Each club/league seeking LEA sponsorship
shall develop
and submit a Constitution and Bylaws for review and approval by the
LEA Executive Board. The Constitution shall document the basic
principles
and laws of the club/league and the powers, duties, and rights of
members.
The Bylaws shall document the rules adopted by the club/league to
govern
members and the regulation of affairs.
A suggested outline with requirements for the
Constitution
and Bylaws is:
Article I: Name and Purpose
State the official name and purpose or
objective
of the club/league. State the location of the activity (on-site,
off-site) and any pertinent facility requirements.
Article II: Membership and
Eligibility
Each club/league shall set their membership
eligibility. Membership eligibility may be limited within the
overall
LEA membership eligibility but may not extend beyond the
eligibility
as defined below:
The patronage of the LEA (membership) is to
be limited to NASA employees and retirees, their family members
and guests, Government contract employees, and official visitors
of LaRC. For the purpose of this regulation, civil service
employees
of NASA LaRC and employees of U.S. Army tenant activities are
considered
LaRC personnel. If an employee becomes separated from NASA
and is
in good standing, he/she may continue to be member until the
conclusion
of the current year.
Article III: Officers
Provide title, description, duties,
responsibilities,
term of office, and the process and procedures for
election/selection.
At least two officers elected/selected õ the club/league
leader and a financial leader õ shall be identified in
the
Constitution and shall have specific responsibilities
assigned and
documented.
Article IV: Meetings and
Committees
Describe meetings and the adoption,
maintenance,
and dissolution of all committees. State the requirements for a
voting quorum, the voting process, and the requirements for
passage
of all voted issues.
Article V: Financial
Requirements
Describe all financial requirements, how and
where these requirements are resolved, the assessment and
collection
of dues and fees, how funds are handled and by whom, how
expenditures
are made and by whom, who can approve expenditures, and how
unexpected
expenses will be managed.
Article VI: Adoption and
Amendments
State the process and procedures required to
adopt and amend the Constitution and Bylaws.
Article VII: Bylaws
Describe any general operational rules
and regulations
that will apply to the club/league.
Article VIII: Dissolution
State the process for dissolution of the
club/league
and the disposition of any remaining funds and/or
property.
In addition to the Bylaws adopted, each
club/league
shall adhere to the following LEA requirements:
The appeal path for disputes that cannot be
resolved
within and between clubs/leagues is the LEA Executive Board, the
Langley
Exchange Council, the Associate Director for Business Management,
and
then the Center Director. Clubs/leagues are encouraged to resolve
differences
constructively when they arise and directly with the party in
conflict.