Administrative Operations
APPLICATION INSTRUCTIONS
FOR PURCHASE OF REAL PROPERTY AT PUBLIC BENEFIT ALLOWANCE FOR OFF-SITE
Note: Homeless providers interested in acquiring property for
homeless purposes through the McKinney-Vento Act Title V Program must
respond, in writing, to PSC within 60 days following the Federal Register
notice. Providers interested in acquiring property for public health purposes
through the Federal Property Assistance Program (FPAP) must submit a written
expression of interest to PSC prior to submitting an application. An application
is only to be submitted after the written expression of interest has been
acknowledged by PSC. All unsolicited applications will be returned without
consideration.
NOTE: Please study entire outline before preparing application.
INSTRUCTIONS: An application for Federal surplus real
property must provide all of the information called for under each of
the below numbered requests for information. In your responses, please
use complete sentences and cite at the beginning of each response to a
request for information, the number and the heading to which you are responding.
In an instance where a request for information is not applicable to your
program, please include the heading and state “Not Applicable.”
You must submit an original and two (2) copies of the application.
Applications should be submitted to the Department of Health and Human
Services office listed below:
Real Property Section
Program Support Center, DHHS/PSC
Room 5B-17, Parklawn Building
5600 Fishers Lane
Rockville, MD 20857
Phone: (301) 443-2265
E-Mail: rpb@psc.gov
- Identification of Applicant
- The legal name of government entity or nonprofit institution
to which conveyance is to be made and a statement whether applicant
is State, political subdivision of the State, or a private nonprofit
institution, tax exempt under section 501(c)(3) of the 1986 Internal
Revenue Code must be shown. (If tax exempt, include copy of formal
exemption letter from the Internal Revenue Service.)
- The applicant must provide a copy of the document showing statutory
or other authority under which it is authorized by law to acquire
and hold title to real property for the purpose for which it is
to be conveyed. If the applicant is a nonprofit corporation, evidence
must be presented that said corporation is authorized, under its
charter, to hold title to the real estate for which it has applied.
- The person authorized to complete purchase (name, title, and
address) should be listed. The authorized representative must be
the same as named in resolution.
- Give the address and telephone number of applicant institution.
- Federal Installation
Name of the Federal installation where property is located.
- Description of Real Property Desired
- Identify buildings and other improvements on the land as follows:
Bldg. No. |
Name
of Bldg. |
Size |
Type of Construction
(Wood frame, one-story, etc.) |
NOTE: Include a statement that the construction
of the building(s) desired will meet the State and local building
regulations for the proposed program of use when relocated on the
new site. Indicate if funds are available to move, relocate, and
reconstruct property. State where property is to be relocated. (If
site is not owned by applicant, minimum 5-year lease from date of
conveyance is required.)
- Personal Property
Related personal property included with the available real property
may generally be acquired if the need and program of use is specifically
included and justified in the application. It is subject to the same
discount allowance for which the real property applied. Such related
personal property is to be identified by an inventory attached to each
copy of the application showing description, serial number, or other
adequate identification.
- Need for Property
Describe the need for the property and set forth the program of utilization
for each building requested, including salvage or conversion plans.
- Site Clearance
Indicate that the applicant is able, willing, and authorized to perform
site clearance work as required by the Department and/or holding agency
having jurisdiction over the premises. A performance bond may be required
to guarantee satisfactory performance of site clearance.
- Public Benefit Allowance
Property for off-site use is conveyed at a Public Benefit Allowance.
Indicate that the applicant is able, willing, and authorized to pay
the unearned public benefit allowance.
- Implementation Time
State the time required to move the property and to reconstruct and
place it in use.
- Assurance of Compliance with Nondiscrimination Requirements
The applicant must certify in writing that it will comply with section
606 of the Federal Property and Administrative Services Act of 1949;
the Fair Housing Act (42 U.S.C. § 3601- 19) and implementing regulations;
and as applicable, Executive Order 11063 (Equal Opportunity in Housing)
and implementing regulations; Title VI of the Civil Rights Act of 1964
(42 U.S.C. § 2000d to d - 4) (Nondiscrimination in Federally Assisted
Programs) and implementing regulations; Title IX of the Education Amendments
of 1972 (20 U.S.C. § 1681) and implementing regulations; the prohibitions
against discrimination on the basis of age under the Age Discrimination
Act of 1975 (42 U.S.C. § 6101 - 07) and implementing regulations;
and the prohibitions against otherwise qualified individuals with handicaps
under Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §
794) and implementing regulations and the Uniform Federal Accessibility
Standards (UFAS), 41 CFR Subpart 101 -19.6, Appendix A.
The applicant must state that it will not discriminate on the basis
of race, color, national origin, religion, sex, age, familial status,
or handicap in the use of the property, and will maintain the required
records to demonstrate compliance with Federal laws.
Environmental Compliance
Submit factors for consideration of anticipated environmental impact,
in accordance with the outline, Environmental Questionnaire, furnished
herewith.
(Signature) ____________________________
(Title) ________________________________
(Date of Application) ____________________
The application, properly dated, shall be signed by the official
authorized by the Governing Board Resolution to act for the applicant
institution. A certified copy of the Board Resolution shall be
attached to the original and each copy of the application, in the form
attached hereto. The certifying Officer cannot be the
representative authorized to perform actions required to consummate proposed
transfer.
NOTE: Approval of any application by the Department
of Health and Human Services (HHS) to acquire surplus Federal real property
for homeless or health purposes does not constitute final authorization
of the transaction. The decision whether property should be assigned to
HHS for its conveyance for homeless or health purposes or whether other
disposition of the property should be made is vested by law in the disposal
agency.
Paperwork Reduction Act Statement
A Federal agency may not conduct or sponsor, and a person is not required
to respond to, a collection of information unless it displays a currently
valid OMB control number. Public reporting burden for this collection
of information is estimated to vary from 20 to 1,000 hours with an average
200 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data necessary,
and completing and reviewing the collection of information. Send comments
regarding this burden estimate or any other aspect of this collection
of information, including suggestions for reducing this burden to:
Program Support Center Reports Clearance Officer
Room 17A-08, Parklawn Building
5600 Fishers Lane
Rockville, MD 20857
OMB #0937-0191
Exp. date: 05/31/2001
ASSURANCE OF COMPLIANCE
ASSURANCE OF COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964,
SECTION 504 OF THE REHABILITATION ACT OF 1973, TITLE IX OF THE EDUCATION
AMENDMENTS OF 1972, AND THE AGE DISCRIMINATION ACT OF 1975
The Applicant provides this assurance in consideration of and for the
purpose of obtaining Federal grants, loans, contracts, property, discounts
or other Federal financial assistance from the Department of Health and
Human Services.
THE APPLICANT HEREBY AGREES THAT IT WILL COMPLY WITH:
- Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352), as amended,
and all requirements imposed by or pursuant to the Regulation of the
Department of Health and Human Services (45 C.F.R. Part 80), to the
end that, in accordance with Title VI of that Act and the Regulation,
no person in the United States shall, on the ground of race, color,
or national origin, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any program
or activity for which the Applicant receives Federal financial assistance
from the Department.
- Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as
amended, and all requirements imposed by or pursuant to the Regulation
of the Department of Health and Human Services (45 C.F.R. Part 84),
to the end that, in accordance with Section 504 of that Act and the
Regulation, no otherwise qualified handicapped individual in the United
States shall, solely by reason of his handicap, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under
any program or activity for which the Applicant receives Federal financial
assistance from the Department.
- Title IX of the Educational Amendments of 1972 (Pub. L. 92-318),
as amended, and all requirements imposed by or pursuant to the Regulation
of the Department of Health and Human Services (45 C.F.R. Part 86),
to the end that, in accordance with Title IX and the Regulation, no
person in the United States shall, on the basis of sex, be excluded
from participation in, be denied the benefits of, or be otherwise subjected
to discrimination under any education program or activity for which
the Applicant receives Federal financial assistance from the Department.
- The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended,
and all requirements imposed by or pursuant to the Regulation of the
Department of Health and Human Services (45 C.F.R. Part 91), to the
end that, in accordance with the Act and the Regulation, no person in
the United States shall, on the basis of age, be denied the benefits
of, be excluded from participation in, or be subjected to discrimination
under any program or activity for which the Applicant receives Federal
financial assistance from the Department.
The Applicant agrees that compliance with this assurance constitutes
a condition of continued receipt of Federal financial assistance, and
that it is binding upon the Applicant, its successors, transferees and
assignees for the period during which such assistance is provided. If
any real property or structure thereon is provided or improved with the
aid of Federal financial assistance extended to the Applicant by the Department,
this assurance shall obligate the Applicant, or in the case of any transfer
of such property, any transferee, for the period during which the real
property or structure is used for a purpose for which the Federal financial
assistance is extended or for another purpose involving the provision
of similar services or benefits. If any personal property is so provided,
this assurance shall obligate the Applicant for the period during which
it retains ownership or possession of the property. The Applicant further
recognizes and agrees that the United States shall have the right to seek
judicial enforcement of this assurance.
The person or persons whose signature(s) appear(s) below is/are authorized
to sign this assurance, and commit the Applicant to the above provisions.
Date ____________
Signature and Title of Authorized Official ______________________________
Name of Applicant or Recipient _____________________________________
Street ________________________________________________________
City, State, Zip Code_____________________________________________
Mail Form to:
DHHS/Office for Civil Rights
Office of Program Operations
Humphrey Building, Room 509F
200 Independence Ave., S.W.
Washington, D.C. 20201
Form HHS-690
5/97
RESOLUTION FORMAT FOR OFF-SITE REAL PROPERTY
Whereas, certain real property owned by the United States, located in
the County of _____________ , State of _____________ , has been declared
surplus and is subject to assignment for disposal for homeless or public
health purposes by the Secretary of Hea1th and Human Services under the
provisions of Section 203(k)(1) of the Federal Property and Administrative
Services Act of 1949, as amended, and rules and regulations promulgated
pursuant thereto, more particularly described as follows [Please insert
property name and description below (full legal description is not required
at this time)]:
Whereas, ______________________________________ (Legal name of
applicant) has need for said property and will promptly utilize
the same for public health purposes in accordance with the requirements
of said Act and the rules and regulations promulgated there under of which
this Board is fully informed, including commitments regarding use and
time such use shall commence.
Now, Therefore, Be It Resolved, that ______________________________ (Legal
name of applicant) shall make application to the Secretary of
Health and Human Services for and secure the transfer to it of the above-mentioned
property for said use upon and subject to such exceptions, reservations,
terms, covenants, agreements, conditions, and restrictions as the Secretary
of Health and Human Services or his/her authorized representative(s),
may require in connection with the disposal of said property under said
Act and the rules and regulations issued pursuant thereto: and
Be It Further Resolved, that ________________________________ (Legal
name of applicant) has legal authority, is willing, and is in
a position financially and otherwise to assume immediate care and maintenance
of the property, and that _________________________________________ ,
(Name of Official(s) legally authorized) ___________________________________
(Title of Official(s)), _____________ (is/are)
hereby authorized for and on behalf of the ___________________________________
(Legal name of applicant) to do and perform any and all
acts and things which may be necessary to carry out the foregoing resolution,
including the preparing, making, and filing of plans, applications, reports,
and other documents; the execution, acceptance, delivery, and recordation
of agreements, deeds and other instruments pertaining to the transfer
of said property; and the payment of any and all sums necessary on account
of the purchase price thereof, including fees (including the service charge,
if any, assessed by the State Agency for Surplus Property) or costs incurred
in connection with the transfer of said property for surveys, title searches,
appraisals, recordation of instruments, or escrow costs, together with
any payments by virtue of nonuse or deferral of use of the property, dismantling
and removal, and site clearance guarantee deposits or bonds, transporting
and delivery and re-erection.
_________________________________________
Legal Title of Governing Body of Applicant
_________________________________________
Address
_________________________________________
City, State Zip Code
I, __________________________ (Name of Certifying Officer),
hereby certify that I am the ________________________ (Title of
Certifying Officer), of the _________________________ (Title
of Governing Board) and that the foregoing resolution is a true
and correct copy of the resolution adopted by the vote of a majority of
members of said ______________________ (Title of Governing Board)
present at a meeting of said Board on ___ day ___________ , 20__ at which
a quorum was present.
__________________________________________
(Signature of Certifying Officer)
Note: The person named in the Resolution cannot sign
as the Certifying Officer.
DEPARTMENT OF HEALTH AND HUMAN SERVICES
PROGRAM SUPPORT CENTER
FEDERAL PROPERTY ASSISTANCE PROGRAM
ENVIRONMENTAL INFORMATION
PROPERTY NAME: ____________________________________
APPLICANT NAME: ___________________________________
Why is this information required?
The Department of Health and Human Services (HHS) is required to include
environmental information in its decision making activities, including
the consideration of applications for the use of excess and surplus real
property for public health purposes under the Federal Property Assistance
Program. It is, therefore, necessary for you, the applicant, to submit
environmental information for use by HHS in reaching a decision on your
application. The following guidance is provided to assist you in that
effort. If difficulty is encountered in acquiring the information or if
questions arise, please call 301-443-2265.
How will this information be used?
This information will be used by HHS to evaluate the potential environmental
impacts of your proposed program of use, as described in your application.
Hasn't this already been done by GSA?
The General Services Administration (GSA), as well as other agencies,
have included environmental information in their management of the property,
including the decision to make it available for this program.
HHS must now consider your application, including your proposed program
of use. Your specific proposal may include various actions and/or activities
which were unknown to the other agencies.
Must I repeat what has already been done?
No. Please do not duplicate any efforts that may have been made elsewhere.
If an environmental assessment has been prepared on the proposed project
for another local, state, or Federal agency which addresses all of the
following information requirements, then simply include that assessment
in your application package. Otherwise, using the resources available
to you, answer the attached questions completely.
What is HHS’s responsibility in this?
Because this application is a request for HHS action, HHS retains the
responsibility to evaluate independently the adequacy and accuracy of
the information submitted, and to make its own evaluation of the environmental
issues which may arise. Therefore, please provide all the information
requested. Failure to provide this information will necessitate returning
the application to you for completion.
ENVIRONMENTAL INFORMATION AND DOCUMENTATION
Property: ________________ Location: _______________ Applicant: _________________
Category |
Determination
(Yes or No) |
Basis for Determination
(Documentation, see last page) |
PART I |
1.
Historic Preservation. Will the proposed use of the
property adversely affect properties listed, or eligible for
listing on the National Register of Historic places (buildings,
archaeological sites, objects of significance)?
If a property is
more than 50 years old and no determination of eligibility was done,
contact the State Historic Preservation Officer (SHPO) and document
the contact and SHPO response. |
|
|
2.
Will the proposed use of the property generate or use any hazardous
substances, hazardous wastes,
or medial wastes? Activities that
generate those items include dry cleaning, air conditioning
repair and service, motor pools,
automobile repair, welding, services stations,
gas stations, landscaping, agricultural and
farming activities, print shops, hospitals, clinics, medical
centers, etc. |
|
(If yes, state your proposed mitigation plan.) |
3.
Will the proposed use of the property result in a known violation
or continuance of a violation of applicable (Federal, Tribal, State,
or local) laws or requirements for protection of environment
or public health and safety? |
|
|
4. Will the proposed
use of the property result in a conflict with existing or proposed
Federal, State, and local land use plans? |
|
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5. Is the proposed
use of the property significantly greater in scope than normal for
the area or does the proposed use of the property have significant
unusual characteristics? |
|
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6. Does the proposed
use of the property have significant adverse direct or indirect effect
on park land, other public lands, or areas of recognized scenic or
recreational value? |
|
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7. Is there controversy
with respect to environmental effects of the proposed use of the property
based on reasonable and substantial issues? |
|
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Property: ________________ Location: _______________ Applicant: _________________
Category |
Determination
(Yes or No) |
Basis for Determination
(Documentation, see last page) |
PART II |
8. Will the proposed use of the property
require major sedimentation and erosion control measures? |
|
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9. Will the proposed use of the property
adversely affect community noise levels? |
|
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10. Will the proposed use of the property
adversely affect community air pollution? |
|
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11. Will the proposed use of the property
create a need of additional capacity in educational facilities? |
|
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12. Will the proposed used of the property
create a need for additional capacity in health care facilities
and for health care services? |
|
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13. Will the proposed use of the property
create a need for additional energy supply or generation? (Contact
the local utility or supplier and document the name and date of
the contact) |
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14. Will the proposed use of the property
create a need for additional capacity at solid waste disposal facilities? |
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15. Will the proposed use of the property
create a need for additional capacity at wastewater treatment facilities? |
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16. Will the proposed use of the property
create a need for or require a storm water control plan? |
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17. Will the proposed use of the property
create a need for additional drinking water supply? |
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18. Will the proposed use of the property
create a need for additional capacity in transportation systems? |
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19. Are there other considerations
about the proposed program of use for the requested property that
could adversely affect the environment and/or public health and
safety? |
|
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Property: ________________ Location: _______________ Applicant: _________________
Category |
Determination
(Yes or No) |
Basis for Determination
(Documentation, see last page) |
PART III |
20. Safe Drinking Water. Will
the proposed use of the property impact an EPA designated sole source
aquifer? |
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21. Floodplains. Will the proposed
use of the property endanger people who occupy the property, involve
construction in a flood plain, or encourage floodplain development? |
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22. Wetlands and Water Resources
(lakes, rivers, streams, etc.). Will the proposed use of the
property adversely affect wetlands and water resources or will there
be construction in wetlands? |
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23. Coastal Zone Management.
Will the proposed use of the property directly affect a Coastal
Zone in a manner inconsistent with the State Coastal Zone Management
Plan? (Each coastal State should have a State office to manage its
coastal zone development and use.) |
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24. Wild and Scenic Rivers.
Will the proposed use of the property impact a wild, scenic, or
recreational river area or create conditions inconsistent with the
character of the river? |
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25. Farmland Protection. Will
the proposed use of the property convert significant agricultural
lands to non-agricultural uses? |
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26. Wilderness. Will the proposed
use of the property adversely impact a Wilderness Area? |
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27. Endangered Species. Is the
proposed use of the property likely to adversely affect a plant
or animal species listed on the Federal or State list of endangered
or threatened species or a specific critical habitat of an endangered
or threatened species? |
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I certify that to the best of my knowledge and ability the information
presented herein is true and correct.
Applicant’s signature ________________________
Title or Position ____________________________
Date _________________
Supplemental Instructions
Basis for Determination and Documentation
The basis for determination and documentation information must be traceable
and establish the factual data to support the response to each question.
Types of information to be included in this column are outlined below:
- PRINTED MATERIALS. These are useful sources of detailed
information materials such as comprehensive land use plans, zoning maps,
city master plans, environmental baseline survey, environmental assessments,
environmental impact statements and studies. Information must be current
and must represent accepted methodologies, i.e., not so old that changing
conditions make them irrelevant. Citations for the material should include
enough information so that outside reviewer can locate the specific
reference, e.g. author, document title, publication date, and page number.
Examples include the Record of Decision, Finding of Suitability to Transfer,
Finding of Suitability to Lease, GSA Property Suitability Determination
Form, Federal Property Information Checklist, Environmental Baseline
Surveys, Preliminary Assessments Reports, Environmental Assessments,
draft or final Environmental Impact Statements, and City/County master
plan or zoning map.
Possible sources of the above document include as appropriate, GSA,
HUD, the property owner, military base environmental office, local governmental
organizations, local public library, and City/County planning office.
- PERSONAL CONTACT. Personal contacts are useful when
the individual contacted is an accepted authority on the subject(s),
and the interview is documented. Supporting documentation should include
the name, organization, and title of the person contacted and the date
of the conversation. Examples include officials from State and local
planning offices and environmental offices, or an environmental officer
of the agency that owns the property.
- SITE VISIT. A site visit does not usually involve
any testing or measurements. A site visit is an important method for
initial screening of the issues, but for some of the categories it may
be inadequate for final evaluation. Supporting documentation should
include date of the site visit, by whom, and the support observation.
Pollution Prevention. The applicant is urged to include
pollution prevention considerations in the siting, design, construction,
and operation of the project or facility.
Are there any pollution prevention activities that can be included
in the applicant’s program of use (e.g., source reduction, recycling,
etc.)?
The questionnaire items on sedimentation and erosion control measures
and storm water control plan are also pollution prevention related.
101-47.4913 Outline for protection and maintenance of excess
and surplus real property.
- General. In protecting and maintaining excess and
surplus properties, the adoption of the principle of “calculated
risk” is considered to be essential. In taking what is termed
a “calculated risk,” the expected losses and deteriorations
in terms of realizable values are anticipated to be less in the overall
than expenditures to minimize the risks. In determining the amount of
protection to be supplied under this procedure, a number of factors
should be considered; such as, the availability of, and the distance
to, local, public, or private protection facilities; the size and value
of the facility; general characteristics of structures; physical protection
involving fencing, number of gates, etc.; the location and availability
of communication facilities; and the amount and type of activity at
the facility. Conditions at the various excess and surplus properties
are so diverse that it is impracticable to establish a definite or fixed
formula for determining the extent of protection and maintenance that
should be applied. The standards or criteria set forth in B and C, below,
are furnished as a guide in making such determinations.
- Protection Standards. The following standards are
furnished as a guide in determining the amount and limits of protection.
- Properties not Requiring Protection Personnel. Fire protection
or security personnel are not needed at:
- Facilities where there are no structures or related personal
property;
- Facilities where the realizable or recoverable value of the
improvements and related personal property subject to loss is
less than the estimated cost of protection for a one-year period;
- Facilities of little value located within public fire and
police department limits, which can be locked or boarded up;
- Facilities where the major buildings are equipped with automatic
sprinklers, supervised by American District Telegraph Company
or other central station service, which do not contain large
quantities of readily removable personal property, and which
are in an area patrolled regularly by local police; and
- Facilities where agreements can be made with a lessee of
a portion of the property to protect the remaining portions
at nominal, or without additional cost.
- Properties Requiring a Resident Custodian. A resident custodian
or guard only is required at facilities of the following classes:
- Facilities containing little removable personal property
but having a considerable number of buildings to be sold for
off-site use when (a) the buildings are of low realizable value
and so spaced that loss of more than a few buildings in a single
fire is improbable, or (b) the buildings are so located that
water for firefighting purposes is available and municipal or
other fire department services will respond promptly;
- Small, inactive industrial and commercial facilities which
must be kept open for inspection and which are so located that
public fire and police protection can be secured by telephone;
- Facilities where the highest and best use has been determined
to be salvage; and
- Facilities of little, or salvage, value but potentially dangerous
and attractive to children and curiosity seekers where the posting
of signs is not sufficient to protect the public.
- Properties Requiring Continuous Guard Service. One guard on duty
at all times (a total of 5 guards required) is required at facilities
of high market value which are fenced; require only one open gate
which can be locked during patrols; all buildings of which can be
locked; and where local police and fire protection can be secured
by telephone.
- Properties Requiring High Degree of Protection. More than one
firefighter-guard will be required to be on duty at all times at
facilities of the classes listed below. The number, and the assignment,
of firefighter-guards in such cases should be determined by taking
into consideration all pertinent factors.
- Facilities of high market value which are distant from public
assistance and require an on-the-site firefighting force adequate
to hold fires in check until outside assistance can be obtained.
- Facilities of high market value which can obtain no outside
assistance and require an on-the-site firefighting force adequate
to extinguish fires.
- Facilities of high market value at which the patrolling of
large areas is necessary.
- Facilities of high market value not fenced and containing
large quantities of personal property of a nature inviting pilferage.
- Facilities of high market value at which several gates must
be kept open for operating purposes.
- Standards for All Protected Properties.
- All facilities within the range of municipal or other public
protection, but outside the geographic limits of such public
body, should be covered by advance arrangements with appropriate
authorities for police and fire protection service, at a monthly
or other service fee if necessary.
- Patrolling of all facilities with large areas to be protected
should be accomplished by use of automotive vehicles.
- At fenced facilities, a minimum number of gates should be
kept open.
- Firefighter-Guards. Firefighters and guards are the normal means
for carrying out the fire protection and security programs at excess
and surplus real properties where both such programs are required.
The duties of firefighters and guards should be combined to the
maximum extent possible in the interest of both economy and efficiency.
Such personnel would also be available in many cases for other miscellaneous
services, such as, removing grass and weeds or other fire hazards,
servicing fire extinguishers, and other activities related to general
protection of property.
- Operating Requirements of Protection Units. Firefighter-guards
or guards, should be required to make periodic rounds of facilities
requiring protection. The frequency of these rounds would be based
upon a number of factors; such as, location and size of the facility,
type of structures and physical barriers, and the amount and type
of activity at the facility. There may be instances where some form
of central station supervision, such as American District Telegraph
Company, will effect reduction in costs by reducing the number of
firefighter-guards, or guards, required to adequately protect the
premises.
- Watchman’s Clock, To insure adequate coverage of the entire
property by the guards, or firefighter-guards, and approved watchman’s
clock should be provided, with key stations strategically located
so that, in passing from one to the other, the guards will cover
all portions of the property.
- Protection Alarm Equipment. Automatic detection devices and allied
equipment and services may materially assist in minimizing protection
costs. However, use of devices of this type, like guards, are purely
secondary fire protection and are primarily a means of obtaining
fire and police protection facilities at the property in an emergency.
There are various types of devices, each of which can be considered
separately or in combination as supplementing guard patrols, which
may assist in reduction of costs and, in some instances, it may
be possible to eliminate all guards.
- Sentry Dogs. Frequently there are facilities of high market value,
or which cover large areas, or are so isolated that they invite
intrusion by curiosity seekers, hunters, vagrants, etc., which require
extra or special protection measure. This has usually been taken
care of by staffing with additional guards so that the “buddy
system” of patrolling may be used. In such cases, the use
of sentry dogs should be considered in arriving at the appropriate
method of offsetting the need for additional guards, as well as
possible reductions in personnel. If it is determined to be in the
Government’s interest to use this type of protection, advice
should be obtained as to acquisition (lease, purchase, or donation),
training, use, and care, from the nearest police department using
sentry dogs. When sentry dogs are used, the property should be clearly
posted “Warning-This Government Property Patrolled by Sentry
Dogs.”
- Maintenance Standards. The following standards or criteria are furnished
as a guide in connection with the upkeep of excess and surplus real
properties.
- Temporary Type Buildings and Structures. Temporary buildings
housing personal property which cannot be readily removed to permanent
type storage should be maintained only to the extent necessary to
protect the personal property. Vacant temporary structures should
not be maintained except in unusual circumstances.
- Permanent Type Buildings and Structures.
- No interior painting should be done. Where exterior wood
or metal surfaces require treatment to prevent serious deterioration,
spot painting only should be done when practicable.
- Carpentry and glazing should be limited to: work necessary
to close openings against weather and pilferage; making necessary
repairs to floors, roofs, and sidewalls as a protection against
further damage; shoring and bracing of structures to preclude
structural failures; and similar operations.
- Any necessary roofing and sheet metal repairs should, as
a rule, be on a patch basis.
- Masonry repairs, including brick, tile, and concrete construction,
should be undertaken only to prevent leakage or disintegration,
or to protect against imminent structural failure.
- No buildings should be heated for maintenance purposes except
in unusual circumstances.
- Mechanical and Electrical Installations. These include plumbing,
heating, ventilating, air conditioning, sprinkler systems, fire
alarm systems, electrical equipment, elevators, and similar items.
- At facilities in inactive status, maintenance of mechanical
and electrical installations should be limited to that which
is necessary to prevent or arrest serious deterioration. In
most cases, personnel should not be employed for this work except
on a temporary basis at periodic intervals when it is determined
by inspections that the work is necessary. Wherever possible
electrical systems should be deenergized, water drained from
all fixtures, heat turned off, and buildings secured against
unauthorized entry. Sprinkler systems should be drained during
freezing weather and reactivated when danger of freezing has
passed.
- At facilities in active status, such as multiple-tenancy
operations, equipment should be kept in reasonable operating
condition. Operation of equipment to furnish services to private
tenants, as well as the procurement of utility services for
distribution to tenants, should be carried on only to the extent
necessary to comply with lease or permit conditions, or in cases
where it is impracticable for tenants to obtain such services
directly from utility companies or other sources.
- At facilities where elevators and/or high-pressure boilers
and related equipment are in operation, arrangements should
be made for periodic inspections by qualified and licensed inspectors
to insure that injury to personnel, loss of life, or damage
to property does not occur.
- Individual heaters should be used, when practicable, in lieu
of operating heating plants.
- Grounds, Roads, Railroads, and Fencing.
- Maintenance of grounds should be confined largely to removal
of vegetation where necessary to avoid fire hazards and to control
poisonous and noxious plant growth in accordance with local
and State laws and regulations; plowing of fire lanes where
needed; and removal of snow from roads and other areas only
to the extent necessary to provide access for maintenance, fire
protection, and similar activities. Wherever practicable, hay
crops should be sold to the highest bidders with the purchaser
performing all labor in connection with cutting and removal.
Also, agricultural and/or grazing leases may be resorted to,
if practicable, as other means of reducing the cost of grounds
maintenance. Any such leases shall be subject to the provisions
of 101-47.203-9 or 101-47.312.
- Only that portion of the road network necessary for firetruck
and other minimum traffic should be maintained. The degree to
which such roads are to be maintained should be only that necessary
to permit safe passage at a reasonable speed.
- Railroads should not be maintained except as might be required
for protection and maintenance operations, or as required under
the provisions of a lease or permit.
- Ditches and other drainage facilities should be kept sufficiently
clear to permit surface water to run off.
- Fencing, or other physical barrier, should be kept in repair
sufficiently to afford protection against unauthorized entry.
- Utilities.
- At inactive properties, water systems, sewage disposal systems,
electrical distribution systems, etc., should be maintained
only to the extent necessary to provide the minimum services
required. Buildings or areas not requiring electrical service
or water should be deenergized electrically and the water valve
off. Utilities not in use, or which are serving dismantled or
abandoned structures, should not be maintained.
- At active properties, water supply, electrical power, and
sewage disposal facilities frequently must be operated at rates
much below designed capacities. Engineering studies should determine
the structural and operating changes necessary for maximum economy.
Where leakage is found in water distribution lines, such lines
may be valved off rather than repaired, unless necessary for
fire protection or other purposes.
- Where utilities are purchased by contract, such contracts
should be reviewed to determine if costs can be reduced by revision
of the contracts.
- Properties to be Disposed of as Salvage. No funds should be expended
for maintenance on properties where the highest and best use has
been determined to be salvage.
- Repairs. Repairs should be limited to those additions or
changes the preservation and maintenance of the property to
deter or prevent excessive, rapid, or dangerous deterioration
or obsolescence and to restore property damaged by storm, flood,
fire, accident, or earthquake only where it has been determined
that restoration is required.
- Improvements. No costs should be incurred to increase the
sales value of a property, and no costs should be incurred to
make a property disposable without the prior approval of GSA.
(See 101-47.401-5.)
(29 CFR 16126, Dec. 3, 1964, as amended at 30 CFR 11281, Aug. 2, 1965
Last
revised:
September 2, 2004
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