SECTION 7
PAYMENT OF CHARGES
GSA DTOS Effective January 2, 1996.
7-1. Payment Of Charges
7-2. Valuation Charges.
7-3. Reweigh Charges.
7-4. Charges Storage-In-Transit.
7-5. Charges For Lost Or Destroyed Shipment.
7-6. Charges For Repacking Prepacked Items.
Go back to the DTOS Table of Contents.
Go to Section 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, or 12.
A. Billing of charges. All charges for transportation and related services for shipments handled shall be in accordance with the lowest applicable tariff or tender, and will be billed to the civilian executive agency shown in the "Bill Charges to" block on the GBL (SF 1103 or SF 1203). The carrier's public voucher for charges must be supported by the following documents, as applicable. Failure to submit any of the documents shall result in non-payment of the associated charges.
(1) Voucher. Original Public Voucher for Transportation Charges (SF 1113). The carrier must include on the SF 1113, the following items:
(a) The required transit time for the shipment, as set forth in this TOS;
(b) The actual transit time for the shipment;
(c) (To be effective at a later date). The Late Delivery Reduction assessed as a deduction from total charges, in accordance with Paragraphs 11-1(B).
(2) Government Bill of Lading (GBL). Original Government Bill of Lading or certified copy of the original waybill and other Government approved documentation;
(3) Scale tickets. Scale tickets determining net weight (original weighing and reweighing) with proper identification of the shipment thereon and, if applicable, a copy of the written request for reweighing;
(4) Authorization for diversion or reconsignment. Written authorization for diversion or reconsignment;
(5) Approvals and Authorization for waiver. Written authorization for waiver of any requirements stated herein and any written approvals for changes, if additional charges are to be assessed as a result of the waiver or approval;
(6) Advanced charges. Receipts for advanced charges;
(7) DD Form 619 or comparable commercial form. Original "Statement of Accessorial Services Performed" (DD Form 619) or comparable commercial form when charges are assessed for accessorial services, not including SIT. Each household appliance serviced will be identified to show the kind, make, model, or the name of the manufacturer; and,
(8) DD Form 619-1 or comparable commercial form. Original "Statement of Accessorial Services Performed - SIT Delivery and Reweigh" (DD Form 619-1) or comparable commercial form, when charges are assessed for SIT delivery. Net or gross weight, whichever is applicable, will be noted on the DD Form 619-1.
(9) GSA shipment surcharge.
(a) Domestic interstate/intrastate (Includes Alaska). A charge equal to that published in the Household Goods Carriers Bureau Committee, American Movers Conference, Government Rate Tariff, 1W (HCB415-E), supplements thereto and reissues thereof, Item 57, per GBL must be included on the Original Public Voucher for Transportation Charges (SF 1113), at the time of billing for linehaul and accessorial services, exclusive of Storage-In-Transit (SIT) charges.
(b) Offshore. A charge equal to that published in the Household Goods Carriers Bureau Committee, American Movers Conference, Government Rate Tariff, 1W (HCB415-E), supplements thereto and reissues thereof, Item 57, per GBL must be included on the Original Public Voucher for Transportation Charges (SF 1113), at the time of billing for linehaul and accessorial services, exclusive of Storage-In-Transit (SIT) charges for the surface household goods shipment. When transportation of a vehicle is performed on another GBL in conjunction with the surface shipment, no additional shipment charge will apply.
B. Remittance of GSA shipment surcharge. Shipment Surcharges collected in accordance with Paragraph 7-1A(9)(a)and (b) will be remitted to GSA on the basis of shipments billed as reprted in accordance with the provison of Paragraph 9-5. The remittance may be transmitted either by check or by electronic funds transfer.
(1) By check. Make checks payable to "GSA-GL474.1[SCAC]"; e.g., GSA-GL474.1 YZAB", and mail to General Services Administration, Accounts Receivable, P.O. Box 73221, Chicago, Il 60673.
(2) By electronic funds transfer. Payments that are submitted by electronic funds transfer should be submitted in accordance with the below listed format.
ELECTRONIC FUNDS TRANSFER
Sample Funds Transfer Message Format
[1]
[2] [3]
[4] [5] [6] [7]
[8]
[9]
[10]
[11]
[12]
Explanation of References
Ref Name GSA Required Fill Explanation
{1} PRIORITY CODE Provided by the sending bank. Note: Some
Federal Reserve district banks may not
require this item.
{2} TREASURY 021030004 The nine-digit identifier is the routing
DEPARTMENT symbol of the United States Treasury. This
CODE item is a constant and is required for all
funds transfer messages note to the United
States Treasury.
{3} TYPE CODE The type code will be provided by the bank.
{4} SENDING BANK The nine-digit sending bank code will be
CODE provided by thee sending bank.
{5} CLASS CODE The class code may be provided by the
sending bank at its option (if permitted by
the Federal Reserve district bank).
{6} REFERENCE The reference number may be inserted by the
NUMBER sending bank to identify the transaction.
{7} AMOUNT The amount will include the dollar sign and
the appropriate punctuation including cents
digits. This item will be provided by the
depositor.
{8} SENDING BANK The telegraphic abbreviation which
NAME corresponds to item {4} will be provided by
the sending bank.
{9} TREASURY TREAS This item is of critical importance. It must
DEPARTMENT NYC/(47000016) appear on the funds transfer message in the
NAME GSA precise manner as stated to allow for the
automated processing and clasification of
the funds transfer message to the agency
location code of the appropriate agency. The
item is comprised of a rigidly formatted,
nonvariable sequence of 15 characters as
shown.
{10} INFORMATION GSA SHIPMENT This item identifies the purpose of payment.
SURCHARGE
{11} INFORMATION GL474.1 This item identifies the account in GSA.
{12} INFORMATION PAYMENT FOR This identifies the carrier making the
[SCAC] payment. For [SCAC] substitute the carrier's
Standard Carrier Alpha Code.
Example
02 02103004 10 011000390 0650 $1,500.00 FIRST BOS TREAS NYC/(47000016)GSA GSA SHIPMENT SURCHARGE GL474.1 PAYMENT FOR YZAB
Payment of the GSA Surcharge by each carrier
must be transmitted separately from the shipment reports. Refer to Paragraph 5-11 of this TOS for time of remittance.
C. Failure to submit remittance. The failure to submit remittance as required by paragraph 5-11 of this TOS will result in immediate placement in a temporary non-use basis pending revocation of its approval in the Centralized Household Goods Traffic Management Program.
Back to DTOS Section 7 Contents.
Although the increased liability is an expense of the owner, the charges will be billed by the carrier to the finance office of the Federal civilian executive agency sponsoring the shipment and identified as a separate item of billing.
Back to DTOS Section 7 Contents.
Charges for reweighs performed in accordance with Paragraph 4-12 shall be in accordance with the applicable tariff and/or tender.
Back to DTOS Section 7 Contents.
A. Warehouse handling charges. Warehouse handling charges for shipments placed in SIT will be in accordance with the applicable tariff and/or tender for the destination municipality shown on the GBL, unless otherwise specifically authorized by the GBL Issuing Officer. In the event the use of trailers, vans, public warehouses, and self storage units is approved, one-half the applicable warehouse handling rate will be paid.
B. Storage charges. Storage charges for shipments placed in SIT will be in accordance with the applicable tariff and/or tender for the destination municipality shown on the GBL, unless otherwise specifically authorized by the GBL Issuing Officer. In the event the use of trailers, vans, public warehouses, and self storage units is approved, one-half the applicable storage rate will be paid.
C. Pickup or delivery charges. Pickup or delivery charges for shipments placed in SIT will be in accordance with the applicable tariff and/or tender for the destination municipality shown on the GBL, unless otherwise specifically authorized by the GBL Issuing Officer.
Back to DTOS Section 7 Contents.
A. Total loss. The carrier shall not collect, or require, a payment of any charges when the shipment is totally lost or destroyed in transit. Notwithstanding any other provisions of this paragraph, the carrier shall collect, and the shipper shall be required to pay, any specific valuation charge that may be due. This paragraph shall not be applicable to the extent that any such loss or destruction is due to the act or omission of the shipper.
B. Partial loss. In the event that any portion, but less than all, of a shipment of household goods is lost or destroyed in transit, the carrier shall refund that proportion of its charges (including any charges for accessorial or terminal services) corresponding to that portion of the shipment which is lost or destroyed in transit. In order to calculate the charges applicable to the shipment as delivered, the carrier shall multiply the percentage corresponding to the portion of the shipment delivered by the total charges applicable to the shipment as tendered by the shipper. If the charges computed in the manner set forth above exceed the charges otherwise applicable to the shipment as delivered, the lesser of those charges shall apply. Notwithstanding any other provisions of this paragraph, the carrier shall collect, and the shipper shall be required to pay any specific valuation charge that may be due. The provisions of this paragraph shall not be applicable to the extent that any such loss or destruction is due to the act or omission of the shipper. Carriers shall determine, at their own expense, the proportion of the shipment not lost or destroyed in transit.
Back to DTOS Section 7 Contents.
The Government will bear the costs for the carrier repacking owner-packed goods that the carrier has determined require repacking. The charges for such repacking shall be based on the actual size of the carton(s) provided, subject to the Max-pack provisions of the carriers' bureau issued interstate government rate tender.
Back to DTOS Section 7 Contents.