Ordering Clothing with the U.S. Geological Survey Visual Identifier To: "DC - All District Chiefs", "B - Branch Chiefs and Offices" From: "Catherine L Hill, ACH/Operations, Reston, VA " Cc: "A - Division Chief and Staff", "Catherine L Hill, ACH/Operations, Reston, VA ", "Stephen F Blanchard, Deputy ACHO, Reston, VA ", "William G Shope Jr., Chief, Br. of Oper. Support, Reston, VA ", "Alice C Dilandro, Secretary (S), Reston, VA " Subject: Ordering Clothing with the U.S. Geological Survey Visual Identifier Date: Tue, 12 May 1998 10:01:58 -0400 Sender: "Alice C Dilandro, Secretary (S), Reston, VA " In Reply Refer To: Mail Stop 405 MEMORANDUM May 12, 1998 To: District Chiefs Branch and Office Chiefs From: Catherine L. Hill /signed/ Assistant Chief Hydrologist for Operations Subject: Ordering Clothing with the U.S. Geological Survey Visual Identifier This memorandum announces the availability and presents instructions for Water Resources Division (WRD) Offices to order officially authorized clothing with the new U.S. Geological Survey (USGS) Visual Identifier (VI). WRD encourages the purchase and wearing of this VI apparel for all employees that have contact with or can be seen by the public to increase visibility and identification of the USGS. The costs of this clothing may be charged directly to projects for all purposes or indirectly via the overhead accounts when purchased specifically for outreach purposes. No additional appropriations have been made available for clothing. The USGS Manual Chapter (408.3) addressing the VI clothing policy can be found at the following URL address: http://www.usgs.gov:8888/usgs-manual/400/408-3.html The bureau policy addresses responsibilities, procedures, and clothing specifications. Official identification clothing may be issued to USGS employees for wearing while in an official duty status in specified instances, including field work, disaster sites, outreach activities, media interviews and events, and other instances where public interaction occurs on a regular basis. The bureau policy requires the wearing of VI clothing at disaster locations; all other use is optional. The bureau policy does not apply to clothing that is purchased for non-monetary awards or clothing that is purchased with personal funds. Decisions regarding the purchase and wearing of VI clothing are left to local management, but these decisions must be documented in writing in a memorandum to all employees. These decisions must be consistent with the USGS policy. Clothing purchases may not exceed $400 per person per year. To ensure that this statutory limit is not exceeded, offices must maintain records that support and track these expenditures. The attachment contains the ordering and authorization forms with the price list. An authorization form must be prepared for each employee's VI clothing requirements. The requirements from all approved authorization forms are to be consolidated on one ordering form. The authorization form must be reviewed and signed by the employee, supervisor, and administrative officer and retained by the local office in its official accounting records for 6 years. All orders will be filled through the the Reston Service and Supply Center (RSSC). Orders may be placed directly with the RSSC by fax (703-648-7226) or email (userid rssc). National Center offices may present a hard copy of the order form to the RSSC during any visit. Orders can also be placed through WRD's new one-stop-shopping (One-Stop) system developed by the Hydrologic Instrumentation Facility. There will be no need for One-Stop users to complete the attached order form. Use of the authorization form is required no matter how the order is placed. Information on accessing the One-Stop was distributed in a memorandum from the Assistant Chief Hydrologist for Operations on April 3, 1998. The One-Stop provides access to five sources of equipment and supplies including the RSSC. Orders placed through the One-Stop using the Netscape, Internet Explorer, or any other HTML 3.0 compatible browser will be forwarded to the RSSC for processing. Use of Mosaic is not supported for One-Stop. Confirmation of VI clothing orders through One-Stop will be sent to the cost center administrative officer. The web site address foe One-Stop is: http://1stop.usgs.gov Orders may be placed with the RSSC directly or through the One-Stop effective immediately. The delivery time is anticipated to be about 30 days. If you have any questions regarding the operation of the RSSC, please contact Francisco Lourido, phone: (703) 648-7276 or send email to flourido. Questions regarding One-Stop should be sent to Cheryl Nelson, phone (601) 688-1550 or send electronic mail to cpnelson. If you have questions regarding WRD's implementation of the VI policy, please contact William Shope, phone (703) 648-5364. Attachments Copy to: WRD Senior Staff Attachment OFFICIAL VISUAL IDENTIFICATION CLOTHING AUTHORIZATION Employee Name: Date: Office/Division: Address: City, State, Zip: Telephone: Description Stock Number Size Unit Price Quantity Total Cap, Green, White USGS VI 841500LP13000 Low Crown Each 7.98 Quantity Total 841500LP13001 High Crown Each 7.98 Quantity Total Jacket, Green, White USGS VI 841500LP13002 S Each 47.06 Quantity Total 841500LP13003 M Each 47.06 Quantity Total 841500LP13004 L Each 47.06 Quantity Total 841500LP13005 XL Each 47.06 Quantity Total 841500LP13006 XXL Each 51.00 Quantity Total 841500LP13012 XXXL Each 55.02 Quantity Total Polo Shirt, Green, White USGS VI 841500LP13007 S Each 19.43 Quantity Total 841500LP13008 M Each 19.43 Quantity Total 841500LP13009 L Each 19.43 Quantity Total 841500LP13010 XL Each 19.43 Quantity Total 841500LP13011 XXL Each 20.74 Quantity Total Sweatshirt, Green, White USGS VI 841500LP13013 M Each 35.28 Quantity Total 841500LP13014 L Each 35.28 Quantity Total 841500LP13015 XL Each 35.28 Quantity Total 841500LP13016 XXL Each 36.82 Quantity Total T-Shirt, Gray, Green USGS VI 841500LP13017 S Each 7.04 Quantity Total 841500LP13018 M Each 7.04 Quantity Total 841500LP13019 L Each 7.04 Quantity Total 841500LP13020 XL Each 7.04 Quantity Total 841500LP13021 XXL Each 8.03 Quantity Total T-Shirt, Orange, White USGS VI 841500LP13022 S Each 6.82 Quantity Total 841500LP13023 M Each 6.82 Quantity Total 841500LP13024 L Each 6.82 Quantity Total 841500LP13025 XL Each 6.82 Quantity Total 841500LP13026 XXL Each 8.03 Quantity Total Vest Field, Orange, Black USGS VI 834000LP10301 Sz 40-42, M Each 55.00 Quantity Total 834000LP10303 Sz 44-46, L Each 55.00 Quantity Total 834000LP10305 Sz 48-50, XL Each 55.00 Quantity Total Vest Field, Tan, White USGS VI 834000LP12001 Sz 40-42, M Each 55.00 Quantity Total 834000LP12003 Sz 44-46, L Each 55.00 Quantity Total 834000LP12005 Sz 48-50, XL Each 55.00 Quantity Total Order Total: Previous Balance: New Fiscal Year Total: Maximum Allowable: $400.00 Available Balance: _____________________________ _______________________________________ Employee's Signature Supervisor's Name and Signature _____________________________ ________________________________ Administrative Officer Date (AO signs and files) ________________________________________________________________________ VISUAL IDENTIFICATION CLOTHING ORDER FORM Date: Billing Account Nr.: Office/Division: Point of Contact:> Address: City, State, Zip: Telephone: Description Stock Number Size Unit Price Quantity Total Cap, Green, White USGS VI 841500LP13000 Low Crown Each 7.98 Quantity Total 841500LP13001 High Crown Each 7.98 Quantity Total Jacket, Green, White USGS VI 841500LP13002 S Each 47.06 Quantity Total 841500LP13003 M Each 47.06 Quantity Total 841500LP13004 L Each 47.06 Quantity Total 841500LP13005 XL Each 47.06 Quantity Total 841500LP13006 XXL Each 51.00 Quantity Total 841500LP13012 XXXL Each 55.02 Quantity Total Polo Shirt, Green, White USGS VI 841500LP13007 S Each 19.43 Quantity Total 841500LP13008 M Each 19.43 Quantity Total 841500LP13009 L Each 19.43 Quantity Total 841500LP13010 XL Each 19.43 Quantity Total 841500LP13011 XXL Each 20.74 Quantity Total Sweatshirt, Green, White USGS VI 841500LP13013 M Each 35.28 Quantity Total 841500LP13014 L Each 35.28 Quantity Total 841500LP13015 XL Each 35.28 Quantity Total 841500LP13016 XXL Each 36.82 Quantity Total T-Shirt, Gray, Green USGS VI 841500LP13017 S Each 7.04 Quantity Total 841500LP13018 M Each 7.04 Quantity Total 841500LP13019 L Each 7.04 Quantity Total 841500LP13020 XL Each 7.04 Quantity Total 841500LP13021 XXL Each 8.03 Quantity Total T-Shirt, Orange, White USGS VI 841500LP13022 S Each 6.82 Quantity Total 841500LP13023 M Each 6.82 Quantity Total 841500LP13024 L Each 6.82 Quantity Total 841500LP13025 XL Each 6.82 Quantity Total 841500LP13026 XXL Each 8.03 Quantity Total Vest Field, Orange, Black USGS VI 834000LP10301 Sz 40-42, M Each 55.00 Quantity Total 834000LP10303 Sz 44-46, L Each 55.00 Quantity Total 834000LP10305 Sz 48-50, XL Each 55.00 Quantity Total Vest Field, Tan, White USGS VI 834000LP12001 Sz 40-42, M Each 55.00 Quantity Total 834000LP12003 Sz 44-46, L Each 55.00 Quantity Total 834000LP12005 Sz 48-50, XL Each 55.00 Quantity Total Grand Total: IN ACCORDANCE WITH U.S. GEOLOGICAL SURVEY POLICY, AN AUTHORIZATION FORM MUST BE COMPLETED, SIGNED, AND RETAINED FOR EVERY EMPLOYEE THAT IS REPRESENTED IN THE ORDERS FOR VISUAL IDENTIFICATION CLOTHING.