This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued, paper copies of this solicitation will not be available. This is a commercial solicitation using Simplified Acquisition Procedures found in FAR Part 13, solicitation no. FA4690-08-Q-0008 and is issued as a request for quotes (RFQ) on 26 March 2008. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-24. FAR clause descriptions are available via the Internet at http://farsite.hill.af.mil/. The set-aside for this solicitation is 100% small business. NAICS code: 561110. Size Standard: $6,500,000. The purpose of this solicitation is to seek to place under contract a Protestant Music Coordinator in support of Chapel activities at Ellsworth Air Force Base. The estimated date of delivery will be 1 May 2008 with FOB Destination for delivery to Ellsworth AFB, SD 57706. The Government will award a blanket purchase agreement resulting from this solictation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers: past performance and price. Past performance will be evaluated on the contractor?s ability to meet the following requirements: Include in proposal a list of experience demonstrating a history of: working in a multi-denominational service environment, leading Religious Education or similar position, teaching church programs (e.g., Sunday School), using Microsoft Office programs. The Scope of the Protestant Religious Education Coordinator duties: Serves as resource person, advisor and coordinator of religious education for the Ellsworth Air Force Base Protestant Parish. The Coordinator consults and coordinates with the Protestant Religious Education (RE) chaplain, who in turn monitors the Coordinator's work.The Protestant Religious Education Coordinator shall: coordinate a program of religious education in accordance with the guidelines set forth by the Air Force Chaplain Service. The program must meet the needs of an inter-denominational Protestant community using approved curriculum and programs.

Organize classes; recruit volunteer teachers, substitutes, and other necessary staff; train teachers and substitutes; and provide workshops for volunteers as required.

Provide orientation for new volunteer staff members in facilities, funding, religious education policies, and available resources.

Organize at least two volunteer teacher training events each year, one in the fall and one in the spring.

Plan recognition events and consider ways to honor the volunteer staff during the year.

Schedule and organize Vacation Bible School in consultation with the RE chaplain, recruit volunteer teachers and staff, and order the appropriate materials when such a program is deemed necessary by the Protestant Parish Council.

Direct the annual Sunday school Christmas program when such a program is deemed necessary or desirable by the Protestant Parish Council.

Direct the children?s church program, recruit staff, procure necessary materials and supplies, train volunteer staff as needed and supervise this year-round activity.

Schedule and organize a fall Protestant Ministries rally.

Comply with all Federal, State, and Local Laws and requirements, and Air Force Instructions that apply to this position.

Present him/herself in a professional manner at all times. Attire and general hygiene shall be clean, neat, and not distracting from the service or event. The Coordinator shall maintain professional standards of conduct and public decorum consistent with religious services being led in the workplace.

If a Blanket Purchase Agreement (BPA) for services is established, the Coordinator must submit an application for a background check to the RE chaplain according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5. Maintain records to show background checks are complete.

The RE coordinator will: In consultation with the RE chaplain, develop and submit an annual calendar of events, CTOF and appropriated fund budgets, and an annual religious education curriculum order to the Wing Chaplain as determined by local instructions.

Coordinate all religious education support requirements with the RE chaplain or his/her designated representative.

Use established method of reserving Chapel facilities

Decide whether to cancel classes due to weather conditions, in coordination with the RE chaplain.

Arrive at least one-half hour prior to the beginning of classes.

Visit each class and children?s church at least once a quarter or as requested by volunteer teachers.

Keep a record of enrollment and attendance. Submit monthly attendance reports to the RE chaplain and NCOIC by the 5th day of each month.

Maintain a current roster of the volunteer Sunday school staff.

Submit fund requests as required for support of the RE program to the Protestant RE chaplain. When functioning as a project officer spending CTOF funds, complete all requirements for reporting the transaction. Do not exceed authorized amounts on funds requests.

Project the required amount of RE and vacation Bible school curriculum material and submit a timely annual order to the RE chaplain.

Hold quarterly planning meetings with key RE volunteer staff.

Attend monthly parish council meetings as a voting member.

Attend Chapel staff meetings when requested and when available.

Participate in at least one continuing education or professional development event each year, when CTOF or appropriated funds are available.

Maintain stock of expendable supplies and procure supplies as needed for the RE program.

Maintain the Protestant RE office and storeroom in a clean, orderly, and safe manner.

Submit RE reproduction needs (publicity, bulletins, and newsletters) by suspense dates.

Open and secure the chapel building and other facilities used for RE activities as necessary when Chaplain Assistant is not on duty.

Set-up and tear down of facility (i.e., returning tables and chairs to original location, storing TVs in their secure locations). Ensure books and materials are properly stored and classrooms are free of loose materials and debris after use. Coordinator may recruit volunteers from congregation to perform set-up and tear down tasks.

Follow Building Manager Security Program:

Ensure all electronic equipment is turned-off: to include the public address system, the keyboard, organ and all lights.Report any facility problems to the building manager on the next official duty day.Report any emergency facility problems immediately to Civil Engineering at 385-2580.

Monitor the handling of all funds received by the RE program (e.g., registration fees), in consultation with the RE chaplain, to ensure compliance with applicable directives.

Establish office hours of availability for performing these responsibilities, in consultation with the RE chaplain, at least 2 weekdays per week.

Ensure Sunday school workers are aware of local safety requirements and procedures.

Pay any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for him/herself, as well as any individual employed or subcontracted by them to provide services under this agreement.

Perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Protestant RE chaplain. Submit the names and qualifications of proposed subcontractors to the RE chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Performance Work Statement (PWS). The Coordinator is responsible for payment of substitute. Coordinate with the Catholic RE Coordinator on any ecumenical Chapel programs.

All communications with DOD organizations are subject to Communications Security (COMSEC) review. Contractor shall be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or termination at, DOD organizations. Therefore contractor is advised any time they place a call to or receive a call from an USAF organization, they are subject to COMSEC procedures. Contractor shall be responsible for ensuring compliance with DOD communication instructions.

Contractor shall establish and implement methods of making sure all keys / combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the Contracting Officer or Chapel NCOIC any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Coordinator. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost deducted from the monthly payment due the contractor.

Dispute Clause. Any grievance by the RE Coordinator should be resolved at the lowest level. The chain of command is as follows: Contract Officer then the Wing Chaplain. If this does not resolve the conflict, the Coordinator will follow guidance in Paragraph 2, AF Form 2210.

Estimated Workload History:

Definition of calls: One (1) call equates to:

One scheduled office hour

One Sunday School, 45-90 minutes long

One Parish Council Meeting, one half to 2 hours

One special event, up to 4 hours

Estimated Workload:



Description # Calls Ea Estimated Total Calls

Sunday School 1 40









Scheduled Office Hours 1 624

Weekly Staff Meetings* (see note)

Parish Council Meetings 1 12



Special Events:

Vacation Bible School 10 10

Christmas Program 1 1

Rally 2 2



TOTAL: 689

Note: Use office hour time for staff meeting attendance as needed



The following clauses and provisions apply to this solicitation; FAR 52.204-9 Personal Identity Verification of Contractor Personnel, FAR 52.212-1 ?Instruction to Offerors - Commercial Items?, FAR 52.212-4 ?Contract Terms and Conditions-Commercial Items? , is hereby incorporated by reference, FAR 52.212-5 (Dev) ?Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items?, FAR 52.219-6 ?Notice of Total Small Business Set Aside?, 52.219-28 ?Post-Award Small Business Program Rerepresentation?, FAR 52.222-3 ?Convict Labor?, FAR 52.222-21 ?Prohibition of Segregated Facilities?, FAR 52.225-13 Restrictions on Certain Foreign Purchases?, FAR 52.232-33 ?Payment by EFT (CCR)?, FAR 52.233-3 ?Protest After Award?, FAR 52.247-34 ?F.O.B. Destination?, FAR 52.252.2 ?Clauses Incorporated by Reference?, FAR 52.252-6, ?Authorized Deviations in Clauses, FAR 52.253-1 ?Computer Generated Forms?, DFAR 252.-6 ?Deviations in Clauses?, DFAR 252.204-7003 ?Control of Government Personnel work product, DFAR 252.204-7004 (ALT A) ?Required CCR?, 252.212-7001 (Dev) ?Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items?, FAR 252.232-7003 ?Electronic Submisson of Payment Requests?, AFFAR 5352.201-9101 ?Ombudsman?, AFFAR 5352.242-9000 ?Access to Installation?. Offers may be faxed to 28 CONS/LGCA at (605) 385-1741, or mailed to 28 CONS/LGCA, 1000 Ellsworth St, Ellsworth AFB, SD 57706, or submitted via email to michael.wedekind@ellsworth.af.mil. The offers are due by 12:00 P.M. MST on Thursday 10 April 2008, attention to: Michael Wedekind. If additional information regarding this solicitation is needed please contact Michael Wedekind (605)385-1679, Collect calls will not be accepted, e-mail: michael.wedekind@ellsworth.af.mil

The first paragraph of solicitation # FA4690-08-Q-0008 shall be amended to read:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued, paper copies of this solicitation will not be available. This is a commercial solicitation using Simplified Acquisition Procedures found in FAR Part 13, solicitation no. FA4690-08-Q-0008 and is issued as a request for quotes (RFQ) on 26 March 2008. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-24. FAR clause descriptions are available via the Internet at http://farsite.hill.af.mil/. The set-aside for this solicitation is 100% small business. NAICS code: 561110. Size Standard: $6,500,000. The purpose of this solicitation is to seek to place under contract a Protestant Music Coordinator in support of Chapel activities at Ellsworth Air Force Base. The estimated date of delivery will be 1 May 2008 with FOB Destination for delivery to Ellsworth AFB, SD 57706. The Government will award a blanket purchase agreement resulting from this solictation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers: past performance and price. Past performance is more important than price and will be evaluated on the contractor's ability to meet the following requirements: Include in proposal a list of experience demonstrating a history of: working in a multi-denominational service environment, leading Religious Education or similar position, teaching church programs (e.g., Sunday School), and using Microsoft Office programs. The Scope of the Protestant Religious Education Coordinator duties: Serves as resource person, advisor and coordinator of religious education for the Ellsworth Air Force Base Protestant Parish. The Coordinator consults and coordinates with the Protestant Religious Education (RE) chaplain, who in turn monitors the Coordinator's work.

This solicitation is cancelled and will be reissued under a new solicitation.