I have been in touch with the Ames Export Administrator's
office and
have gotten an agreement from an individual named Tony
Damian (who works
under Raj Shea) that we could instead use the following
process to allow
repository access:

1. We would provide an access list of Ames personnel to the
AEA office
(where the list contains both civil servants and
contractors).
2. That office would approve the list.
3. Our repository manager would then grant those individuals
access.

Note, no foreign nationals will have access to the
repository.  Plus, we
would also request a fee-free license for the Ames personal
(from JPL
IPO) for all software in the repository that is IP
protected.

I explained this to Grace, and she was ok with it as long as
I did
several other things. One of these was have both Raj Shea
(from the AEA
office) and the Ames patent counsel (Raj Padea) sign off on
the process
and verify that the Ames personnel are 1) U.S. persons, and
2) Bound to
confidentiality.

My question is how official does this “signing off” need to
be.  Will an
email suffice from both of these individuals saying they
approve of the
above process?  Or do we need some official memo?

Also note, the above step is only one item is a long list I
need to
tackle in order to provide repository access.  Grace also
mentioned
contract/task plans changes, and some other items.  But
right now, I
want to get the above step set up and then I may have
questions about
other steps.

I apologize for diving into to such a complicated situation,
but I
really need to get some of these items resolved soon. If you
have any
questions let me know.  I’m happy to explain all of the
other steps that
Grace outlined as well.

Thanks,
Tara