The Raytheon Polar Services Company (RPSC) Deployment Specialists Group (DSG) coordinates all USAP participant travel, and this web page contains only Travel paperwork; to print Medical paperwork, see the following web page:

Medical Packet web page

DISCLAIMER: USAP medical and travel qualification forms are only to be completed and submitted by individuals who have received valid offer letters of employment and/or official National Science Foundation approval for deployment to Antarctica. Submissions without valid offers or approvals do not constitute an obligation on the part of the USAP for employment or deployment.

NOTE: All travel paperwork is provided separately in the sections below; however, you can also download the complete packet:

Travel Packet—RPSC and NANA Services Employees (PDF 1,683 KB)

Do not submit completed travel forms or other documents that contain personally identifiable information via email.  Explanation

Paperwork That You Need to Fill Out and Send Back to RPSC
Paperwork That You Need to Read and Keep for Reference
Address and Fax for Returning Travel Forms
DSG Contacts

Paperwork That You Need to Fill Out and Send Back to RPSC

• Employee Deployment Travel Request Worksheet (for full time employees only) (PDF 21 KB)
• Traveler Information (PDF 41 KB)
• Passport Details for All Deployments (PDF 18 KB)
• Housing Request Worksheet (for McMurdo and Palmer Stations) (PDF 40 KB)
• Passport Reimbursement Form (PDF 11 KB)

Paperwork That You Need to Read and Keep for Reference

• USAP Travel Packet Instructions—Employees (PDF 34 KB)
• Summary of Changes for 2008-2009 (PDF 68 KB)
• Information Security Deployment Requirements and Training (PDF 26 KB)
• Airline Industry Changes (PDF 26 KB)
• Extreme Cold Weather (ECW) clothing changes (PDF 270 KB)
• How to measure hat and glove sizes (PDF 78 KB)
• Information about sunglasses (PDF 27 KB)
• Julbo sunglasses Price List (PDF 101 KB)
• Julbo order form (send directly to Julbo) (PDF 41 KB)
• Employees: Accessing Money Once You Arrive in Antarctica or Embark on the NBP/LMG (PDF 17 KB)

Address and Fax for Returning Travel Forms

You must mail or fax all completed travel forms to RPSC eight weeks prior to your deployment; mail or fax forms to the following:

Raytheon Polar Services Company
ATTN: Deployment Specialists Group
7400 S. Tucson Way
Centennial, CO 80112

Fax: 303.799.6647