WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_001-5]                         


 USDA/FCIC-5

System name: Rejected Applications, USDA/FCIC.

     System location: 
       Field Operations Offices: Davis, California; Harrisburg, 
   Pennsylvania; Columbia, Missouri; Springfield, Illinois; 
   Indianapolis, Indiana; Des Moines, Iowa; Manhattan, Kansas; St. Paul, 
   Minnesota; Jackson, Mississippi; Billings, Montana; Lincoln, 
   Nebraska; Raleigh, North Carolina; Bismarck, North Dakota; Columbia, 
   South Carolina; Huron, South Dakota; Nashville, Tennessee; College 
   Station Texas; and, Spokane, Washington. Also individual service 
   offices of the Federal Crop Insurance Corporation. The address of 
   each Field Operations Office may be obtained from the local telephone 
   directory under the ``United States Government, Department of 
   Agriculture, Federal Crop Insurance Corporation.''
     Categories of individuals covered by the system: 
       Producers whose applications for insurance have been rejected.
     Categories of records in the system: 
       System consists of the rejected application, related materials 
   and correspondence received between the applicant and Federal Crop 
   Insurance Corporation offices.
     Authority for maintenance of the system: 
       7 U.S.C. 1501-1520; 7 CFR 2.73.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1)Referral top the appropriate agency, whether Federal, State, 
   local, or foreign, charged with the responsibility of investigating 
   or prosecuting a violation of law, or of enforcing or implementing 
   the statute, rule, regulation or order issued pursuant thereto, of 
   any record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation or order issued 
   pursuant thereto.
       (2) Referral to a court, magistrate, or administrative tribunal, 
   or to opposing counsel in a proceeding before any of the above, of 
   any record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery.
       (3) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained in file folders in the service and field 
   operations offices involved.
     Retrievability: 
       Records are indexed by individual names and crop years.
     Safeguards: 
       Records are accessible only to authorized personnel and are 
   maintained in offices which are locked during non-working hours.
     Retention and disposal: 
       Records are normally retained for 3 years following the crop year 
   in which the file was prepared. Records for disposal are delivered to 
   custodial services as waste paper.
     System manager(s) and address: 
       Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 
   20250.
     Notification procedure: 
       An individual may request information regarding this system of 
   records, or information as to whether the system contains records 
   pertaining to such individual from the service office for the county. 
   The addresses of the individual service office may be obtained from 
   the Director, Field Operations Division, FCIC, Washington, DC 20250. 
   A request for information pertaining to an individual should contain 
   (1) Individual's name and address, (2) State(s) any county(ies) where 
   farm(s) is located, and (3) crop year in which application for 
   insurance was rejected.
     Record access procedures: 
       Any individual may obtain information as to the procedures for 
   gaining access to a record in this system which pertains to such 
   individual by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures: 
       Same as access procedure.
     Record source categories: 
       Information in this system comes from prospective insureds and 
   employees of the Federal Crop Insurance Corporation.