. list vma_narr Record# vma_narr 1 fuel, provide and add approved additive to inhibit biological growth. Follow manufacturer's instructions when adding same to fuel. F. Manually turn the engine over one and one half (1 1/2) revolutions. G. For water cooled engines with water un-available, start until engine comes up to speed, then shut down. CAUTION: DO NOT LET ENGINE OVERHEAT. Cooling water shall be provided by hose if available. Drain water upon completion. Air cooled engines shall be operated for a minimum of five minutes. Test the propelling gear in neutral, ahead, and astern modes. END 2 8206-002-M6-H-V-BB Gravity Davits and Winches (Lubricate) UNIT(S): TASK: Once every year, unless equipment is noticed to need more frequent maintenance, greasing of all related equipment will be performed. A. Grease all rollers, blocks, and sheaves as necessary. If boats can be lowered to water and releasing gears rotated and serviced, this will also be included during this maintenance operation. B. Slush wire rope as necessary using proper preservation compound (Texclad 2, Nevamelt (Drew) or a similar compound). C. End-for-end boat falls, as directed by the COTR. END 3 n. B. Slush wire rope as necessary using proper preservation compound (Texclad 2, Nevamelt (Drew) or a similar compound). C. End-for-end boat falls, as directed by the COTR. END 4 n. B. Slush wire rope as necessary using proper preservation compound (Texclad 2, Nevamelt (Drew) or a similar compound). C. End-for-end boat falls, as directed by the COTR. END 5 that hold the two halves of the raft canister together. D. Check the sea painter and detachable link to endure that both are intact, and that the detachable link is securely fastened to the raf cradle foundation. E. Note inspection results on the provided inspection check-off list. END 6 rt, and marine inspector's initials. TASK: Once every month, inspect the ship's inflatable liferafts as follows: A. Check the liferaft hydrostatic release for general condition and expiration date. Note. B. Inspect the liferaft for general condition. Note the liferaft inspection date. C. Ensure that the raft is in good physical condition; pay particular attention to the condition of the bands that hold the two halves of the raft canister together. D. Check the sea painter and detachable link to endure that both are intact, and that the detachable link is securely fastened to the raf cradle foundation. E. Note inspection results on the provided inspection check-off list. END 7 8215-001-M1-H-V-BB Liferaft, Inflatable (Inspect) UNIT(S): Inspection Check-off List Required NOTE: As per Subpart 160.051 of Subchapter Q, inflatable liferafts shall be serviced at a USCG approved servicing facility every 12 months. NOTE: After the raft has been satisfactorily serviced in the presence of a USCG Marine Inspector at an approved servicing facility, the raft is repacked, sealed and the canister stamped "passed" together with the date, port, and marine inspector's initials. TASK: Once every month, inspect the ship's inflatable liferafts as follows: A. Check the liferaft hydrostatic release for general condition and expiration date. Note. B. Inspect the liferaft for general condition. Note the liferaft inspection date. C. Ensure that the raft is in good physical condition; pay particular attention to the condition of the bands that hold the two halves of the raft canister together. D. Check the sea painter and detachable link to endure that both are intact, and that the detachable link is securely fastened to the raf cradle foundation. E. Note inspection results on the provided inspection check-off list. END 8 8215-002-Y1-H-V-BB Liferaft, Inflatable (Service) UNIT(S): Inspection Check-off List Required NOTE: As per Subpart 160.051 of Subchapter Q, inflatable liferafts shall be serviced at a USCG approved servicing facility every 12 months. NOTE: After the raft has been satisfactorily serviced in the presence of a USCG Marine Inspector at an approved servicing facility, the raft is repacked, sealed and the canister stamped "passed" together with the date, port, and marine inspector's initials. TASK: Once every year, service the ship's inflatable liferaft as follows: A. Send all rafts ashore to a USCG-approved facility for servicing. B. After servicing, re-install rafts aboard the ship. C. The ROS Chief Mate shall maintain annual servicing documentation in the ship's records. END 9 rt, and marine inspector's initials. TASK: Once every year, service the ship's inflatable liferaft as follows: A. Send all rafts ashore to a USCG-approved facility for servicing. B. After servicing, re-install rafts aboard the ship. C. The ROS Chief Mate shall maintain annual servicing documentation in the ship's records. END 10 8215-002-Y1-H-V-BB Liferaft, Inflatable (Service) UNIT(S): Inspection Check-off List Required NOTE: As per Subpart 160.051 of Subchapter Q, inflatable liferafts shall be serviced at a USCG approved servicing facility every 12 months. NOTE: After the raft has been satisfactorily serviced in the presence of a USCG Marine Inspector at an approved servicing facility, the raft is repacked, sealed and the canister stamped "passed" together with the date, port, and marine inspector's initials. TASK: Once every year, service the ship's inflatable liferaft as follows: A. Send all rafts ashore to a USCG-approved facility for servicing. B. After servicing, re-install rafts aboard the ship. C. The ROS Chief Mate shall maintain annual servicing documentation in the ship's records. END 11 rt, and marine inspector's initials. TASK: Once every year, service the ship's inflatable liferaft as follows: A. Send all rafts ashore to a USCG-approved facility for servicing. B. After servicing, re-install rafts aboard the ship. C. The ROS Chief Mate shall maintain annual servicing documentation in the ship's records. END 12 8215-002-Y1-H-V-BB Liferaft, Inflatable (Service) UNIT(S): Inspection Check-off List Required NOTE: As per Subpart 160.051 of Subchapter Q, inflatable liferafts shall be serviced at a USCG approved servicing facility every 12 months. NOTE: After the raft has been satisfactorily serviced in the presence of a USCG Marine Inspector at an approved servicing facility, the raft is repacked, sealed and the canister stamped "passed" together with the date, port, and marine inspector's initials. TASK: Once every year, service the ship's inflatable liferaft as follows: A. Send all rafts ashore to a USCG-approved facility for servicing. B. After servicing, re-install rafts aboard the ship. C. The ROS Chief Mate shall maintain annual servicing documentation in the ship's records. END 13 8310-001-Y1-H-V-BB Emergency Remote Stops (Test) LOCATIONS: Inspection Check-off List Required NOTE: Systems will be tested remotely during maintenance procedure of each individual piece of equipment. Systems that cannot be tested under actual operating conditions will nevertheless be operated to the extent possible in ROS status. The method of operation in ROS status shall be noted in the general inspection comments section of the maintenance report. TASK: A. Once every year, inspect all manual pull-wires and linkages, electrical contacts, pneumatic tubes, fittings, and motors. Operate and test all remote actuated shut downs. B. Cycle each mechanical stop to the fully closed or shut down position, and return to original position. Whenever possible, operations will be covered for individual operation of that equipment. C. Follow USCG approved test procedure for testing engine room automation. (See 6551-01-M6-E) END 14 port. TASK: A. Once every year, inspect all manual pull-wires and linkages, electrical contacts, pneumatic tubes, fittings, and motors. Operate and test all remote actuated shut downs. B. Cycle each mechanical stop to the fully closed or shut down position, and return to original position. Whenever possible, operations will be covered for individual operation of that equipment. C. Follow USCG approved test procedure for testing engine room automation. (See 6551-01-M6-E) END 15 8310-001-Y1-H-V-BB Emergency Remote Stops (Test) LOCATIONS: Inspection Check-off List Required NOTE: Systems will be tested remotely during maintenance procedure of each individual piece of equipment. Systems that cannot be tested under actual operating conditions will nevertheless be operated to the extent possible in ROS status. The method of operation in ROS status shall be noted in the general inspection comments section of the maintenance report. TASK: A. Once every year, inspect all manual pull-wires and linkages, electrical contacts, pneumatic tubes, fittings, and motors. Operate and test all remote actuated shut downs. B. Cycle each mechanical stop to the fully closed or shut down position, and return to original position. Whenever possible, operations will be covered for individual operation of that equipment. C. Follow USCG approved test procedure for testing engine room automation. (See 6551-01-M6-E) END 16 shop equipment for damage and defects. Test run motors for a period of time sufficient to ensure satisfactory operation. Equipment tested shall include the lathe, drill press, milling machine, welder, grinder, etc. Workshop equipment: (List Manufacturer / Model) END 17 8501-001-M6-H-V-BB Engine Workshop Equipment (Operate) UNITS: Inspection Check-off List Required TASK: The engine workshop shall be used on a regular basis aboard ROS vessels. It shall be maintained in an orderly and clean condition, and all workshop equipment/tools shall be neatly stowed at the end of each work day. Once every six months, visually inspect, test and maintain the workshop equipment as follows: A. Visually inspect all workshop equipment for damage and defects. Test run motors for a period of time sufficient to ensure satisfactory operation. Equipment tested shall include the lathe, drill press, milling machine, welder, grinder, etc. Workshop equipment: (List Manufacturer / Model) END 18 9570-001-M6-M-V-BB Reach Rods and Remote Operators TASK: Lubricate as required, and visually inspect all accessible reach rods, universal joints, and bushings for damage, defects, and deterioration. Cycle reach rods one (1) complete cycle and return to "as found" position. Perform this task in conjunction with 4820-001-M6-M through 8820-001-M6-M as applicable. Ship Manager shall develop a check-off list for all valve reach rods and give a copy to maintenance personnel each time the task is performed. END OF RECORD 19 9570-001-M6-M-V-BB Reach Rods and Remote Operators TASK: Lubricate as required, and visually inspect all accessible reach rods, universal joints, and bushings for damage, defects, and deterioration. Cycle reach rods one (1) complete cycle and return to "as found" position. Perform this task in conjunction with 4820-001-M6-M through 8820-001-M6-M as applicable. Ship Manager shall develop a check-off list for all valve reach rods and give a copy to maintenance personnel each time the task is performed. END OF RECORD 20 r this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 21 r this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 22 9601-001-W1-M-V-BB Sewage Plant (MSD) (Inspect) UNIT: NOTE: Sewage treatment plants on ROS vessels are normally kept on line. The MSD shall be operated and maintained in accordance with the technical manual(s). All associated machinery shall be maintained and tested, as required per all applicable procedures as depicted in this work plan. Completion of the following maintenance procedure may require an interruption of system service. Plan for this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 23 9601-001-W1-M-V-BB Sewage Plant (MSD) (Inspect) UNIT: NOTE: Sewage treatment plants on ROS vessels are normally kept on line. The MSD shall be operated and maintained in accordance with the technical manual(s). All associated machinery shall be maintained and tested, as required per all applicable procedures as depicted in this work plan. Completion of the following maintenance procedure may require an interruption of system service. Plan for this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 24 9601-001-W1-M-V-BB Sewage Plant (MSD) (Inspect) UNIT: NOTE: Sewage treatment plants on ROS vessels are normally kept on line. The MSD shall be operated and maintained in accordance with the technical manual(s). All associated machinery shall be maintained and tested, as required per all applicable procedures as depicted in this work plan. Completion of the following maintenance procedure may require an interruption of system service. Plan for this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 25 r this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 26 9601-001-W1-M-V-BB Sewage Plant (MSD) (Inspect) UNIT: NOTE: Sewage treatment plants on ROS vessels are normally kept on line. The MSD shall be operated and maintained in accordance with the technical manual(s). All associated machinery shall be maintained and tested, as required per all applicable procedures as depicted in this work plan. Completion of the following maintenance procedure may require an interruption of system service. Plan for this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 27 r this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 28 9601-001-W1-M-V-BB Sewage Plant (MSD) (Inspect) UNIT: NOTE: Sewage treatment plants on ROS vessels are normally kept on line. The MSD shall be operated and maintained in accordance with the technical manual(s). All associated machinery shall be maintained and tested, as required per all applicable procedures as depicted in this work plan. Completion of the following maintenance procedure may require an interruption of system service. Plan for this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 29 r this accordingly. TASK: Once every day, inspect unit for proper operation of blower and agitation. Ensure chlorination of sewage is properly metered. END 30 his accordingly. TASK: Once every month, test all toilets and gray water systems. Inspect for leaks or blockage in lines. END 31 equire an interruption of system service. Plan for this accordingly. TASK: Once every six months, inspect, test, and maintain system as follows: A. Visually inspect, test, and maintain the motor controller as scheduled per ROS RMA Item 6401-001-M6-E. Inspect, test, and maintain blower, effluent pump and chlorinator pump motors as scheduled per ROS RMA Item 6301-001-M6-E. CAUTION: EXTREME CARE AND PRECAUTIONS SHALL BE OBSERVED WHEN MAINTAINING AND SERVICING SEWAGE TREATMENT PLANTS. PROTECTIVE CLOTHING AND EQUIPMENT SHALL BE UTILIZED TO THE MAXIMUM EXTENT. ANY INJURY SHALL BE IMMEDIATELY ATTENDED TO WITH APPROPRIATE MEDICAL PROCEDURES. B. Repack blower motor bearings with fresh grease. Inspect belts for unusual wear and cracks. Ensure proper lubrication is accomplished. C. Inspect air filter element. If necessary, clean or replace element with low pressure compressed air. D. Pump down each compartment to a shore side facility. Fill and flush each compartment with chlorinated fresh water, twice. E. Open inspection plates and check each chamber for corrosion. Use fresh water to flush out accumulated sludge. F. Re-install inspection plates and start-up unit per manufacturers instructions. END 32 ished. C. Inspect air filter element. If necessary, clean or replace element with low pressure compressed air. D. Pump down each compartment to a shore side facility. Fill and flush each compartment with chlorinated fresh water, twice. E. Open inspection plates and check each chamber for corrosion. Use fresh water to flush out accumulated sludge. F. Re-install inspection plates and start-up unit per manufacturers instructions. END 33 9601-003-M6-M-V-BB Sewage Plant (MSD) (Inspect/Maintenance) UNIT: NOTE: Sewage treatment plants on ROS vessels are normally kept on line. The MSD shall be operated and maintained in accordance with the technical manual(s). All associated machinery shall be maintained and tested, as required per all applicable procedures as depicted in this work plan. Completion of the following maintenance procedure may require an interruption of system service. Plan for this accordingly. TASK: Once every six months, inspect, test, and maintain system as follows: A. Visually inspect, test, and maintain the motor controller as scheduled per ROS RMA Item 6401-001-M6-E. Inspect, test, and maintain blower, effluent pump and chlorinator pump motors as scheduled per ROS RMA Item 6301-001-M6-E. CAUTION: EXTREME CARE AND PRECAUTIONS SHALL BE OBSERVED WHEN MAINTAINING AND SERVICING SEWAGE TREATMENT PLANTS. PROTECTIVE CLOTHING AND EQUIPMENT SHALL BE UTILIZED TO THE MAXIMUM EXTENT. ANY INJURY SHALL BE IMMEDIATELY ATTENDED TO WITH APPROPRIATE MEDICAL PROCEDURES. B. Repack blower motor bearings with fresh grease. Inspect belts for unusual wear and cracks. Ensure proper lubrication is accomplished. C. Inspect air filter element. If necessary, clean or replace element with low pressure compressed air. D. Pump down each compartment to a shore side facility. Fill and flush each compartment with chlorinated fresh water, twice. E. Open inspection plates and check each chamber for corrosion. Use fresh water to flush out accumulated sludge. F. Re-install inspection plates and start-up unit per manufacturers instructions. END 34 equire an interruption of system service. Plan for this accordingly. TASK: Once every six months, inspect, test, and maintain system as follows: A. Visually inspect, test, and maintain the motor controller as scheduled per ROS RMA Item 6401-001-M6-E. Inspect, test, and maintain blower, effluent pump and chlorinator pump motors as scheduled per ROS RMA Item 6301-001-M6-E. CAUTION: EXTREME CARE AND PRECAUTIONS SHALL BE OBSERVED WHEN MAINTAINING AND SERVICING SEWAGE TREATMENT PLANTS. PROTECTIVE CLOTHING AND EQUIPMENT SHALL BE UTILIZED TO THE MAXIMUM EXTENT. ANY INJURY SHALL BE IMMEDIATELY ATTENDED TO WITH APPROPRIATE MEDICAL PROCEDURES. B. Repack blower motor bearings with fresh grease. Inspect belts for unusual wear and cracks. Ensure proper lubrication is accomplished. C. Inspect air filter element. If necessary, clean or replace element with low pressure compressed air. D. Pump down each compartment to a shore side facility. Fill and flush each compartment with chlorinated fresh water, twice. E. Open inspection plates and check each chamber for corrosion. Use fresh water to flush out accumulated sludge. F. Re-install inspection plates and start-up unit per manufacturers instructions. END 35 ONS SHALL BE OBSERVED WHEN MAINTAINING AND SERVICING SEWAGE TREATMENT PLANTS. PROTECTIVE CLOTHING AND EQUIPMENT SHALL BE UTILIZED TO THE MAXIMUM EXTENT. ANY INJURY SHALL BE IMMEDIATELY ATTENDED TO WITH APPROPRIATE MEDICAL PROCEDURES. B. Repack blower motor bearings with fresh grease. Inspect belts for unusual wear and cracks. Ensure proper lubrication is accomplished. C. Inspect air filter element. If necessary, clean or replace element with low pressure compressed air. D. Pump down each compartment to a shore side facility. Fill and flush each compartment with chlorinated fresh water, twice. E. Open inspection plates and check each chamber for corrosion. Use fresh water to flush out accumulated sludge. F. Re-install inspection plates and start-up unit per manufacturers instructions. END 36 start-up unit per manufacturers instructions. END 37 9601-003-M6-M-V-BB Sewage Plant (MSD) (Inspect/Maintenance) UNIT: NOTE: Sewage treatment plants on ROS vessels are normally kept on line. The MSD shall be operated and maintained in accordance with the technical manual(s). All associated machinery shall be maintained and tested, as required per all applicable procedures as depicted in this work plan. Completion of the following maintenance procedure may require an interruption of system service. Plan for this accordingly. TASK: Once every six months, inspect, test, and maintain system as follows: A. Visually inspect, test, and maintain the motor controller as scheduled per ROS RMA Item 6401-001-M6-E. Inspect, test, and maintain blower, effluent pump and chlorinator pump motors as scheduled per ROS RMA Item 6301-001-M6-E. CAUTION: EXTREME CARE AND PRECAUTIONS SHALL BE OBSERVED WHEN MAINTAINING AND SERVICING SEWAGE TREATMENT PLANTS. PROTECTIVE CLOTHING AND EQUIPMENT SHALL BE UTILIZED TO THE MAXIMUM EXTENT. ANY INJURY SHALL BE IMMEDIATELY ATTENDED TO WITH APPROPRIATE MEDICAL PROCEDURES. B. Repack blower motor bearings with fresh grease. Inspect belts for unusual wear and cracks. Ensure proper lubrication is accomplished. C. Inspect air filter element. If necessary, clean or replace element with low pressure compressed air. D. Pump down each compartment to a shore side facility. Fill and flush each compartment with chlorinated fresh water, twice. E. Open inspection plates and check each chamber for corrosion. Use fresh water to flush out accumulated sludge. F. Re-install inspection plates and start-up unit per manufacturers instructions. END 38 ONS SHALL BE OBSERVED WHEN MAINTAINING AND SERVICING SEWAGE TREATMENT PLANTS. PROTECTIVE CLOTHING AND EQUIPMENT SHALL BE UTILIZED TO THE MAXIMUM EXTENT. ANY INJURY SHALL BE IMMEDIATELY ATTENDED TO WITH APPROPRIATE MEDICAL PROCEDURES. B. Repack blower motor bearings with fresh grease. Inspect belts for unusual wear and cracks. Ensure proper lubrication is accomplished. C. Inspect air filter element. If necessary, clean or replace element with low pressure compressed air. D. Pump down each compartment to a shore side facility. Fill and flush each compartment with chlorinated fresh water, twice. E. Open inspection plates and check each chamber for corrosion. Use fresh water to flush out accumulated sludge. F. Re-install inspection plates and start-up unit per manufacturers instructions. END 39 Potable water tanks Sludge and waste tanks Water-finding paste or other suitable means shall be used to determine the amount of water found in the bottom of fuel and lube oil tanks. Measure and record the amount and identify type of liquid found in each tank. Record readings and identity of liquid on the tank gaugings report. Post one copy of the tank gauging readings in Chief Engineer's Office aboard ship. Fuel Oil Tanks: (List) Ballast Tanks: (List) Fresh Water Tanks: (List) Lube Oil Tanks: (List) Diesel Oil Tanks (List) END 40 Fuel Oil Tanks: (List) Ballast Tanks: (List) Fresh Water Tanks: (List) Lube Oil Tanks: (List) Diesel Oil Tanks (List) END 41 0000-000-00-G General Notes and Comments NOTE: These procedures are applicable to the SS COMET. PREAMBLE: THESE INSTRUCTIONS ARE INTENDED TO PROVIDE CORE MAINTENANCE PROCEDURES FOR VESSELS IN PHASE IV STATUS. THE TASKS ARE USUALLY GENERIC AND DIRECTED AT WHICHEVER STAFF IS PERFORMING THE PHASE IV CYCLE, i.e. MARAD FLEET EMPLOYEES OR SHIP MANAGER PERSONNEL. IN SOME CASES HOWEVER, A SUPERVISORY TYPE TASK OR NOTE SPECIFICALLY STATES "SHIP MANAGER" AND ITS FULFILLMENT IS THE DIRECT RESPONSIBILITY OF THE SHIP MANAGER REGARDLESS OF WHICH STAFF PERFORMS THE PHASE IV CYCLE. REGARDLESS OF WHICH STAFF PERFORMS THE WORK, THE SHIP MANAGER IS RESPONSIBLE FOR ENSURING THE ACCOMPLISHMENT OF ALL BELOW LISTED TASKS THAT APPLY TO HIS SHIP. IF ANY RELATED SHIPBOARD EQUIPMENT PHYSICALLY DIFFERS FROM THE GENERIC MAINTENANCE DESCRIPTION GIVEN IN A TASK, THE SHIP MANAGER SHALL MODIFY THE MAINTENANCE PERFORMED TO SUIT THE DIFFERENT EQUIPMENT. LIKEWISE, IF SIMILAR SHIPBOARD EQUIPMENT WAS OMITTED FROM THESE PROCEDURES, THE SHIP MANAGER SHALL ENSURE THAT IT IS MAINTAINED AT AN EQUAL LEVEL AND PROCEDURES ARE DEVELOPED. SHIP MANAGERS SHALL RECORD AND SUBMIT THE ABOVE MODIFICATIONS TO THE REGION COTR FOR REVIEW WITHIN SIX MONTHS AFTER CONTRACT AWARD. SHIP MANAGERS SHALL BE AWARE THAT SOME CARGO EQUIPMENT RELATED PROCEDURES CONTAINED HEREIN SPECIFICALLY REQUIRE HIS REVIEW AND MODIFICATION. A. ALL INSPECTIONS AND TESTS AS INDICATED IN THESE INSTRUCTIONS AND GUIDELINES SHALL BE PERFORMED AT SIX (6) MONTH CYCLES UNLESS OTHERWISE SPECIFIED. A CYCLE MAY BE CANCELLED BY THE GOVERNMENT IF COINCIDING WITH A VESSEL ACTIVATION SEA TRIAL, PROVIDING ALL DECK EQUIPMENT IS TESTED IN CONJUNCTION WITH THE SEA TRIAL. A CYCLE SHOULD NOT BE OMITTED DUE TO A VESSEL ACTIVATION DOCK TRIAL ONLY. IN THIS LATTER CASE THE PHASE IV CYCLE MAY BE PERFORMED IN CONJUNCTION WITH THE DOCK TRIAL OR DURING ITS REGULARLY SCHEDULED TIME PERIOD. B. PROVIDE ALL SUPERVISION, LABOR, SERVICES AND TOOLS NECESSARY TO PERFORM ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED IN THESE INSTRUCTIONS. ON-SITE SUPERVISION SHALL BE PROVIDED BY QUALIFIED PERSONNEL WHEN PERFORMING ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED. C. ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED BY THESE INSTRUCTIONS SHALL BE PERFORMED IN ACCORDANCE WITH GOOD MARINE PRACTICE. ALL EXERCISING AND TESTING OF EQUIPMENT AND MACHINERY SHALL BE PERFORMED IN ACCORDANCE WITH THE INDIVIDUAL EQUIPMENT/MACHINERY MANUFACTURER'S PROCEDURES, GUIDELINES, SAFETY PRECAUTIONS, AND INSTRUCTIONS. D. SEE SECTION 99.01 FOR ADDITIONAL OIL MONITORING REQUIREMENTS. PRIOR TO TESTING ALL EQUIPMENT AND MACHINERY AS SPECIFIED IN THESE INSTRUCTIONS AND GUIDELINES ENSURE PROPER LUBRICATION AND PROPER FLUID LEVELS. PRIOR TO TESTING AND EXERCISING EQUIPMENT, ENSURE FLUID/LUBRICANT IS CONTAMINATION FREE AND IS WITHIN QUALITY LIMITS AS SPECIFIED BY THE INDIVIDUAL EQUIPMENT'S MANUFACTURER AND LUBRICANT/FLUID MANUFACTURER. SAMPLES SHOULD BE DRAWN AND INSPECTED USING "CLEAR" AND "BRIGHT" CRITERIA. THE TERM "CLEAR" REFERS TO THE ABSENCE OF SOLID PARTICULATE MATTER; THE TERM "BRIGHT" REFERS TO THE ABSENCE OF VISIBLE FREE WATER. IF FLUID IS DETERMINED TO BE CONTAMINATED, IMMEDIATELY NOTIFY CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) FOR INSTRUCTIONS ON WHETHER TO COMMENCE AN OIL FILTERING PROCEDURE, (SEE GEN NOTE N), A PURIFICATION PROCEDURE, SUBMIT SAMPLE FOR ANALYSIS OR REPLENISH THE FLUID ENTIRELY. FIND AND CORRECT THE SOURCE OF CONTAMINATION IF POSSIBLE. CONSULT TECHNICAL MANUALS FOR ALL PARAMETERS AND PARTICULARS CONCERNING EQUIPMENT, i.e., LUBRICATION POINTS, FILTERS, INSPECTION PORTS, ETC. WHEN REPLENISHING FLUIDS USE NEW FLUID AS RECOMMENDED BY THE EQUIPMENT'S MANUFACTURER OR SHIP'S LUBRICATION/FLUID CHART. WHEN NOT AVAILABLE FROM THE GOVERNMENT, SHIP MANAGER SHALL DEVELOP A LUBRICATION CHART(S) USING MANUFACTURER'S RECOMMENDED LUBRICANT/FLUID CHARACTERISTICS. EXISTING LUBRICATION/FLUID CHARTS SHALL BE UPDATED TO SUIT PRESENT VESSEL CONFIGURATION AND MANUFACTURERS RECOMMENDATIONS. WHEN ADDING FLUID/LUBRICANT TO MACHINERY, ENSURE NEW FLUID/LUBRICANT IS COMPATIBLE WITH EXISTING. AUTOMATIC TRANSMISSION FLUID SHALL NOT BE USED IN ANY VESSEL HYDRAULIC SYSTEM. SHIP MANAGER SHALL SUBMIT A COPY OF THE LUBRICATION CHART, (EXISTING/UPDATED OR DEVELOPED) TO THE REGION COTR WITHIN SIX MONTHS AFTER CONTRACT AWARD. E. WHILE PERFORMING VISUAL INSPECTIONS, VISUALLY INSPECT ALL MACHINERY FASTENERS FOR DAMAGE, DEFECTS, AND DETERIORATION. REPLACE FASTENERS WITH NEW FASTENERS EQUAL TO ORIGINAL AS REQUIRED. ENSURE FASTENERS ARE PROPERLY AND SECURELY FASTENED. COAT NEW FASTENERS WITH PROPER PRESERVATION COMPOUND. F. GOVERNMENT OWNED SHIPBOARD AND SHORE BASED SPARE PARTS SHALL NOT BE USED FOR PERFORMING MAINTENANCE REQUIRED BY THESE INSTRUCTIONS AND GUIDELINES WITHOUT PRIOR APPROVAL OF THE REGION COTR. THE REGION COTR MAY AUTHORIZE THE USE OF SPARE PARTS PER THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III. PARAGRAPH 3.0 PROVIDES THE EXCEPTIONS FOR AUTHORIZING THE USE OF SPARE PARTS AND PARAGRAPH 3.1 PROVIDES FOR DETAILED ISSUE/RE- ORDER PROCEDURES. MARAD FORM MA-973 (PHASE IV MATERIAL ISSUE/REPLENISHMENT REPORT) MUST BE USED TO DOCUMENT THEJUSTIFICATION, ISSUE, AND RECEIPT OF SPARE PARTS. THE SHIP MANAGER IS RESPONSIBLE FOR ENSURING THAT THE READY RESERVE FORCE (RRF) EQUIPMENT CONFIGURATION AND SPARE PARTS MANAGEMENT INFORMATION SYSTEM (ECSMIS) IS PROMPTLY AND ACCURATELY UPDATED WHENEVER PARTS ARE ISSUED OR RECEIVED. SHIP MANAGER WILL REQUEST THE REGION COTR UPDATE ECSMIS WHEN THE SHIP MANAGER DOES NOT HAVE THIS CAPABILITY. THIS MAY BE ACCOMPLISHED BY PROVIDING THE REGION COTR WITH A COPY OF FORM MA-973. UPDATE OF RRF-ECSMIS MUST BE ACCOMPLISHED WITHIN 24 HOURS OF THE TRANSACTION ACTIVITY. IN ADDITION, THE SECURITY OF SHIPBOARD SPACES AND THE MATERIAL STORED IN THEM MUST BE MAINTAINED ONCE AUTHORITY HAS BEEN OBTAINED TO ACCESS REQUIRED PARTS. GUIDANCE PROVIDED IN THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III, PARAGRAPHS 3.1 AND 9.0 MUST BE FOLLOWED REGARDING USE OF SEALS. THE PURPOSE OF THE SEALS IS TO MAINTAIN THE INTEGRITY OF THE MAJORITY OF SHIPBOARD SPARE PARTS CONTAINERS DURING ALL PHASES OF DEACTIVATION AND OPERATION. G. SHIP MANAGER SHALL DEVELOP CHECK-OFF CHARTS TO ENSURE ALL MOTORS, PUMPS, VENTILATION FANS, TANK GAUGINGS, AND REMOTE OPERATED VALVES HAVE BEEN PROPERLY INSPECTED, TESTED AND MAINTAINED IN ACCORDANCE WITH THESE INSTRUCTIONS. SUBMIT SAMPLES OF ALL CHARTS TO COTR WITHIN SIX MONTH OF CONTRACT AWARD. H. MEGGER TEST ALL MOTORS (INCLUDING LAUNDRY AND GALLEY EQUIPMENT) AND GENERATORS, TO ENSURE SAFE AND SATISFACTORY OPERATION PRIOR TO TESTING AND ENERGIZING SAME. HAND ROTATE ALL MOTORS TO ENSURE FREE OPERATION OF SAME. SUBMIT REPORT (SEE GENERAL NOTE L) OF ALL INSULATION RESISTANCE READINGS. ENSURE INSULATION RESISTANCE IS WITHIN ACCEPTABLE RANGE AS DETERMINED BY EQUIPMENT'S NAMEPLATE DATA. ALL ELECTRICAL EQUIPMENT TESTED SHALL HAVE A MINIMUM INSULATION RESISTANCE OF ONE (1) MEG-OHM TO ENSURE SAFE AND SATISFACTORY OPERATION WHEN ENERGIZED. ANY ELECTRICAL EQUIPMENT THAT COULD BE HARMED BY INSULATION TESTING (I.E., ELECTRONIC EQUIPMENT, TRANSFORMERS, VOLTAGE REGULATORS, ETC.) SHALL NOT BE TESTED. I. SHIP MANAGER SHALL ENSURE THAT ADEQUATE FIRE FIGHTING CAPABILITY IS AVAILABLE ABOARD OUTPORTED SHIP. ADDITIONAL REQUIREMENTS AS DEEMED NECESSARY AS A RESULT OF THE TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS SHALL BE PROVIDED. FIRE FIGHTING EQUIPMENT AND REQUIREMENTS SHALL AT LEAST MEET THE REQUIREMENTS OF THE REGULATORY BODIES, STATE, AND LOCAL AUTHORITIES OF THE PORT/BERTH WHERE THE VESSEL IS MOORED. SHIP MANAGER SHALL DERIVE PLANS FOR FIGHTING FIRES ABOARD THE VESSEL. ADEQUATE TRAINING SHALL BE PROVIDED TO ALL PERSONNEL. FIRE CONTROL PLANS SHALL BE READILY VISIBLE AND POSTED NEAR GANGWAY. SUBMIT COPY OF PLAN TO COTR WITHIN SIX MONTHS OF CONTRACT AWARD. J. SEA VALVES FOR SEA CHESTS WHICH ARE NOT BLANKED OFF SHALL NOT BE EXERCISED. SHIP MANAGER SHALL ENSURE SEA VALVES EXPOSED TO THE SEA ARE TAGGED INDICATING THE SAME, DISABLE (IF REQUIRED), AND WIRE CLOSED. POST CLEARLY VISIBLE SIGN LISTING LOCATION, SERVICE, TYPE, AND QUANTITY OF SEA VALVES. SIGN SHALL BE POSTED ON INTERIOR NEAR MAIN ACCESS TO SHIP. K. FUEL OIL, DIESEL OIL, AND LUBE OIL TANK/SUMP ISOLATION VALVES SHALL NOT BE EXERCISED (INCLUDING DRAIN VALVES) UNLESS OTHERWISE REQUIRED FOR THE OPERATION OF SPECIFIC MACHINERY (i.e. EMERGENCY GENERATOR, MAIN LUBE OIL SYSTEM, ETC.). THOSE TANK/SUMP ISOLATION VALVES NOT REQUIRED TO BE EXERCISED BY THESE INSTRUCTIONS AND GUIDELINES SHALL BE TAGGED BY SHIP MANAGER, AND WIRED CLOSED. AFTER COMPLETING TESTS AND EXERCISING AS REQUIRED, ENSURE ALL OTHER FUEL OIL, DIESEL OIL, AND LUBE OIL SYSTEMS VALVES ARE CLOSED. L. AFTER COMPLETING ALL TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS, RECORD ALL VESSEL DEFICIENCIES IN THE RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (RRF MARTS). SEND A FLOPPY DISK CONTAINING THE RECORDED DEFICIENCIES TO THE APPLICABLE CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) OR HIS DESIGNATED ASSISTANT CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (ACOTR) FOR THAT PARTICULAR VESSEL. INCLUDE WITH THE FLOPPY DISK, A HARD COPY PRINT-OUT OF THE DEFICIENCIES. FOR ANY PREVIOUSLY RECORDED DEFICIENCIES THAT WERE CORRECTED DURING THE LATEST PHASE IV CYCLE, MARK UP A HARD COPY PRINTOUT OF THE EXISTING DEFICIENCY AND FORWARD IT TO THE COTR FOR UPDATE OF THE RRF MARTS SYSTEM. ALL DEFICIENCIES THAT WERE FOUND AND CORRECTED DURING THE SAME PHASE IV CYCLE SHALL NOT BE INCLUDED IN RRF MARTS, BUT SHALL BE RECORDED IN A STANDARD TYPE WRITTEN FORM AND FORWARDED TO THE COTR FOR HIS INFORMATION. ALSO DEVELOP AND SUBMIT TO THE COTR THE DEHUMIDIFICATION SYSTEM REPORT, INSULATION RESISTANCE READINGS REPORT, GENERAL INSPECTION COMMENTS, DRAFT READINGS, TANK GAUGING REPORT, CATHODIC PROTECTION SYSTEM REPORT, AND ALL OTHER REPORTS AND FORMS REQUIRED BY THESE INSTRUCTIONS. A PHASE IV MAINTENANCE CYCLE CERTIFICATION AND CHECK-OFF SHEET SHALL ALSO BE FORWARDED TO THE COTR. THE COTR WILL SUBMIT A COPY OF THE CHECK-OFF SHEET TO MARAD HEADQUARTERS' DIVISION OF SHIP MAINTENANCE AND REPAIR WITH THE QUARTERLY RRF MARTS UPDATE. FINALLY, IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, SHIP MANAGER SHALL DEVELOP AND SUBMIT AN ADDITIONAL PHASE IV TASK CHECK-OFF LIST TO THE COTR, UTILIZING THE NUMBERS AND TITLES OF ALL REQUIRED TASKS FOR HIS VESSEL AS LISTED IN THESE PROCEDURES AND CHECKING OFF THEIR COMPLETION. ANY GENERAL INSPECTION COMMENTS THE SHIP MANAGER WISHES TO NOTE MAY BE INCLUDED ON THIS DOCUMENT. IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 42 CT RESPONSIBILITY OF THE SHIP MANAGER REGARDLESS OF WHICH STAFF PERFORMS THE PHASE IV CYCLE. REGARDLESS OF WHICH STAFF PERFORMS THE WORK, THE SHIP MANAGER IS RESPONSIBLE FOR ENSURING THE ACCOMPLISHMENT OF ALL BELOW LISTED TASKS THAT APPLY TO HIS SHIP. IF ANY RELATED SHIPBOARD EQUIPMENT PHYSICALLY DIFFERS FROM THE GENERIC MAINTENANCE DESCRIPTION GIVEN IN A TASK, THE SHIP MANAGER SHALL MODIFY THE MAINTENANCE PERFORMED TO SUIT THE DIFFERENT EQUIPMENT. LIKEWISE, IF SIMILAR SHIPBOARD EQUIPMENT WAS OMITTED FROM THESE PROCEDURES, THE SHIP MANAGER SHALL ENSURE THAT IT IS MAINTAINED AT AN EQUAL LEVEL AND PROCEDURES ARE DEVELOPED. SHIP MANAGERS SHALL RECORD AND SUBMIT THE ABOVE MODIFICATIONS TO THE REGION COTR FOR REVIEW WITHIN SIX MONTHS AFTER CONTRACT AWARD. SHIP MANAGERS SHALL BE AWARE THAT SOME CARGO EQUIPMENT RELATED PROCEDURES CONTAINED HEREIN SPECIFICALLY REQUIRE HIS REVIEW AND MODIFICATION. A. ALL INSPECTIONS AND TESTS AS INDICATED IN THESE INSTRUCTIONS AND GUIDELINES SHALL BE PERFORMED AT SIX (6) MONTH CYCLES UNLESS OTHERWISE SPECIFIED. A CYCLE MAY BE CANCELLED BY THE GOVERNMENT IF COINCIDING WITH A VESSEL ACTIVATION SEA TRIAL, PROVIDING ALL DECK EQUIPMENT IS TESTED IN CONJUNCTION WITH THE SEA TRIAL. A CYCLE SHOULD NOT BE OMITTED DUE TO A VESSEL ACTIVATION DOCK TRIAL ONLY. IN THIS LATTER CASE THE PHASE IV CYCLE MAY BE PERFORMED IN CONJUNCTION WITH THE DOCK TRIAL OR DURING ITS REGULARLY SCHEDULED TIME PERIOD. B. PROVIDE ALL SUPERVISION, LABOR, SERVICES AND TOOLS NECESSARY TO PERFORM ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED IN THESE INSTRUCTIONS. ON-SITE SUPERVISION SHALL BE PROVIDED BY QUALIFIED PERSONNEL WHEN PERFORMING ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED. C. ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED BY THESE INSTRUCTIONS SHALL BE PERFORMED IN ACCORDANCE WITH GOOD MARINE PRACTICE. ALL EXERCISING AND TESTING OF EQUIPMENT AND MACHINERY SHALL BE PERFORMED IN ACCORDANCE WITH THE INDIVIDUAL EQUIPMENT/MACHINERY MANUFACTURER'S PROCEDURES, GUIDELINES, SAFETY PRECAUTIONS, AND INSTRUCTIONS. D. SEE SECTION 99.01 FOR ADDITIONAL OIL MONITORING REQUIREMENTS. PRIOR TO TESTING ALL EQUIPMENT AND MACHINERY AS SPECIFIED IN THESE INSTRUCTIONS AND GUIDELINES ENSURE PROPER LUBRICATION AND PROPER FLUID LEVELS. PRIOR TO TESTING AND EXERCISING EQUIPMENT, ENSURE FLUID/LUBRICANT IS CONTAMINATION FREE AND IS WITHIN QUALITY LIMITS AS SPECIFIED BY THE INDIVIDUAL EQUIPMENT'S MANUFACTURER AND LUBRICANT/FLUID MANUFACTURER. SAMPLES SHOULD BE DRAWN AND INSPECTED USING "CLEAR" AND "BRIGHT" CRITERIA. THE TERM "CLEAR" REFERS TO THE ABSENCE OF SOLID PARTICULATE MATTER; THE TERM "BRIGHT" REFERS TO THE ABSENCE OF VISIBLE FREE WATER. IF FLUID IS DETERMINED TO BE CONTAMINATED, IMMEDIATELY NOTIFY CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) FOR INSTRUCTIONS ON WHETHER TO COMMENCE AN OIL FILTERING PROCEDURE, (SEE GEN NOTE N), A PURIFICATION PROCEDURE, SUBMIT SAMPLE FOR ANALYSIS OR REPLENISH THE FLUID ENTIRELY. FIND AND CORRECT THE SOURCE OF CONTAMINATION IF POSSIBLE. CONSULT TECHNICAL MANUALS FOR ALL PARAMETERS AND PARTICULARS CONCERNING EQUIPMENT, i.e., LUBRICATION POINTS, FILTERS, INSPECTION PORTS, ETC. WHEN REPLENISHING FLUIDS USE NEW FLUID AS RECOMMENDED BY THE EQUIPMENT'S MANUFACTURER OR SHIP'S LUBRICATION/FLUID CHART. WHEN NOT AVAILABLE FROM THE GOVERNMENT, SHIP MANAGER SHALL DEVELOP A LUBRICATION CHART(S) USING MANUFACTURER'S RECOMMENDED LUBRICANT/FLUID CHARACTERISTICS. EXISTING LUBRICATION/FLUID CHARTS SHALL BE UPDATED TO SUIT PRESENT VESSEL CONFIGURATION AND MANUFACTURERS RECOMMENDATIONS. WHEN ADDING FLUID/LUBRICANT TO MACHINERY, ENSURE NEW FLUID/LUBRICANT IS COMPATIBLE WITH EXISTING. AUTOMATIC TRANSMISSION FLUID SHALL NOT BE USED IN ANY VESSEL HYDRAULIC SYSTEM. SHIP MANAGER SHALL SUBMIT A COPY OF THE LUBRICATION CHART, (EXISTING/UPDATED OR DEVELOPED) TO THE REGION COTR WITHIN SIX MONTHS AFTER CONTRACT AWARD. E. WHILE PERFORMING VISUAL INSPECTIONS, VISUALLY INSPECT ALL MACHINERY FASTENERS FOR DAMAGE, DEFECTS, AND DETERIORATION. REPLACE FASTENERS WITH NEW FASTENERS EQUAL TO ORIGINAL AS REQUIRED. ENSURE FASTENERS ARE PROPERLY AND SECURELY FASTENED. COAT NEW FASTENERS WITH PROPER PRESERVATION COMPOUND. F. GOVERNMENT OWNED SHIPBOARD AND SHORE BASED SPARE PARTS SHALL NOT BE USED FOR PERFORMING MAINTENANCE REQUIRED BY THESE INSTRUCTIONS AND GUIDELINES WITHOUT PRIOR APPROVAL OF THE REGION COTR. THE REGION COTR MAY AUTHORIZE THE USE OF SPARE PARTS PER THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III. PARAGRAPH 3.0 PROVIDES THE EXCEPTIONS FOR AUTHORIZING THE USE OF SPARE PARTS AND PARAGRAPH 3.1 PROVIDES FOR DETAILED ISSUE/RE- ORDER PROCEDURES. MARAD FORM MA-973 (PHASE IV MATERIAL ISSUE/REPLENISHMENT REPORT) MUST BE USED TO DOCUMENT THEJUSTIFICATION, ISSUE, AND RECEIPT OF SPARE PARTS. THE SHIP MANAGER IS RESPONSIBLE FOR ENSURING THAT THE READY RESERVE FORCE (RRF) EQUIPMENT CONFIGURATION AND SPARE PARTS MANAGEMENT INFORMATION SYSTEM (ECSMIS) IS PROMPTLY AND ACCURATELY UPDATED WHENEVER PARTS ARE ISSUED OR RECEIVED. SHIP MANAGER WILL REQUEST THE REGION COTR UPDATE ECSMIS WHEN THE SHIP MANAGER DOES NOT HAVE THIS CAPABILITY. THIS MAY BE ACCOMPLISHED BY PROVIDING THE REGION COTR WITH A COPY OF FORM MA-973. UPDATE OF RRF-ECSMIS MUST BE ACCOMPLISHED WITHIN 24 HOURS OF THE TRANSACTION ACTIVITY. IN ADDITION, THE SECURITY OF SHIPBOARD SPACES AND THE MATERIAL STORED IN THEM MUST BE MAINTAINED ONCE AUTHORITY HAS BEEN OBTAINED TO ACCESS REQUIRED PARTS. GUIDANCE PROVIDED IN THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III, PARAGRAPHS 3.1 AND 9.0 MUST BE FOLLOWED REGARDING USE OF SEALS. THE PURPOSE OF THE SEALS IS TO MAINTAIN THE INTEGRITY OF THE MAJORITY OF SHIPBOARD SPARE PARTS CONTAINERS DURING ALL PHASES OF DEACTIVATION AND OPERATION. G. SHIP MANAGER SHALL DEVELOP CHECK-OFF CHARTS TO ENSURE ALL MOTORS, PUMPS, VENTILATION FANS, TANK GAUGINGS, AND REMOTE OPERATED VALVES HAVE BEEN PROPERLY INSPECTED, TESTED AND MAINTAINED IN ACCORDANCE WITH THESE INSTRUCTIONS. SUBMIT SAMPLES OF ALL CHARTS TO COTR WITHIN SIX MONTH OF CONTRACT AWARD. H. MEGGER TEST ALL MOTORS (INCLUDING LAUNDRY AND GALLEY EQUIPMENT) AND GENERATORS, TO ENSURE SAFE AND SATISFACTORY OPERATION PRIOR TO TESTING AND ENERGIZING SAME. HAND ROTATE ALL MOTORS TO ENSURE FREE OPERATION OF SAME. SUBMIT REPORT (SEE GENERAL NOTE L) OF ALL INSULATION RESISTANCE READINGS. ENSURE INSULATION RESISTANCE IS WITHIN ACCEPTABLE RANGE AS DETERMINED BY EQUIPMENT'S NAMEPLATE DATA. ALL ELECTRICAL EQUIPMENT TESTED SHALL HAVE A MINIMUM INSULATION RESISTANCE OF ONE (1) MEG-OHM TO ENSURE SAFE AND SATISFACTORY OPERATION WHEN ENERGIZED. ANY ELECTRICAL EQUIPMENT THAT COULD BE HARMED BY INSULATION TESTING (I.E., ELECTRONIC EQUIPMENT, TRANSFORMERS, VOLTAGE REGULATORS, ETC.) SHALL NOT BE TESTED. I. SHIP MANAGER SHALL ENSURE THAT ADEQUATE FIRE FIGHTING CAPABILITY IS AVAILABLE ABOARD OUTPORTED SHIP. ADDITIONAL REQUIREMENTS AS DEEMED NECESSARY AS A RESULT OF THE TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS SHALL BE PROVIDED. FIRE FIGHTING EQUIPMENT AND REQUIREMENTS SHALL AT LEAST MEET THE REQUIREMENTS OF THE REGULATORY BODIES, STATE, AND LOCAL AUTHORITIES OF THE PORT/BERTH WHERE THE VESSEL IS MOORED. SHIP MANAGER SHALL DERIVE PLANS FOR FIGHTING FIRES ABOARD THE VESSEL. ADEQUATE TRAINING SHALL BE PROVIDED TO ALL PERSONNEL. FIRE CONTROL PLANS SHALL BE READILY VISIBLE AND POSTED NEAR GANGWAY. SUBMIT COPY OF PLAN TO COTR WITHIN SIX MONTHS OF CONTRACT AWARD. J. SEA VALVES FOR SEA CHESTS WHICH ARE NOT BLANKED OFF SHALL NOT BE EXERCISED. SHIP MANAGER SHALL ENSURE SEA VALVES EXPOSED TO THE SEA ARE TAGGED INDICATING THE SAME, DISABLE (IF REQUIRED), AND WIRE CLOSED. POST CLEARLY VISIBLE SIGN LISTING LOCATION, SERVICE, TYPE, AND QUANTITY OF SEA VALVES. SIGN SHALL BE POSTED ON INTERIOR NEAR MAIN ACCESS TO SHIP. K. FUEL OIL, DIESEL OIL, AND LUBE OIL TANK/SUMP ISOLATION VALVES SHALL NOT BE EXERCISED (INCLUDING DRAIN VALVES) UNLESS OTHERWISE REQUIRED FOR THE OPERATION OF SPECIFIC MACHINERY (i.e. EMERGENCY GENERATOR, MAIN LUBE OIL SYSTEM, ETC.). THOSE TANK/SUMP ISOLATION VALVES NOT REQUIRED TO BE EXERCISED BY THESE INSTRUCTIONS AND GUIDELINES SHALL BE TAGGED BY SHIP MANAGER, AND WIRED CLOSED. AFTER COMPLETING TESTS AND EXERCISING AS REQUIRED, ENSURE ALL OTHER FUEL OIL, DIESEL OIL, AND LUBE OIL SYSTEMS VALVES ARE CLOSED. L. AFTER COMPLETING ALL TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS, RECORD ALL VESSEL DEFICIENCIES IN THE RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (RRF MARTS). SEND A FLOPPY DISK CONTAINING THE RECORDED DEFICIENCIES TO THE APPLICABLE CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) OR HIS DESIGNATED ASSISTANT CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (ACOTR) FOR THAT PARTICULAR VESSEL. INCLUDE WITH THE FLOPPY DISK, A HARD COPY PRINT-OUT OF THE DEFICIENCIES. FOR ANY PREVIOUSLY RECORDED DEFICIENCIES THAT WERE CORRECTED DURING THE LATEST PHASE IV CYCLE, MARK UP A HARD COPY PRINTOUT OF THE EXISTING DEFICIENCY AND FORWARD IT TO THE COTR FOR UPDATE OF THE RRF MARTS SYSTEM. ALL DEFICIENCIES THAT WERE FOUND AND CORRECTED DURING THE SAME PHASE IV CYCLE SHALL NOT BE INCLUDED IN RRF MARTS, BUT SHALL BE RECORDED IN A STANDARD TYPE WRITTEN FORM AND FORWARDED TO THE COTR FOR HIS INFORMATION. ALSO DEVELOP AND SUBMIT TO THE COTR THE DEHUMIDIFICATION SYSTEM REPORT, INSULATION RESISTANCE READINGS REPORT, GENERAL INSPECTION COMMENTS, DRAFT READINGS, TANK GAUGING REPORT, CATHODIC PROTECTION SYSTEM REPORT, AND ALL OTHER REPORTS AND FORMS REQUIRED BY THESE INSTRUCTIONS. A PHASE IV MAINTENANCE CYCLE CERTIFICATION AND CHECK-OFF SHEET SHALL ALSO BE FORWARDED TO THE COTR. THE COTR WILL SUBMIT A COPY OF THE CHECK-OFF SHEET TO MARAD HEADQUARTERS' DIVISION OF SHIP MAINTENANCE AND REPAIR WITH THE QUARTERLY RRF MARTS UPDATE. FINALLY, IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, SHIP MANAGER SHALL DEVELOP AND SUBMIT AN ADDITIONAL PHASE IV TASK CHECK-OFF LIST TO THE COTR, UTILIZING THE NUMBERS AND TITLES OF ALL REQUIRED TASKS FOR HIS VESSEL AS LISTED IN THESE PROCEDURES AND CHECKING OFF THEIR COMPLETION. ANY GENERAL INSPECTION COMMENTS THE SHIP MANAGER WISHES TO NOTE MAY BE INCLUDED ON THIS DOCUMENT. IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 43 ENT WAS OMITTED FROM THESE PROCEDURES, THE SHIP MANAGER SHALL ENSURE THAT IT IS MAINTAINED AT AN EQUAL LEVEL AND PROCEDURES ARE DEVELOPED. SHIP MANAGERS SHALL RECORD AND SUBMIT THE ABOVE MODIFICATIONS TO THE REGION COTR FOR REVIEW WITHIN SIX MONTHS AFTER CONTRACT AWARD. SHIP MANAGERS SHALL BE AWARE THAT SOME CARGO EQUIPMENT RELATED PROCEDURES CONTAINED HEREIN SPECIFICALLY REQUIRE HIS REVIEW AND MODIFICATION. A. ALL INSPECTIONS AND TESTS AS INDICATED IN THESE INSTRUCTIONS AND GUIDELINES SHALL BE PERFORMED AT SIX (6) MONTH CYCLES UNLESS OTHERWISE SPECIFIED. A CYCLE MAY BE CANCELLED BY THE GOVERNMENT IF COINCIDING WITH A VESSEL ACTIVATION SEA TRIAL, PROVIDING ALL DECK EQUIPMENT IS TESTED IN CONJUNCTION WITH THE SEA TRIAL. A CYCLE SHOULD NOT BE OMITTED DUE TO A VESSEL ACTIVATION DOCK TRIAL ONLY. IN THIS LATTER CASE THE PHASE IV CYCLE MAY BE PERFORMED IN CONJUNCTION WITH THE DOCK TRIAL OR DURING ITS REGULARLY SCHEDULED TIME PERIOD. B. PROVIDE ALL SUPERVISION, LABOR, SERVICES AND TOOLS NECESSARY TO PERFORM ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED IN THESE INSTRUCTIONS. ON-SITE SUPERVISION SHALL BE PROVIDED BY QUALIFIED PERSONNEL WHEN PERFORMING ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED. C. ALL INSPECTIONS, TESTS, AND TASKS AS SPECIFIED BY THESE INSTRUCTIONS SHALL BE PERFORMED IN ACCORDANCE WITH GOOD MARINE PRACTICE. ALL EXERCISING AND TESTING OF EQUIPMENT AND MACHINERY SHALL BE PERFORMED IN ACCORDANCE WITH THE INDIVIDUAL EQUIPMENT/MACHINERY MANUFACTURER'S PROCEDURES, GUIDELINES, SAFETY PRECAUTIONS, AND INSTRUCTIONS. D. SEE SECTION 99.01 FOR ADDITIONAL OIL MONITORING REQUIREMENTS. PRIOR TO TESTING ALL EQUIPMENT AND MACHINERY AS SPECIFIED IN THESE INSTRUCTIONS AND GUIDELINES ENSURE PROPER LUBRICATION AND PROPER FLUID LEVELS. PRIOR TO TESTING AND EXERCISING EQUIPMENT, ENSURE FLUID/LUBRICANT IS CONTAMINATION FREE AND IS WITHIN QUALITY LIMITS AS SPECIFIED BY THE INDIVIDUAL EQUIPMENT'S MANUFACTURER AND LUBRICANT/FLUID MANUFACTURER. SAMPLES SHOULD BE DRAWN AND INSPECTED USING "CLEAR" AND "BRIGHT" CRITERIA. THE TERM "CLEAR" REFERS TO THE ABSENCE OF SOLID PARTICULATE MATTER; THE TERM "BRIGHT" REFERS TO THE ABSENCE OF VISIBLE FREE WATER. IF FLUID IS DETERMINED TO BE CONTAMINATED, IMMEDIATELY NOTIFY CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) FOR INSTRUCTIONS ON WHETHER TO COMMENCE AN OIL FILTERING PROCEDURE, (SEE GEN NOTE N), A PURIFICATION PROCEDURE, SUBMIT SAMPLE FOR ANALYSIS OR REPLENISH THE FLUID ENTIRELY. FIND AND CORRECT THE SOURCE OF CONTAMINATION IF POSSIBLE. CONSULT TECHNICAL MANUALS FOR ALL PARAMETERS AND PARTICULARS CONCERNING EQUIPMENT, i.e., LUBRICATION POINTS, FILTERS, INSPECTION PORTS, ETC. WHEN REPLENISHING FLUIDS USE NEW FLUID AS RECOMMENDED BY THE EQUIPMENT'S MANUFACTURER OR SHIP'S LUBRICATION/FLUID CHART. WHEN NOT AVAILABLE FROM THE GOVERNMENT, SHIP MANAGER SHALL DEVELOP A LUBRICATION CHART(S) USING MANUFACTURER'S RECOMMENDED LUBRICANT/FLUID CHARACTERISTICS. EXISTING LUBRICATION/FLUID CHARTS SHALL BE UPDATED TO SUIT PRESENT VESSEL CONFIGURATION AND MANUFACTURERS RECOMMENDATIONS. WHEN ADDING FLUID/LUBRICANT TO MACHINERY, ENSURE NEW FLUID/LUBRICANT IS COMPATIBLE WITH EXISTING. AUTOMATIC TRANSMISSION FLUID SHALL NOT BE USED IN ANY VESSEL HYDRAULIC SYSTEM. SHIP MANAGER SHALL SUBMIT A COPY OF THE LUBRICATION CHART, (EXISTING/UPDATED OR DEVELOPED) TO THE REGION COTR WITHIN SIX MONTHS AFTER CONTRACT AWARD. E. WHILE PERFORMING VISUAL INSPECTIONS, VISUALLY INSPECT ALL MACHINERY FASTENERS FOR DAMAGE, DEFECTS, AND DETERIORATION. REPLACE FASTENERS WITH NEW FASTENERS EQUAL TO ORIGINAL AS REQUIRED. ENSURE FASTENERS ARE PROPERLY AND SECURELY FASTENED. COAT NEW FASTENERS WITH PROPER PRESERVATION COMPOUND. F. GOVERNMENT OWNED SHIPBOARD AND SHORE BASED SPARE PARTS SHALL NOT BE USED FOR PERFORMING MAINTENANCE REQUIRED BY THESE INSTRUCTIONS AND GUIDELINES WITHOUT PRIOR APPROVAL OF THE REGION COTR. THE REGION COTR MAY AUTHORIZE THE USE OF SPARE PARTS PER THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III. PARAGRAPH 3.0 PROVIDES THE EXCEPTIONS FOR AUTHORIZING THE USE OF SPARE PARTS AND PARAGRAPH 3.1 PROVIDES FOR DETAILED ISSUE/RE- ORDER PROCEDURES. MARAD FORM MA-973 (PHASE IV MATERIAL ISSUE/REPLENISHMENT REPORT) MUST BE USED TO DOCUMENT THEJUSTIFICATION, ISSUE, AND RECEIPT OF SPARE PARTS. THE SHIP MANAGER IS RESPONSIBLE FOR ENSURING THAT THE READY RESERVE FORCE (RRF) EQUIPMENT CONFIGURATION AND SPARE PARTS MANAGEMENT INFORMATION SYSTEM (ECSMIS) IS PROMPTLY AND ACCURATELY UPDATED WHENEVER PARTS ARE ISSUED OR RECEIVED. SHIP MANAGER WILL REQUEST THE REGION COTR UPDATE ECSMIS WHEN THE SHIP MANAGER DOES NOT HAVE THIS CAPABILITY. THIS MAY BE ACCOMPLISHED BY PROVIDING THE REGION COTR WITH A COPY OF FORM MA-973. UPDATE OF RRF-ECSMIS MUST BE ACCOMPLISHED WITHIN 24 HOURS OF THE TRANSACTION ACTIVITY. IN ADDITION, THE SECURITY OF SHIPBOARD SPACES AND THE MATERIAL STORED IN THEM MUST BE MAINTAINED ONCE AUTHORITY HAS BEEN OBTAINED TO ACCESS REQUIRED PARTS. GUIDANCE PROVIDED IN THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III, PARAGRAPHS 3.1 AND 9.0 MUST BE FOLLOWED REGARDING USE OF SEALS. THE PURPOSE OF THE SEALS IS TO MAINTAIN THE INTEGRITY OF THE MAJORITY OF SHIPBOARD SPARE PARTS CONTAINERS DURING ALL PHASES OF DEACTIVATION AND OPERATION. G. SHIP MANAGER SHALL DEVELOP CHECK-OFF CHARTS TO ENSURE ALL MOTORS, PUMPS, VENTILATION FANS, TANK GAUGINGS, AND REMOTE OPERATED VALVES HAVE BEEN PROPERLY INSPECTED, TESTED AND MAINTAINED IN ACCORDANCE WITH THESE INSTRUCTIONS. SUBMIT SAMPLES OF ALL CHARTS TO COTR WITHIN SIX MONTH OF CONTRACT AWARD. H. MEGGER TEST ALL MOTORS (INCLUDING LAUNDRY AND GALLEY EQUIPMENT) AND GENERATORS, TO ENSURE SAFE AND SATISFACTORY OPERATION PRIOR TO TESTING AND ENERGIZING SAME. HAND ROTATE ALL MOTORS TO ENSURE FREE OPERATION OF SAME. SUBMIT REPORT (SEE GENERAL NOTE L) OF ALL INSULATION RESISTANCE READINGS. ENSURE INSULATION RESISTANCE IS WITHIN ACCEPTABLE RANGE AS DETERMINED BY EQUIPMENT'S NAMEPLATE DATA. ALL ELECTRICAL EQUIPMENT TESTED SHALL HAVE A MINIMUM INSULATION RESISTANCE OF ONE (1) MEG-OHM TO ENSURE SAFE AND SATISFACTORY OPERATION WHEN ENERGIZED. ANY ELECTRICAL EQUIPMENT THAT COULD BE HARMED BY INSULATION TESTING (I.E., ELECTRONIC EQUIPMENT, TRANSFORMERS, VOLTAGE REGULATORS, ETC.) SHALL NOT BE TESTED. I. SHIP MANAGER SHALL ENSURE THAT ADEQUATE FIRE FIGHTING CAPABILITY IS AVAILABLE ABOARD OUTPORTED SHIP. ADDITIONAL REQUIREMENTS AS DEEMED NECESSARY AS A RESULT OF THE TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS SHALL BE PROVIDED. FIRE FIGHTING EQUIPMENT AND REQUIREMENTS SHALL AT LEAST MEET THE REQUIREMENTS OF THE REGULATORY BODIES, STATE, AND LOCAL AUTHORITIES OF THE PORT/BERTH WHERE THE VESSEL IS MOORED. SHIP MANAGER SHALL DERIVE PLANS FOR FIGHTING FIRES ABOARD THE VESSEL. ADEQUATE TRAINING SHALL BE PROVIDED TO ALL PERSONNEL. FIRE CONTROL PLANS SHALL BE READILY VISIBLE AND POSTED NEAR GANGWAY. SUBMIT COPY OF PLAN TO COTR WITHIN SIX MONTHS OF CONTRACT AWARD. J. SEA VALVES FOR SEA CHESTS WHICH ARE NOT BLANKED OFF SHALL NOT BE EXERCISED. SHIP MANAGER SHALL ENSURE SEA VALVES EXPOSED TO THE SEA ARE TAGGED INDICATING THE SAME, DISABLE (IF REQUIRED), AND WIRE CLOSED. POST CLEARLY VISIBLE SIGN LISTING LOCATION, SERVICE, TYPE, AND QUANTITY OF SEA VALVES. SIGN SHALL BE POSTED ON INTERIOR NEAR MAIN ACCESS TO SHIP. K. FUEL OIL, DIESEL OIL, AND LUBE OIL TANK/SUMP ISOLATION VALVES SHALL NOT BE EXERCISED (INCLUDING DRAIN VALVES) UNLESS OTHERWISE REQUIRED FOR THE OPERATION OF SPECIFIC MACHINERY (i.e. EMERGENCY GENERATOR, MAIN LUBE OIL SYSTEM, ETC.). THOSE TANK/SUMP ISOLATION VALVES NOT REQUIRED TO BE EXERCISED BY THESE INSTRUCTIONS AND GUIDELINES SHALL BE TAGGED BY SHIP MANAGER, AND WIRED CLOSED. AFTER COMPLETING TESTS AND EXERCISING AS REQUIRED, ENSURE ALL OTHER FUEL OIL, DIESEL OIL, AND LUBE OIL SYSTEMS VALVES ARE CLOSED. L. AFTER COMPLETING ALL TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS, RECORD ALL VESSEL DEFICIENCIES IN THE RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (RRF MARTS). SEND A FLOPPY DISK CONTAINING THE RECORDED DEFICIENCIES TO THE APPLICABLE CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) OR HIS DESIGNATED ASSISTANT CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (ACOTR) FOR THAT PARTICULAR VESSEL. INCLUDE WITH THE FLOPPY DISK, A HARD COPY PRINT-OUT OF THE DEFICIENCIES. FOR ANY PREVIOUSLY RECORDED DEFICIENCIES THAT WERE CORRECTED DURING THE LATEST PHASE IV CYCLE, MARK UP A HARD COPY PRINTOUT OF THE EXISTING DEFICIENCY AND FORWARD IT TO THE COTR FOR UPDATE OF THE RRF MARTS SYSTEM. ALL DEFICIENCIES THAT WERE FOUND AND CORRECTED DURING THE SAME PHASE IV CYCLE SHALL NOT BE INCLUDED IN RRF MARTS, BUT SHALL BE RECORDED IN A STANDARD TYPE WRITTEN FORM AND FORWARDED TO THE COTR FOR HIS INFORMATION. ALSO DEVELOP AND SUBMIT TO THE COTR THE DEHUMIDIFICATION SYSTEM REPORT, INSULATION RESISTANCE READINGS REPORT, GENERAL INSPECTION COMMENTS, DRAFT READINGS, TANK GAUGING REPORT, CATHODIC PROTECTION SYSTEM REPORT, AND ALL OTHER REPORTS AND FORMS REQUIRED BY THESE INSTRUCTIONS. A PHASE IV MAINTENANCE CYCLE CERTIFICATION AND CHECK-OFF SHEET SHALL ALSO BE FORWARDED TO THE COTR. THE COTR WILL SUBMIT A COPY OF THE CHECK-OFF SHEET TO MARAD HEADQUARTERS' DIVISION OF SHIP MAINTENANCE AND REPAIR WITH THE QUARTERLY RRF MARTS UPDATE. FINALLY, IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, SHIP MANAGER SHALL DEVELOP AND SUBMIT AN ADDITIONAL PHASE IV TASK CHECK-OFF LIST TO THE COTR, UTILIZING THE NUMBERS AND TITLES OF ALL REQUIRED TASKS FOR HIS VESSEL AS LISTED IN THESE PROCEDURES AND CHECKING OFF THEIR COMPLETION. ANY GENERAL INSPECTION COMMENTS THE SHIP MANAGER WISHES TO NOTE MAY BE INCLUDED ON THIS DOCUMENT. IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 44 R AND LUBRICANT/FLUID MANUFACTURER. SAMPLES SHOULD BE DRAWN AND INSPECTED USING "CLEAR" AND "BRIGHT" CRITERIA. THE TERM "CLEAR" REFERS TO THE ABSENCE OF SOLID PARTICULATE MATTER; THE TERM "BRIGHT" REFERS TO THE ABSENCE OF VISIBLE FREE WATER. IF FLUID IS DETERMINED TO BE CONTAMINATED, IMMEDIATELY NOTIFY CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) FOR INSTRUCTIONS ON WHETHER TO COMMENCE AN OIL FILTERING PROCEDURE, (SEE GEN NOTE N), A PURIFICATION PROCEDURE, SUBMIT SAMPLE FOR ANALYSIS OR REPLENISH THE FLUID ENTIRELY. FIND AND CORRECT THE SOURCE OF CONTAMINATION IF POSSIBLE. CONSULT TECHNICAL MANUALS FOR ALL PARAMETERS AND PARTICULARS CONCERNING EQUIPMENT, i.e., LUBRICATION POINTS, FILTERS, INSPECTION PORTS, ETC. WHEN REPLENISHING FLUIDS USE NEW FLUID AS RECOMMENDED BY THE EQUIPMENT'S MANUFACTURER OR SHIP'S LUBRICATION/FLUID CHART. WHEN NOT AVAILABLE FROM THE GOVERNMENT, SHIP MANAGER SHALL DEVELOP A LUBRICATION CHART(S) USING MANUFACTURER'S RECOMMENDED LUBRICANT/FLUID CHARACTERISTICS. EXISTING LUBRICATION/FLUID CHARTS SHALL BE UPDATED TO SUIT PRESENT VESSEL CONFIGURATION AND MANUFACTURERS RECOMMENDATIONS. WHEN ADDING FLUID/LUBRICANT TO MACHINERY, ENSURE NEW FLUID/LUBRICANT IS COMPATIBLE WITH EXISTING. AUTOMATIC TRANSMISSION FLUID SHALL NOT BE USED IN ANY VESSEL HYDRAULIC SYSTEM. SHIP MANAGER SHALL SUBMIT A COPY OF THE LUBRICATION CHART, (EXISTING/UPDATED OR DEVELOPED) TO THE REGION COTR WITHIN SIX MONTHS AFTER CONTRACT AWARD. E. WHILE PERFORMING VISUAL INSPECTIONS, VISUALLY INSPECT ALL MACHINERY FASTENERS FOR DAMAGE, DEFECTS, AND DETERIORATION. REPLACE FASTENERS WITH NEW FASTENERS EQUAL TO ORIGINAL AS REQUIRED. ENSURE FASTENERS ARE PROPERLY AND SECURELY FASTENED. COAT NEW FASTENERS WITH PROPER PRESERVATION COMPOUND. F. GOVERNMENT OWNED SHIPBOARD AND SHORE BASED SPARE PARTS SHALL NOT BE USED FOR PERFORMING MAINTENANCE REQUIRED BY THESE INSTRUCTIONS AND GUIDELINES WITHOUT PRIOR APPROVAL OF THE REGION COTR. THE REGION COTR MAY AUTHORIZE THE USE OF SPARE PARTS PER THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III. PARAGRAPH 3.0 PROVIDES THE EXCEPTIONS FOR AUTHORIZING THE USE OF SPARE PARTS AND PARAGRAPH 3.1 PROVIDES FOR DETAILED ISSUE/RE- ORDER PROCEDURES. MARAD FORM MA-973 (PHASE IV MATERIAL ISSUE/REPLENISHMENT REPORT) MUST BE USED TO DOCUMENT THEJUSTIFICATION, ISSUE, AND RECEIPT OF SPARE PARTS. THE SHIP MANAGER IS RESPONSIBLE FOR ENSURING THAT THE READY RESERVE FORCE (RRF) EQUIPMENT CONFIGURATION AND SPARE PARTS MANAGEMENT INFORMATION SYSTEM (ECSMIS) IS PROMPTLY AND ACCURATELY UPDATED WHENEVER PARTS ARE ISSUED OR RECEIVED. SHIP MANAGER WILL REQUEST THE REGION COTR UPDATE ECSMIS WHEN THE SHIP MANAGER DOES NOT HAVE THIS CAPABILITY. THIS MAY BE ACCOMPLISHED BY PROVIDING THE REGION COTR WITH A COPY OF FORM MA-973. UPDATE OF RRF-ECSMIS MUST BE ACCOMPLISHED WITHIN 24 HOURS OF THE TRANSACTION ACTIVITY. IN ADDITION, THE SECURITY OF SHIPBOARD SPACES AND THE MATERIAL STORED IN THEM MUST BE MAINTAINED ONCE AUTHORITY HAS BEEN OBTAINED TO ACCESS REQUIRED PARTS. GUIDANCE PROVIDED IN THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III, PARAGRAPHS 3.1 AND 9.0 MUST BE FOLLOWED REGARDING USE OF SEALS. THE PURPOSE OF THE SEALS IS TO MAINTAIN THE INTEGRITY OF THE MAJORITY OF SHIPBOARD SPARE PARTS CONTAINERS DURING ALL PHASES OF DEACTIVATION AND OPERATION. G. SHIP MANAGER SHALL DEVELOP CHECK-OFF CHARTS TO ENSURE ALL MOTORS, PUMPS, VENTILATION FANS, TANK GAUGINGS, AND REMOTE OPERATED VALVES HAVE BEEN PROPERLY INSPECTED, TESTED AND MAINTAINED IN ACCORDANCE WITH THESE INSTRUCTIONS. SUBMIT SAMPLES OF ALL CHARTS TO COTR WITHIN SIX MONTH OF CONTRACT AWARD. H. MEGGER TEST ALL MOTORS (INCLUDING LAUNDRY AND GALLEY EQUIPMENT) AND GENERATORS, TO ENSURE SAFE AND SATISFACTORY OPERATION PRIOR TO TESTING AND ENERGIZING SAME. HAND ROTATE ALL MOTORS TO ENSURE FREE OPERATION OF SAME. SUBMIT REPORT (SEE GENERAL NOTE L) OF ALL INSULATION RESISTANCE READINGS. ENSURE INSULATION RESISTANCE IS WITHIN ACCEPTABLE RANGE AS DETERMINED BY EQUIPMENT'S NAMEPLATE DATA. ALL ELECTRICAL EQUIPMENT TESTED SHALL HAVE A MINIMUM INSULATION RESISTANCE OF ONE (1) MEG-OHM TO ENSURE SAFE AND SATISFACTORY OPERATION WHEN ENERGIZED. ANY ELECTRICAL EQUIPMENT THAT COULD BE HARMED BY INSULATION TESTING (I.E., ELECTRONIC EQUIPMENT, TRANSFORMERS, VOLTAGE REGULATORS, ETC.) SHALL NOT BE TESTED. I. SHIP MANAGER SHALL ENSURE THAT ADEQUATE FIRE FIGHTING CAPABILITY IS AVAILABLE ABOARD OUTPORTED SHIP. ADDITIONAL REQUIREMENTS AS DEEMED NECESSARY AS A RESULT OF THE TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS SHALL BE PROVIDED. FIRE FIGHTING EQUIPMENT AND REQUIREMENTS SHALL AT LEAST MEET THE REQUIREMENTS OF THE REGULATORY BODIES, STATE, AND LOCAL AUTHORITIES OF THE PORT/BERTH WHERE THE VESSEL IS MOORED. SHIP MANAGER SHALL DERIVE PLANS FOR FIGHTING FIRES ABOARD THE VESSEL. ADEQUATE TRAINING SHALL BE PROVIDED TO ALL PERSONNEL. FIRE CONTROL PLANS SHALL BE READILY VISIBLE AND POSTED NEAR GANGWAY. SUBMIT COPY OF PLAN TO COTR WITHIN SIX MONTHS OF CONTRACT AWARD. J. SEA VALVES FOR SEA CHESTS WHICH ARE NOT BLANKED OFF SHALL NOT BE EXERCISED. SHIP MANAGER SHALL ENSURE SEA VALVES EXPOSED TO THE SEA ARE TAGGED INDICATING THE SAME, DISABLE (IF REQUIRED), AND WIRE CLOSED. POST CLEARLY VISIBLE SIGN LISTING LOCATION, SERVICE, TYPE, AND QUANTITY OF SEA VALVES. SIGN SHALL BE POSTED ON INTERIOR NEAR MAIN ACCESS TO SHIP. K. FUEL OIL, DIESEL OIL, AND LUBE OIL TANK/SUMP ISOLATION VALVES SHALL NOT BE EXERCISED (INCLUDING DRAIN VALVES) UNLESS OTHERWISE REQUIRED FOR THE OPERATION OF SPECIFIC MACHINERY (i.e. EMERGENCY GENERATOR, MAIN LUBE OIL SYSTEM, ETC.). THOSE TANK/SUMP ISOLATION VALVES NOT REQUIRED TO BE EXERCISED BY THESE INSTRUCTIONS AND GUIDELINES SHALL BE TAGGED BY SHIP MANAGER, AND WIRED CLOSED. AFTER COMPLETING TESTS AND EXERCISING AS REQUIRED, ENSURE ALL OTHER FUEL OIL, DIESEL OIL, AND LUBE OIL SYSTEMS VALVES ARE CLOSED. L. AFTER COMPLETING ALL TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS, RECORD ALL VESSEL DEFICIENCIES IN THE RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (RRF MARTS). SEND A FLOPPY DISK CONTAINING THE RECORDED DEFICIENCIES TO THE APPLICABLE CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) OR HIS DESIGNATED ASSISTANT CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (ACOTR) FOR THAT PARTICULAR VESSEL. INCLUDE WITH THE FLOPPY DISK, A HARD COPY PRINT-OUT OF THE DEFICIENCIES. FOR ANY PREVIOUSLY RECORDED DEFICIENCIES THAT WERE CORRECTED DURING THE LATEST PHASE IV CYCLE, MARK UP A HARD COPY PRINTOUT OF THE EXISTING DEFICIENCY AND FORWARD IT TO THE COTR FOR UPDATE OF THE RRF MARTS SYSTEM. ALL DEFICIENCIES THAT WERE FOUND AND CORRECTED DURING THE SAME PHASE IV CYCLE SHALL NOT BE INCLUDED IN RRF MARTS, BUT SHALL BE RECORDED IN A STANDARD TYPE WRITTEN FORM AND FORWARDED TO THE COTR FOR HIS INFORMATION. ALSO DEVELOP AND SUBMIT TO THE COTR THE DEHUMIDIFICATION SYSTEM REPORT, INSULATION RESISTANCE READINGS REPORT, GENERAL INSPECTION COMMENTS, DRAFT READINGS, TANK GAUGING REPORT, CATHODIC PROTECTION SYSTEM REPORT, AND ALL OTHER REPORTS AND FORMS REQUIRED BY THESE INSTRUCTIONS. A PHASE IV MAINTENANCE CYCLE CERTIFICATION AND CHECK-OFF SHEET SHALL ALSO BE FORWARDED TO THE COTR. THE COTR WILL SUBMIT A COPY OF THE CHECK-OFF SHEET TO MARAD HEADQUARTERS' DIVISION OF SHIP MAINTENANCE AND REPAIR WITH THE QUARTERLY RRF MARTS UPDATE. FINALLY, IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, SHIP MANAGER SHALL DEVELOP AND SUBMIT AN ADDITIONAL PHASE IV TASK CHECK-OFF LIST TO THE COTR, UTILIZING THE NUMBERS AND TITLES OF ALL REQUIRED TASKS FOR HIS VESSEL AS LISTED IN THESE PROCEDURES AND CHECKING OFF THEIR COMPLETION. ANY GENERAL INSPECTION COMMENTS THE SHIP MANAGER WISHES TO NOTE MAY BE INCLUDED ON THIS DOCUMENT. IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 45 N COTR. THE REGION COTR MAY AUTHORIZE THE USE OF SPARE PARTS PER THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III. PARAGRAPH 3.0 PROVIDES THE EXCEPTIONS FOR AUTHORIZING THE USE OF SPARE PARTS AND PARAGRAPH 3.1 PROVIDES FOR DETAILED ISSUE/RE- ORDER PROCEDURES. MARAD FORM MA-973 (PHASE IV MATERIAL ISSUE/REPLENISHMENT REPORT) MUST BE USED TO DOCUMENT THEJUSTIFICATION, ISSUE, AND RECEIPT OF SPARE PARTS. THE SHIP MANAGER IS RESPONSIBLE FOR ENSURING THAT THE READY RESERVE FORCE (RRF) EQUIPMENT CONFIGURATION AND SPARE PARTS MANAGEMENT INFORMATION SYSTEM (ECSMIS) IS PROMPTLY AND ACCURATELY UPDATED WHENEVER PARTS ARE ISSUED OR RECEIVED. SHIP MANAGER WILL REQUEST THE REGION COTR UPDATE ECSMIS WHEN THE SHIP MANAGER DOES NOT HAVE THIS CAPABILITY. THIS MAY BE ACCOMPLISHED BY PROVIDING THE REGION COTR WITH A COPY OF FORM MA-973. UPDATE OF RRF-ECSMIS MUST BE ACCOMPLISHED WITHIN 24 HOURS OF THE TRANSACTION ACTIVITY. IN ADDITION, THE SECURITY OF SHIPBOARD SPACES AND THE MATERIAL STORED IN THEM MUST BE MAINTAINED ONCE AUTHORITY HAS BEEN OBTAINED TO ACCESS REQUIRED PARTS. GUIDANCE PROVIDED IN THE SUPPLY MANAGEMENT PROGRAM MANUAL (PART I), SECTION III, PARAGRAPHS 3.1 AND 9.0 MUST BE FOLLOWED REGARDING USE OF SEALS. THE PURPOSE OF THE SEALS IS TO MAINTAIN THE INTEGRITY OF THE MAJORITY OF SHIPBOARD SPARE PARTS CONTAINERS DURING ALL PHASES OF DEACTIVATION AND OPERATION. G. SHIP MANAGER SHALL DEVELOP CHECK-OFF CHARTS TO ENSURE ALL MOTORS, PUMPS, VENTILATION FANS, TANK GAUGINGS, AND REMOTE OPERATED VALVES HAVE BEEN PROPERLY INSPECTED, TESTED AND MAINTAINED IN ACCORDANCE WITH THESE INSTRUCTIONS. SUBMIT SAMPLES OF ALL CHARTS TO COTR WITHIN SIX MONTH OF CONTRACT AWARD. H. MEGGER TEST ALL MOTORS (INCLUDING LAUNDRY AND GALLEY EQUIPMENT) AND GENERATORS, TO ENSURE SAFE AND SATISFACTORY OPERATION PRIOR TO TESTING AND ENERGIZING SAME. HAND ROTATE ALL MOTORS TO ENSURE FREE OPERATION OF SAME. SUBMIT REPORT (SEE GENERAL NOTE L) OF ALL INSULATION RESISTANCE READINGS. ENSURE INSULATION RESISTANCE IS WITHIN ACCEPTABLE RANGE AS DETERMINED BY EQUIPMENT'S NAMEPLATE DATA. ALL ELECTRICAL EQUIPMENT TESTED SHALL HAVE A MINIMUM INSULATION RESISTANCE OF ONE (1) MEG-OHM TO ENSURE SAFE AND SATISFACTORY OPERATION WHEN ENERGIZED. ANY ELECTRICAL EQUIPMENT THAT COULD BE HARMED BY INSULATION TESTING (I.E., ELECTRONIC EQUIPMENT, TRANSFORMERS, VOLTAGE REGULATORS, ETC.) SHALL NOT BE TESTED. I. SHIP MANAGER SHALL ENSURE THAT ADEQUATE FIRE FIGHTING CAPABILITY IS AVAILABLE ABOARD OUTPORTED SHIP. ADDITIONAL REQUIREMENTS AS DEEMED NECESSARY AS A RESULT OF THE TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS SHALL BE PROVIDED. FIRE FIGHTING EQUIPMENT AND REQUIREMENTS SHALL AT LEAST MEET THE REQUIREMENTS OF THE REGULATORY BODIES, STATE, AND LOCAL AUTHORITIES OF THE PORT/BERTH WHERE THE VESSEL IS MOORED. SHIP MANAGER SHALL DERIVE PLANS FOR FIGHTING FIRES ABOARD THE VESSEL. ADEQUATE TRAINING SHALL BE PROVIDED TO ALL PERSONNEL. FIRE CONTROL PLANS SHALL BE READILY VISIBLE AND POSTED NEAR GANGWAY. SUBMIT COPY OF PLAN TO COTR WITHIN SIX MONTHS OF CONTRACT AWARD. J. SEA VALVES FOR SEA CHESTS WHICH ARE NOT BLANKED OFF SHALL NOT BE EXERCISED. SHIP MANAGER SHALL ENSURE SEA VALVES EXPOSED TO THE SEA ARE TAGGED INDICATING THE SAME, DISABLE (IF REQUIRED), AND WIRE CLOSED. POST CLEARLY VISIBLE SIGN LISTING LOCATION, SERVICE, TYPE, AND QUANTITY OF SEA VALVES. SIGN SHALL BE POSTED ON INTERIOR NEAR MAIN ACCESS TO SHIP. K. FUEL OIL, DIESEL OIL, AND LUBE OIL TANK/SUMP ISOLATION VALVES SHALL NOT BE EXERCISED (INCLUDING DRAIN VALVES) UNLESS OTHERWISE REQUIRED FOR THE OPERATION OF SPECIFIC MACHINERY (i.e. EMERGENCY GENERATOR, MAIN LUBE OIL SYSTEM, ETC.). THOSE TANK/SUMP ISOLATION VALVES NOT REQUIRED TO BE EXERCISED BY THESE INSTRUCTIONS AND GUIDELINES SHALL BE TAGGED BY SHIP MANAGER, AND WIRED CLOSED. AFTER COMPLETING TESTS AND EXERCISING AS REQUIRED, ENSURE ALL OTHER FUEL OIL, DIESEL OIL, AND LUBE OIL SYSTEMS VALVES ARE CLOSED. L. AFTER COMPLETING ALL TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS, RECORD ALL VESSEL DEFICIENCIES IN THE RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (RRF MARTS). SEND A FLOPPY DISK CONTAINING THE RECORDED DEFICIENCIES TO THE APPLICABLE CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) OR HIS DESIGNATED ASSISTANT CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (ACOTR) FOR THAT PARTICULAR VESSEL. INCLUDE WITH THE FLOPPY DISK, A HARD COPY PRINT-OUT OF THE DEFICIENCIES. FOR ANY PREVIOUSLY RECORDED DEFICIENCIES THAT WERE CORRECTED DURING THE LATEST PHASE IV CYCLE, MARK UP A HARD COPY PRINTOUT OF THE EXISTING DEFICIENCY AND FORWARD IT TO THE COTR FOR UPDATE OF THE RRF MARTS SYSTEM. ALL DEFICIENCIES THAT WERE FOUND AND CORRECTED DURING THE SAME PHASE IV CYCLE SHALL NOT BE INCLUDED IN RRF MARTS, BUT SHALL BE RECORDED IN A STANDARD TYPE WRITTEN FORM AND FORWARDED TO THE COTR FOR HIS INFORMATION. ALSO DEVELOP AND SUBMIT TO THE COTR THE DEHUMIDIFICATION SYSTEM REPORT, INSULATION RESISTANCE READINGS REPORT, GENERAL INSPECTION COMMENTS, DRAFT READINGS, TANK GAUGING REPORT, CATHODIC PROTECTION SYSTEM REPORT, AND ALL OTHER REPORTS AND FORMS REQUIRED BY THESE INSTRUCTIONS. A PHASE IV MAINTENANCE CYCLE CERTIFICATION AND CHECK-OFF SHEET SHALL ALSO BE FORWARDED TO THE COTR. THE COTR WILL SUBMIT A COPY OF THE CHECK-OFF SHEET TO MARAD HEADQUARTERS' DIVISION OF SHIP MAINTENANCE AND REPAIR WITH THE QUARTERLY RRF MARTS UPDATE. FINALLY, IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, SHIP MANAGER SHALL DEVELOP AND SUBMIT AN ADDITIONAL PHASE IV TASK CHECK-OFF LIST TO THE COTR, UTILIZING THE NUMBERS AND TITLES OF ALL REQUIRED TASKS FOR HIS VESSEL AS LISTED IN THESE PROCEDURES AND CHECKING OFF THEIR COMPLETION. ANY GENERAL INSPECTION COMMENTS THE SHIP MANAGER WISHES TO NOTE MAY BE INCLUDED ON THIS DOCUMENT. IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 46 LATION FANS, TANK GAUGINGS, AND REMOTE OPERATED VALVES HAVE BEEN PROPERLY INSPECTED, TESTED AND MAINTAINED IN ACCORDANCE WITH THESE INSTRUCTIONS. SUBMIT SAMPLES OF ALL CHARTS TO COTR WITHIN SIX MONTH OF CONTRACT AWARD. H. MEGGER TEST ALL MOTORS (INCLUDING LAUNDRY AND GALLEY EQUIPMENT) AND GENERATORS, TO ENSURE SAFE AND SATISFACTORY OPERATION PRIOR TO TESTING AND ENERGIZING SAME. HAND ROTATE ALL MOTORS TO ENSURE FREE OPERATION OF SAME. SUBMIT REPORT (SEE GENERAL NOTE L) OF ALL INSULATION RESISTANCE READINGS. ENSURE INSULATION RESISTANCE IS WITHIN ACCEPTABLE RANGE AS DETERMINED BY EQUIPMENT'S NAMEPLATE DATA. ALL ELECTRICAL EQUIPMENT TESTED SHALL HAVE A MINIMUM INSULATION RESISTANCE OF ONE (1) MEG-OHM TO ENSURE SAFE AND SATISFACTORY OPERATION WHEN ENERGIZED. ANY ELECTRICAL EQUIPMENT THAT COULD BE HARMED BY INSULATION TESTING (I.E., ELECTRONIC EQUIPMENT, TRANSFORMERS, VOLTAGE REGULATORS, ETC.) SHALL NOT BE TESTED. I. SHIP MANAGER SHALL ENSURE THAT ADEQUATE FIRE FIGHTING CAPABILITY IS AVAILABLE ABOARD OUTPORTED SHIP. ADDITIONAL REQUIREMENTS AS DEEMED NECESSARY AS A RESULT OF THE TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS SHALL BE PROVIDED. FIRE FIGHTING EQUIPMENT AND REQUIREMENTS SHALL AT LEAST MEET THE REQUIREMENTS OF THE REGULATORY BODIES, STATE, AND LOCAL AUTHORITIES OF THE PORT/BERTH WHERE THE VESSEL IS MOORED. SHIP MANAGER SHALL DERIVE PLANS FOR FIGHTING FIRES ABOARD THE VESSEL. ADEQUATE TRAINING SHALL BE PROVIDED TO ALL PERSONNEL. FIRE CONTROL PLANS SHALL BE READILY VISIBLE AND POSTED NEAR GANGWAY. SUBMIT COPY OF PLAN TO COTR WITHIN SIX MONTHS OF CONTRACT AWARD. J. SEA VALVES FOR SEA CHESTS WHICH ARE NOT BLANKED OFF SHALL NOT BE EXERCISED. SHIP MANAGER SHALL ENSURE SEA VALVES EXPOSED TO THE SEA ARE TAGGED INDICATING THE SAME, DISABLE (IF REQUIRED), AND WIRE CLOSED. POST CLEARLY VISIBLE SIGN LISTING LOCATION, SERVICE, TYPE, AND QUANTITY OF SEA VALVES. SIGN SHALL BE POSTED ON INTERIOR NEAR MAIN ACCESS TO SHIP. K. FUEL OIL, DIESEL OIL, AND LUBE OIL TANK/SUMP ISOLATION VALVES SHALL NOT BE EXERCISED (INCLUDING DRAIN VALVES) UNLESS OTHERWISE REQUIRED FOR THE OPERATION OF SPECIFIC MACHINERY (i.e. EMERGENCY GENERATOR, MAIN LUBE OIL SYSTEM, ETC.). THOSE TANK/SUMP ISOLATION VALVES NOT REQUIRED TO BE EXERCISED BY THESE INSTRUCTIONS AND GUIDELINES SHALL BE TAGGED BY SHIP MANAGER, AND WIRED CLOSED. AFTER COMPLETING TESTS AND EXERCISING AS REQUIRED, ENSURE ALL OTHER FUEL OIL, DIESEL OIL, AND LUBE OIL SYSTEMS VALVES ARE CLOSED. L. AFTER COMPLETING ALL TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS, RECORD ALL VESSEL DEFICIENCIES IN THE RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (RRF MARTS). SEND A FLOPPY DISK CONTAINING THE RECORDED DEFICIENCIES TO THE APPLICABLE CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) OR HIS DESIGNATED ASSISTANT CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (ACOTR) FOR THAT PARTICULAR VESSEL. INCLUDE WITH THE FLOPPY DISK, A HARD COPY PRINT-OUT OF THE DEFICIENCIES. FOR ANY PREVIOUSLY RECORDED DEFICIENCIES THAT WERE CORRECTED DURING THE LATEST PHASE IV CYCLE, MARK UP A HARD COPY PRINTOUT OF THE EXISTING DEFICIENCY AND FORWARD IT TO THE COTR FOR UPDATE OF THE RRF MARTS SYSTEM. ALL DEFICIENCIES THAT WERE FOUND AND CORRECTED DURING THE SAME PHASE IV CYCLE SHALL NOT BE INCLUDED IN RRF MARTS, BUT SHALL BE RECORDED IN A STANDARD TYPE WRITTEN FORM AND FORWARDED TO THE COTR FOR HIS INFORMATION. ALSO DEVELOP AND SUBMIT TO THE COTR THE DEHUMIDIFICATION SYSTEM REPORT, INSULATION RESISTANCE READINGS REPORT, GENERAL INSPECTION COMMENTS, DRAFT READINGS, TANK GAUGING REPORT, CATHODIC PROTECTION SYSTEM REPORT, AND ALL OTHER REPORTS AND FORMS REQUIRED BY THESE INSTRUCTIONS. A PHASE IV MAINTENANCE CYCLE CERTIFICATION AND CHECK-OFF SHEET SHALL ALSO BE FORWARDED TO THE COTR. THE COTR WILL SUBMIT A COPY OF THE CHECK-OFF SHEET TO MARAD HEADQUARTERS' DIVISION OF SHIP MAINTENANCE AND REPAIR WITH THE QUARTERLY RRF MARTS UPDATE. FINALLY, IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, SHIP MANAGER SHALL DEVELOP AND SUBMIT AN ADDITIONAL PHASE IV TASK CHECK-OFF LIST TO THE COTR, UTILIZING THE NUMBERS AND TITLES OF ALL REQUIRED TASKS FOR HIS VESSEL AS LISTED IN THESE PROCEDURES AND CHECKING OFF THEIR COMPLETION. ANY GENERAL INSPECTION COMMENTS THE SHIP MANAGER WISHES TO NOTE MAY BE INCLUDED ON THIS DOCUMENT. IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 47 TO ALL PERSONNEL. FIRE CONTROL PLANS SHALL BE READILY VISIBLE AND POSTED NEAR GANGWAY. SUBMIT COPY OF PLAN TO COTR WITHIN SIX MONTHS OF CONTRACT AWARD. J. SEA VALVES FOR SEA CHESTS WHICH ARE NOT BLANKED OFF SHALL NOT BE EXERCISED. SHIP MANAGER SHALL ENSURE SEA VALVES EXPOSED TO THE SEA ARE TAGGED INDICATING THE SAME, DISABLE (IF REQUIRED), AND WIRE CLOSED. POST CLEARLY VISIBLE SIGN LISTING LOCATION, SERVICE, TYPE, AND QUANTITY OF SEA VALVES. SIGN SHALL BE POSTED ON INTERIOR NEAR MAIN ACCESS TO SHIP. K. FUEL OIL, DIESEL OIL, AND LUBE OIL TANK/SUMP ISOLATION VALVES SHALL NOT BE EXERCISED (INCLUDING DRAIN VALVES) UNLESS OTHERWISE REQUIRED FOR THE OPERATION OF SPECIFIC MACHINERY (i.e. EMERGENCY GENERATOR, MAIN LUBE OIL SYSTEM, ETC.). THOSE TANK/SUMP ISOLATION VALVES NOT REQUIRED TO BE EXERCISED BY THESE INSTRUCTIONS AND GUIDELINES SHALL BE TAGGED BY SHIP MANAGER, AND WIRED CLOSED. AFTER COMPLETING TESTS AND EXERCISING AS REQUIRED, ENSURE ALL OTHER FUEL OIL, DIESEL OIL, AND LUBE OIL SYSTEMS VALVES ARE CLOSED. L. AFTER COMPLETING ALL TESTS AND INSPECTIONS AS SPECIFIED IN THESE INSTRUCTIONS, RECORD ALL VESSEL DEFICIENCIES IN THE RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (RRF MARTS). SEND A FLOPPY DISK CONTAINING THE RECORDED DEFICIENCIES TO THE APPLICABLE CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) OR HIS DESIGNATED ASSISTANT CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (ACOTR) FOR THAT PARTICULAR VESSEL. INCLUDE WITH THE FLOPPY DISK, A HARD COPY PRINT-OUT OF THE DEFICIENCIES. FOR ANY PREVIOUSLY RECORDED DEFICIENCIES THAT WERE CORRECTED DURING THE LATEST PHASE IV CYCLE, MARK UP A HARD COPY PRINTOUT OF THE EXISTING DEFICIENCY AND FORWARD IT TO THE COTR FOR UPDATE OF THE RRF MARTS SYSTEM. ALL DEFICIENCIES THAT WERE FOUND AND CORRECTED DURING THE SAME PHASE IV CYCLE SHALL NOT BE INCLUDED IN RRF MARTS, BUT SHALL BE RECORDED IN A STANDARD TYPE WRITTEN FORM AND FORWARDED TO THE COTR FOR HIS INFORMATION. ALSO DEVELOP AND SUBMIT TO THE COTR THE DEHUMIDIFICATION SYSTEM REPORT, INSULATION RESISTANCE READINGS REPORT, GENERAL INSPECTION COMMENTS, DRAFT READINGS, TANK GAUGING REPORT, CATHODIC PROTECTION SYSTEM REPORT, AND ALL OTHER REPORTS AND FORMS REQUIRED BY THESE INSTRUCTIONS. A PHASE IV MAINTENANCE CYCLE CERTIFICATION AND CHECK-OFF SHEET SHALL ALSO BE FORWARDED TO THE COTR. THE COTR WILL SUBMIT A COPY OF THE CHECK-OFF SHEET TO MARAD HEADQUARTERS' DIVISION OF SHIP MAINTENANCE AND REPAIR WITH THE QUARTERLY RRF MARTS UPDATE. FINALLY, IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, SHIP MANAGER SHALL DEVELOP AND SUBMIT AN ADDITIONAL PHASE IV TASK CHECK-OFF LIST TO THE COTR, UTILIZING THE NUMBERS AND TITLES OF ALL REQUIRED TASKS FOR HIS VESSEL AS LISTED IN THESE PROCEDURES AND CHECKING OFF THEIR COMPLETION. ANY GENERAL INSPECTION COMMENTS THE SHIP MANAGER WISHES TO NOTE MAY BE INCLUDED ON THIS DOCUMENT. IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 48 THE FLOPPY DISK, A HARD COPY PRINT-OUT OF THE DEFICIENCIES. FOR ANY PREVIOUSLY RECORDED DEFICIENCIES THAT WERE CORRECTED DURING THE LATEST PHASE IV CYCLE, MARK UP A HARD COPY PRINTOUT OF THE EXISTING DEFICIENCY AND FORWARD IT TO THE COTR FOR UPDATE OF THE RRF MARTS SYSTEM. ALL DEFICIENCIES THAT WERE FOUND AND CORRECTED DURING THE SAME PHASE IV CYCLE SHALL NOT BE INCLUDED IN RRF MARTS, BUT SHALL BE RECORDED IN A STANDARD TYPE WRITTEN FORM AND FORWARDED TO THE COTR FOR HIS INFORMATION. ALSO DEVELOP AND SUBMIT TO THE COTR THE DEHUMIDIFICATION SYSTEM REPORT, INSULATION RESISTANCE READINGS REPORT, GENERAL INSPECTION COMMENTS, DRAFT READINGS, TANK GAUGING REPORT, CATHODIC PROTECTION SYSTEM REPORT, AND ALL OTHER REPORTS AND FORMS REQUIRED BY THESE INSTRUCTIONS. A PHASE IV MAINTENANCE CYCLE CERTIFICATION AND CHECK-OFF SHEET SHALL ALSO BE FORWARDED TO THE COTR. THE COTR WILL SUBMIT A COPY OF THE CHECK-OFF SHEET TO MARAD HEADQUARTERS' DIVISION OF SHIP MAINTENANCE AND REPAIR WITH THE QUARTERLY RRF MARTS UPDATE. FINALLY, IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, SHIP MANAGER SHALL DEVELOP AND SUBMIT AN ADDITIONAL PHASE IV TASK CHECK-OFF LIST TO THE COTR, UTILIZING THE NUMBERS AND TITLES OF ALL REQUIRED TASKS FOR HIS VESSEL AS LISTED IN THESE PROCEDURES AND CHECKING OFF THEIR COMPLETION. ANY GENERAL INSPECTION COMMENTS THE SHIP MANAGER WISHES TO NOTE MAY BE INCLUDED ON THIS DOCUMENT. IF SHIP MANAGER'S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 49 S STAFF IS PERFORMING THE MAINTENANCE PROCEDURES, THE SHIP MANAGER SHALL SUBMIT ALL REPORTS REQUIRED BY GENERAL NOTE L WITHIN 30 DAYS AFTER COMPLETION OF EACH PHASE IV CYCLE. SEPARATE REPORTS MAY BE COMBINED AS WOULD SUIT THE SHIP MANAGER FORMAT. M. SHIP MANAGER SHALL SUBMIT BIWEEKLY (OUTPORTED VESSEL) OR MONTHLY (FLEET BERTH VESSEL) GENERAL INSPECTION REPORT, DEHUMIDIFICATION, AND CATHODIC PROTECTION REPORTS/FORMS TO THE REGION COTR. SHIP MANAGER SHALL CONSULT THE MARAD REGIONAL OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 50 L OFFICE TO DETERMINE IF ANY SPECIAL GENERAL INSPECTION REPORT FORMAT IS REQUIRED. N. SHIP MANAGER SHALL PROVIDE OR HAVE ACCESS TO A PORTABLE PUMPING, FILTERING AND COALESCING SYSTEM FOR THE CLEANING OF CONTAMINATED LUBE OIL AND HYDRAULIC OIL. THE SYSTEM SHALL PUMP APPROXIMATELY 5 GPM, FILTER TO A 5 MICRON RETENTION AND PERFORM COALESCING FUNCTIONS. THE ENTIRE SYSTEM SHALL BE A KAYDON MODEL PK1-TTS PORTABLE FILTRATION UNIT AND KAYDON MODEL 121-C PORTABLE COALESCER FILTER UNIT OR EQUAL. UTILIZE IN ACCORDANCE WITH GENERAL NOTE (D). O. SEMI-ANNUAL PHASE IV CYCLES FOR OUTPORTED VESSELS IN NORTHERN LATITUDES (ABOVE VIRGINIA AND CALIFORNIA) SHALL, WHERE POSSIBLE, BE SCHEDULED IN THE SPRING AND FALL SO AMBIENT TEMPERATURES ARE WARM ENOUGH TO ALLOW FOR PROPER TESTING OF LUBE OIL AND HYDRAULIC OIL SYSTEMS. P. ALL DEHUMIDIFICATION SEALS, EQUIPMENT PROTECTIVE COVERS AND OTHER REMOVALS REQUIRED TO ACCOMPLISH TESTS AND INSPECTIONS SHALL BE RE-SEALED/RE-INSTALLED AT COMPLETION. Q. WHEREVER THESE PROCEDURES SPECIFY THE TERM REGION COTR (CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE), THIS MAY BE CONSTRUED AS ASSISTANT COTR OR RESPONSIBLE MARAD SURVEYOR PROVIDED THE COTR HAS ASSIGNED HIM/HER THIS CAPACITY. R. WHEN PERFORMING EQUIPMENT GREASING OPERATIONS ENSURE THAT ALL GREASE FITTINGS ARE "ZERK TYPE" AND UNIFORM SIZE, IF POSSIBLE. REPLACE ALL THAT ARE BROKEN OR MISSING. REPLACEMENT ZERK FITTINGS SHALL BE STAINLESS STEEL ON WEATHER DECKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 51 CKS. S. ANY REPAIRS THAT AFFECT THE FIVE OR TEN DAY STATUS OF THE VESSEL SHALL NOT BE ACCOMPLISHED WITHOUT PRIOR APPROVAL FROM THE COTR. T. ALL STEAM POWERED EQUIPMENT THAT IS TO BE OPERATED BY AIR SHALL HAVE AN OIL LUBRICATOR INSTALLED AT THE TEMPORARY AIR CONNECTION AND THE EXHAUST FLANGE SHALL BE DISCONNECTED TO PREVENT OIL FROM ENTERING THE EXHAUST SYSTEM. U. STRICTLY ADHERE TO ALL APPLICABLE FEDERAL, STATE AND LOCAL SAFETY RULES WHEN HANDLING OR DISPOSING OF HAZARDOUS WASTE. V. AS NOTED HEREIN, SHIP MANAGERS WHO ARE CONTRACTED TO PROVIDE A RETENTION CREW FOR SPECIFIC VESSEL/S SHALL ENSURE THAT ALL MAJOR CARGO HANDLING EQUIPMENT (except OPDS equipment and SEABEE barge elevator) IS TESTED OUT ONCE EVERY THREE MONTHS AS OPPOSED TO THE USUAL SEMI-ANNUAL TASKING. W. SHIP MANAGERS ARE REMINDED THAT PHASE IV CYCLES ARE AN OPPORTUNE TIME TO PERFORM THOSE REGULATORY INSPECTIONS THAT OVERLAP WITH THE BELOW PROCEDURES. NOTE: THE CODIFICATION OF THE "MARAD PHASE IV MAINTENANCE PROCEDURES FOR GENERAL CLASS VESSELS" FOR USE IN RRF-MARTS HAS NECESSITATED SOME MINOR CHANGES TO SOME OF THE CODE NUMBERS AND THEIR SEQUENCING ORDER TO THOSE CONTAINED IN THE TECHNICAL EXHIBIT (TE-8) OF THE CONTRACT. END OF RECORD 52 0184-001-M6-G Lube Oil Analysis NOTE: The staff performing the Phase IV Maintenance procedures shall take oil samples at the locations and timeframes described below. Applicable samples shall be forwarded to a Region approved laboratory for analysis. In the near future, MARAD will award one contractor a nationwide analysis program to which the staff shall forward samples. A RRF Fleetwide Oil Analysis and Monitoring Guide will be forwarded to all responsible personnel. Taking representative samples or samples from a specific location in a large tank is difficult. Ship Managers shall have available a specially suited dip-in type sampler that can be lowered through an opened manhole or disconnected vent pipe should a primary inspection reveal contamination. TASK: A. Power Generation Equipment 1. Prior to activating these systems, take and visually inspect lube oils samples from systems, sumps and storage tanks in accordance with the clear and bright criteria found in General Note D. When visual examination indicates contamination, notify COTR for instructions as per General Note D. 2. At first Phase IV Cycle after deactivation or award of ship manager contract and annually thereafter, take additional samples from same locations after the system or equipment has been in operation. These samples shall again be visually examined and later forwarded for laboratory analysis of physical/chemical properties, contamination and degradation. Identify each sample with a tag marked with ship's name, hull number, sampling date, lube oil type or specification number, equipment identification, and date of last known oil change. Resulting analysis report shall be forwarded to the COTR. 3. Applications include but not limited to: Main Propulsion Turbines Diesel Engines Reduction Gears Turbochargers Ship's Service Turbogenerators Diesel Generators Turbochargers Main Thrust Bearings Emergency Diesel Engine Lube Oil Storage and Gravity Tanks Cylinder Oil Storage Tanks Stern Tube Lubricating Tank. B. Auxiliary Equipment 1. Prior to activating this equipment, take and visually inspect lube oils samples from systems, sumps and storage tanks in accordance with the clear and bright criteria found in General Note D. When visual examination indicates contamination, notify COTR for instructions as per General Note D. 2. Applications include but not limited to: Anchor Windlasses Mooring Winches Cargo Winches (all type) Transporter/Elevator Winches Stores Winches Lifeboat Winches Compressors (Air/Refrigeration) Purifiers END OF RECORD 53 B. Auxiliary Equipment 1. Prior to activating this equipment, take and visually inspect lube oils samples from systems, sumps and storage tanks in accordance with the clear and bright criteria found in General Note D. When visual examination indicates contamination, notify COTR for instructions as per General Note D. 2. Applications include but not limited to: Anchor Windlasses Mooring Winches Cargo Winches (all type) Transporter/Elevator Winches Stores Winches Lifeboat Winches Compressors (Air/Refrigeration) Purifiers END OF RECORD 54 equipment, sumps and storage tanks in accordance with the clear and bright criteria found in General Note D. When visual examination indicates contamination, notify COTR for instructions as per General Note D. B. At first Phase IV Cycle after deactivation or award of Ship Manager contract and annually thereafter, take additional samples from same locations after the system or equipment has been operation. These samples shall again be visually examined and later forwarded for laboratory analysis of physical/chemical properties, contamination and degradation. Identify each sample with a tag marked with ship's name, hull number, sampling date, hydraulic oil type or specification number, equipment identification, and date of last known oil change. Resulting analysis report shall be forwarded to the COTR. C. Applications include but not limited to: Anchor Windlass Drive System Mooring Winch Drive System Transporter/Elevator Drive System Bow/Stern Thruster Drive and Pitch Systems Crane Drive System Store Winch Drive System Cargo Hatch Drive System Interior Ramps and Doors Drive System Exterior Ramps and Door Drive System Steering Gear/Ram System Controllable Pitch Propeller System Hydraulic Oil Storage Tanks END OF RECORD 55 R review of results of analysis before taking corrective action. At a later date, test kits will be provided by MARAD to the staff taking samples to determine in biological growth is present at the oil water interface. Frequency of performance of this task varies as noted below. TASK: A. At first Phase IV Cycle after deactivation or award of Ship Manager contract, the Ship Manager shall consult records to determine if all tanks containing diesel or blended fuel were treated with a dispersant and biocide at deactivation. Record findings in the Phase IV Maintenance Report/s. If no additives were utilized, consult COTR over best method to facilitate injecting of same during lay-up. B. At first Phase IV Cycle after deactivation or award of Ship Manager contract, take benchmark samples of all tanks and submit to Region approved laboratory for analysis. At two year intervals after the first benchmark sampling, take new samples for analysis and comparison. C. Semi-annually, in conjunction with the tank gauging task, 9902-01-M6-H, sound fuel tanks with a water finding paste and determine amount of water, if any, in each tank. D. If water is present, take samples (of the oil water interface if possible) and send to Region approved contractor for analysis to determine if any biological growth is present. Continue samples at each Phase IV Cycle until water is removed. D. Application includes but not limited to: Fuel Storage Tanks Fuel Settlers Daily Service Tanks Cold Boiler Light-off Emergency Diesel Generator Tank Auxiliary Diesel Generator Tanks Fuel Double Bottoms Fuel Deep and Wing Tanks END OF RECORD 56 0197-001-M6-G Log Books (Outported) TASK: Maintain Log Books on all outported ships as follows: A. All personnel and visitors shall log themselves on and off the ship. B. Record all draft readings and any change in vessel's position. C. Record description of all work to be performed, number of person(s) and contractor's company name. D. Record all Regulatory reports, inspections or tests, and incidents concerning safety, security and environmental issues. E. Log books shall be forwarded to Region COTR upon request. END OF RECORD 57 Notes L & M. Test bilge level and flooding alarms including both audio and visual indicators. Sound chain locker as required. THE DISCHARGE TO THE SEA OR OTHER WATERS OF OILS, OILY WASTES, SLUDGES, INDUSTRIAL WASTES, FOOD WASTE, TRASH, AND REFUSE COLLECTED ASHORE OR FROM SHIP IN PORT IS PROHIBITED. ALL OILY WASTES AND OILS SHALL BE STORED AND TRANSFERRED TO PROPER SHORE- SIDE FACILITY FOR PROCESSING. NOTIFY REGION'S SHIP OPERATIONS OFFICER PRIOR TO TRANSFERRING OILS, OILY WASTES, SLUDGES, AND INDUSTRIAL WASTES. B. Visually inspect all accessible sea chests, discharges, and other hull penetrations to ensure they are secured, leak free, structurally sound, and free of defects, damage, and deterioration. C. Check stern tube shaft seal packings for leakage. Check stern tube lube oil head tank for changes in level. Ensure proper tightness of stern tube packing gland as necessary. Remove water from ship and properly dispose of same when found in shaft alley bilges. If vessel is equipped with CRP propeller and/or bow/stern thrusters also check head tank levels and quality. See General Note D. CRP propeller sump shall also be checked for proper level and headtank replenishment pump shall be checked for proper operation. D. Ensure all vents, intakes, exhausts, hatches, manholes, portholes, and all other access-ways to the interior of the ship are secured and tightly sealed, unless otherwise required to be open for use as specified elsewhere in these instructions. This does not apply to tanks containing fluids which expand and contract due to changes in temperature. E. Visually inspect ship's mooring lines and wires for proper arrangement in accordance with the ship's mooring plans, proper tension, proper installation of rat guards, and general condition including defects, damage, and deterioration. Report condition of same to Region's COTR and in accordance with General Note L & M. F. Measure and record forward and after draft readings. When noticeable change has occurred, immediately notify Region's COTR. Inspect all spaces and sound all tanks to determine cause of draft change. Ensure all flooding marks are clearly visible on both port and starboard sides of hull. G. Visually inspect gangway for safe and proper securement. H. Replace with new, all light bulbs and fluorescent lamps found to be defective and burnt out. It is recommended that G.E. "Survivor" 130V-75W type bulbs or equal be installed. I. Visually inspect interior and exterior of vessel for general cleanliness. Remove trash and debris. Clean exterior and interior spaces as required. J. Check ground detection lights for indication of grounded circuits. Troubleshoot and remove all improper grounds from circuits where possible. If unable, report same. K. Visually inspect shore power connection. Ensure proper connection of same. Verify proper phase connection. Measure and record shore power readings. L. Visually inspect all stores lockers, valuable lockers, and slop chest to ensure seals are not disturbed and broken. When seals are found to be disturbed or broken, immediately notify COTR. M. Ensure all drains and scuppers are free of debris and all other foreign materials. Remove all standing water as required. N. Check all fire fighting equipment and safety equipment for proper stowage and visually inspect for good operating condition. Fire Control Plan shall be readily visible and posted near gangway. O. Ensure all heaters used in electrical equipment outside of dehumidified zones and in boilers are functioning. P. Visually inspect all non-sealed exterior watertight doors and gaskets for deterioration and watertight integrity. Q. Ship Managers shall conduct and record the general inspection results bi-weekly on all out-ported ships and monthly for Fleet located vessels. Reports shall be submitted in accordance with General Notes L & M. END OF RECORD 58 oper securement. H. Replace with new, all light bulbs and fluorescent lamps found to be defective and burnt out. It is recommended that G.E. "Survivor" 130V-75W type bulbs or equal be installed. I. Visually inspect interior and exterior of vessel for general cleanliness. Remove trash and debris. Clean exterior and interior spaces as required. J. Check ground detection lights for indication of grounded circuits. Troubleshoot and remove all improper grounds from circuits where possible. If unable, report same. K. Visually inspect shore power connection. Ensure proper connection of same. Verify proper phase connection. Measure and record shore power readings. L. Visually inspect all stores lockers, valuable lockers, and slop chest to ensure seals are not disturbed and broken. When seals are found to be disturbed or broken, immediately notify COTR. M. Ensure all drains and scuppers are free of debris and all other foreign materials. Remove all standing water as required. N. Check all fire fighting equipment and safety equipment for proper stowage and visually inspect for good operating condition. Fire Control Plan shall be readily visible and posted near gangway. O. Ensure all heaters used in electrical equipment outside of dehumidified zones and in boilers are functioning. P. Visually inspect all non-sealed exterior watertight doors and gaskets for deterioration and watertight integrity. Q. Ship Managers shall conduct and record the general inspection results bi-weekly on all out-ported ships and monthly for Fleet located vessels. Reports shall be submitted in accordance with General Notes L & M. END OF RECORD 59 drains and scuppers are free of debris and all other foreign materials. Remove all standing water as required. N. Check all fire fighting equipment and safety equipment for proper stowage and visually inspect for good operating condition. Fire Control Plan shall be readily visible and posted near gangway. O. Ensure all heaters used in electrical equipment outside of dehumidified zones and in boilers are functioning. P. Visually inspect all non-sealed exterior watertight doors and gaskets for deterioration and watertight integrity. Q. Ship Managers shall conduct and record the general inspection results bi-weekly on all out-ported ships and monthly for Fleet located vessels. Reports shall be submitted in accordance with General Notes L & M. END OF RECORD 60 Notes L & M. Test bilge level and flooding alarms including both audio and visual indicators. Sound chain locker as required. THE DISCHARGE TO THE SEA OR OTHER WATERS OF OILS, OILY WASTES, SLUDGES, INDUSTRIAL WASTES, FOOD WASTE, TRASH, AND REFUSE COLLECTED ASHORE OR FROM SHIP IN PORT IS PROHIBITED. ALL OILY WASTES AND OILS SHALL BE STORED AND TRANSFERRED TO PROPER SHORE- SIDE FACILITY FOR PROCESSING. NOTIFY REGION'S SHIP OPERATIONS OFFICER PRIOR TO TRANSFERRING OILS, OILY WASTES, SLUDGES, AND INDUSTRIAL WASTES. B. Visually inspect all accessible sea chests, discharges, and other hull penetrations to ensure they are secured, leak free, structurally sound, and free of defects, damage, and deterioration. C. Check stern tube shaft seal packings for leakage. Check stern tube lube oil head tank for changes in level. Ensure proper tightness of stern tube packing gland as necessary. Remove water from ship and properly dispose of same when found in shaft alley bilges. If vessel is equipped with CRP propeller and/or bow/stern thrusters also check head tank levels and quality. See General Note D. CRP propeller sump shall also be checked for proper level and headtank replenishment pump shall be checked for proper operation. D. Ensure all vents, intakes, exhausts, hatches, manholes, portholes, and all other access-ways to the interior of the ship are secured and tightly sealed, unless otherwise required to be open for use as specified elsewhere in these instructions. This does not apply to tanks containing fluids which expand and contract due to changes in temperature. E. Visually inspect ship's mooring lines and wires for proper arrangement in accordance with the ship's mooring plans, proper tension, proper installation of rat guards, and general condition including defects, damage, and deterioration. Report condition of same to Region's COTR and in accordance with General Note L & M. F. Measure and record forward and after draft readings. When noticeable change has occurred, immediately notify Region's COTR. Inspect all spaces and sound all tanks to determine cause of draft change. Ensure all flooding marks are clearly visible on both port and starboard sides of hull. G. Visually inspect gangway for safe and proper securement. H. Replace with new, all light bulbs and fluorescent lamps found to be defective and burnt out. It is recommended that G.E. "Survivor" 130V-75W type bulbs or equal be installed. I. Visually inspect interior and exterior of vessel for general cleanliness. Remove trash and debris. Clean exterior and interior spaces as required. J. Check ground detection lights for indication of grounded circuits. Troubleshoot and remove all improper grounds from circuits where possible. If unable, report same. K. Visually inspect shore power connection. Ensure proper connection of same. Verify proper phase connection. Measure and record shore power readings. L. Visually inspect all stores lockers, valuable lockers, and slop chest to ensure seals are not disturbed and broken. When seals are found to be disturbed or broken, immediately notify COTR. M. Ensure all drains and scuppers are free of debris and all other foreign materials. Remove all standing water as required. N. Check all fire fighting equipment and safety equipment for proper stowage and visually inspect for good operating condition. Fire Control Plan shall be readily visible and posted near gangway. O. Ensure all heaters used in electrical equipment outside of dehumidified zones and in boilers are functioning. P. Visually inspect all non-sealed exterior watertight doors and gaskets for deterioration and watertight integrity. Q. Ship Managers shall conduct and record the general inspection results bi-weekly on all out-ported ships and monthly for Fleet located vessels. Reports shall be submitted in accordance with General Notes L & M. END OF RECORD 61 roperly dispose of same when found in shaft alley bilges. If vessel is equipped with CRP propeller and/or bow/stern thrusters also check head tank levels and quality. See General Note D. CRP propeller sump shall also be checked for proper level and headtank replenishment pump shall be checked for proper operation. D. Ensure all vents, intakes, exhausts, hatches, manholes, portholes, and all other access-ways to the interior of the ship are secured and tightly sealed, unless otherwise required to be open for use as specified elsewhere in these instructions. This does not apply to tanks containing fluids which expand and contract due to changes in temperature. E. Visually inspect ship's mooring lines and wires for proper arrangement in accordance with the ship's mooring plans, proper tension, proper installation of rat guards, and general condition including defects, damage, and deterioration. Report condition of same to Region's COTR and in accordance with General Note L & M. F. Measure and record forward and after draft readings. When noticeable change has occurred, immediately notify Region's COTR. Inspect all spaces and sound all tanks to determine cause of draft change. Ensure all flooding marks are clearly visible on both port and starboard sides of hull. G. Visually inspect gangway for safe and proper securement. H. Replace with new, all light bulbs and fluorescent lamps found to be defective and burnt out. It is recommended that G.E. "Survivor" 130V-75W type bulbs or equal be installed. I. Visually inspect interior and exterior of vessel for general cleanliness. Remove trash and debris. Clean exterior and interior spaces as required. J. Check ground detection lights for indication of grounded circuits. Troubleshoot and remove all improper grounds from circuits where possible. If unable, report same. K. Visually inspect shore power connection. Ensure proper connection of same. Verify proper phase connection. Measure and record shore power readings. L. Visually inspect all stores lockers, valuable lockers, and slop chest to ensure seals are not disturbed and broken. When seals are found to be disturbed or broken, immediately notify COTR. M. Ensure all drains and scuppers are free of debris and all other foreign materials. Remove all standing water as required. N. Check all fire fighting equipment and safety equipment for proper stowage and visually inspect for good operating condition. Fire Control Plan shall be readily visible and posted near gangway. O. Ensure all heaters used in electrical equipment outside of dehumidified zones and in boilers are functioning. P. Visually inspect all non-sealed exterior watertight doors and gaskets for deterioration and watertight integrity. Q. Ship Managers shall conduct and record the general inspection results bi-weekly on all out-ported ships and monthly for Fleet located vessels. Reports shall be submitted in accordance with General Notes L & M. END OF RECORD 62 secured and tightly sealed, unless otherwise required to be open for use as specified elsewhere in these instructions. This does not apply to tanks containing fluids which expand and contract due to changes in temperature. E. Visually inspect ship's mooring lines and wires for proper arrangement in accordance with the ship's mooring plans, proper tension, proper installation of rat guards, and general condition including defects, damage, and deterioration. Report condition of same to Region's COTR and in accordance with General Note L & M. F. Measure and record forward and after draft readings. When noticeable change has occurred, immediately notify Region's COTR. Inspect all spaces and sound all tanks to determine cause of draft change. Ensure all flooding marks are clearly visible on both port and starboard sides of hull. G. Visually inspect gangway for safe and proper securement. H. Replace with new, all light bulbs and fluorescent lamps found to be defective and burnt out. It is recommended that G.E. "Survivor" 130V-75W type bulbs or equal be installed. I. Visually inspect interior and exterior of vessel for general cleanliness. Remove trash and debris. Clean exterior and interior spaces as required. J. Check ground detection lights for indication of grounded circuits. Troubleshoot and remove all improper grounds from circuits where possible. If unable, report same. K. Visually inspect shore power connection. Ensure proper connection of same. Verify proper phase connection. Measure and record shore power readings. L. Visually inspect all stores lockers, valuable lockers, and slop chest to ensure seals are not disturbed and broken. When seals are found to be disturbed or broken, immediately notify COTR. M. Ensure all drains and scuppers are free of debris and all other foreign materials. Remove all standing water as required. N. Check all fire fighting equipment and safety equipment for proper stowage and visually inspect for good operating condition. Fire Control Plan shall be readily visible and posted near gangway. O. Ensure all heaters used in electrical equipment outside of dehumidified zones and in boilers are functioning. P. Visually inspect all non-sealed exterior watertight doors and gaskets for deterioration and watertight integrity. Q. Ship Managers shall conduct and record the general inspection results bi-weekly on all out-ported ships and monthly for Fleet located vessels. Reports shall be submitted in accordance with General Notes L & M. END OF RECORD 63 deterioration. Report condition of same to Region's COTR and in accordance with General Note L & M. F. Measure and record forward and after draft readings. When noticeable change has occurred, immediately notify Region's COTR. Inspect all spaces and sound all tanks to determine cause of draft change. Ensure all flooding marks are clearly visible on both port and starboard sides of hull. G. Visually inspect gangway for safe and proper securement. H. Replace with new, all light bulbs and fluorescent lamps found to be defective and burnt out. It is recommended that G.E. "Survivor" 130V-75W type bulbs or equal be installed. I. Visually inspect interior and exterior of vessel for general cleanliness. Remove trash and debris. Clean exterior and interior spaces as required. J. Check ground detection lights for indication of grounded circuits. Troubleshoot and remove all improper grounds from circuits where possible. If unable, report same. K. Visually inspect shore power connection. Ensure proper connection of same. Verify proper phase connection. Measure and record shore power readings. L. Visually inspect all stores lockers, valuable lockers, and slop chest to ensure seals are not disturbed and broken. When seals are found to be disturbed or broken, immediately notify COTR. M. Ensure all drains and scuppers are free of debris and all other foreign materials. Remove all standing water as required. N. Check all fire fighting equipment and safety equipment for proper stowage and visually inspect for good operating condition. Fire Control Plan shall be readily visible and posted near gangway. O. Ensure all heaters used in electrical equipment outside of dehumidified zones and in boilers are functioning. P. Visually inspect all non-sealed exterior watertight doors and gaskets for deterioration and watertight integrity. Q. Ship Managers shall conduct and record the general inspection results bi-weekly on all out-ported ships and monthly for Fleet located vessels. Reports shall be submitted in accordance with General Notes L & M. END OF RECORD 64 nspect all non-sealed exterior watertight doors and gaskets for deterioration and watertight integrity. Q. Ship Managers shall conduct and record the general inspection results bi-weekly on all out-ported ships and monthly for Fleet located vessels. Reports shall be submitted in accordance with General Notes L & M. END OF RECORD 65 66 s correctly lined up. Check hydraulic oil tanks for proper fluid level and quality. See General Note D. Replenish with new oil as required. Perform system warm up operations as required. Prior to energizing hydraulic system, verify hoses and tubing is connected and intact. Ensure doors are free of obstructions. E. Hand exercise any limit switches. Prove satisfactory mechanical and electrical operation of same. Prior to energizing hydraulic system, verify hoses and tubing are connected and intact. Ensure doors are free of obstructions. F. Undog door. Exercise door from full closed to full open position, and back to full closed position a total of two (2) cycles. While fully open inspect seals for damage, defects, and deterioration. While exercising door, prove entire hydraulic systems leak free. Ensure all controls function properly. G. After completing tests and inspections, close door. Ensure tight seals. Apply a lubricant/coating to seating & sealing surfaces. Lubricate dogs as necessary. Dog down door (if applicable). H. De-energize all circuits. Secure all components of the door and its systems in properly stowed position and condition. Clean area free of oil, grease and debris upon completion. END OF RECORD 67 ts and inspections, close door. Ensure tight seals. Apply a lubricant/coating to seating & sealing surfaces. Lubricate dogs as necessary. Dog down door (if applicable). H. De-energize all circuits. Secure all components of the door and its systems in properly stowed position and condition. Clean area free of oil, grease and debris upon completion. END OF RECORD 68 eservation compound as necessary. Ensure all control functions, selector valves and indicators operate properly. While doors are open, inspect gasket, seating surfaces & knife edges. Clean rust, scale & dried grease from surfaces. Preserve with fresh grease. G. After completing tests and inspections, grease gasket and close sideport. Ensure tight seals. Lubricate dogs as necessary. H. De-energize all circuits. Secure all components of the sideport and its systems in properly stowed position and condition. Lock side port in its properly stowed position. Clean area of oil, grease and debris upon completion. END OF RECORD 69 1613-001-M6-H Side Ports TASK: Visually inspect, test and maintain this equipment as follows: A. Visually inspect all components for excessive wear, defects, damage, and deterioration. Clean all seating surfaces on dogs and wedges free of rust, scale and dried grease. B. Visually inspect all fasteners for damage, defects, and deterioration. Ensure fasteners are properly and securely fastened. Replace with new fasteners equal to original as required. Inspect dog linkages, fasteners, pins, etc. to ensure they are connected properly. Apply proper preservation compound to fasteners as required. C. Ensure proper lubrication of entire side port in accordance with manufacturer's instructions. D. Check hydraulic oil tanks for proper fluid level and quality. See General Note D. Replenish with new oil as required. Prior to energizing hydraulic system, verify hoses and tubing are connected and intact. Ensure doors are free of obstructions. Perform system warm up operations as required. E. Open each port to fully open position as follows: 1. Mooring Ports: a. Prior to opening, ensure drop bolts are disengaged. Open valve at desired port, and pump using hand pump until port is fully open. 2. Side Ports: (This item includes the Outboard Stores Ports and Personnel Embarkation and Fuel Oil Loading Ports.) a. Prior to opening ensure all dogs are disengaged. Move selector valve handle on control stand to "Open" position. b. Pump hand pump until sideport is in fully open position. c. Move selector valve to "Neutral" position. F. While fully open, visually inspect each gasket for damage, defects, and deterioration. Inspect gasket, seating surfaces & knife edges. Clean rust, scale & dried grease from surfaces. Preserve with fresh grease. G. Close each port as follows: 1. Mooring Ports: a. Disengage Hold-Open Latch assembly. b. Open bleed valve on hand pump, and door will lower. Control lowering speed by throttling bleed valve. c. Engage drop bolts. d. Close valve. Lubricate as required. Resecure drop bolts. e. Grease gasket before sealing. 2. Outboard Stores Port, Personnel Embarkation and Fuel Oil Loading Ports: a. Move selector valve to "close" position. b. Pump hand pump until sideport is fully closed. c. Move selector valve to closed position. d. Lubricate and engage all dogs. e. Grease gasket before sealing. H. Clean area of oil, grease and debris upon completion. END OF RECORD 70 in accordance with manufacturers' instructions. Replace with new, all broken and missing grease fittings. Lubricate as required, and exercise where feasible all mechanical controls and linkages to ensure free and proper operation of same. D. Ensure power is available. Visually inspect hydraulic system and ensure it is correctly lined up. Check hydraulic oil tanks for proper fluid level and quality. See General Note D. Replenish with new oil as required. Prior to energizing hydraulic system, verify hoses and tubing are connected and intact. Ensure doors are free of obstructions. Perform system warm up operations as required. E. Exercise all limit switches. Prove satisfactory mechanical and electrical operation of same. F. Undog ramp/door/gate. Exercise from full closed to full open position, and back to full closed position a total of two (2) cycles. While fully open inspect seals for damage, defects, and deterioration. Inspect gasket, seating surfaces & knife edges. Clean rust, scale & dried grease from surfaces. Preserve with fresh grease. Repair and replace sealing material with new as necessary to ensure tight seals. While exercising ramp/door/gate, prove entire hydraulic systems leak free. Also, visually inspect any cables for frays, nicks, damage, defects, and deterioration. Slush wire rope with proper preservation compound if necessary. Ensure all system control functions and indications operate correctly. G. After completing tests and inspections, close ramp/door/gate. Ensure tight seals. Lubricate dogs as necessary. Exercise locking mechanism or system. Dog down, or lock in place, ramp/door/gate. H. De-energize all circuits. Secure all components of the ramp/door/gate and its systems in properly stowed position and condition. Clean area of oil, grease and debris upon completion. END OF RECORD 71 rope with proper preservation compound if necessary. Ensure all system control functions and indications operate correctly. G. After completing tests and inspections, close ramp/door/gate. Ensure tight seals. Lubricate dogs as necessary. Exercise locking mechanism or system. Dog down, or lock in place, ramp/door/gate. H. De-energize all circuits. Secure all components of the ramp/door/gate and its systems in properly stowed position and condition. Clean area of oil, grease and debris upon completion. END OF RECORD 72 1671-001-M3-H Stern Ramp (Winch Operated)(Retention) NOTE: The following is only a generic procedure for operation. The operator shall have read manufacturer's technical manuals and be familiar with the detailed operation of this equipment before exercising. Stern ramps aboard anchored vessels shall only be partially opened and closed in lieu of full exercising. For vessels with retention crews, Ship Manager personnel shall perform this task once every three months. TASK: Visually inspect, test, and maintain stern ramp and stern ramp winches as follows: A. Visually inspect all components for excessive wear, defects, and damage. B. Visually inspect deck stand controllers for excessive wear and defects. C. Hand exercise all limit switches where possible. Prove satisfactory mechanical and electrical operation of same, including load sensors. (If applicable) D. Visually inspect all fasteners for damage, deterioration, and defects. Ensure fasteners are properly and securely fastened. Replace with new fasteners equal to original as required. Apply proper preservation compound to fasteners as required. E. Open up winch inspection covers. Check oil sumps for proper fluid levels and for contamination. Replenish with new oil as required. See General Note D. Replace gaskets with new as necessary. Reinstall covers as original. NOTE: Sumps may have been filled beyond operating level for layup. Drain and refill as necessary. F. Replace with new, all broken and missing grease fittings. Ensure proper lubrication of entire ramp and winches, including bearings, in accordance with manufacturers' instructions. G. Visually inspect, test, and maintain motor controllers and control circuits as per 6400-01-M6-E. Test indicator light circuits to ensure proper operation of same. Ensure proper sequencing and illumination of lamps. Replace with new, all lamps found to be defective and burned out. H. Ensure power is available. Visually inspect hydraulic system and ensure it is correctly lined up. Check hydraulic oil tanks for proper fluid level and quality. See General Note D. Replenish with new oil as required. Perform system warm up operations as required. REFER TO MANUFACTURER'S OPERATING REQUIREMENTS, SAFETY PRECAUTIONS, AND PROCEDURES PRIOR TO OPERATING RAMP AND ITS SYSTEMS. I. Undog/unlock stern ramp. Lubricate and free up all hinge pins and rollers. Ensure the hydraulic isolation stop valve for extending the hydraulic ram is OPEN. Energize ramp electric systems. Using the winches, exercise the stern ramp from full closed to full open, and back to full closed position a total of two (2) cycles. Prove satisfactory operation of ramp winch brakes. Prove satisfactory operation of all controls and indicators. While fully open, inspect seals, pulleys, sheaves, springs, and all other components for damage, defects, and deterioration. Repair or replace as necessary, seals and sealing materials. J. If applicable, similarly exercise ramp slewing winches and perform slewing operation. L. After completing inspections and tests, close stern ramp. Ensure tight seal. Lubricate dogs and locking devices and lock ramp in place. M. De-energize all circuits. Secure all components of the stern ramp and stern ramp systems. Activate heaters and ensure proper operation of same. Clean areas free of any spilled oil and grease. END OF RECORD 73 D. Visually inspect all fasteners for damage, deterioration, and defects. Ensure fasteners are properly and securely fastened. Replace with new fasteners equal to original as required. Apply proper preservation compound to fasteners as required. E. Open up winch inspection covers. Check oil sumps for proper fluid levels and for contamination. Replenish with new oil as required. See General Note D. Replace gaskets with new as necessary. Reinstall covers as original. NOTE: Sumps may have been filled beyond operating level for layup. Drain and refill as necessary. F. Replace with new, all broken and missing grease fittings. Ensure proper lubrication of entire ramp and winches, including bearings, in accordance with manufacturers' instructions. G. Visually inspect, test, and maintain motor controllers and control circuits as per 6400-01-M6-E. Test indicator light circuits to ensure proper operation of same. Ensure proper sequencing and illumination of lamps. Replace with new, all lamps found to be defective and burned out. H. Ensure power is available. Visually inspect hydraulic system and ensure it is correctly lined up. Check hydraulic oil tanks for proper fluid level and quality. See General Note D. Replenish with new oil as required. Perform system warm up operations as required. REFER TO MANUFACTURER'S OPERATING REQUIREMENTS, SAFETY PRECAUTIONS, AND PROCEDURES PRIOR TO OPERATING RAMP AND ITS SYSTEMS. I. Undog/unlock stern ramp. Lubricate and free up all hinge pins and rollers. Ensure the hydraulic isolation stop valve for extending the hydraulic ram is OPEN. Energize ramp electric systems. Using the winches, exercise the stern ramp from full closed to full open, and back to full closed position a total of two (2) cycles. Prove satisfactory operation of ramp winch brakes. Prove satisfactory operation of all controls and indicators. While fully open, inspect seals, pulleys, sheaves, springs, and all other components for damage, defects, and deterioration. Repair or replace as necessary, seals and sealing materials. J. If applicable, similarly exercise ramp slewing winches and perform slewing operation. L. After completing inspections and tests, close stern ramp. Ensure tight seal. Lubricate dogs and locking devices and lock ramp in place. M. De-energize all circuits. Secure all components of the stern ramp and stern ramp systems. Activate heaters and ensure proper operation of same. Clean areas free of any spilled oil and grease. END OF RECORD 74 e tight seal. Lubricate dogs and locking devices and lock ramp in place. M. De-energize all circuits. Secure all components of the stern ramp and stern ramp systems. Activate heaters and ensure proper operation of same. Clean areas free of any spilled oil and grease. END OF RECORD 75 1801-001-M3-H Cargo Booms, Rigging and Blocks (Retention) NOTE: For vessels with retention crews, Ship Manager personnel shall perform this task once every three months. TASK: Visually inspect, test and maintain this equipment as follows: A. Visually inspect all components of the cargo handling systems including masts, kingposts, booms, goosenecks, fittings, pedestals, blocks, eye links, pins, brackets, and adjusters for damage, defects, and deterioration. B. Visually inspect all fasteners for damage, deterioration, and defects. Ensure fasteners are properly and securely fastened. Replace with new fasteners equal to original as required. Apply proper preservation compound as required. C. Visually inspect all boom limit switches for excessive wear and defects. Test to ensure proper operation. D. Visually inspect all deck stand controllers for excessive wear and defects. Test for proper operation. E. Lubricate all cargo systems components as required. Pressure grease lubricate all moving parts as required. Check boom goosenecks for proper lubrication. Ensure lubricant is contamination free. Replenish with new lubricant as required. F. Visually inspect all wire rope during exercising, for defects and deterioration. Scrape existing grease from small sections and look for internal corrosion. Where necessary, scrape and slush cable utilizing a pressurized lubricator equipment, Kirtpatrick or equal. Where pressurized lubrication is not feasible, clean wire rope and slush by hand. Do not overslush wire rope as the excess may melt and drip on deck in warm weather. G. Using the winches, exercise the blocks, purchase fairleads, heel block swivel fittings, pins, fittings, goosenecks, and all other cargo system components. H. Exercise all booms, rigging, blocks, vangs, preventers, topping lifts, and purchase wires etc., as would occur during normal cargo operations. Use test weights as needed. I. Stow booms and gear in proper condition and position. END OF RECORD 76 efects, and deterioration. B. Visually inspect all fasteners for damage, deterioration, and defects. Ensure fasteners are properly and securely fastened. Replace with new fasteners equal to original as required. Apply proper preservation compound as required. C. Visually inspect all boom limit switches for excessive wear and defects. Test to ensure proper operation. D. Visually inspect all deck stand controllers for excessive wear and defects. Test for proper operation. E. Lubricate all cargo systems components as required. Pressure grease lubricate all moving parts as required. Check boom goosenecks for proper lubrication. Ensure lubricant is contamination free. Replenish with new lubricant as required. F. Visually inspect all wire rope during exercising, for defects and deterioration. Scrape existing grease from small sections and look for internal corrosion. Where necessary, scrape and slush cable utilizing a pressurized lubricator equipment, Kirtpatrick or equal. Where pressurized lubrication is not feasible, clean wire rope and slush by hand. Do not overslush wire rope as the excess may melt and drip on deck in warm weather. G. Using the winches, exercise the blocks, purchase fairleads, heel block swivel fittings, pins, fittings, goosenecks, and all other cargo system components. H. Exercise all booms, rigging, blocks, vangs, preventers, topping lifts, and purchase wires etc., as would occur during normal cargo operations. Use test weights as needed. I. Stow booms and gear in proper condition and position. END OF RECORD 77 d defects. Test for proper operation. E. Lubricate all cargo systems components as required. Pressure grease lubricate all moving parts as required. Check boom goosenecks for proper lubrication. Ensure lubricant is contamination free. Replenish with new lubricant as required. F. Visually inspect all wire rope during exercising, for defects and deterioration. Scrape existing grease from small sections and look for internal corrosion. Where necessary, scrape and slush cable utilizing a pressurized lubricator equipment, Kirtpatrick or equal. Where pressurized lubrication is not feasible, clean wire rope and slush by hand. Do not overslush wire rope as the excess may melt and drip on deck in warm weather. G. Using the winches, exercise the blocks, purchase fairleads, heel block swivel fittings, pins, fittings, goosenecks, and all other cargo system components. H. Exercise all booms, rigging, blocks, vangs, preventers, topping lifts, and purchase wires etc., as would occur during normal cargo operations. Use test weights as needed. I. Stow booms and gear in proper condition and position. END OF RECORD 78 Where necessary, scrape and slush cable utilizing a pressurized lubricator equipment, Kirtpatrick or equal. Where pressurized lubrication is not feasible, clean wire rope and slush by hand. Do not overslush wire rope as the excess may melt and drip on deck in warm weather. G. Using the winches, exercise the blocks, purchase fairleads, heel block swivel fittings, pins, fittings, goosenecks, and all other cargo system components. H. Exercise all booms, rigging, blocks, vangs, preventers, topping lifts, and purchase wires etc., as would occur during normal cargo operations. Use test weights as needed. I. Stow booms and gear in proper condition and position. END OF RECORD 79 ise all booms, rigging, blocks, vangs, preventers, topping lifts, and purchase wires etc., as would occur during normal cargo operations. Use test weights as needed. I. Stow booms and gear in proper condition and position. END OF RECORD 80 2005-001-M3-H Cargo Gear Winches (All)(Retention) NOTE: Perform this task in conjunction with 1801-01-M3-H. For vessels with retention crews, Ship Manager personnel shall perform this task once every three months. TASK: Visually inspect, test and maintain this equipment as follows: A. Visually inspect all components of the cargo winches for damage, defects, and deterioration. B. Visually inspect all fasteners for damage, deterioration, and defects. Ensure fasteners are properly and securely fastened. Replace with new fasteners equal to original as required. Apply proper preservation compound as required. C. Draw oil sample as per General Note D. Check for proper oil level and replenish as necessary using new oil. D. Replace with new, all broken and missing grease fittings. Ensure proper lubrication of entire winches, including bearings, in accordance with manufacturers' instructions. E. Visually inspect, test, and maintain all motor and generator controls and controllers as per 6401-01-M6-E. NOTE: Do not use excessive pressure if lubricating motors. Seals will leak, contaminating and possibly grounding motor. F. Visually inspect, test, and maintain M/G sets as per 6101-01-M6-E. G. Megger test winch motors. (See General Note H) H. Prove satisfactory operation of winches and brakes prior to testing same in conjunction with cargo gear. Operationally test winches in conjunction with 1801-01-M6-H. I. Secure winches and winch systems in properly stowed position and condition. Re-install any removed weather deck winch control covers and ensure they are weather tight. END OF RECORD 81 s' instructions. E. Visually inspect, test, and maintain all motor and generator controls and controllers as per 6401-01-M6-E. NOTE: Do not use excessive pressure if lubricating motors. Seals will leak, contaminating and possibly grounding motor. F. Visually inspect, test, and maintain M/G sets as per 6101-01-M6-E. G. Megger test winch motors. (See General Note H) H. Prove satisfactory operation of winches and brakes prior to testing same in conjunction with cargo gear. Operationally test winches in conjunction with 1801-01-M6-H. I. Secure winches and winch systems in properly stowed position and condition. Re-install any removed weather deck winch control covers and ensure they are weather tight. END OF RECORD 82 to testing same in conjunction with cargo gear. Operationally test winches in conjunction with 1801-01-M6-H. I. Secure winches and winch systems in properly stowed position and condition. Re-install any removed weather deck winch control covers and ensure they are weather tight. END OF RECORD 83 2030-001-M6-H Accommodation Ladder Winches TASK: Visually inspect, test, and maintain the accommodation ladder winches as follows: A. Visually inspect all components of the accommodation ladder winches for excessive wear, damage, deterioration, and other defects. B. Visually inspect all foundation fasteners for damage, deterioration and defects. Ensure fasteners are properly and securely fastened. Replace with new fasteners equal to original as required. Apply proper preservation compound to fasteners as required. C. Lubricate all components as necessary. Check gear sump(s) for proper fluid levels. Draw oil sample as per general note D. Replenish with new oil as necessary. D. Visually inspect, test, and maintain motor controller(s) as per 6401-01-M6-E. Megger test electric motor(s). (See General Note H) E. Attach weight to bridle or utilize the accommodation ladder. Exercise sheaves by lowering weight to water's edge. Prove satisfactory operation of winch brakes. Hoist weight and repeat process. While performing this task, visually inspect wire rope for excessive wear and defects. Slush wire rope as necessary using proper preservation compound. F. Using the winches, lower and hoist ladders (when ladders are not stowed away). G. Secure accommodation ladder and winches in properly stowed position and condition. END OF RECORD 84 al as required. Apply proper preservation compound to fasteners as required. C. Lubricate all components as necessary. Check gear sump(s) for proper fluid levels. Draw oil sample as per general note D. Replenish with new oil as necessary. D. Visually inspect, test, and maintain motor controller(s) as per 6401-01-M6-E. Megger test electric motor(s). (See General Note H) E. Attach weight to bridle or utilize the accommodation ladder. Exercise sheaves by lowering weight to water's edge. Prove satisfactory operation of winch brakes. Hoist weight and repeat process. While performing this task, visually inspect wire rope for excessive wear and defects. Slush wire rope as necessary using proper preservation compound. F. Using the winches, lower and hoist ladders (when ladders are not stowed away). G. Secure accommodation ladder and winches in properly stowed position and condition. END OF RECORD 85 n and condition. END OF RECORD 86 rly and securely fastened. Where required, replace with new fasteners equal to original as required. Note: All control linkage fasteners are to be self locking, double nut or drilled and cotter pin installed to prevent the accidental removal of same due to vibration or other causes. Apply proper preservation compound to fasteners as required. C. Lubricate all valve stems as necessary. Operate all valves associated with the steering gear from original position to full open or closed position, and back to original position. D. Check hydraulic oil sumps for proper fluid levels. Draw oil sample as per General Note D. Replenish with new oil as required. E. Visually inspect, test, and maintain motor controllers as per 6401-01-M6-E. F. Hand rotate (if possible) and megger test electric motors. (See General Note H) G. Test steering gear failure alarm system. H. Remove rudder lock. Clean rams and follow-up gear free of all foreign materials and preservative. I. Pressure grease lubricate rudder stock as required using proper compound. J. Energize steering unit. Activate steering control system and rudder angle indicators. Using each steering station, order rudder from hard over to hard over, and back to amidships. Test each steering station using all operating modes. Ensure rudder angle indicators function properly and indicate true position of the rudder. Check helm and rudder angle indicators for proper synchronization. Switch over power to alternate/auxiliary steering unit. Repeat all tests using same. While testing steering gear, prove entire hydraulic systems leak free. K. Using trick wheel, move rudder from zero (0) to thirty (30) degrees over on one side, back to zero (0) degrees, and from zero (0) to thirty (30) degrees on the opposite side. Return rudder to amidships position. L. Align steering gear hydraulic system for emergency manual operation using the hand pump. Using hand pump, move rudder from five (5) degrees over on one side to five (5) degrees over on the opposite side. Return rudder to center position. Realign system for normal operation. M. Return entire steering controls, stations, units, circuits, and all other components of the steering systems to "as found" condition. Secure same. N. Reinstall rudder lock as original. Apply to rams and follow up gear new preservative equal to original. O. Test means of communication between wheelhouse and steering gear room in accordance with 6505-01-M6-E. P. Grease motor coupling as required (if applicable). Q. Examine rams for signs of surface rusting. Clean and lubricate with a film of oil as necessary. END OF RECORD 87 H. Remove rudder lock. Clean rams and follow-up gear free of all foreign materials and preservative. I. Pressure grease lubricate rudder stock as required using proper compound. J. Energize steering unit. Activate steering control system and rudder angle indicators. Using each steering station, order rudder from hard over to hard over, and back to amidships. Test each steering station using all operating modes. Ensure rudder angle indicators function properly and indicate true position of the rudder. Check helm and rudder angle indicators for proper synchronization. Switch over power to alternate/auxiliary steering unit. Repeat all tests using same. While testing steering gear, prove entire hydraulic systems leak free. K. Using trick wheel, move rudder from zero (0) to thirty (30) degrees over on one side, back to zero (0) degrees, and from zero (0) to thirty (30) degrees on the opposite side. Return rudder to amidships position. L. Align steering gear hydraulic system for emergency manual operation using the hand pump. Using hand pump, move rudder from five (5) degrees over on one side to five (5) degrees over on the opposite side. Return rudder to center position. Realign system for normal operation. M. Return entire steering controls, stations, units, circuits, and all other components of the steering systems to "as found" condition. Secure same. N. Reinstall rudder lock as original. Apply to rams and follow up gear new preservative equal to original. O. Test means of communication between wheelhouse and steering gear room in accordance with 6505-01-M6-E. P. Grease motor coupling as required (if applicable). Q. Examine rams for signs of surface rusting. Clean and lubricate with a film of oil as necessary. END OF RECORD 88 on the opposite side. Return rudder to amidships position. L. Align steering gear hydraulic system for emergency manual operation using the hand pump. Using hand pump, move rudder from five (5) degrees over on one side to five (5) degrees over on the opposite side. Return rudder to center position. Realign system for normal operation. M. Return entire steering controls, stations, units, circuits, and all other components of the steering systems to "as found" condition. Secure same. N. Reinstall rudder lock as original. Apply to rams and follow up gear new preservative equal to original. O. Test means of communication between wheelhouse and steering gear room in accordance with 6505-01-M6-E. P. Grease motor coupling as required (if applicable). Q. Examine rams for signs of surface rusting. Clean and lubricate with a film of oil as necessary. END OF RECORD 89 systems to "as found" condition. Secure same. N. Reinstall rudder lock as original. Apply to rams and follow up gear new preservative equal to original. O. Test means of communication between wheelhouse and steering gear room in accordance with 6505-01-M6-E. P. Grease motor coupling as required (if applicable). Q. Examine rams for signs of surface rusting. Clean and lubricate with a film of oil as necessary. END OF RECORD 90 2420-001-M3-H Electro-Hydraulic Hatch Covers (Retention) NOTE: Perform this task in conjunction with 4715-001-M6-M. For vessels with retention crews, Ship Manager personnel shall light this equipment off once every three months. TASK: Visually inspect, test and maintain this equipment as follows: A. Visually inspect all components of the hatch covers, including rollers, pins, hinges, cylinders, valves, hoses, and controls for excessive wear, defects, damage, and deterioration. Visually inspect all hatch cover and hatch cover system internal components while exercising hatch covers and hatch covers are fully open. Ensure correct operating instructions are posted at each control station. Inspect controls protective covering for weather tightness. B. Visually inspect all fasteners for damage, defects and deterioration. Ensure fasteners are properly and securely fastened. Replace with new fasteners equal to original as required. Apply proper preservative compound to fasteners as required. C. Lubricate all valve stems as necessary. Operate all valves associated with hydraulic systems from original position to full open or full closed and back. D. Check hydraulic oil tanks for proper fluid levels. Draw oil samples as per General Note D. Replenish using new fluid as necessary. Report quantity and grade of fluid used. Inspect filters and replace as required. E. Visually inspect, test, and maintain motor controllers as per 6400-01-M6-E. F. Hand rotate pumps and motors (if possible) sufficiently to ensure free operation. Megger test motor(s). (See General Note H) G. Energize electro-hydraulic systems. Allow hydraulic oil to circulate through the system for sufficient length of time as specified by hatch cover and hydraulic system manufacturers to ensure proper operation when exercising hatch covers. Check operation of thermostatically controlled reservoir tank heaters. H. Remove and set aside main deck hatch cover protective covering (when fitted). Undog hatch covers (including weather deck and deep tank covers, if applicable). Exercise hatch covers from full closed to full open position, and back to original position a total of two (2) cycles. Lubricate and free up as necessary, all hinge pins and rollers. While fully open, inspect hatch cover seals and hatch cover internal components for damage, defects, and deterioration. Test operate use of hand pumps. Repair and replace sealing material with new as necessary to ensure tight seals. While exercising hatch covers, prove entire hydraulic systems leak free. I. After completing tests and inspections, close hatch covers. Ensure tight seals. Lubricate hatch dogs, connecting linkage, hinge pins, locking swivels, etc. Dog down hatch covers. Reinstall protective covering. (When fitted) J. De-energize all circuits. Secure all components of the hatch covers and hatch cover hydraulic systems. END OF RECORD 91 d used. Inspect filters and replace as required. E. Visually inspect, test, and maintain motor controllers as per 6400-01-M6-E. F. Hand rotate pumps and motors (if possible) sufficiently to ensure free operation. Megger test motor(s). (See General Note H) G. Energize electro-hydraulic systems. Allow hydraulic oil to circulate through the system for sufficient length of time as specified by hatch cover and hydraulic system manufacturers to ensure proper operation when exercising hatch covers. Check operation of thermostatically controlled reservoir tank heaters. H. Remove and set aside main deck hatch cover protective covering (when fitted). Undog hatch covers (including weather deck and deep tank covers, if applicable). Exercise hatch covers from full closed to full open position, and back to original position a total of two (2) cycles. Lubricate and free up as necessary, all hinge pins and rollers. While fully open, inspect hatch cover seals and hatch cover internal components for damage, defects, and deterioration. Test operate use of hand pumps. Repair and replace sealing material with new as necessary to ensure tight seals. While exercising hatch covers, prove entire hydraulic systems leak free. I. After completing tests and inspections, close hatch covers. Ensure tight seals. Lubricate hatch dogs, connecting linkage, hinge pins, locking swivels, etc. Dog down hatch covers. Reinstall protective covering. (When fitted) J. De-energize all circuits. Secure all components of the hatch covers and hatch cover hydraulic systems. END OF RECORD 92 as necessary, all hinge pins and rollers. While fully open, inspect hatch cover seals and hatch cover internal components for damage, defects, and deterioration. Test operate use of hand pumps. Repair and replace sealing material with new as necessary to ensure tight seals. While exercising hatch covers, prove entire hydraulic systems leak free. I. After completing tests and inspections, close hatch covers. Ensure tight seals. Lubricate hatch dogs, connecting linkage, hinge pins, locking swivels, etc. Dog down hatch covers. Reinstall protective covering. (When fitted) J. De-energize all circuits. Secure all components of the hatch covers and hatch cover hydraulic systems. END OF RECORD 93 94 age clutch and hoist in. M. Secure all components of the anchor windlass and anchor windlass systems in properly stowed position and condition. De-energize all circuits. Ensure correct operating instructions are posted at each control station. Inspect controls protective covering for weather tightness. END OF RECORD 95 and securely fastened. Replace with new fasteners equal to original as required. Apply proper preservation compound to fasteners as required. C. Check gear box for proper oil level. Draw oil sample as per General Note D. Replenish using new oil as necessary. D. Replace with new, all missing and broken grease fittings. Ensure proper lubrication of entire capstan, including bearings, in accordance with manufacturer's instructions. E. Visually inspect, test, and maintain motor controller as per 6401-01-M6-E and rotate motor (if possible) and megger test electric motor. (See General Note H) F. Operationally test each capstan in forward and reverse directions for ten (10) minutes in each direction. G. Secure all components of each capstan in properly stowed position and condition. END OF RECORD 96 lint, and other foreign materials. Reinstall strainer equal to original. E. Check hydraulic tank(s) for proper hydraulic fluid level(s). Draw oil sample as per General Note D. Replenish using new fluid as necessary. Renew hydraulic filters and hoses as necessary. F. Replace with new, all missing and broken grease fittings. Ensure proper lubrication of entire anchor windlass in accordance with manufacturer's instructions. G. Lubricate all valve stems. Operate all valves associated with the anchor windlass from original position to full open or closed position, and back to original position. H. Visually inspect, test, and maintain motor controller(s) as per 6401-01-M6-E. I. Hand rotate pumps and motors (if possible) sufficiently to ensure proper operation. Megger test electric motors. (See General Note H) J. Open hydraulic pump by-pass valves. Energize electro- hydraulic systems. Allow hydraulic oil to circulate through system for sufficient length of time as specified by the anchor windlass and hydraulic system manufacturers to ensure proper operation when operationally testing windlass. K. Engage and disengage wildcat locking devices. L. Set brakes and ensure chain stoppers are in place. Disengage clutches. Test operate the windlass free in each direction for ten (10) minutes. Test operate windlass using warping heads. Ensure all gauges function properly. M. Annually, if possible, engage windlass, remove stoppers and walk anchor and chain out to berth bottom and hoist in. Engage brakes, disengage clutch, cautiously drop using brakes, engage clutch and hoist in. N. Secure all components of the anchor windlass and anchor windlass systems in properly stowed position and condition. De-energize all circuits. Ensure correct operating instructions are posted at each control station. Inspect controls protective covering for weather tightness. P. Activate windlass motor heaters and ensure proper operation of same. END OF RECORD 97 electro- hydraulic systems. Allow hydraulic oil to circulate through system for sufficient length of time as specified by the anchor windlass and hydraulic system manufacturers to ensure proper operation when operationally testing windlass. K. Engage and disengage wildcat locking devices. L. Set brakes and ensure chain stoppers are in place. Disengage clutches. Test operate the windlass free in each direction for ten (10) minutes. Test operate windlass using warping heads. Ensure all gauges function properly. M. Annually, if possible, engage windlass, remove stoppers and walk anchor and chain out to berth bottom and hoist in. Engage brakes, disengage clutch, cautiously drop using brakes, engage clutch and hoist in. N. Secure all components of the anchor windlass and anchor windlass systems in properly stowed position and condition. De-energize all circuits. Ensure correct operating instructions are posted at each control station. Inspect controls protective covering for weather tightness. P. Activate windlass motor heaters and ensure proper operation of same. END OF RECORD 98 ct operating instructions are posted at each control station. Inspect controls protective covering for weather tightness. P. Activate windlass motor heaters and ensure proper operation of same. END OF RECORD 99 and exercise all limit switches. Prove satisfactory mechanical and electrical operation of same. D. Lubricate as required and hand exercise all mechanical controls and linkages to ensure free and proper operation of same. E. Energize hoist electric circuits and test operate hoist through entire range of operating conditions. CAUTION: DO NOT EXCEED SAFE WORK LOAD. With weight attached, raise and lower block. Track hoist from side to side. Remove load and return hoist to original position and condition. Secure all components of the hoist and leave same in properly stowed condition and position. END OF RECORD 100 Remove load and return hoist to original position and condition. Secure all components of the hoist and leave same in properly stowed condition and position. END OF RECORD 101 doors to ranges and ovens to ensure free and proper operation of hinges. D. Apply electric power to all heating elements. Ensure proper operation of same. E. Operationally test mixer, peeler, slicer, and all other equipment. Ensure proper operation of same. F. After completing all tests, ensure electric power is disconnected from all equipment. Ensure all circuit breakers, switches, and controls are placed in the off/open position. END OF RECORD 102 3407-001-Y1-H Refrigerators TASK: Operationally test refrigerators in the galley, crew, and officer pantries. Ensure proper operation of same. After completing tests, secure same. Leave refrigerator doors blocked open and supported underneath. Megger test refrigerator compressor motor (See General Note H). END OF RECORD . set alte off