171 - Deleted; further research is needed.
4199 and 4225 - Added.
4283, 4382, 4383 and 4394 - Deleted.
4871 and 4881 - Should not be shaded.

Tie-Point 3

Unpaid Expended Authority = Accounts Payable

2160 - Further research is needed.
2216, 2217, and 2218 - Deleted.

Tie-Point 4

Expended Obligations = Proprietary Costs and Capitalized Costs

Michele mentioned that agencies sent comments to combine previous IRC handout Tie-Point 12 with Tie-Point 4. Leon Fleischer (SBA) verified the statement "This tie-point will not work for Credit Financing Fund(s)."

6310 - Deleted; further research is needed.
6320 - Deleted.
6500 - Deleted; further research is needed.

Tie-Point 5

Total Advances and Other Prepayments = Undelivered Orders Prepaid/Advanced

No changes.

Tie-Point 6

Unfilled Customer Orders with Advance = Unearned Revenues

The note doesn't seem to apply here. Michele will research.

Tie-Point 7

Expended Authority = Expended Appropriations

No changes.

Tie-Point 8

Anticipated Resource = Anticipated Status

4032 and 4034 - Added.
4042 and 4044 - Deleted.
4047 - Should not be deleted.
4165 - Deleted.
4215 - Added.

Leon questioned anticipated resources that are unapportioned and recorded in USSGL account 4450, "Unapportioned Authority" at the end of the quarter. Since this is common, a note will be added to this tie-point stating, "Only if funds have been apportioned."

Michele mentioned that if Financial Information and Reporting Standardization (FIRST) uses this tie-point as an edit, a note would be required stating, "This tie-point will only work when funds have been approved." She will discuss this with the GTAS group.

Tie-Point 9

Receivables Budgetary = Federal Receivables Proprietary

1320 - Further research is needed.
1325 - Deleted.
1335 - Added.
4166 - Deleted.
4171 - Deleted; further research is needed.
4225 and 4232 - Added.
4283 - Deleted.

Tie-Point 10

Budgetary Offsetting Collections = Proprietary Revenue

4252 and 4277 - Added.
5317 - Deleted; further research is needed.
5318 - Deleted.
5400, 5409, 5500, 5509 - Deleted.

The IRC questioned whether USSGL account 4251, "Reimbursements and Other Income Earned - Receivable" E-B equals USSGL account 4252, "Reimbursements and Other Income Earned - Collected." This may not be a valid tie-point or there may be an exception. As a result, USSGL account 4252 may need to be refined because it has both Federal and non-Federal activity. Michele will discuss the issue with the Office of Management and Budget. A note may need to be added to USSGL account 4252 (Federal only).

Tie-Point 11A

Appropriations Derived from the General Fund of the Treasury Budgetary = General Fund Appropriation Received Proprietary (Direct Method)

4111, 4112, 4115, 4117, and 4118 - Should be added and shaded.

Tie-Point 11B

Appropriations Derived from the General Fund of the Treasury Budgetary = General Fund Appropriation Received Proprietary (Indirect Method)

This tie-point represents line 3 of the Statement of Budgetary Resources (SBR).

4111, 4112, 4115, 4117, and 4118 - Should be added and shaded.
4122 - Deleted and added to the exception table.
4384 - Deleted.

A note should be added stating the purpose of this tie-point.

Tie-Point 12

Unexpended Appropriations Budgetary = Unexpended Appropriations Proprietary

4620 and 4720 - Should be added.

USSGL account 4450, "Unapportioned Authority" may have anticipated resources.

A note should be added stating, "Will only work if there is no reimbursable activity." We may need to put reimbursable flags on more USSGL accounts.

Michele reminded the group that tie-points were initially intended as tools to assist agencies in running checks of their financial data. GTAS is considering tie-points for edits.

Judy asked the IRC to review the tie-points, run agency data through them, and contact Michele with suggestions to refine them. The meeting was then adjourned.

ATTENDEES:

Judy Yuran, FMS
Michele Crisman, FMS
Melinda Pope, FMS
Gwendolen Marshman, FMS
Filipina Hartwell, FMS
Latesha Murphy, FMS
Junghee Gogue, SSA
Kevin Dugas, DOT
Leon Fleischer, SBA
Jeff Carr, DOE
Dan Smith, PTO
Maryla Engelking, DOD
Cindi Scharf, LOC
Jenny Smith, HHS
Jennifer Fleming, ED
Yong Sun, HUD
Ping Wu, DOJ
Patrice Cousins, NSF
Tesfaye Wyes, DOC
Adrienne Young-Burgess, CFTC
Lisa Trumbull, GSA
Cassandra Holman, GSA