Implentation of Vendor Code Input Requirements Date: Tue, 21 Sep 1999 08:16:23 -0400 To: "AO - All Administrative Officers" Subject: Implentation of Vendor Code Input Requirements The email below is being forwarded for further information regarding the Vendor Code input requirements for SVs and accrual documents. Date: Mon, 20 Sep 1999 15:10:18 -0400 From: "John A. Walbert" Message to the Finance Officers Group (FOG): Over the last few weeks, we have disseminated information on the addition of vendor code to the input requirements for various FFS documents. Vendor code has now been successfully added to the mainframe FFS screens and the USGS Flashpoint application. The following procedures are now going into effect to enable us to capture the detail information necessary to report general ledger account balances at the federal agency level: - Effective immediately, all RDE accrual documents (3A, 4A, 7A, 8A) will require a vendor code to be entered. The use of a specific vendor code is encouraged for both government and non-government vendors. For government vendors, no exceptions are provided. For non-government vendors, however, the generic vendor code "MISC-PUB" may be used if accruals are summarized to account number/BOC level. - Effective October 4, 1999, all SV-type documents (including 3S, 4J, 4S, 6J, 6S, 7J, 7S, 8J, and 8S) will require a vendor code. As of this date, this data entry requirement will apply to both FY 1999 and FY 2000 documents. Users are encouraged to enter vendor code on all documents now, although the FFS table set-up is still being reviewed and modified to prepare for the October 4th date. As with the accrual documents, the use of a specific vendor code, if applicable, is encouraged for all SV-type documents. However, since most of these RDE documents are used to transfer expenditures between divisions/account numbers, the generic vendor code "USGS-SV" can be used for SV-type documents. Please call with any questions you may have on these procedures. Thanks, John