Vol 1 - Part 5 Chapter 3000 DEPOSIT TICKET This chapter prescribes the preparation and use of the SF 215: Deposit Ticket, for crediting deposits to the Department of the Treasury (Treasury), Financial Management Service (FMS). Section 3010 - Scope and Applicability The following versions of this form are used to report deposits, and are illustrated in Appendix 1 for General Depositaries and Appendix 2 for Federal Reserve Banks (FRBs): o SF 215 - For all agencies, except Internal Revenue Service (IRS) and U.S. Customs (Customs). o SF 215A - For IRS only. o SF 215B - For Customs only. Section 3015 - Preparing the Deposit Ticket Because the SF 215 is processed on optical character recognition (OCR) equipment, the following requirements must be strictly adhered to: o Blocks 2, 3, 4, and 5 (memorandum copy) must be typed single-spaced and in the fonts specified as follows: All depositors are to use American National Stan- dards Institute's OCR A font (ANSI OCR-A) 10-pitch (10 characters per inch) when completing these blocks. If ANSI OCR-A is not available use Pica 10-pitch. Elite 12-pitch may be used but is less preferred than the fonts previously listed. Specialty fonts such as Adjutant, Advocate, Artisan, Courier, Delegate, Gothic, Italic, Scribe, Script, and so forth are not acceptable. o Typeovers, erasures, and other corrections cannot be made to entries in these blocks. 3015.10 - Deposit Number The SF 215's Block 1 is preprinted with a 6-digit deposit number, which is the only number used by FMS's central accounting and reporting systems to generate audit and reconciliation reports for depositor agencies. This number must not be altered, typed over, or changed in any manner. Although this form is prenumbered, it is not necessary to account for voided or spoiled forms. 3015.20 - Date Presented or Mailed to Bank The date the document was mailed or presented for deposit is typed in Block 2 in 2-digit groups in month, day, and year order, separated by hyphens, and zero-filled for single-digit dates. For example, January 2, 1991 would be typed -- 01-02-91. 3015.30 - Agency Location Code (ALC) for Deposits with General Depositaries Block 3 will be completed using the depositor's ALC (I TFM 5-1030.50). Only one depositor's ALC may be shown on each SF 215. Entries will be left-justified and single-spaced. Hyphens will be used after the 2nd and 4th digits of 8-digit ALCs. Examples: o 4-digit ALC: 1234 o 8-digit ALC: 20-16-1200 3015.40 - CA$H-LINK Identification Number (CIN) for Deposits With FRBs and Branches Block 3 will be completed using the depositor's CIN. The CIN (I TFM 5-2000, Appendix 3) is a nine-digit number assigned to each ALC by the Federal Reserve system. Only one depositor's CIN may be shown on each SF 215. Entries will be left-justified and single-spaced. A hyphen will be used after the 8th digit of the 9-digit CIN. Examples: o CIN 000012345 is typed -- 00001234-5 o CIN 200917003 is typed -- 20091700-3 3015.50 - Deposit Amount Report the total deposit amount (including cents) in Block 4. Use appropriate commas and decimal points, but omit dollar and cent signs (for example, 9,999,999.99). 3015.60 - Date Confirmed by Bank (Use of Block 5, Memorandum Copy) When initially making a deposit, the depositor will retain the memorandum and agency copies of the SF 215. While the agency copy must be retained on file, the memorandum copy may later be either retained or destroyed. If the memorandum copy is retained, agencies may choose to update it as follows: after the depositary confirms the deposit and returns the confirmed copy to the depositor, the depositor may transcribe the confirmed date from Block 8 of the confirmed copy to Block 5 of the memorandum copy. Do not submit memorandum copies to Treasury. 3015.70 - Agency Use Use Block 6 for classification by appropriation, fund, or receipt account, if Treasury requires such information for reporting cash position management, interest computation, investment actions, and so forth, or if required by depositing agencies' internal procedures. Separate document numbers for internal agency use will be entered only in this block. Section 3020 - Courtesy Deposit Agencies will use only their own ALCs to make deposits for credit to Treasury's account. If an agency receives funds that should be deposited under another ALC, it should-- o Deposit the funds under its own ALC. o Classify the transaction to either its suspense account X6875 or budget clearing account F3875. o Draw and forward a Treasury check to the ALC for which the funds were deposited. IMPORTANT - Please note the following exception: If the paying and receiving agencies report to Treasury on SF 224: Statement of Transactions, use the on-line billing and collection function (via GOALS, I TFM 6-1000, or SF 1081: Voucher and Schedule of Withdrawals and Credits). Section 3025 - Daily Deposits Each office that deposits for credit to an ALC (to general depositaries) or a CIN (to FRBs) will prepare only one SF 215 per ALC or CIN per day. Exceptions will be considered if-- o An agency provides written justification (including a contact name and telephone number) to FMS's Banking Operations Branch (see Contacts page) explaining why such requirements are incompatible with its accounting and reporting systems. o Depositaries require separate SF 215s for currency and coin and other types of remittances. However, depositaries will not require separate SF 215s without prior approval from FMS (see Contacts page for address). Section 3030 - Adjustments The SF 215 cannot be recalled, corrected, nor resubmitted even if an error is discovered after it has been released to a depositary. When errors are detected and the deposit has not yet been reported depositors must instruct the depositary to prepare-- o An additional SF 215 for the difference if the deposit amount is to be increased. o An SF 5515: Debit Voucher (Appendix 2) for the difference if the deposit amount is to be decreased. If an error is discovered any day subsequent to the day of deposit the depositary will-- o Reverse the incorrect voucher and report the correct information. General depositaries are provided specific instructions in V TFM. The FRBs are provided specific instructions in II TFM and in the Federal Reserve's Reference Manual. o The original voucher number and the original date and ALC/CIN must be used when correcting a reporting error. The voucher date cannot be more than five years old. The depositor is responsible for obtaining the memorandum and confirmed copy of the adjustment documents (SF 215 or SF 5515) from the depositary. Memorandum copies may either be retained for agency use or destroyed. DO NOT SUBMIT MEMORANDUM COPIES TO TREASURY. CONTACTS General inquiries concerning this chapter should be directed to: Financial Analysis Branch Banking Management Division Financial Management Service Department of the Treasury 3700 East-West Highway, Room 600A Hyattsville MD 20782 (Telephone 202-874-7980) Specific inquiries concerning daily deposits should be directed to: Banking Operations Branch Banking Management Division Financial Management Service Department of the Treasury Liberty Center 459 Washington, D.C. 20227 (Telephone 202-874-6900) APPENDICES LISTING App. No. Form Title 1 SF 215 Deposit Ticket (Illustrates the Deposit Ticket for General Depositaries) SF 215-A Deposit Ticket (Illustrates the Deposit Ticket for General Depositaries) SF 215-B Deposit Ticket (Illustrates the Deposit Ticket for General Depositaries) SF 5515 Debit Voucher (Illustrates the Debit Voucher for General Depositaries) 2 SF 215 Deposit Ticket (Illustrates the Deposit Ticket for Federal Reserve Banks) SF 215-A Deposit Ticket (Illustrates the Deposit Ticket for Federal Reserve Banks) SF 215-B Deposit Ticket (Illustrates the Deposit Ticket for Federal Reserve Banks) SF 215-D Deposit Ticket (Illustrates the Deposit Ticket for Federal Reserve Banks) SF 5515 Debit Voucher (Illustrates the Debit Voucher for Federal Reserve Banks) SF 5515-A Debit Voucher (Illustrates the Debit Voucher for Federal Reserve Banks) APPENDIX NO. 1 [GRAPHIC] SF 215 Deposit Ticket (Illustrates the Deposit Ticket for General Depositaries) [GRAPHIC] SF 215-A Deposit Ticket (Illustrates the Deposit Ticket for General Depositaries) [GRAPHIC] SF 215-B Deposit Ticket (Illustrates the Deposit Ticket for General [GRAPHIC] SF 5515 Debit Voucher (Illustrates the Debit Voucher for General Depositaries) APPENDIX NO. 2 [GRAPHIC] SF 215 Deposit Ticket (Illustrates the Deposit Ticket for Federal Reserve Banks) [GRAPHIC] SF 215-A Deposit Ticket (Illustrates the Deposit Ticket for Federal Reserve Banks) [GRAPHIC] SF 215-B Deposit Ticket (Illustrates the Deposit Ticket for Federal Reserve Banks) [GRAPHIC] SF 215-D Deposit Ticket (Illustrates the Deposit Ticket for Federal Reserve Banks) [GRAPHIC] SF 5515 Debit Voucher (Illustrates the Debit Voucher for Federal Reserve Banks) [GRAPHIC] SF 5515-A Debit Voucher (Illustrates the Debit Voucher for Federal Reserve Banks)