X -- Leasing of Facilities in support of Louisiana Unified Hurricane Incident Response Management Team

• Combine Synopsis/Solicitation - Posted on Feb 17, 2006

Document Type:	Amendment to Combined Synopsis/Solicitation
Solicitation Number:	PR-R6-06-10094
Posted Date:	Feb 23, 2006
Original Response Date:	Mar 02, 2006
Current Response Date:	Mar 02, 2006
Original Archive Date:	Mar 31, 2006
Current Archive Date:	Mar 31, 2006
Classification Code:	X -- Lease or rental of facilities
Naics Code:	531120 -- Lessors of Nonresidential Buildings (except Miniwarehouses)

Contracting Office Address

Environmental Protection Agency, Office of Acquisition Management, Region V, Acquisition and Assistance Section (MMC-10J), 77 West Jackson Boulevard, Chicago, IL, 60604

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

The purpose of the amendment is to change the Statement Of Work (SOW) titled, Statement of Work for Louisiana Unified Hurricane Response Incident Facility, in the clause titled, STATEMENT OF WORK/SPECIFICATIONS (EP 52.210-100) (APR 1984).

The changes in the SOW are (See change in CAPS):

Part II, Section 1, Paragraph E    

From:     The contractor must provide, at a minimum, six acres of level land that must support a facility, with a minimum of 35,000 square feet of office space and housing to accommodate a maximum of 132 personnel with one person per private bedroom area.    

To:     The contractor must provide, at a minimum, six acres of level land that must support a facility, with a minimum of 35,000 square feet of office space, PLUS housing, to accommodate a maximum of 132 personnel with one person per private bedroom area.

Part II, Section 2, Paragraph A

From:     The command post must be a single-story occupiable contiguous office space under one roof.     At a minimum, the space must contain an auditorium, conference/meeting rooms, restrooms, lockable storage areas and cafeteria/kitchen space.

To:     The command post must be a single-story occupiable contiguous office space under one roof.     NOTE:     UNDER ONE ROOF DOES NOT APPLY TO MODULAR UNITS.     At a minimum, the space must contain an auditorium, conference/meeting rooms, restrooms, lockable storage areas and cafeteria/kitchen space.

Here is the revised Statement of Work:

Part I ? General Information


Background

Hurricanes? Katrina and Rita devastated the entire southern portion of the State of Louisiana, as well as entire gulf coast areas in Alabama, Mississippi, and portions of Texas.     The Federal Emergency Management Agency, assigned the United States Environmental Agency (EPA) as the lead agency, for Emergency Support Function 10 (ESF 10):     Hazardous Materials. Supporting federal response to actual or potential releases of oil and hazardous materials.     The EPA, along with the United States Coast Guard and the State of Louisiana Department of Environmental Quality, have joined forces to establish a unified command in order to coordinate and control the response effort under ESF 10.     The unified command, called the Louisiana Unified Hurricane Response Incident Management Team (IMT), requires a facility/compound and housing for assigned personnel providing support for critical response operations.    

Scope

The contractor must provide sufficient office, storage, on-site parking space, and housing accommodations to allow maximum operational efficiency of the IMT, and associated unified support.    

Glossary

Auditorium - A room, hall, or building used for public gatherings (as defined in Merriam-Webster Online Dictionary)

Command Post ? Headquarters for IMT
Compound/Facility ? Combination of Command Post and Housing
Contracting Officer     - KO
Geographic Information Systems ? GIS
Heating, ventilation and air conditioning system - HVAC
Housing ? Hotel, Inn, Motel, Trailer, Recreation Vehicle
Louisiana Unified Hurricane Response Incident Management Team ? IMT

Normal Driving Conditions ? Defined in Engine Mechanics as ?Conditions encountered on a day-to-day basis that may cause mishaps.?
(http://www.tpub.com/content/engine/14081/css/14081_106.htm)

Parish ? A civil division in Louisiana, corresponding to a county in other states (as defined in Merriam-Webster Online Dictionary

Project Officer ? PO
Recreational Vehicle ? RV
Sample Packaging - Area where Louisiana Unified Hurricane Response Incident Management Team packages field samples

Statement of Work ? SOW
United States Environmental Protection Agency ? EPA

Part II ? Work Requirements


1.       General

A.       The contractor must comply with the requirements described in this SOW.

B.       The contractor may receive verbal or written instruction from the contracting officer (KO), or designated project officer(s) (PO), within the SOW.     If the PO:

       Instructs the contractor to perform a task that the contractor believes is outside the scope of the SOW and/or contract; and/or
       Instructs the contractor to perform a task, and the contractor realizes they may incur a cost that is not covered in the contract;

The contractor must immediately notify the KO.     If the contractor verbally notifies the KO, the contractor must confirm with a written (i.e, e-mail, fax) notification within one business day after verbally notifying the KO.

C.       The site location must be in one of the following Parishes:    

       Jefferson
       Orleans
       Saint Bernard
       Saint Charles
       Saint John the Baptist

D.       The contractor must provide the availability for occupancy of the command post space and associated housing no later than March 20, 2006.     The command post space and associated housing must require, little or no reconfiguration/build-out at no cost to the Government.

E.       The contractor must provide, at a minimum, six acres of level land that must support a facility, with a minimum of 35,000 square feet of office space, plus housing, to accommodate a maximum of 132 personnel with one person per private bedroom area.    


2.       Command Post, Compound/Facility

A.       The command post must be a single-story occupiable contiguous office space under one roof.     Note:     Under one roof does not apply to modular units.     At a minimum, the space must contain an auditorium, conference/meeting rooms, restrooms, lockable storage areas and cafeteria/kitchen space.

B.       The command post must have parking sufficient to accommodate a minimum of 225 vehicles, including various operational pieces of equipment of various sizes (i.e., government-owned or leased vehicles, RVs, boats, emergency response vehicles).     Ingress and egress must be sufficient to permit passage of vehicles and equipment.     Parking, if not part of the compound itself, must be within a five minute walk of the command post with adequate traffic controls to permit safe pedestrian traffic.

C.       The facility, housing and parking accommodations must be within a fenced (metal and/or iron and minimum fence height of six feet), well-lighted and secured site that allows a single point of entry.     The command post and the housing must be within the same facility/compound.     If the command post and housing are not on the same facility/compound, the command post and housing must be located within a five mile radius of each other.    

D.       The required space (command post and housing, if combined) and parking must be easily segregated and secured from adjoining occupied space or parking that may also be a part of a larger compound.    

E.       The facility must be accessible and have operational ability, twenty-four hours per day, seven days per week, including Federal, Local, and State holidays.    

F.       The compound/facilities must provide water, fire protection, sanitary sewer, natural gas, electrical and telephone service.

G.       The facility/compound must be within a five minute (based on normal driving conditions) response radius for emergency services (fire, police and ambulance).

H.       The facility/compound must be within ten minutes (based on normal driving conditions) of fuel (gasoline and diesel) stations.    

I.       The facility/compound must be within fifteen minutes (based on normal driving conditions) of major traffic arteries, restaurants, banks and retail establishments to support and facilitate operational efficiency.

J.       The facility/compound must be within fifteen miles of helipad and airport facilities.

K.       The facility must be in compliance with all applicable Local, State and Federal building, accessibility and fire codes.

L.       The contractor must ensure the EPA has the ability to install wireless IT/Telecommunications capability as - 3 T1 lines, 2 for data and 1 for voice; approximately 50 cable drops; dedicated electrical circuit; drop ceilings; no radiant barriers; and satellite cable TV service in all areas of the command post.

M.       The contractor must ensure there are adequate HVAC systems to support the square footage as well as special ventilation needed for Geographic Information Systems (GIS) capability.

N.       A receiving/distribution area must be available, with sufficient adjacent site vehicular circulation to allow access by various supply delivery trucks.

O.       The contractor must provide office space area, furnished with sufficient tables, chairs and desks to accommodate IMT operations.     The office space must consist of the following areas:

       General staff meetings for a minimum of 50 individuals;
       Sample packaging;
       Shipping area
       Large receiving/supply room;
       Office space for media and press operations;
       Conference space for 4 simultaneous but separate meetings;
       Operations center for 20 people and GIS operations;
       Kitchen/cafeteria accommodations for on-site meal preparation;
       Dining and coffee break areas;
       Office areas for eight individual organizations;
       In-processing area for new staff;
       Separate and securable room/facilities for IT operations;
       Logistics area.     The logistics area must include a lockable storage area of no less than 250 square feet with built-in-shelving.    
       Some spaces may have multi-purpose functions.    

P.       The contractor must provide dumpsters for garbage removal and disposal from facility.     The contractor must provide the service, two days a week.

3.       Housing

A.       The contractor must ensure the housing provided will be either a hotel/motel/inn or RVs/trailers, with available accommodations for a maximum of 132 people, with one person per private bedroom area.     If housing is provided within the Command Post complex, space must be available to accommodate the number of required RV/trailer units within the secured area.     In order to ensure RV/trailers can hook up and provide full restroom/shower capabilities, the contractor must provide utilities such as water, sanitary sewer and electrical services.     The complex where RVs/trailers are provided, must be fenced, well lighted and secured with a secured/controlled point of entry for 24hour/seven day access if located apart from the command post.

B.       The contractor must provide housing availability for occupancy beginning no later than March 20, 2006.     Hotel/Motel/Inn rooms must have internet connections.     For RV/trailers, the EPA will provide internet access.     All housing units must provide TV service, small refrigerator and microwave, adequate HVAC systems.

C.       If housing is not co-located with facility/compound, the contractor must provide access to parking for a maximum of 132 vehicles; emergency response by fire and/or police within five minutes (based on normal driving conditions) of call; fuel (gasoline and diesel) station within ten minutes (based on normal driving conditions); must be within fifteen minutes (based on normal driving conditions) of major traffic arteries, restaurants, banks and retail establishments to support and facilitate operational efficiency.    

D.       The contractor must ensure hotel/motel or inn facilities are compliant with all applicable Local, State and Federal building, accessibility and fire codes.

E.       The contractor must clean (service) rooms/RV?s/trailers daily, change bed sheets -at least- weekly or upon personnel rotations.     Contractor must have on-site laundry facilities available, or provide weekly individual laundry service.     Contractor must provide toilet paper, liquid soap, towels, pillows and bed linens.     The contractor must provide dumpsters for garbage removal and disposal from the hotel/motel/inn, RVs/trailers.     The contractor must provide the service, two days a week.

F.       The contractor, upon request, must provide twenty-four hour/seven days a week maintenance/repairs.


Part III ? Other Special Information


Project Officer Points of Contact:

Primary Project Officer

Lisa Bokun
USEPA Region 6
1445 Ross Avenue, Suite 1200
Mail Code 6MD-OS
Dallas, TX 75202-2733
Telephone 214/325-3183
FAX (214) 665-2146
E-mail: bokun.lisa@epa.gov
Project Officer

Alma Adams-Horvath
USEPA Region 6
1445 Ross Avenue, Suite 1200
Mail Code 6MD-OS
Dallas, TX 75202-2733
Telephone (214) 665-6423
FAX (214) 665-2146
E-mail: adams.alma@epa.gov

William Bradley
USEPA Region 6
1445 Ross Avenue, Suite 1200
Mail Code 6MD-O
Dallas, TX 75202-2733
Telephone (214) 665-6550      
FAX (214) 665-2146
E-mail: Bradley.William@epa.gov

For additional information, please contact Gene H. Jackson, Work:(214) 665-6445; Fax: (214) 665-8505
E-mail: jackson.gene@epa.gov    

Original Point of Contact

Gene Jackson, Contracting Officer`, Phone (312) 353-5028, Fax (312) 353-9096, Email jackson.gene@epa.gov - Gene Jackson, Contracting Officer`, Phone (312) 353-5028, Fax (312) 353-9096, Email jackson.gene@epa.gov

Current Point of Contact

Gene Jackson, Contracting Officer`, Phone (312) 353-5028, Fax (312) 353-9096, Email jackson.gene@epa.gov

Place of Performance

Address:

Successful Offeror's Command Post/Compound/Facility

• EPA OAM listed by [Posted Date]
• EPA Agencywide listed by [Posted Date]