CANCELLATION NOTICE: Bids are being solicited under solicitation number W904HQ-09-Q-27900. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation is issued as an invitation for bids (IFB), unless otherwise indicated herein. If your company can provide the product/services listed on the solicitation and comply with all of the solicitation instructions, please respond to this notice. To view the specifications, please go to www.FedBid.com and reference Buy No. 100788.


Army CHESS Bids Only: Sellers bidding on this opportunity MUST have the items requested on an existing Army CHESS contract. The contract must either be in the Seller's name or the Seller must be able to document its ability to act as an agent of a partner's contract. Sellers may offer Open Market items only in accordance with the approved Terms and Conditions of their respective Army CHESS contract AND upon approval from the soliciting contracting officer.

This requirement is unrestricted and only qualified sellers may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2008-12-24 17:30:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Fort Lewis, WA 98433

The USA ACA Fort Lewis requires the following items, Brand Name or Equal, to the following:
LI 001, Portable Video over IP Solution designed for in field use (Deployable Tactical) to include transit cases, ip/video receivers, video control manager, storage and audio / video cabling. System includes 1-year maintenance and support. Includes installation and training for use of system (includes one engineer to train on the operation and maintenance for initial deployment only) System is to include the following components at a minimum: 5 Each Ruggedized Case; 4 Each TV Tuners; 5 Each Rackmount Power Strips; 1 Each Cisco 3750; 1 Each Cisco 3750 Rackmount Kit; 1 Each 7" LCD Monitor And Mount; 6 Each Slide Rack For Small Stuff; 3 Each Slide Rails For Servers; 1 Each Universal Remote; 13 Each Cat 5 Jumpers 6Ft Blue; 10 Each Cat 5 Jumpers 3Ft White; 5 Each 12 Port Patch Panel; 22 Each RJ45 8P8C Insert Coupler; 22 Each BNC Keystone; 10 Each RCA To RCA Cable - 3 Ft; 18 Each BNC-BNC Cable 6 Ft; 10 Each BNC-BNC Cable 3 Ft; 14 Each BNC To RCA Cable 3Ft; 1 Each NT1 4 Port AV Switch; 10 Each RCA Y Mini Dinn Connector; 1 Each VOD 125WM SERVER MULTICAST; 1 Each ETHERNETV PORTAL SOFTWARE WITH HARDWARE; 1 Each ETHERNETV NETWORK VIDEO RECORDER 10; 4 Each ETHERNETV WINDOWS MEDIA IP RECEIVER; 5 Each Windows Media Dual Channel Encoder; 1 Each Equipment Assembly, Installation And Onsight Training. Includes 1 Year Of Maintenance., 1, EA;

For this solicitation, USA ACA Fort Lewis intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. A Seller may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. USA ACA Fort Lewis is taking this action in an effort to improve both seller access and awareness of requests and the agency's ability to gather multiple, completed, real-time bids. All responsible Sellers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Sellers that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Sellers that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Sellers may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should Sellers require additional clarification, contact FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.

Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

Bidders protesting bids or any subsequent purchase orders shall follow the procedures in Federal Acquisition Regulations Part 33. Protest shall be mailed to Mission and Installation Contracting Command, Enterprise and Operations, Army Contracting Command, Attn: Chief Commercial Items Division, Building 2015, MS19, Fort Lewis, Washington 98433-5500

Contact ClientServices @ FedBid.com or call 1-877-9FEDBID to address any questions.

Quotes must be submitted per unit price. Multiple awards will not be made; therefore, quotes that cover less than all the items and quantities in this solicitation will be rejected as non-responsive.

Quote MUST be good for 30 days after Reverse Auction closing date.

New equipment/parts only. No remanufactured products.

Offers will be evaluated based on price and delivery. Price is the most important factor.

The contract price includes all applicable Federal, state, and local taxes and duties.

FOB Destination CONUS (Continental U.S.)

The contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of a warranty. Markings shall include (i) a brief statement that a warranty exists, (ii) the substance of the warranty, (iii) its duration, and (iv) who to notify if the supplies are found to be defective.

a. The Contracting Officer (KO) at Fort Lewis is the only person authorized to approve changes or modify any of the requirements under this contract, and notwithstanding anything contained elsewhere in this contract, the said authority remains solely with the KO. In the event the Contractor or contract employee effects any such change at the direction of any person other than the KO, the change will be considered to have been without authority, and no adjustment will be made in the contract price under the Changes clause or any other clause to cover any increase in costs incurred as a result thereof.

THE FOLLOWING INFORMATION IS PROVIDED TO ASSIST YOU, AND WILL HELP TO EXPEDITE PAPERWORK AND PAYMENT.
a. Only one delivery will be accepted against each line item. Backorders will NOT be accepted on individual line items. b. Deliver on or before date specified. Deliveries will be accepted Monday through Friday (except Holidays) from 7:30 A.M. to 2:30 P.M. to Block 15 of the Purchase Order. Notify the individual in Block 16 of any delay encountered (due to strikes, factory backorders, etc.) and give revised delivery date if possible. c. Mark outside of all cartons. Put packing list inside cartons. Show the order number assigned, the PR number shown at the end of each item, and the quantity shipped. All items will be identified by the part number by attached tag and/or stamped identification. d. On direct shipments, have the supplier or manufacturer cite our order number on packages. This eliminates delay caused by trying to determine the firm awarded the original order.

Proposed responders must submit any questions concerning this quote at least 5 days prior to the established closing date to reasonable to expect a response from the Government. Those questions not received within the proscribed date will not be considered.

Offers will be evaluated based on price and technical acceptablibity. Quoters certifies that the product quoted meets or exceeds all minimum requirements as stated in the quote.

Quotes must be submitted per unit price and total price. Multiple awards will not be made; therefore, quotes that cover less than all the items and quantities in this quote will be rejected as non-responsive.

Unless otherwise specified in this contract, the contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this contract.

The Contractor will appoint an IMO to be the liaison between the Contractor and Government communication personnel. All requirements to the Directorate of Information Management (DOIM) will be coordinated through the IMO.

a. The Government and the contractor understand and agree that the services to be delivered under this contract are non-personal services and that no employer-employee or master-servant relationship exists or will exist under the contract between the Government and the contractor or between the Government and the contractor's personnel. Further, the contractor is not the Government's agent. b. The Government will not exercise any supervision or control over contractor personnel performing services under this contract. Contractor personnel shall not become an integrated part of the Government organization in connection with performance under this contract. c. The services to be performed under this contract do not require the contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather, the contractor's employees shall act and exercise personal judgment and discretion on behalf of the contractor. d. Contractor personnel shall not be eligible, by virtue of performance under this contract, for payment by the Government of entitlements and benefits accorded federal employees. The entire consideration to the contractor for performance of this contract is contained in the provisions for payment set forth in this contract.

The contractor shall not hire any individual to perform work on Fort Lewis or any other Government installation under this contract unless such individual is a citizen of the United States or is lawfully admitted into the United States and authorized to work in the United States. The contractor shall comply with 8 USC 1324a, 8 CFR Part 274a, and any other laws and regulations pertaining to the employment of aliens. The contractor shall, upon request by the Contracting Officer, present documentary evidence acceptable to the Contracting Officer that the employee(s) named or identified in the request is a citizen of the United States or is lawfully admitted into the United States and authorized to work in the United States. Such documentation shall be presented to the Contracting Officer within three (3) working days after the contractor's receipt of the request for documentation. If acceptable documentary evidence is not provided within the required time, the contractor shall not allow the affected employee(s) to perform work on Fort Lewis or any other Government installation under this contract until after such acceptable documentary evidence is presented to the Contracting Officer. Removal of any employee(s) from performance of work pursuant to this provision shall not relieve the contractor of the responsibility to perform all work under this contract in a timely manner.


CI DIVISION INSTRUCTION 26 - INFORMATION MANAGEMENT OFFICER (IMO)
The Contractor will appoint an IMO to be the liaison between the Contractor and Government communication personnel. All requirements to the Directorate of Information Management (DOIM) will be coordinated through the IMO.

The contractor shall comply with all DoD, DA, FORSCOM and local IAM instructions and regulations. The contracted individual providing services under this contract must comply with the information system security requirements prescribed by AR 380-19.

This is a Request for Bids under Federal Acquisition Regulation 13, Simplified Acquisition Procedures. The following clauses apply:

Clause Criteria

FAR 52.213-1 Fast Pay is incorporated by reference and applies to
Fast Pay purchase orders under $30,000.
FAR 52.213-2 Is incorporated by reference and applies to
Invoices purchase orders authorized for Advance Payment.
FAR 52.213-3 Is incorporated by reference and applies to all firm fixed
Notice to Supplier price purchase orders.
FAR 52.213-4 Is incorporated by reference and applies to
Terms and Conditions- purchase orders under $100,000.
Simplified Acquisitions,
Non-Commercial items
FAR 52.252-2 This award incorporates one or more clauses by reference, with the Clauses Incorporated same force and effect as if
they were given in full text. Also the the full text of a clause may be accessed electronically at this address
http://farsite.hill.af.mil/vffara.htm.
Whereve the words "offer", "proposal", "offerors", or similar terms are used in this solictation, they shall be read to mean "quote", "quotation", "quoter", "vendor" or similar corresponding term to reflect that this solictation is a Request for Quotations, not a Request for Proposals or and Invitation for Bids.