Classification Code: J – Maintenance and Waste Disposal



Contracting Office Address

Department of the Air Force, Air Education and Training Command, 12th Contracting Squadron, 395 B Street West, Suite 2, Randolph AFB, TX, 78150-4302



Requirement. The Air Force is attempting to determine if capable and willing small business contractors are available to provide oil/water separator and septic holding tank maintenance services in support of 12 Civil Engineering Squadron for Randolph AFB, TX.



Description. The Government reserves the right to decide whether or a not a SB set-aside based is appropriate based on responses to this notice. In order for the Government to make a SB set-aside determination, it is requested that SB concerns provide sufficient written information supporting their capability to perform. This information should as a minimum include (a) company name, address, point of contact and their telephone number and e-mail address; (b) provide past corporate and Government contract numbers with points of contact and current phone numbers; (c) degree of experience in oil/water separator and septic maintenance; (d) approximate annual gross revenue; (e) small business status (8(a), HUBZone, veteran-owned, women-owned, etc.); (f) comments indicating whether or not they would be likely to submit a proposal if a formal solicitation is forthcoming. Personnel will require a background check. The planned NAICS (North American Industry Classification System) code is 562991 with a business size standard of $7.0 million per year. All required information should be provided not later than COB 5 Jan 2009. Email is preferred.



(Note: The description herein is a summary of the required services and is not intended to be all-inclusive). Oil/Water Separator and Septic Holding Tank maintenance and disposal services are required in support of a 12th Civil Engineering Squadron, at Randolph AFB, TX, Canyon Lake Recreation Area, TX and Sequin Auxillary Field, TX. Contractor shall be responsible for periodic maintenance which includes, but not limited to pump, clean and dispose of waste from all oil/water separators, lift stations and septic holding tanks. See Technical Exhibit 1. Included in this synopsis is a requirement for emergencies services which require at a maximum a two hour response time. Seeking one company to perform all requirements.



BASIC TASKS: The contractor shall perform maintenance management on all tanks, traps and separators to ensure tanks, traps and separators comply with the federal, state, local environmental laws well as the San Antonio River Authority (SARA) regulations. Contractor personnel shall have all required licenses and permits necessary to perform services and disposal prior to the performance of any work on this contract. The contractor shall identify the individuals who are certified by the manufacturer of septic systems and will be completing the work on-site. Maintenance management consists of, but is not limited to, the contractor performing oversight of all traps, septic tanks and separators, providing recommendations to the Government on adjustments to pumping and cleaning frequencies, and disposing of waste as necessary to insure systems do not overflow and drainage lines are kept free flowing and clear of grease, oil, sand, waste and dirt. The contractor shall ensure all grates, covers; grills, etc are repositioned on the tanks and traps before departing the area. Contractor shall re-perform pumping, cleaning and clearing clogged lines and traps/tanks when work requirements have not been adequately accomplished. Re-performance shall be at no additional cost to the government.



OIL/WATER SEPARATORS. Contractor shall pump all oil, oil residue and other waste from separators. Contractor shall ensure the separator is drained completely; inspect all parts for problems; wash and drain the separator and fill with clear water as required for the unique configuration of the separator. Contractor is responsible for transporting all materials from oil/water separators to a TCEQ registered and approved, off base oil recovery and storage facility. The contractor shall pay for all disposal costs and any required chemical analysis for disposal. The cleaning shall consist of removing the covers and thoroughly cleaning the inside of the grease interceptors to include baffles, inlet connection, outlet connection, walls, and any other unit components. The cleaning shall be accomplished by scraping, use of wire brush, chemicals and pumping out. At the completion of cleaning all surfaces to include walls, baffles, inlet connection and outlet connection shall be free of any grease buildup. Adequate ventilation shall be maintained at all times and precautions against the presence of explosive vapors shall be taken. Before performing quarterly maintenance, the contractor shall perform an initial hydro jet cleaning and one time pumping of all oil/water separators as listed on Technical exhibit 1. The contractor shall perform an analytical testing of all oil/water separators before the first pump and every 3 years after that to determine if the waste from all oil/water separators is a hazardous waste and is acceptable for transport and disposal at an off base oil recovery and storage facility.



SEPTIC HOLDING TANKS. Contractor shall pump, and dispose all waste in accordance to with the federal, state, local, environmental laws. Contractor shall ensure all tanks are drained completely, and inspect all parts for problems. Cleaning shall include all surfaces of walls, baffles, inlet connection and outlet connection. The contractor shall provide scheduled maintenance to include adjusting and service mechanical, electrical and other applicable component parts to ensure proper function. Chlorine tablets will also be added to tanks to maintain a chlorine residue to what is required to maintain sewage holding tanks. The contractor shall provide a measuring device, either manual or meter to accurately determine the amount of waste removed from each tank area as determine by the QAP or CO. The job sites shall be kept neat and cleaned at all times, any spillage or leakage shall be washed down and disinfected to the satisfaction of the QAP.



MONTHLY MAINTENANCE/CLEANING SCHEDULE. Contractor shall provide a monthly schedule showing the building number, dates and approximate times each trap, tank, and separator shall be serviced, to be approved by the government. The contractor will also be responsible for maintaining chlorine residual by adding a chlorine tablet designed for wastewater use only as stated in paragraph 10. The schedule shall be provided to the Government Quality Assurance Personal (QAP) with in five working days of the start of the month of performance.



Technical Exhibit 1



OIL/WATER SEPARATORS



LOCATIONS BLDG NO. SIZE (Gals)

# OF SEPARATORS PUMPING

FREQUENCY

RANDOLPH 16 1,500 1 QUARTERLY

RANDOLPH 47 1,500

1 QUARTERLY

RANDOLPH 893 1,500 1 QUARTERLY

RANDOLPH 898 300

1 QUARTERLY

RANDOLPH 171 500 1 QUARTERLY

RANDOLPH 175 1,000 1 QUARTERLY

RANDOLPH 1352 1,300 1 QUARTERLY



SEPTIC HOLDING TANKS





LOCATIONS BLDG NO. SIZE (Gals)

TYPE PUMPING

FREQUENCY

RANDOLPH

EBERLE PARK 1180 3,000 Holding tanks requires pumping Annual (Feb)

RANDOLPH

EBERLE PARK 1185 5,000 Holding tanks requires pumping Annual (Feb)

RANDOLPH

GOLF COURSE 1303 500 Holding tanks requires pumping Annual

(Feb)

RANDOLPH

GOLF COURSE 1330 500 Holding tanks requires pumping Annual

(Feb)

RANDOLPH

POWER PRO 1285 1000 Holding tanks requires pumping On-call as required

SEQUIN

AUXILIRY 415 1000 Holding tanks requires pumping On-call as required

JACOB CREEK AREA 39 2,250 Aerobic tanks

drains to Leach Field Semi-annual

(Feb, Aug)



RV LOT AREA LOT 1 1,200 Dump station On-call as required

JACOB’S CREEK BY BOAT DOCK AREA 46 3,000 Aerobic tanks drains to Leach Field Semi-annual

(Feb, Aug)

RANDOLPH REC AREA SCOUT’S CAMP AREA 45 1,500 Aerobic tanks drains to Leach Field On-call as required

RANDOLPH REC AREA REST/BATH ROOM #2 4,000 Aerobic tanks drains to Leach Field Annual

(Feb)

RANDOLPH REC AREA REST/BATH ROOM #2 1,250 Aerobic tanks drains to Leach Field On-call as required

RANDOLPH REC AREA RESTROOMS #2 1,000

overflow Aerobic tanks drains to Leach Field On-call as needed

RANDOLPH REC AREA

RESTROOMS #6

6,000 Aerobic tanks drains to Leach Field On-call as required

RANDOLPH REC AREA RESTROOMS #6 1500 Aerobic tanks

drains to Leach Field On-call as required

RANDOLPH REC AREA RESTROOMS #6 2,500

overflow Aerobic tanks drains to Leach Field Semi-annual

(Feb, Aug)

RANDOLPH REC AREA

SHELTERS 1 thru 8 500 Aerobic tanks drains to Leach Field Annual

(Feb)

RANDOLPH REC AREA

SHELTERS 1 thru 8 1,000 Aerobic tanks drains to Leach Field On-call as required

RANDOLPH AREA

SHELTERS 9 thru15 500 Aerobic tanks drains to Leach Field Annual

(Feb)

RANDOLPH AREA

SHELTERS 9 thru15 1,000 Aerobic tanks drains to Leach Field On-call as required

RANDOLPH AREA

SHELTERS 9 thru15 500 Aerobic tanks drains to Leach Field Annual

(Feb)

RANDOLPH AREA

CABINS 1 thru 6 1,000 Aerobic tanks drains to Leach Field On-call as required

RANDOLPH AREA

CABINS 1 thru 6 500 Aerobic tanks drains to Leach Field Annual

(Feb)





Central Contract Registration (CCR) is mandatory.



The solicitation will be posted on FedBizOpps (http://www.fedbizopps.gov) electronically. All questions or comments shall be directed to Ms. Andrea D’Avignon, Contracting Specialist, by email at andrea.davignon@randolph.af.mil or (210) 652-5176. Do not contact personnel at Randolph AFB for information. It is prohibited to solicit employees of the United States Air Force during their duty hours.