NuMI-L-167 Revised December 31, 2008 D. Ayres MINOS COLLABORATION ORGANIZATION DOCUMENT (Current version: http://www-numi.fnal.gov/collab/minosorg.txt) A. Organization Chart: ----------------------- --------------- | Institutional Board |\ | Fermilab | ____ ----------------------- \ ------------------- | Director | \ | | | Young MINOS Group | --------------- \ | | /------------------- \ | | / -------------------- \______ --------------- ------------- | Accelerator Issues | | Collaboration | | Executive | | Coordinator |----------|Co-Spokespeople|----| Committee | -------------------- | | ------------- ---------------------------- / ---------------\-- ------------------------ | Analysis Coords and MIPOG |/ | | \ \| MINOS Financial Officer| | (MINOS Phys Oversight Grp) | | ------------ \ ------------------------ ---------------------------- || MINOS Run | \ | || Coordinator| \ ------------------------ -------------------------------- || and FarDet | |MINOS Authors-Pubs (MAP)| |MINOS All Conveners Mtg (MIACoM)| || Operations | ------------------------ -------------------------------- || Manager | | ------------ ----------------------------------------------------- | | | | | | ------------------- | | | | -------------------- |Deputy Spokesperson| | | | | |Speakers Comm (MISC)| ------------------- | | | | -------------------- | | | | -------------------------------- | | | --------------------- | MINOS Computing Coordinator | | | | |Coordinating Comm for| -------------------------------- | | ->| Outreach Activities | | | | | | (MICCO) | ------------------------------------- | | | --------------------- |MINOS Computing Advisory Comm.(MICAC)| | | | ------------------------------------- | | | ------------------------- | | ->|Physics Analysis Wrk Grps| ------------------------------------ | |& Tech Issue Coordinators| | Computing System Coordinators: | | ------------------------- | Computing Hardware Coordinator | | | FNAL Computing Division Liaison | | ---------------------------- | Offline Systems Coordinator | ->|Future Scenarios Working Grp| | Simulations Coordinator | ---------------------------- ------------------------------------ B. MINOS Management and Committees 1. Institutional Board Argonne: Maury Goodman (Chair: 2008-9) Athens: George Tzanakos Benedictine U.:* Phil Schreiner Brookhaven: Milind Diwan Caltech: Harvey Newman Cambridge: Mark Thomson Fermilab: Peter Lucas, Peter Shanahan Harvard: Gary Feldman Holy Cross:* Vicky Frohne IIT: Jeff de Jong Indiana: Jim (A.) Musser U.C. London: Jenny Thomas (also Deputy Spokesperson) Minnesota: Marvin Marshak Minnesota-Duluth: Alec Habig Otterbein:* Nathaniel Tagg Oxford: Alfons Weber (Chair: 2004-2007) Pittsburgh: Donna Naples Rutherford: Geoff Pearce South Carolina: Carl Rosenfeld Stanford: Stan Wojcicki (also Co-Spokesperson) Sussex: Lisa Falk Texas A&M: Bob Webb (Chair: 1997, 1998) Texas-Austin: Karol Lang (Chair: 1999,2000,2001) Tufts: Jack Schneps UNICAMP-Brazil:* Carlos Escobar USP-Brazil:* Philippe Gouffon Warsaw:* Katarzyna Grzelak William & Mary: Jeff Nelson Young MINOS Group observer: Alex Himmel (2009) Charge: Governing board which selects candidates for Co-Spokespeople elections, appoints the Executive Committee, establishes rules for admitting new collaborators, etc. The IB membership consists of one member from each collaborating institution, selected by collaborators at that institution for an indefinite term. The Co-spokespeople are ex-officio observers (non-voting) at IB meetings if they are not regular members. The IB Chair is elected by the IB members for a two-year term. "Small institutions" (* in the list above) elect single voting representative; individual representatives may attend IB meetings as observers. The two Brazilian institutions are treated as a single "small institution" for IB purposes. Fermilab has two IB representatives and two IB votes. 2. Co-Spokespeople: Stan Wojcicki (term expires December 2009) and Rob Plunkett (term expires June 2011) Charge: Scientific representatives of the collaboration to Fermilab, funding agencies, and other collaborations. Executive managers of the collaboration. The Co-Spokespeople are elected by the collaboration from a list of candidates chosen by the Institutional Board. 3. Deputy Spokesperson: Jenny Thomas (term expires June 2011) Charge: Represent the collaboration in the absence of the Co-Spokespeople. May have specific, secondary duties assigned by the Co-Spokespeople. The Deputy Spokesperson is chosen by the Spokesperson with the approval of the Institutional Board. 4. Executive Committee (ExCom) (Terms of office:) Stan Wojcicki (Co-Spokesprsn, Chair) (1995-2009) Rob Plunkett (Co-Spokesperson) (2006-11) Jenny Thomas (Deputy Spokesperson) (2008-2011) Gina Rameika (MINOS Financial Officer) (no fixed term) Maury Goodman (IB Chair) (2008-10) Mark Dorman (Young MINOS Group) (2009) Giles Barr (2008-10) Gary Feldman (2000-11) Sacha Kopp (2006-9) Marvin Marshak (2007-9) Jim Musser (2000-11) Geoff Pearce (2007-9) Mark Thomson (2006-11) Jon Urheim (2002-10) Alfons Weber (2004-10) Charge: The Executive Committee is responsible for making (or approving) major scientific and technical decisions of the collaboration. It should be representative of the collaboration as a whole as much as possible, but the primary requirement is that it possesses sufficient experience and wisdom to guide the collaboration. Nine members are elected by the Institutional Board for 3-year terms. The following are ex-officio members of the ExCom: the Co-Spokespeople, the Deputy Spokesperson, the IB Chair, the MINOS Financial Officer and the Young MINOS Group representative (chosen by the Young MINOS Group). 5. MINOS Financial Officer: Gina Rameika Charge: The MINOS Financial Officer (MFO) develops MOUs and SOWs between MINOS institutions and Fermilab and also administers the MINOS Common Fund. The MFO manages the MINOS operations budget on a day-to-day basis and prepares operations budget requests to the Fermilab Directorate, with advice and assistance from the Co-spokespersons. The MFO is appointed by the Co-Spokespersons for an indefinite term. 6. MINOS Authorship and Publications Committee (MAP) MAP administers the approval of refereed papers, physics results, conference submissions and the MINOS collaboration author list. MAP consists of the Co-Spokespeople, the IB chair and the elected members of the Executive Committee. The membership of MAP is currently identical with the membership of the ExCom. MAP will elect a Chairperson, a Deputy Chair and a Technical Paper Coordinator. Chair: Jenny Thomas; Technical Paper Coordinator: Alec Habig. 7. Young MINOS Group (YMG) The YMG consists of Collaboration members who are typically graduate students or on their first postdoctoral position. The involvement of undergraduates and more senior post-doctoral collaborators is also welcome. The YMG nominates an IB observer, an ExCom member and a senior adviser ("Czar") annually. For 2008, the IB observer is Tobi Raufer, the ExCom member is Jeff Hartnell and the YMG Czar is Rob Plunkett. 8. FarDet Operations Manager: Rik Gran Charge: Plan, coordinate, schedule and oversee the various data acquisition runs at Soudan. Collect requests from Level 2 Managers and the analysis and computing coordinators, and compile lists of data to be taken on a weekly basis. Consult with the Soudan DAQ Coordinator, Data Quality Tsarevitch, the online DAQ and offline analysis groups to coordinate these data acquisition runs with detector maintenance and calibration activities. Develop procedures to ensure the integrity of data runs and their availability to users. The Soudan Run Coordinator is appointed by the MINOS Co-Spokespersons. 9. MINOS Accelerator Issues Coordinator (MIAC): Rob Plunkett Charge: The MIAC is responsible for day-to-day data taking activities, oversight of data validation and interactions with Fermilab related to MINOS data taking. The MIAC is also responsible for oversight of MINOS activities and interactions with Fermilab regarding the Proton Plan. The MIAC is appointed by the Co-Spokespersons for a temporary term, until late spring, 2006. 10. Analysis Coordinator: Jim Musser (2009) Deputy Coordinator: Karol Lang(2009) Charge: The Analysis Coordinator is responsible for coordinating the MINOS data processing and data analysis activities. The Analysis Coordinators are appointed by the Co-Spokespersons for 2-year terms. The Deputy Analysis Coordinator usually becomes the Coordinator at the end of the Coordinator's term. The Analysis Coordinators and the Co-Spokespersons constitute the MINOS Physics Oversight Group (MIPOG), which meets regularly the guide the overall analysis process. The Analysis Coordinators and the analysis working group conveners constitute the MINOS All Conveners Meeting (MIACoM), which meets regularly to coordinate the activities of the analysis groups. 11. MINOS Run Coordinator: Bob Zwaska Charge: Coordinate day-to-day operation of MINOS detectors with Fermilab accelerator and NuMI beamline operations. The Run Coordinator is appointed by the MINOS Co-Spokespersons. 12. MINOS Speakers Committee (MISC): Giles Barr Lisa Falk Maury Goodman Sacha Kopp Marvin Marshak (chair) Niki Saoulidou Jack Schneps Charge: MISC has the primary responsibility for matters connected with public talks about MINOS. Specifically, it is charged with: a) Giving MINOS appropriate visibility by actively seeking to have MINOS talks at conferences, workshops and other public fora. b) Identifying appropriate speakers for those occasions. c) Assuring appropriate and wide distribution of talks, with special emphasis on giving young people adequate credit and exposure. d) Encouraging submission of contributed papers to meetings. e) Maintaining a record of physics and simulation plots approved for external dissemination. (MISC is not charged with approving plots.) f) Maintaining a record of all MINOS talks and their presenters. MISC members are appointed for 2-year terms by the Spokesperson with advice from the Executive Committee. Members can be reappointed. Formally, MISC reports its recommendations to the Spokesperson. MISC recommendations will generally be followed except in exceptional circumstances. 13. MINOS Reconstruction Coordinator: Jon Paley Charge: Oversee and coordinate all aspects of MINOS computing effort and provide intellectual leadership for this work. Coordinate core software development, reconstruction, data processing and MC processing. The Reconstruction Coordinator is appointed by the Co-Spokespersons for a two-year term and must be approved by the Executive Committee. The MINOS Reconstruction Coordinator is responsible for appointing the four Computing System Coordinators, with the approval of the Co-Spokespersons and the Executive Committee. Computing System Coordinators: Computing Hardware Coordinator: Liz Buckley-Geer FNAL Computing Division Liaison: Liz Buckley-Geer Offline Systems Coordinator: George Irwin Batch Processing Coordinator: Alex Sousa 14. Future Scenarios Working Group Jim Musser (co-chair) Niki Saoulidou (co-chair) Ryan Nichol (CC) Mayly Sanchez (nue) Jeff Hartnell (numubar) Brian Rebel (NC) Charge: Examine scenarios for future MINOS running and sensitivities to guide collaboration discussions of near-term (2010-11) and longer term planning. Consider the ultimate sensitivities for measurements with neutrinos and antineutrinos under various running conditions. Provide a final report with recommendations in October 2008. 15. MINOS Coordinating Committee for Outreach Activities (MICCO): Maury Goodman Alec Habig Ken Heller Cat James (co-chair) Sacha Kopp Peter Litchfield Bill Miller (co-chair) Jeff Nelson Charlie Peck George Tzanakos Charge: Provide the Collaboration with input to various outreach activities that are related to the NuMI-MINOS program. Facilitate, coordinate, guide, stimulate and publicize the Collaboration's outreach activities. In addition, MICCO serves as the interface between the Collaboration and external parties (e.g., Fermilab, the Minnesota DNR) in all areas related to outreach activities. The focus of these outreach activities is to provide information about MINOS and high energy physics to the public, and to interact with educators to improve the quality of science education. It is expected that different outreach activities will be performed by different working groups, which have non-MINOS members and which have some activities not related to MINOS. The relationship of MICCO to these working groups is not rigidly defined. MICCO is a MINOS committee, reporting to the Collaboration through the Spokesperson. MICCO members and chair are appointed for three year renewable terms by the Spokesperson with advice from the Executive Committee. 16. Physics Analysis Working Groups and Technical Issue Coordinators. Charge: Analysis working group co-conveners and technical issues coordinators (listed below) are responsible for organizing the work of their groups and providing intellectual leadership and coordination of work among working groups. Starting with the September 2006 reorganization, the co-conveners and coordinators are appointed (or reappointed) by the Co-Spokespersons for nominal two-year terms, with the next change of appointments taking place on December 31, 2007. It is expected that appointments will rotate among different Collaboration members as the work evolves. a) Nu_mu disappearance ("CC"): Karol Lang, Ryan Nichol, Tobi Raufer b) Nu_e appearance ("Nue"): M.Sanchez, M.Thomson, P.Vahle, G.Pawloski c) NC & NC/CC ratio ("NC"): Tony Mann, Brian Rebel, Alex Sousa d) Nubar physics: Justin Evans, Donna Naples d) NearDet non-osc physics: Rik Gran, Mike Kordosky, Peter Shanahan e) Atmospheric neutrinos: Andy Blake, Peter Litchfield f) Nonaccelerator nonoscillation physics: Giles Barr, Alec Habig g) Beam systematics: Phil Adamson, Mary Bishai, Alfons Weber h) Reconstruction coordinator: Jon Paley (see item 13 above) i) Calibration coords: Jeff de Jong, Lisa Falk Harris, Nathaniel Tagg j) Physics simulations: Costas Andreopoulos, Hugh Gallagher k) Monte Carlo: Kregg Arms, Dan Cronin-Hennessy 16. Blessed Plot organization and responsibilities. [TO BE UPDATED] The MINOS Co-Spokespersons have established the following organization for producing and/or collecting plots and pictures that are approved for use in public presentations and making them readily accessible to the Collaboration. The individuals identified here are responsible for ensuring that blessed plots meet basic criteria for quality, uniformity, clarity and readability. Responsibility for approval of the physics content of plots rests with the MAP Committee. Specific individuals from the Physics Analysis and Technical Issues Working Groups are identified as Blessed Plot Coordinators and Deputy Coordinators for each of the four types of plots listed below. The Coordinators provide oversight and guidance, and appoint Deputy Coordinators who have direct responsibility for maintenance of the Blessed Plot files. Coordinators are also responsible for submitting candidate plots to the MAP Committee for approval. a. Physics plots. Coordinators of the CC, NC, Nu_e, NearDet Non-osc, FarDet Non-Osc and Atmospheric Neutrino working groups act as Blessed Plot Coordinators for their respective groups and appoint specific individuals from each working group to serve as Deputy Coordinators. b. Beam performance. Blessed Plot Coordinators: Beam Systematics WG Coordinators, Deputy Coordinator: Mary Bishai. c. Detector performance (non-physics aspects). Blessed Plot Coordinator: Gina Rameika, Deputy Coordinator: Niki Saoulidou. d. CalDet plots. Blessed CalDet plots will be organized as a library of relevant plots that demonstrate detector performance. Blessed Plot Coordinators: Karol Lang, Jenny Thomas Deputy Coordinator: TBD The Deputy Coordinators are responsible for resolving any issues that arise among different types of Blessed Plots. 17. Other responsibilities a) U.K. Spokesperson for MINOS Alfons Weber b) Soudan Laboratory Manager Earl Peterson c) International liaison Jorge Morfin d) Fermilab PREP liaison Liz Buckley-Geer e) GMINOS software management Robert Hatcher f) OO software management George Irwin g) NuMI note management Liz Buckley-Geer, Maury Goodman h) NuMI/MINOS web page Liz Buckley-Geer, Cat James i) Collaboration Email list Maury Goodman j) Collaboration membership and telephone lists Dave Ayres