1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued, paper copies of this solicitation will not be available. This is a commercial solicitation using Simplified Acquisition Procedures found in FAR Part 13, solicitation no. FA4690-08-R-0006 and is issued as a request for proposal (RFP) on 30 April 2008. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-24. FAR clause descriptions are available via the Internet at http://farsite.hill.af.mil/. The set-aside for this solicitation is 100% small business. NAICS code: 561110. Size Standard: $6,500,000. The purpose of this solicitation is to seek to place under contract a Protestant Religious Education Coordinator in support of Chapel activities at Ellsworth Air Force Base. The estimated date of delivery will be 1 June 2008 withFOB Destination for delivery to Ellsworth AFB, SD 57706.

2. The Government will award a blanket purchase agreement resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers: past performance and price. Past performance is more important than price and will be evaluated on the contractor's ability to meet the following requirements: Include in proposal a list of experience demonstrating a history of: working in a multi-denominational service environment, leading Religious Education or similar position, teaching church programs (e.g., Sunday School), and using Microsoft Office programs. Documented evidence of the following is necessary: Associate of Arts degree in education or religious education; or two years equivalent experience as a full-time Religious Education Program Coordinator. Additionally, contractor must submit evidence of experience with Microsoft Office applications
3. The Scope of the Protestant Religious Education Coordinator duties: Serves as resource person, advisor and coordinator of religious education for the Ellsworth Air Force Base Protestant Parish. The Coordinator consults and coordinates with the Protestant Religious Education (RE) chaplain, who in turn monitors the Coordinator's work.

4. The Protestant Religious Education Coordinator shall: coordinate a program of religious education in accordance with the guidelines set forth by the Air Force Chaplain Service. The program must meet the needs of an inter-denominational Protestant community using approved curriculum and programs.

 
5. Organize classes; recruit volunteer teachers, substitutes, and other necessary staff; train teachers and substitutes; and provide workshops for volunteers as required.

6. Provide orientation for new volunteer staff members in facilities, religious education policies, and available resources.

7. Organize at least two volunteer teacher training events each year, one in the fall and one in the spring.

8. Plan recognition events and consider ways to honor the volunteer staff during the year.

9. Schedule and organize Vacation Bible School in consultation with the RE chaplain, recruit volunteer teachers and staff, and order the appropriate materials when such a program is deemed necessary by the Protestant Parish Council.

10. Direct the annual Sunday school Christmas program when such a program is deemed necessary or desirable by the Protestant Parish Council.

11. Direct the children's church program, recruit staff, procure necessary materials and supplies, train volunteer staff as needed and supervise this year-round activity.

12. Schedule and organize a fall Protestant Ministries rally.

13. Comply with all Federal, State, and Local Laws and requirements, and Air Force Instructions that apply to this position.

14. Present him/herself in a professional manner at all times. Attire and general hygiene shall be clean, neat, and not distracting from the service or event. The Coordinator shall maintain professional standards of conduct and public decorum consistent with religious services being led in the workplace.

15. If a Blanket Purchase Agreement (BPA) for services is established, the Coordinator must submit an application for a background check to the RE chaplain according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

16. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5. Maintain records to show background checks are complete.

17. The RE coordinator will: In consultation with the RE chaplain, develop and submit an annual calendar of events, CTOF and appropriated fund budgets, and an annual religious education curriculum order to the Wing Chaplain as determined by local instructions.

18. Coordinate all religious education support requirements with the RE chaplain or his/her designated representative.

19. Use established method of reserving Chapel facilitie

20. Decide whether to cancel classes due to weather conditions, in coordination with the RE chaplain.

21. Arrive at least one-half hour prior to the beginning of classes.

22. Visit each class and children's church at least once a quarter or as requested by volunteer teachers.

23. Keep a record of enrollment and attendance. Submit monthly attendance reports to the RE chaplain and NCOIC by the 5thday of each month.

24. Maintain a current roster of the volunteer Sunday school staff.

25. Project the required amount of RE and vacation Bible school curriculum material and submit a timely annual order to the RE chaplain.

26. Hold quarterly planning meetings with key RE volunteer staff.

27. Attend monthly parish council meetings as a voting member.

28. Attend Chapel staff meetings when requested and when available.

29. Participate in at least one continuing education or professional development event each year, when CTOF or appropriated funds are available.

30. Maintain the Protestant RE office and storeroom in a clean, orderly, and safe manner.

31. Submit RE reproduction needs (publicity, bulletins, and newsletters) by suspense dates.

32. Open and secure the chapel building and other facilities used for RE activities as necessary when Chaplain Assistant is not on duty.

33. Set-up and tear down of facility (i.e., returning tables and chairs to original location, storing TV's in their secure locations). Ensure books and materials are properly stored and classrooms are free of loose materials and debris after use. Coordinator may recruit volunteers from congregation to perform set-up and tear down tasks.

34. Follow Building Manager Security Program:
a. Ensure all electronic equipment is turned-off: to include the public address system, the keyboard, organ and all lights. Report any facility problems to the building manager on the next official duty day. Report any emergency facility problems immediately to Civil Engineering at 385-2580.

35. Monitor the handling of all funds received by the RE program (e.g.- registration fees), in consultation with the RE chaplain, to ensure compliance with applicable directives.

36. Establish office hours of availability for performing these responsibilities, in consultation with the RE chaplain, at least 2 weekdays per week.

37. Ensure Sunday school workers are aware of local safety requirements and procedures.

38. Pay any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for him/herself, as well as any individual employed or subcontracted by them to provide services under this agreement.

39. Perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Protestant RE chaplain. Submit the names and qualifications of proposed subcontractors to the RE chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Performance Work Statement (PWS). The Coordinator is responsible for payment of substitute. Coordinate with the Catholic RE Coordinator on any ecumenical Chapel programs.

40. All communications with DOD organizations are subject to Communications Security (COMSEC) review. Contractor shall be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or termination at, DOD organizations. Therefore contractor is advised any time they place a call to or receive a call from an USAF organization, they are subject to COMSEC procedures. Contractor shall be responsible for ensuring compliance with DOD communication instructions.

41. Contractor shall establish and implement methods of making sure all keys / combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the Contracting Officer or Chapel NCOIC any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Coordinator. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost deducted from the monthly payment due the contractor.

42. Estimated Workload History:

43. Definition of calls: One (1) call equates to:

44. One scheduled office hour

45. One Sunday School, 45-90 minutes long

46. One Parish Council Meeting, one half to 2 hours

47. One special event, up to 4 hour

48. Estimated Workload:

Description # Calls Ea Estimated Total Calls
Sunday School       1         40

Scheduled Office Hours 1   624
Weekly Staff Meetings* (see note)
Parish Council Meetings 1  12

Special Events:
Vacation Bible School 10    10
Christmas Program    1      1
Rally                        2      2

TOTAL:                            689
Note: Use office hour time for staff meeting attendance as needed

49. FURTHER TERMS AND CONDITIONS
PROTESTANT RELIGIOUS EDUCATION COORDINATOR

   1. DESCRIPTION OF AGREEMENT: This Blanket Purchase Agreement (BPA) is for the furnishing of all labor, material, equipment, and transportation necessary to provide Protestant Religious Education Coordinator services for Ellsworth AFB. This service will be in accordance with the attached statement of work if and when requested by the contracting officer (or the authorized representative of the contracting officer) for the period of time 1 June 2008 through 31 May 2013.

   2. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls actually placed against the BPA.

   3. PRICING: The prices to the Government shall be as low as or lower than those charged your most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. Prior to receiving calls against this BPA, the contractor must submit a price list to the Contracting Officer for consideration and approval before it can be considered effective. The effective period must be for 1 year, and the price list should indicate prices for all the services the contractor is prepared to furnish. Price lists must be submitted to the Contracting Officer prior to 30 September of each year the BPA is in effect. Services not covered by a current, approved, price list cannot be performed under this BPA.

   4. PURCHASE LIMITATION: No individual call under this agreement shall exceed $2,500.00.

   5. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA: A list of individuals authorized to place calls under this agreement, identified by organizational component and the dollar limitation per call for each individual will be furnished to the holder of this BPA by the Contracting Officer. Calls placed by other than individuals authorized by the Contracting Office shall be considered unauthorized and not payable under this BPA.

   6. INVOICES: Invoices shall accompany all services under this agree-
ment, and shall contain the following minimum information:

     A. Name of Supplier (to include point of contact, physical address of company, telephone number)
     B. BPA Number
     C. Call Number approved by authorized individual to place call (each individual call will have separate call number)
     D. Name of individual who placed the call
     E. Date of Purchase
     F. Date of delivery or service completion
     G. Itemized list of services furnished
     H. Quantity, unit price and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided, that the invoice is itemized to show this information). Invoices shall not include sales tax

   7. PAYMENT: All payments will be made by Electronic Submission of
Payment Requests via Wide Area Workflow (WAWF).

50. The following clauses and provisions apply to this solicitation; FAR 52.204-9 Personal Identity Verification of Contractor Personnel, FAR 52.212-1 "Instruction to Offerors - Commercial Items", FAR 52.212-4 "Contract Terms and Conditions-Commercial Items" , is hereby incorporated by reference, FAR 52.212-5 (Dev) "Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items", FAR 52.219-6 "Notice of Total Small Business Set Aside", 52.219-28 "Post-Award Small Business Program Rerepresentation", FAR 52.222-3 "Convict Labor", FAR 52.222-21 "Prohibition of Segregated Facilities", FAR 52.225-13 Restrictions on Certain Foreign Purchases", FAR 52.232-33 "Payment by EFT (CCR)", FAR 52.233-3 "Protest After Award", FAR 52.247-34 "F.O.B. Destination", FAR 52.252.2 "Clauses Incorporated by Reference", FAR 52.252-6, "Authorized Deviations in Clauses, FAR 52.253-1 "Computer Generated Forms", DFAR 252.-6 "Deviations in Clauses", DFAR 252.204-7003 "Control of Government Personnel work product, DFAR 252.204-7004 (ALT A) "Required CCR", 252.212-7001 (Dev) "Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items", FAR 252.232-7003 "Electronic Submission of Payment Requests", AFFAR 5352.201-9101 "Ombudsman", AFFAR 5352.242-9000 "Access to Installation". Offers may be faxed to 28 CONS/LGCA at (605) 385-1741, or mailed to 28 CONS/LGCA, 1000 EllsworthSt, Ellsworth AFB, SD 57706, or submitted via email to michael.wedekind@ellsworth.af.mil. The offers are due by 12:00 P.M. MST on Wednesday 14 May 2008, attention to: Michael Wedekind. If additional information regarding this solicitation is needed please contact Michael Wedekind (605)385-1679, Collect calls will not be accepted, e-mail: michael.wedekind@ellsworth.af.mil

Paragraph 42 "Estimated Workload History" is hereby amended to read "Estimated Workload."

Paragraph 48 "Estimated Total Calls" is heeby amended to read "Estimated Total Annual Calls"

Questions in response to the Solicitation and Government Answers:

Q 1. According to Paragraph 48, Estimated Workload, it appears that the government does not intend to order sufficient services from the BPA to require a full-time position. Is this interpretation correct?

A 1. In the combined synopsis solicitation paragraph 48 is an estimated annual contractor workload. This estimated workload, (689 calls), does not commit the government to this or any other particular amount of contractor workload. There is no intent, nor should any inference be made, of any attempt by the government, either to characterize this workload as an employer-employee relationship between the government and the contractor, or as part-time or full-time.

Q 2. For new small businesses that do not have the required Government Past Performance references, can personal professional experience performing comparable services be substituted?

A 2. All respondents who do meet the minimum qualifications in the solicitation will be evaluated based upon the criteria included in paragraph 2 of the combined synopsis solicitation. The requirements and evaluation criteria for past performance are as stated in the combined synopsis and solicitation and do not include a special requirement for "Government Past Performance." All qualifying past performance will be considered.

This combined synopsis/solicitation is cancelled because all proposals that were sumitted are non-responsive.

A new solicitation will be issued on or about 19 May 2008.